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Home My WebLink AboutCouncil Minutes - April 15, 2026+0VRG �O tri 9y O 9B`/6NED �•eA City Council Minutes —April 15, 2026 (208)359-3020 35 North 1" East Rexburg, ID 83440 Rexburg.org I Engage.Rexburg.org Mayor Jerry Merrill Council Members: Bryanna Johnson David Reeser Colin Erickson Bill Biggins Eric Erickson Alisha 1Setjen _ City Staff: Spencer Rammell — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy — City Clerk 6_3o P.M. Council Member Johnson said the prayer. Council Member Reeser led the pledge. Roll Call of Council Members: Attending: Council Member Johnson, Council Member Tietjen, Council Member C. Erickson via Zoom, Council Member Reeser, Council Member Riggins, and Mayor Merrill. Council President E. Erickson did not attend the meeting. Public Hearing 6:30 P.M. Review of Idaho Community Development Block Grant in the amount of $500,000 from the Idaho Department of Commerce for the Altura Business Center Action Item OEM Taci Stoddard with Altura Community Consulting presented information for the public hearing regarding the Altura Business Innovation Center located on East 4th North. She explained that the purpose of the hearing is to meet a requirement of the Community Development Block Grant (CDBG) through the Idaho Department of Commerce, which mandates a second public hearing when the project reaches approximately 50-75% completion. The project received a $5oo,000 block grant sponsored by the city, with Altura serving as the sub -recipient. Ms. Stoddard reported that architectural design work is complete and construction of the Business Innovation Center is approximately 75% complete. The remaining interior and exterior work is expected to be finished by July 1, 2026. She noted that there have been no substantial changes to the project scope, and the project remains on schedule and within budget. She provided a budget overview, stating that the total project cost is $6.5 million. Funding sources include: • $500,000 from the Community Development Block Grant • Approximately $1.2 million from a Rural Development RISE grant • $3.9 million from an EDA grant • Approximately $800,000 in Altura cash and land contributions All funds are being used for design and construction of the facility. Substantial completion is anticipated by July 1, 2026, with final completion expected by July 31, 2026. Block grant closeout documentation is projected to be completed by September 30, 2026. The project will benefit all residents of the City of Rexburg, including low- to moderate -income individuals. .. Mayor Merrill said he serves on the Altura Board shared observations from a recent board meeting, noting that members toured the facility and that construction is progressing well. The Business Innovation Center is located near the river, adjacent to the existing business center, and will serve as an expansion of Altura's current operations. Mayor Merrill explained that the center will provide space for new businesses to launch, offering mentorship and a lower -cost environment to help startups establish themselves. After a designated period, businesses are expected to transition into market -rate commercial spaces within the community. Several businesses have successfully graduated from similar programs and relocated to office spaces near the Thornton exit and other locations throughout the city. He noted that there is currently limited available commercial space in Rexburg for these transitioning businesses, but efforts are underway through downtown development projects to increase capacity and provide more opportunities. Ms. Stoddard also indicated that demand for the new facility is very high, and it is expected to be nearly fully occupied upon completion. The project is a valuable service to the community. Mayor Merrill opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None am% Mayor Merrill closed the public hearing. Council Member Johnson moved to approve the Idaho Community Development Block Grant in the amount of $500,000 from the Idaho Department of Commerce for the Altura Business Center; Council Member Riggins seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Tiet en Council Member C. Erickson Council Member Reeser Council Member Riggins The motion carried. Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Items from Council: A. Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf PWR Board, ADA Oversight Board, Historical Preservation Committee, and Legacy Flight Museum Council Member Johnson reported on several updates regarding Trails/Parks and Recreation from city staff. She noted that a new ice rink manager is expected to begin the following week and will likely be introduced at an upcoming City Council meeting. A "learn -to -skate" program based in Idaho Falls is planning to utilize the Rexburg ice rink to offer skating lessons. This partnership is expected to provide additional recreational opportunities for the community. Additionally, she reported that several of the previously missing pickleball court poles were recovered and are not damaged. City Staff will be able to reinstall the nets and restore use of the courts. Council Member Tietjen reported that the Grants Committee met at the end of the month. Grant Writer Mary Flanary is currently working on multiple grant applications, including those related to road improvements and the America 250 initiative. Council Member Tietjen reported that the Mayor's Youth Advisory Council visited the Fire Station the previous week and is scheduled to visit the animal shelter next. These visits are intended to help participants learn more about city operations and services. The program has seen strong participation, and the youth involved have shown enthusiasm and engagement. Council Member Tietjen reported the additional members are needed for the ADA Board to meet quorum requirements and resume meetings. She encouraged interested individuals to contact the City Clerk to express interest in serving. Council Member Tietjen reported the Historic Preservation Commission met the previous week and is exploring ways to increase community involvement in historic preservation efforts. One idea under consideration is conducting a public survey to gather input, which would then be reported back to the City Council. Additionally, the commission members have expressed willingness to assist with the America 25o event, including helping organize a potential art contest previously discussed by the City Council. She requested directions on whether to move forward with that initiative. 2 om Council Member Reeser reported on the Legacy Flight Museum, noting that the board has not met recently but is scheduled to meet next on May 9. He also shared an update regarding the Mayor's Youth Advisory Board. In the Mayor's absence, he participated in a recent session where students conducted a mock city council meeting. The activity included students from the high school, including some of his own students. He said the mock city council meeting was enjoyable and a valuable learning experience. During the mock meeting, students discussed and voted on various hypothetical proposals, including a humorous and unrealistic ordinance related to making sneezing illegal, which passed unanimously. He noted that while the content was lighthearted, the primary goal was to help students understand the process of enacting city laws. Council Member Riggins reported the Urban Renewal Agency is busy working on several projects. The property acquisition on Main Street is expected to close soon. In one of their recent meetings, they reviewed the bids related to demolition and asbestos abatement of the old Jr. High School Building. Council Member Riggins also provided an update on a city beautification initiative requested by Mayor Merrill. A proposal is being developed to encourage community participation in celebrating the America 25o Anniversary through red, white, and blue-themed landscaping, including gardens and flower beds. Council Member Tietjen suggested planting trees in honor of the America 250 Celebration. She wondered if the planting of trees could possibly be tied with the planting of the trees at the Don Jo Sport Complex. She reiterated that it might be a good idea to connect that effort with the America 250. Mayor Merrill mentioned the website America 250, it invites everyone to take part in this national commemoration — through local events, shared experiences, and opportunities to reflect on the country's past and future. He added that, in addition to the beautification efforts, the city may help promote a national initiative called "America's Potluck," scheduled for July 5. This initiative encourages neighbors to gather for community potluck meals to foster connection and community spirit. The city would primarily support this effort through promotion and public awareness rather than direct organization. Council Member C. Erickson reported that the Golf Board did not meet this month and will provide nn an update at the next meeting. He noted he is joining the meeting remotely due to travel, having just returned from New York. While in New York, he observed various America 250 celebration efforts, including exhibits and programming at the Intrepid Museum, highlighting the contributions of the U.S. Navy and Armed Forces. He suggested that similar enthusiasm and community engagement could be beneficial in Rexburg's own celebration efforts. Council Member C. Erickson also noted that the School Board is scheduled to meet the following week and that an update will be provided at the next council meeting. Additionally, he shared that he accompanied a group of local 7th and 8th grade orchestra students, led by Ariel Loveland, on a trip to New York. The students performed at Lincoln Center and received high praise from attendees, including those familiar with the venue. He commended the students for their musical performance, behavior, and representation of the Rexburg community, noting it was a valuable and memorable experience. Council Member C. Erickson reported that a member of the Airport Board will provide updates later in this meeting, including information related to land acquisition efforts. Mayor Merrill reported that the promotional efforts for the City of Rexburg's America 250 celebrations are underway, including radio advertisements for upcoming events such as a concert, drone show, and fireworks display. Initial ticket sales were strong, with approximately 1,000 tickets sold within the first few days of release. An updated ticket count will be provided later. n.. B. Other Reports: None Staff Reports: A. Finance: - Scott Miller i. Financial Reports Finance Controller Miller reviewed the Cash and Investment report noting that the city's total cash and investment balance is approximately $46.64 million. He said the cash balances are currently lower than historical levels. This decrease is largely due to ongoing project expenditure, including several grant -funded projects where reimbursement is pending. The timing gap between expenditures and grant reimbursements is contributing to reduced short-term cash flow. Finance Controller Miller also reported that investment rates remain relatively stable, currently in the high 3% to 4% range. Given current cash flow needs, the city plans to shift maturing investments into more liquid money market accounts. While these accounts offer slightly lower returns compared to longer -term investments, they will provide necessary liquidity until grant reimbursements are received and cash balances are replenished. CITY OF REXBURG FY 202E CASH S INVESTMENT BALANCE REPORT 9. of Total BALANCE P"0110 AS OF CASH 6 INVESTMENTS RM.NWIn 0YEAR 1.2 Team 2.3 Yaars 34Years 4.5Y'eass >5YEARS 313112024 mn On HOM NA 3.6W 0.01 3.660 2Jonl Bmk GoO rvf C,alonp NA 1.606.072 345% 1.608,072 Zlon SwR Payroll CnePHnp NA 23.d18 0.05% 23,416 Lops Bank C043NraICe0 ADO 020% 1A99.886 3.22% IFP9.BB6 Key Bank Cwl,kv IRLFI 0.01% 4.999 0.01% 4.909 WON Faro, Dnq Pod Chs"a 001% 13.134 0.03% 13.13d Bank of Canmerae Bank CD 421% 20.4O7 G56% 261.407 wfflwrk CO 420% 282.188 061% 282,188 Samna CWK UNm CD 248% 250.153 0.54% 250.153 F M CV OD 4I3% 74O.6N 1.5w 740.697 Iclaw Central Crs06 V,I n CD 40918 250.M5 0.54% 250.025 Iaov Mann CreO4 UYm 489% 242.832 0.52% 242.632 MPo COImuft BWA 45O% 259.659 050% 259,6% WaFa Bmk 510% 260.O74 0.56% 260,874 CRY COX Can CD, 1ST 300% 60.118 0.19% 88118 TOW CxttnNaIe M DS9,IR InYAsurmmu, 2.547325 88.118 SO% 2.636.953 MorN,n AIW Maru9m 4. % 7.435.463 4.179.101 2,353.623 1.369.962 3289% 15.338.170 Z S Emk CIV.1 A,vleos 4W% 2.669.372 IMI.693 E.55.455 525.876 12.72% 5.932.38E NI. Bm,lnveslm ! 364% 2.17O.348 3.136A18 2,435.025 3242289 2249.751 26.37% 13233.832 SWIG LGIP.-C 1, 375% 5,640,601 51229 1220% 6692.029 GRAND TOTAL 24.287.080 9232,952 5.732221 5.138.147 2249.751 0 1OMy 46.00ASY sk OF TOTAL PORTFOLIO 52.1', 19.81. 12.3% 11.0% 4.Mk 0.0% 1W. Finance Controller Miller reviewed the Treasurer's monthly report, noting that the city is approximately halfway through the fiscal year and has expended 24.3 % of the total budget to date. He noted that one fund -Fund 41 (Park Construction) -will require a budget adjustment. The higher - than -expected expenditure percentage in this fund is due to two projects that carried over from the previous fiscal year: the park shop and the pickleball courts. As a result, expenses initially anticipated for the prior year were incurred in the current fiscal year. CITY OF RDmuno TREASURER'S EXPENDITURE REPORT BY FUND FISCAL YEAR 2O26IOCT'2S- SEPT '261 YEAR-T6DRTE AS OF 14411312026 5OA% OF THE YEAR CASH/ PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT 6 FIND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE RALAICE 01 GENERAL iS51,E31 2,735,U2 0 123,911 5O2.45O 9,013,W 19,616,000 46.0% 5.061,453 7,907,399 02 STREETOPERAMONS 548,406 617,365 D 10,350 0 L276,131 5,355,500 233% 147,784 253.7O7 03 RECREATION PROGRAMS 6,741 90,818 0 0 0 97.55 3O]AOO 31.]% 6,925 10.533 04 TABERNACLE OPERATIONS 25.685 37,003 0 4916W 0 11z3W 1.189.200 9.4% 485,341 520.849 06 ICE RINK FACIUTY 29.892 35,161 0 4,999 0 70,052 2681900 0.0% -15,73a -13,7Q 07 POLICE IMPACT FEE CAPITAL 0 8,737 0 U57 0 17,395 3831300 4.5% 387,311 388,78E 08 DAA.E.TRVSTFVND 0 1A79 0 0 0 1,09 171500 8.3% 2O.W7 2OAO1 09 DRUG INTERDICTION/EWCATION 0 8,211 0 0 0 81211 18,D0O 45.6% I4,08 ld,478 13 POLICE SMALL GRANTS 2.382 91 0 0 0 31269 51,000 6.4% -6049 3,9m 15 HIGH 5 GRANT 0 0 0 0 0 0 0 0.0% 0 0 16 FIRE STATION BLDG FUND 0 0 0 0 0 0 309.000 0.096 0 0 17 EMERGENCY SERVICES 0 51 0 0 0 51 71080,7OO am -51 29,110 18 JOINT FIRE EQUIPMENT 0 0 219,332 0 0 219,332 408,000 518% 0 0 19 MADISON COUNTY FIRE DISTRICT 0 0 L18O,22O 0 0 2,180,220 1.565,5OO 75.496 0 0 20 FIRE IMPACT FEE CAPITAL 0 0 0 22.143 0 22.143 42.000 52.7% 42,857 441295 21 FIRE DEPARTMENT EMPLOYEE 0 0 0 0 0 0 3,000 0.0% 0 0 22 REVOLVING LOAN 0 6.145 0 0 0 6,145 $3,500 7.4% 1,711,038 335,876 23 REXBURG RAPIDS OPERATIONS 421168 41,793 0 0 0 33,961 622.600 13.5% 36,269 40,636 2d LEGACY FLIGHT MUSEUM 0 11,714 0 0 0 11.714 147.300 8.0% 310,751 310,751 25 SANITATION OPERATIONS 258,6W L377,934 0 235AO9 0 1.671,622 3,560,900 45.9% 3A43,M6 998257 26 WATER OPERATIONS 754298 785,765 0 38738E 0 1,925,446 4,675,2O0 ALM 25,770,892 7,712,994 27 WASTEWATER 747,070 LD73,162 0 2,257.993 0 4,079,025 11,804,7OO 31.9% 41A8%EC3 7,323266 28 BUILDING SAFETY AOLAOB 203,911 0 0 52.500 667,819 L,54L1OO A33% L32L865 2.145,132 29 GEOGRAPHIC INFORMATION SYSTEM 227,070 73,398 0 0 0 300AN 607,3O0 50.0% 140.115 12829E 30 DOWNTOWN REVITALIZATION 0 0 0 0 0 0 0 0.0% 0 0 31 SHOPBUIUNNG 0 0 0 0 0 0 0 0.0% 0 0 32 NEW BLDG CITY HALL POL 0 1,00.3 0 5O380 0 51383 LSB12OO 3.2% 9O2,747 9O3,507 33 STREET IMPACT FEE CAPITAL 0 0 0 27399 0 27.3 1,222,200 2.2% 2,67],852 2,676,781 34 WATER CAPITAL RESERVE 0 0 0 0 0 0 216981000 0.0% 2,852,249 L852249 35 SEWER CAPITAL RESERVE 0 0 0 0 0 0 5.89O" 0.0% S,WLdm 5.530288 36 ARTS PROMULGATION 0 0 0 5.000 27,50D 32,500 225,DDO 1dA% 95,754 95,784 37 PARAMEDICCAREWILDUWD 0 0 6113,337 0 0 618.337 IML7O0 ALL 113AM .113AM 38 PARKS IMPACT FEE CAPITAL 0 0 D 450284 15.000 47112 3,32L7OO 142% 843,15A n7AO3 39 TRAMS OF MADISON COUNTY 0 46 0 4.081 0 4,12 1'066,000 DAN 300,681 M'W AO ROMANCE THEATER 33,067 30,215 0 9300 0 72,581 1B6.3OO 39.0% d,362 6,821 41 PARK CONSTRUCTION 0 0 0 99,125 0 98,325 5.000 1%2.5% 169,045 169365 42 WATERCAPITAL CONSTRUCT 0 0 0 4.281 0 4ES L385.O0O 0.2% 4.281 -4.281 13 STREET REPAIR/RECONSTRUCTION 0 380 0 0 0 3 3,]65.000 0.0% 6AW,667 6,189,667 44 STREET NEW CONSTRUCTION 0 0 0 641,114 0 641,11 ],333,600 8.]% -3.261 2,831 0 own 47 AIRPORTOPERATIONS 10,389 22,323 0 0 0 32613 WOO 48 AIRPORT CONSTRUCTION 0 20.490 0 100,746 0 121,236 4,619,400 49 AIRPORT RELOCATION RESERVE 0 0 0 0 0 0 28,500 50 GOLF COURSE OPERATIONS 300,187 206.974 0 124,085 55AM 680.W 1,778,500 51 GOLF COURSE DEBT SERVICE 0 0 0 0 0 0 210ADD 52 SEWER CAPITAL CONSTRUCTION 0 0 0 1,35608 0 1,356,698 3,276,SW 53-58 UDCONSTRUCTION FUNDS 0 0 0 21097A51 0 2,097,451 4,7WAM 59-79 UD DEBTSERNCEFUNDS 0 0 0 0 0 0 1AMAW 81 REMRGCULTURALARTS 56,203 60,170 0 0 0 116,373 309AW 82 FIBER CONSTRUCTION 0 0 0 389 0 389 108,8W 83 ENTREPRENEURIAL PROGRAMS 0 16.929 0 0 0 16,929 23,900 84 N INTERCHANGE CONSTRUCTION 0 0 0 50,619 0 50,61 4,830pW 85 COMM, SAFETY LIGHTING 0 660 0 0 0 660 0 86 F12ER OPERATING 0 12153 0 0 60,000 72.253 13%" 91 SHOP WITH ACOP 0 20,019 0 0 0 20.019 I810W 93 AM9ULANCECAPITALREPIACEMENT 0 0 0 0 0 a 0 94 RE%B,IRG ARTS COUNCILTRUST 0 0 0 0 0 0 0 95 CRY 501[3 FOUNDATION C 0 C 0 342 342 310W TOTAL 59,1%,138 $7,302,727 $2,017,BB9 $3,126AW $723,194 $27,36 OM $112744AN Cifinnearc Inriledbinaped Ole4ehiW wppa8ngme c#ftabovefiIwI*Wl Ftdeme,4 TN, report ran W fmn6 m at 4BCYN at wwr, re,buro.era finableoaa! 6nane.I-I art, Em!rgmq Semrkme in the my 6cdgAfor 2026, hamwr It" on m &Miojodb' the FOP DSbV WOO w18 MOM9e them We x!d need to make a Ndgd adjustment. Council Member Tietjen asked regarding increased GIS-related expenditure. Finance Controller Miller indicated that the higher cost may be attributed to updated mapping efforts, including a new scan and map completed during the year. No further significant issues were noted in the report. 2. Approval of Rexburg Madison County Joint Land Agreement for School District Property Action Item Finance Controller Miller presented an agreement related to the city's joint purchase of property from the Madison School District, in coordination with the county and Urban Renewal Agency. He noted that Urban Renewal is a significant partner in the overall project. The agreement specifically addresses the northernmost portion of the property, which will be jointly owned by the city and the county. The purpose of the agreement is to establish how ownership, use, and potential future transactions of the property will be managed. Finance Controller Miller explained that one key provision highlighted is the first right of refusal clause. This allows either party the opportunity to purchase the other's share of the property at the original purchase price plus an annual 4% increase. This structure is intended to prevent land speculation and ensure the property continues to be used for its intended public purposes. The agreement also includes a default land -use arrangement that outlines how the property would be divided between the city and the county if no alternative agreement is reached in the future. While the parties are not bound to this layout if a mutually beneficial arrangement can be negotiated, it provides a clear fallback plan to guide decision -making if needed. Finance Controller Miller provided additional clarification regarding provisions in the joint city - county property agreement, specifically addressing utility costs and maintenance responsibilities. During the initial phase, when the property remains undeveloped and is maintained as open green space, the city will take primary responsibility for maintenance and management. Costs associated with maintenance and utilities will be shared equally between the city and the county under a 50/50 split. Any revenue generated from use of the property will also be divided equally. SHARED REMAINING AREA: 8,620 SQUARE FEET CITY REMAININGAREA: 2 1D,040j 16,413 SQUARE FEET FOOT,PP1NiRfNT COUNTY REMAINING AREA 16,498 SQUARE FEET ro M.:sJ Council Members Johnson asked for clarification on when the cost -sharing arrangement would change. Mayor Merrill explained that the 50/50 split will remain in place until the property is developed or a new agreement is reached in good faith between the two parties. At that point, costs — including utilities —would be allocated proportionally based on usage, ownership, or facility design. Mayor Merrill further explained that the property will function similarly to a public park in the interim. Community members will be able to use the space for recreational purposes or reserve it for events, consistent with existing city park policies. The city will manage scheduling and reservations, utilizing its current systems and infrastructure, with minimal anticipated impact on staff workload. He noted that this arrangement may also provide additional flexibility in accommodating community needs by offering an alternative location for events and activities. Both entities are aligned in their approach to interim use. Council Member Tietjen suggested the possibility of placing America 250 commemorative flags at the newly acquired property in addition to the previously discussed location at Porter Park. Mayor Merrill noted that timing may present challenges, as the site is expected to undergo asbestos abatement and demolition activities in the near term. While the idea could be explored further, it may not be feasible during active construction. Discussion regarding the preferred location for the placement of the flags in Porter Park remains, particularly due to its role as the site of the planned community celebration. Additional consideration of placing the flags in other areas, such as downtown, to further enhance the community's participation in the America 250 celebration. Council Member C. Erickson moved to approve the Rexburg Madison County Joint Land Agreement for School District Property; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting ave Those voting_nay Council Member Johnson none Council Member Tietjen Council Member C. Erickson Council Member Reeser Council Member Riggins The motion carried. 3. Approval of Budget Adjustment for Urban Renewal School District Property Asbestos Removal and Demolition Action Item Finance Controller Miller reviewed the proposed budget adjustment related to the demolition and asbestos abatement of the former school district buildings. He noted that while the project will be funded by Urban Renewal, the expenses will be processed through the city, requiring a formal budget adjustment. An offsetting reimbursement from Urban Renewal is anticipated. The total estimated cost for abatement and demolition is approximately $1,000,000, with $70o,000 expected to be expended in the current fiscal year and the remaining $300,000 in fiscal year 2027. Dept: URBAN RENEWAL I Fiscal Year Affected: 12026 Expense Accounts to Receive Increased Budget: Account: 44431-5700 Amount: 700.000 Name: DOWNTOWN JR. HIGH PROPERTY -URA REIMBURSEMENT Account: Amount: Name: Account: I Amount: Name: TOTAL: 700.0001 Accounts Where Budget Is Coming From: Account: 44431-3762 Amount: 700.000 Name: CONTRIBUTIONS -URA Account: Amount: Name: Account: TOTAL:1 700.000 Net Expense less Revenue (This must be zero) Coming From: Contingency: put back into contingency to carryover Other Expense: New Revenue: 700.000 TOTAL INCREASE Reason for the Increase: The City is using our bidding forms and Engineers to help with the bidding/payment process for the asbestos removal and demolitlon of the Old Junior High Propertyw on Mainstreet. We estimate the total current cost at S1.000.000. WIII be billed back to URA as a contribution once complete and paid for by city. The net cost to the City of Rexburg will be zero. $700 K in FY26 Budget and $300 K In FY27 Budget, Council Member Tietjen asked if the demolition plan includes both the former junior high building and the old seminary building. She raised concerns regarding community interest in preserving the seminary building. She noted that residents have expressed a desire to explore alternatives to demolition. Council Member Riggins stated that while the city is open to proposals, there are significant challenges, including the high cost of rehabilitation (estimated between $1-2 million) and the complexity and expense of relocating the structure, which could also cost up to several million dollars. Finance Controller Miller indicated that interested parties may direct proposals or ideas to Urban MEN Renewal. Council Member Riggins noted that an RFP has been issued in hopes that a developer may incorporate the existing structure into a future project. The property closing with the school district is anticipated by the end of April, with the RFP process closing in early May. Demolition is tentatively projected for July, though this timeline may extend depending on the duration of asbestos abatement. Finance Controller Miller noted that asbestos testing identified a significant presence of asbestos within the seminary building, adding complexity and cost to any potential preservation or reuse efforts. While discussion of alternatives is encouraged, he emphasized that any proposed solutions must be realistic when considering the full scope of financial, environmental, and safety factors. Council Member Tietjen expressed agreement that the City is not in a financial position to assume ownership or rehabilitation of the building. However, she also emphasized the historical and architectural significance of the structure, noting its connection to the original townsite and its ties to early settlers, including land donated by a survivor of the Martin Handcart Company. She stated the importance of acknowledging these factors and exploring preservation possibilities where feasible. Mayor Merrill acknowledged and appreciated the historical context provided, recognizing that such details are not widely known but are important to consider. He noted that the school district previously held extensive discussions regarding the future of the building. Council Member C. Erickson suggested reviewing past school district meeting records to better understand prior considerations and decisions related to the property. Council Member Johnson inquired about the timing of reimbursement funds, specifically why they are projected to be received across two fiscal years. Finance Controller Miller explained that the reimbursement schedule aligns with the anticipated timing of project expenses. Current estimates allocate approximately $700,000 in expenses to the current fiscal year and $300,000 to the following fiscal year. While reimbursement timing could vary, this breakdown reflects the most realistic projection based on the expected project timeline. He noted that demolition is unlikely to occur as early as July, with a more probable timeline extending into September or October. This extended schedule contributes to the division of costs and corresponding reimbursements across two fiscal years. Council Member Reeser moved to approve the Budget Adjustment for the Urban Renewal School District Property Asbestos Removal and Demolition; Council Member Tietjen seconded the motion; Mayor Merrill asked for a vote: Those voting aye- Those voting nav Council Member Johnson none Council Member Tietjen Council Member C. Erickson Council Member Reeser Council Member Riggins The motion carried. B. Airport Relocation Consultant: - Craig Cobia i. Approval of Land Procurement Agreement for Airport Relocation Action Item Airport Consultant Cobia began by expressing appreciation for the opportunity to present and noted that he had recently provided a similar presentation to the County Commissioners. He explained that minor modifications have been made to the contract to better align with Federal Aviation Administration (FAA) requirements, and an updated version was provided to the City Council for review. The agreement under consideration is an option agreement to purchase land for the proposed airport. Airport Consultant Cobia provided background on his involvement with the project, explaining that his interest began following remarks by BYU-Idaho President Kim Clark regarding the need for an airport capable of accommodating small corporate jets. Motivated by that vision, Mr. Cobia volunteered to serve on the Airport Board, where he has since been appointed and now serves as Vice Chairman. He acknowledged the significant efforts of numerous contributors to the project, including David Taylor, city staff, the City Attorney, the Mayor and City Council, County Commissioners, as well as external partners such as the Bureau of land Management (BLM) and the FAA. He emphasized that the project involves many moving parts and requires coordination across multiple agencies. He noted that he became more directly involved in the project in December and has since gained a deeper understanding of its complexity. He explained that initial efforts focused on identifying key priorities based on recommendations from project consultants and stakeholders, which are included in the City Council's meeting packet. ^ Airport Consultant Cobia outlined key efforts undertaken to advance the airport relocation project, emphasizing the importance of maintaining consistent communication with engineers and the Federal Aviation Administration (FAA) throughout the approval process. He noted that these updates were shared during the March Airport Board meeting. He reported ongoing coordination with Ardura, the project's engineering firm, which he described as performing strong work. Efforts have included frequent meetings, calls, and outreach to local elected officials, as well as coordination between stakeholders including the city, county, FAA, and Bureau of Land Management (BLM). Airport Consultant Cobia explained that one of the primary challenges is navigating the land exchange and environmental approval processes. Despite earlier obstacles, progress has been made through collaboration among multiple partners, leading to the development of the contract currently under City Council consideration. He also described an early coordination meeting that brought together key stakeholders, including representatives from the FAA, BLM, city, and county, to better understand the scope and requirements of the project. The project is anticipated to be a significant financial undertaking, with estimates ranging from $40 million to potentially $too million. Funding is expected to include approximately go% from the FAA, with additional contributions from the State and the remaining portion shared by the City and County. Airport Consultant Cobia noted that stakeholders openly acknowledged the complexity of the project and the uncertainty involved, as many have not previously undertaken a project of this scale. A key outcome of these discussions was the decision to develop a Memorandum of Understanding (MOU), which will clearly define each stakeholder's roles, responsibilities, and timelines. Ardura is leading the development of this document, with ongoing coordination and communication among all ^ parties. Airport Consultant Cobia provided additional details regarding coordination with federal agencies, noting that the FAA's Denver Airport District Office (ADO) has completed an agency -to -agency land transfer to the Bureau of Land Management (BLM). This approach is expected to help streamline the overall land acquisition process. While the city and county will ultimately hold the deed as project sponsors, this transfer is intended to facilitate a more efficient path to ownership. Airport Consultant Cobia explained that while the Helena ADO, which oversees this region, has not previously completed this type of transfer, the Denver ADO has successfully done so multiple times. Ongoing communication between these offices has been a positive development in advancing the project. Airport Consultant Cobia emphasized the importance of research and collaboration in navigating the complexity of the airport relocation. He described outreach efforts to other communities and airport managers with relevant experience, including visits to Rock Springs, Wyoming, and participation in an airport management conference in Boise. These efforts have provided valuable insight into best practices and potential challenges. He noted that additional research included reviewing successful airport programs in other states, such as Nebraska, and consulting with airport managers from Williston, North Dakota, and St. George, Utah —two locations that have undergone airport relocation projects. Lessons learned from these communities are being documented and used to inform local planning efforts. There is the importance of leveraging existing knowledge and experience rather than "reinventing the wheel," and highlighted ongoing efforts to secure funding, build partnerships, and develop a plan to ensure a smooth transition to a new airport facility. ^ Airport Consultant Cobia also emphasized the importance of ensuring that the City and County receive financial benefit from their investment in the airport project. He noted that potential revenue opportunities, such as fuel services or fixed -base operator (FBO) operations, are being considered, though discussions are still ongoing. He stated that the key next step in the process is the development of the land option agreement, which he described as a significant milestone. Meeting minutes and supporting materials from prior stakeholder discussions are included in the City Council's packet for reference. Airport Consultant Cobia explained that the proposed agreement provides an option to purchase approximately 1,204 acres for the future airport site. He noted that securing this agreement is critical, as the FAA requires assurance that the land is committed before investing further in environmental studies and project funding. This helps mitigate the risk of delays or withdrawal by property owners later in the process. He added that considerable effort was made to identify and address potential concerns —such as grazing rights and other land -use considerations —early in the process. The agreement has also been recently adjusted to better align with FAA requirements. Airport Consultant Cobia concluded by noting that the full agreement is available for the City Council to review and that staff and consultants are available to address any specific questions. ^ Council Member Johnson inquired about stakeholder participation in earlier coordination meetings. Airport Consultant Cobia indicated that Council Member C. Erickson may have been present and noted that Mayor Merrill attended the stakeholder meeting. He confirmed that updates from that meeting were later shared during an Airport Board meeting attended by Council Member C. Erickson. Council Member Johnson expressed the importance of ensuring City Council representation in stakeholder discussions moving forward. Council Member Johnson asked about the city's financial preparation for the airport project. Finance Controller Miller noted that the city has been setting aside approximately $300,000 to $400,000 annually toward airport -related funding. Airport Consultant Cobia provided general context, explaining that earlier project estimates (circa 2020) placed total costs at approximately $40 million, though more recent projections suggest costs could approach $ioo million due to inflation and changing conditions. Funding for the project is expected to be largely supported by external sources, with approximately go% anticipated from the FAA and an additional contribution from the state. The remaining portion —estimated at approximately 4- 6% of total project costs —would be shared between the city and county, typically split evenly. Mayor Merrill clarified that while total project costs may be significant, the direct financial responsibility for the city and county represents a relatively small percentage of the overall funding structure. Mayor Merrill clarified that the anticipated local share of project costs is approximately 6%, which would be split evenly between the city and county. He expressed hope that current cost estimates may be conservative, while acknowledging the uncertainty of project costs given current economic ^ conditions. Airport Consultant Cobia noted that he requested a more precise cost estimate from the project's engineering firm, Ardura. He added that the firm is currently managing both improvements to the existing airport and planning efforts for the new airport relocation. He also emphasized the importance of project planning and timeline management. He indicated that both he and the engineering team are developing timelines, and he is working to create a comprehensive project schedule, including a Gantt chart, to better understand dependencies and how delays in one area may impact the overall project. Mayor Merrill provided clarification regarding the purpose of the land option agreement, explaining that the property under consideration is intended to meet federal requirements associated with the airport relocation project. Airport Consultant Cobia elaborated that the Bureau of Land Management (BLM) requires replacement habitat as part of the land exchange process, particularly due to the presence of sage grouse habitat in the proposed airport site. To address this, a willing seller has been identified who owns comparable property that may serve as suitable or improved habitat. This exchange is intended to satisfy federal requirements and facilitate project approval. Airport Consultant Cobia noted that extensive analysis has been conducted to evaluate alternative airport locations, including the possibility of expanding the existing site. However, the current airport does not meet regulatory requirements, particularly for accommodating small corporate jets, and physical constraints —such as proximity to the river and limitations from the Army Corps of Engineers — prevent expansion. The proposed agreement would provide the City and County with an option to purchase approximately 1,204 acres, which is a necessary step in securing the land needed for the ^ exchange and advancing the airport relocation project. Mayor Merrill said that while some federal requirements may seem complex, they are necessary to move the project forward. He indicated understanding of the process and the importance of securing the option agreement as part of ongoing project development. Council Member C. Erickson expressed appreciation for Mr. Cobia's efforts on the airport relocation project, noting the significant progress has been made in recent months. He said that after several years of limited movement, the project has seen substantial advancement over the past three months. He recognized Airport Consultant Cobia's leadership and contributions in helping move the project forward and facilitating coordination among stakeholders. Council Member C. Erickson moved to approve the Land Procurement Agreement for Airport Relocation; Council Member Riggins seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Tietjen Council Member C. Erickson Council Member Reeser Council Member Riggins The motion carried. Mayor's Report/Business: A. Ratify Rick Robinson as a member of the Planning & Zoning Commission Action Item Mayor Merrill presented Item A: ratification of Rick Robinson as a member of the Planning and Zoning Commission. He noted he shared the information below regarding Mr. Robinson's profession via email to the City Council prior to the meeting and acknowledged that some concerns were raised. He expressed appreciation for the feedback and clarified that several current Planning and Zoning Commission members will be rotating off in the coming months, with three vacancies anticipated in the near term and an additional vacancy expected in September. From: Jerry Merril <jerry.merdll@rexburg.org> Date: April 15, 2026 at 3:19:42PM MDT To: City Council <CityCouncil@rexburg.org> Subject: P & Z Commissioners Hello All, There have been a couple of questions about the ratification of Rick Robinson's appointment to the Planning & Zoning Commission tonight. The questions have been centered around having too many real estate agents and/or developers on the commission. That is a legitimate question, so hopefully it will be helpful to you to know some more information about the commission's makeup. Currently, we have ii Commissioners. Sally Smith is the current Chairperson and the only real estate agent on the commission. Her term will end June 3rd of this year, so Rick will be the only real estate agent after Sally retires. We also have 2 developers on the commission but Aaron Richards will also be retiring off on July 2nd of this year. That leaves only 1 developer, McKay Francis, on the commission. He is in his 2nd term with two years left. Rick was recommended to me by Planning &Zoning staff as one who had expressed an interest in serving on the commission. After reviewing all the things he has done for the community at no cost to us and after visiting with him, I felt like he would be an excellent choice to help us make decisions about Rexburg's future. This appointment is sooner than we expected because of the sudden resignation of Vanessa Johnson. We have 4 commission retirees this year by September, so you will have the chance to recommend several new commissioners in the few months to come. Following is the current makeup of the P&Z Commission, their occupation and P&Z appt. expiration date: i. Sally Smith...............Real Estate Agent (retired) June 3rd, 2o26 2. Randall Kempton..... BYUI Music Teacher June 3rd, 2o26 3. Vanessa Johnson..... Apartment Complex Mgr. resigned 4. Aaron Richards ......... Developer July end, 2o26 5. Jim Lawrence ............ Engineering Teacher at BYIII Sept. 2o26 6. Vern Muir ..................semi -retired Construction Foreman July 2027 (ist term) 7. Brian Thackery.......... Home Businessman/past Council Candidate Jan 2027 (1st term) 8. Tami Geddes.............Wife/Mom/Homemaker/Grandma May 2o28 (ist term) Impact Zone Members (appointed by County Commissioners) 9. Bruce Casper ............former Main Street Business Owner (retired) July 2027 1o. McKay Francis...........Developer May 2028 11. Dan Hanna...............Alliance Title (retired) Small Horse Rancher Feb. 2o28 (ist term) Hopefully this helps you see the makeup better and the opportunity to recommend someone you feel would be good (and willing) to serve in the near future. Thanks, and we'll see you in a few hours! Mayor Merrill encouraged the Councilmembers to submit recommendations for potential candidates, noting that the Planning and Zoning Commission requires a significant time commitment, which can make recruitment more challenging. Council Member Riggins highlighted Mr. Robinson's qualifications and community involvement. Mayor Merrill noted that he is well-connected within the community, has a background in real estate, 10 0=\ PER nn and is actively involved in historic preservation efforts, including service on the Historic Preservation Commission and the Tabernacle Legacy Committee. Mayor Merrill said Mr. Robinson expressed interest in serving and contributing to the community through the Planning and Zoning Commission. Council Member Johnson expressed appreciation for Mayor Merrill's earlier communication, noting it clarifies the timeline for upcoming Planning and Zoning Commission appointments. She voiced support for the proposed appointee and confidence in his ability to serve effectively. She emphasized the importance of improving representation on the commission, particularly noting that women are currently underrepresented, with only one female member serving despite women comprising approximately half the community. She encouraged efforts to recruit more female candidates for future vacancies and offered to provide recommendations. Additionally, Council Member Johnson shared feedback received from residents regarding the composition of the commission, particular concerns about the presence of individuals whose professions —such as real estate or development —may be perceived as having a direct interest in zoning and development decisions. While acknowledging that various individuals may benefit indirectly from such decisions, she suggested that broadening the pool of candidates to include more diverse professional backgrounds could help address these concerns. She reiterated a willingness to assist in identifying potential candidates, particularly women, for future consideration. Discussion regarding the current composition of the Planning and Zoning Commission, particularly in relation to professional backgrounds and representation. Mayor Merrill noted that the commission currently includes individuals with experience in real estate and development, including one real estate professional and two members involved in development. He noted that two of these members are expected to rotate off the commission in the coming months. Discussion regarding gender representation on the commission. Mayor Merrill clarified current membership and upcoming changes, including the resignation of a female member, which will result in reduced female representation. He said it can be a bit more challenging for women to serve on Planning and Zoning Commission, since many of them have a lot going on with their families in the evenings. That said, it doesn't mean they can't serve, there are women currently serving as councilmembers and on the commission. Council Member Johnson said she does not like that statement, it feels a bit discriminatory toward women. They're fully capable of serving, even if they have families. Mayor Merrill explained that from conversations he has had with women serving on the commission it can be more of a struggle to attend regularly; however, he is happy to invite as many as possible. Council Member Riggins moved to ratify the appointment of Rick Robinson as a member of the Planning and Zoning Commission; Council Member Reeser seconded the motion; Mayor Merrill asked for a vote: Those voting ave Council Member Johnson Council Member Tietjen Council Member C. Erickson Council Member Reeser Council Member Riggins The motion carried. Those voting nay none Mayor Merrill provided a follow-up on concerns previously raised by a city resident Vince Haley regarding aging and deteriorating signage throughout the city. He reported that many of the older signs have been removed, and staff initiated a request for proposals (RFP) process for the installation of new signage. City Asset Manager Farron Young is overseeing that effort. He noted that replacement signage is significantly more expensive than anticipated, which has contributed to the extended use of the previous signs. As part of the review process, staff evaluated all existing signage and identified priority locations, ultimately reducing the total number of signs to be replaced to manage costs. He indicated that additional information, including cost estimates, will be brought back to the council once proposals are received. Mayor Merrill informed the City Council that the Idaho Department of Water Resources declared a statewide drought emergency affecting all counties, including Madison County. He noted that he and Public Works Director Davidson have been actively involved in regional water discussions and is a member of a coalition of municipal water users focused on protecting long-term water rights. Despite these efforts, the city could still face limitations on water usage in the event of severe conditions. 11 Mayor Merrill emphasized the importance of water conservation and encouraged residents to be mindful of their water usage, particularly regarding lawn irrigation. He noted that overwatering is common during the spring months and suggested that watering once per week is typically sufficient early in the season, with increased frequency only as temperatures rise. He also indicated that conservation messaging was included in a recent Mayor's newsletter and that additional outreach efforts, including social media communication, are planned to further inform residents. Council Member Tietjen mentioned the importance of expanding communication channels to ensure broader awareness among the community. Mayor Merrill provided additional context regarding current drought conditions, noting that the regional drought scale ranges from Do (abnormally dry) to D4 (exceptional drought). He reported that the Rexburg area is currently classified as D2, indicating severe drought conditions. While some areas p" of the state are experiencing more extreme levels, much of Idaho is currently within the D2 classification. He emphasized the importance of awareness and responsible water use under these conditions. Mayor Merrill also reported that the state legislative session has concluded. He attended a recent Chamber of Commerce forum where local legislators provided updates on the session. He noted that the city will now begin evaluating the impacts of legislative actions and determine appropriate steps moving forward in the coming months. Mayor Merrill presented information regarding the City's participation in the Eastern Idaho Partnership, a regional collaboration of cities and counties that jointly fund a Special Assistant United States Attorney (SAUSA). He explained that the partnership contributes to the salary of an attorney, currently Zoie J. Laggis, who focuses on prosecuting drug and firearms offenses. The total annual cost for this position is approximately $ioo,000, with $yo,000 funded by the Idaho Department of Corrections and the remaining $30,000 shared among participating entities. Based on population, the City of Rexburg's annual contribution is $2,628. He noted that the primary goal of the program is to move certain criminal cases into the federal system. This approach provides two key benefits: it reduces costs for the state correctional system and helps disrupt criminal networks by relocating offenders away from their local connections. He added that an annual report is provided detailing the number of cases prosecuted and convictions obtained through the program. While Madison County typically has fewer qualifying cases compared to larger neighboring counties, participation in the partnership contributes to broader regional efforts to reduce crime. He concluded that the City's involvement supports regional public safety efforts and helps mitigate drug- and firearm -related offenses. Items for Consideration: A. Planning & Zoning recommendation to approve a plat extension for Teton Vu Estates Plat located at 1114 N Yellowstone Hwy 24-oo868 — Alan Parkinson Action Item P&Z Administrator Parkinson reviewed the plat extension request related to the former Teton View Drive -In property. The subdivision plat has previously been approved by the City Council but has not been recorded due to financial challenges experienced by the developer. These issues are nearing resolution; however, the approval timeline has expired. The applicant is requesting a six-month extension to allow sufficient time to record the plat and proceed with development. This request represents the second extension. Mayor Merrill inquired about the project timeline. P&Z Administrator Parkinson indicated that the developer anticipates beginning site work within approximately one month and moving forward with construction during the summer. Council Member Riggins moved to approve a plat extension for Teton Vu Estates Plat located at 1114 N Yellowstone Hwy for six months; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Tietjen Council Member C. Erickson Council Member Reeser Council Member Riggins The motion carried. Calendared Bills: A. Second Reading: Those items which have been first read: NONE B. Third Reading: Those items which have been second read: NONE 12 Consent Calendar: The consent calendar includes items which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from April 1, 2026, Meeting - Action Item B. Approve Payment of the City of Rexburg Bills - Action Item Council Member Tietjen noted a clarification regarding the April isc City Council work meeting minutes discussion towards the end of the meeting. She asked for the word "can" be changed to "will" clarifying that additional work meetings regarding the Rexburg Development Code will be held. Council Member C. Erickson moved to approve the Consent Calendar containing the minutes and city bills; Council Member Reeser seconded the motion; Mayor Merrill asked for a vote: Those voting ave Those voting nay Council Member Johnson none Council Member Tietjen Council Member C. Erickson Council Member Reeser Council Member Riggins The motion carried. Adjournment 7:50 P.M. Attest: O n Ma canna Gonzalez, Ci Depu 'lerk ROVED: rry M**,ayo 13