HomeMy WebLinkAboutCouncil Minutes - June 17, 2026 (208) 359-3020
35 North 1st East
Rexburg, ID 83440
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City Council Minutes – June 17, 2026
Mayor Jerry Merrill
Council Members:
Bryanna Johnson David Reeser
Colin Erickson Bill Riggins
Eric Erickson Alisha Tietjen
City Staff:
Spencer Rammell – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
4:00 P.M. Fiscal Year 2027 Budget Work Meeting
Finance Officer Nielson reviewed the 2027 Budget Highlights as of June 17 with the entire budget process expected to continue through September 2. The total Budget is $95,281,200 down
$23,067,700 from the 2026 amended budget as of 6/10/26. There are several public hearings that needed to occur, including the utility rate hearings, the budget public hearing scheduled
for July 15, and an additional public hearing for the amended budget. These hearings will complete the remaining budget process. He said the figures presented are only proposed amounts.
The City Council has the authority to recommend changes and that the proposed budget can still be changed. However, a budget amount needed to be established so that the required public
hearing notice could be advertised in the newspaper.
Finance Officer Nielson explained that one major factor in the reduction is the inclusion of approximately $5.2 million for the ice rink in the prior year's budget. Although the ice
rink was funded through a donation, the amount still had to be reflected in the City's budget totals. Another significant factor is the transition of the fire department to a fire district,
which altered how fire department expenses are accounted for in the budget.
Finance Officer Nielson reported that the proposed operating budget is approximately $43 million and included a cost-of-living adjustment (COLA) of 2.73 percent. The budget also included
a projected 22.5 percent increase in health insurance costs. He noted that recent claims trends have improved and that city staff planned to delay finalizing health insurance rates until
September to allow additional time for claims experience to improve and to strengthen their position in negotiations with insurance providers. The health insurance coverage would be
put out for bid if a favorable rate could be obtained.
Council President E. Erickson expressed his concerns about the projected health insurance increase and noted that some unusually high health care expenses are expected to decline. Finance
Officer Nielson said the transition of the fire department has reduced the City's employee group size, which could negatively affect insurance rates. Discussions with the insurance agent
will continue to determine whether rebidding coverage will be beneficial.
Finance Officer Nielson reported that the General Fund budget totaled just over $20 million and represented approximately 21 percent of the City's total budget. The proposed budget
included an $80,000 contingency allocation. To balance the General Fund budget, he included a carryover of approximately $735,000 from reserves, which will reduce the reserve balance
to just under 21 percent. The City's policy has been to maintain reserves between 25 percent and 33 percent.
Council President E. Erickson asked about the contingency amount and how it compares to other years. Finance Officer Nielson responded that the proposed $80,000 is comparable to prior
years, although some years have included contingency amounts closer to $150,000. The contingency has originally been targeted at $100,000 but is reduced as an effort to cut expenditure
and balance the budget.
Finance Officer Nielson explained that budget adjustments have been made in the past when projected expenses changed. For example, if PERSI rates are deferred or health insurance costs
are lower than expected spending budgets could be reduced and contingency funds increased. He noted that the projected health insurance increase is an estimate based on a detailed review
of available
savings, reserve contributions, and anticipated cost trends. Health insurance costs are expected to rise significantly for both the City and employees. The City currently covers 86 percent
of health insurance premiums, while employees cover 14 percent. Maintaining the current cost-sharing ratio would result in a larger dollar increase for employees as premiums rise.
Finance Officer Nielson explained that property tax revenue is a positive area of growth in the budget due to stronger than expected new construction activity. New construction is expected
to remain strong for several years, providing continued growth in property tax revenues. Property tax revenue is projected to increase by approximately 5%, with 3% attributable to the
allowable increase under state statute, and 2% attributable to new construction and annexation. Sales tax revenue growth is projected to be very limited, increasing by only about 1.9%,
or approximately $60,000–$80,000, which is not expected to significantly impact the budget.
Finance Officer Nielson reviewed the fuel tax revenue, it is projected to decrease by about 26%, resulting in an estimated $900,000 reduction in funding. The decrease is not due to
a reduction in fuel tax rates or traffic volumes, but rather because the state is expected to discontinue supplemental funding provided in previous years. The reduction in fuel tax revenue
is being experienced by local governments statewide and will have a meaningful impact on transportation funding.
Finance Officer Nielson reviewed several of the major funding sources for street projects included:
Approximately $6 million in carryover funds, supported by a strong existing Streets Fund balance.
About $5.5 million in federal grants.
More than $5 million from Urban Renewal.
Approximately $1.7 million from franchise fees and right-of-way charges.
The Streets Fund is projected to use nearly all its available carryover balance to support planned projects. Local Improvement District (LID) projects represented a significant portion
of the budget, with approximately $4.6 million allocated to complete LID 55, which is scheduled to begin construction during the summer. The proposed budget also included funding for
future street projects on:
Trejo Street
4th West
5th South
1st North
These street projects are consistent with the five-year street improvement plan previously presented to the City Council. Project priorities and funding allocations could still change
based on future LID proceedings and project decisions. While the current year's LID spending is substantial, the previous year also included significant LID investments, indicating a
continued focus on major street infrastructure improvements. Current forecasts show approximately $5.5 million being spent on LID projects, highlighting the scale of planned street construction
activity.
Finance Officer Nielson continued to review the street reconstruction spending, it is projected to be slightly lower than the previous year, but it remained at a significant level.
Approximately $6 million has been spent on reconstruction projects in the current year.
Approximately $5 million is budgeted for reconstruction projects in the upcoming year.
The largest transportation project in the budget is the 9th East Crossing and Bridge project, with an estimated cost of $10.9 million. The project will connect Barney Dairy Road to 7th
North. Funding sources included:
$4 million in federal funding
$4 million from Urban Renewal
The remaining balance from accumulated impact fees
A new traffic signal near the Home Depot development and temple area is included in the budget. The city expects to recover approximately half of the cost from Urban Renewal. Reimbursement
will likely take several years because Urban Renewal resources are expected to be heavily committed to other infrastructure projects, including a sewer line project. The budget also
includes the 2nd East and Yellowstone improvement project, supported by a $1.6 million federal grant. Planned improvements to 2nd East included:
Road widening after the railroad crossing.
Installation of a center median/turn lane.
Enhanced traffic flow and safety in an area currently considered confusing for drivers.
Finance Officer Nielson noted that some of the budget items will be covered in greater detail later. There are five personnel requests that have been submitted as part of the budget
process. He said he and Mayor Merrill have made the following budget recommendation to only approve one of the five
personnel requests to maintain a balanced budget. The utility rate proposals will be discussed in detail later, rather than during this section of the presentation.
Finance Officer Nielson continued to review the 2027 Budget Highlights report. The water utility projects included several capital improvements, totaling a few million dollars, though
not an unusually large number of projects. Sanitation projects were generally smaller in scale compared to water and wastewater projects. Wastewater infrastructure remained a major investment
area, with several significant projects planned. The largest wastewater project is at the wastewater treatment plant, with approximately $4.8 million to $5 million budgeted for improvements.
Additional wastewater investments included two lift station projects totaling approximately $825,000:
One at the Altura development, where excavation work is reportedly completed before groundwater levels rose.
Another near Trellis, Highway 20, and Main Street, where construction is reportedly delayed because groundwater levels rose before excavation could be completed.
Council Member Riggins questioned whether the wastewater budget includes sufficient funding to address wastewater compliance issues related to regulatory requirements and ongoing legal
concerns. Finance Officer Nielson indicated that this year's budget alone will not fully achieve compliance, but projects identified in the Capital Improvement Plan (CIP) are expected
to address the issues over the next several years. The city is working directly with the Idaho Department of Environmental Quality (DEQ) to achieve compliance. The city is actively pursuing
DEQ low-interest loan funding for major wastewater projects. A recent wastewater project loan application ranked 16th statewide, while funding is awarded through the top 9 projects.
He said DEQ loans are preferred financing option because they typically offer lower interest rates, longer repayment terms, and potential principal forgiveness (grant funding). A previous
water project financed through a DEQ loan that received:
A 1.75% interest rate
A 30-year repayment term
Approximately $2 million in principal forgiveness
Finance Officer Nielson said from a financial perspective, he prefers the city to obtain DEQ financing rather than issuing revenue bonds, which would likely carry higher borrowing costs.
Discussion: Finance Officer Nielson proposed revisiting a concept that had been discussed several years earlier: constructing a new city hall/administrative building and potentially
relocating the Police Department into the current city hall building. The City has been setting aside funds for several years in a capital fund designated for a future municipal building,
City Hall, or police facility. The fund has accumulated assets through:
Annual transfers from the General Fund.
Impact fee revenues designated for police-related facilities.
The purchase of approximately 0.75 acres downtown.
The purchase of approximately 5 acres on Pioneer Road, a potential future police facility site.
Finance Officer Nielson conducted an internal analysis comparing a new police station with a new city hall/municipal building and said that a municipal building could provide greater
financial flexibility.
Finance Officer Nielson proposed working with the Police Chief and others to develop a list of potential committee members for Council consideration. Council President E. Erickson asked
for one City Council representative to be on the committee.
Council Member Johnson asked for the following situation to be avoided where the committee worked independently for many months before presenting recommendations. She suggested:
Progress updates should occur regularly.
The City Council should remain involved throughout the process.
The City Council should be able to provide feedback before substantial time and resources are invested in a particular direction.
Finance Officer Nielson outlined the steps moving forward:
Form a committee with diverse expertise.
Include affected departments in discussions.
Maintain regular communication with the City Council.
Evaluate multiple facility options objectively.
Avoid lengthy deliberations without Council feedback.
Use the process to develop well-researched, long-term solutions rather than short-term fixes.
Multiple options should be evaluated.
Financial feasibility must be analyzed.
Council Member C. Erickson emphasized the primary objective of any facility planning effort is to provide the Police Department with an adequate facility. The need for a Police facility
should remain the top priority throughout the evaluation process.
Discussion: while multiple facility options will be studied the planning process should not lose sight of the core need: ensuring the Police Department receives a facility that meets
current and future operational requirements. Providing adequate space, security, and functionality for police operations.
Finance Officer Nielson reviewed the Parks Impact Fund. Steiner Park development will continue next year, with plans to develop the back half of the park. Construct a path connection
to 5th West on the front half. Improve access to nearby apartments and neighborhoods. A major parks project is the Porter Park Irrigation Project, estimated at approximately $610,000.
The project is intended to move Porter Park from using a well system to utilizing irrigation water which will improve long-term water efficiency and sustainability. Funding for this
project includes approximately 50% of a federal grant and approximately $303,000 in local matching funds from City revenues.
Finance Officer Nielson reviewed the Cultural Arts / Tabernacle. The current budget includes minimal capital spending overall, although Cultural Arts originally requested additional
capital projects. A significant Cultural Arts project involves the Tabernacle, with approximately $285,000 identified for improvements. He reported positive fundraising progress. More
than $170,000 is expected to be carried forward from donations and grants. Funding includes a $100,000 grant from Eccles. Because of successful fundraising efforts, staff expressed optimism
that the project could potentially be completed largely through donations and grant funding. The proposed Tabernacle improvements would likely focus on basement restroom renovations
and connecting hallways and related accessibility improvements.
Finance Officer Nielson reviewed the Ice Rink Fund. The ice rink continues to require an operating subsidy of approximately $135,000. Capital improvements include the purchase of a Zamboni,
with the proposed budget reduced from approximately $65,000 to $50,000. Rexburg Rapids has a significant planned capital project, a boiler replacement estimated at approximately $225,000.
He noted that Rexburg Rapids will likely require increased transfers from the city in future years to support operations and capital needs. Teton Lakes Golf Course. There are several
capital needs, but staff's primary recommendation is relatively modest. The only city-supported capital allocation is $40,000 for the irrigation system replacement and improvements;
it is largely funded by its own capital needs, with limited reliance on city funding.
Finance Officer Nielson gave a summary of the General Fund balance and carryover, which he described as the most challenging fund to balance each year. The General Fund carryover remained
within the City's target reserve policy in recent years. In 2024: Approximately $5.8 million (30%), within the City's target reserve range of 25%–33% 2025 approximately 29%, also within
the target range. For 2026, the budget had originally projected reserves to fall below the 25% minimum, but current forecasts indicated the city would likely finish slightly above the
minimum reserve target.
Finance Officer Nielson explained that reserve forecasts are intentionally conservative, and he assumes that all budgeted expenditure will be spent unless staff knows they will not
occur. Actual year-end spending is often lower than budgeted, meaning actual reserves may end up higher than forecasted. He explained that if all departmental budget requests for FY
2027 are approved the General Fund reserve will fall to approximately 14.72% or just over $3 million, well below the City's target reserve policy.
Finance Officer Nielson addressed the budget reduction recommendations. To address the projected shortfall, he said he and Mayor Merrill reviewed the budget and developed a list of
recommended reductions. The initial projected General Fund deficit was approximately $1.8 million.
After applying the recommended budget cuts, the projected deficit was reduced to approximately $734,000. The remaining shortfall would be covered through General Fund carryover. He emphasized
that the recommended budget reductions significantly improved the City's financial position by preserving General Fund reserves closer to the City's policy target, reducing reliance
on carryover funds. Despite the carryover, the City's reserve balance is projected to remain at approximately 21%, above the minimum reserve requirement.
Finance Officer Nielson reviewed the General Fund Transfers-Subsidies and explained that General Fund money is primarily used to subsidize City operations and transfers that are not
fully covered by overhead revenue. General Fund transfers totaled $4.2 million in 2024, $3.2 million in 2025, with projected transfers of approximately $3.38 million in 2026 and $3.15
million in 2027 under the recommended budget. The Fire Department represented the largest General Fund contribution at approximately $2.2 million. Because the Fire Department now operated
as a separate fund, this support will be classified as a contribution or subsidy rather than a fund transfer. He identified the ice rink as a new General Fund expense of approximately
$134,800. He said if the City Council chose not to adopt the recommended budget cuts, they will still need to identify equivalent reductions from these General Fund-supported areas to
achieve the necessary savings.
Finance Officer Nielson reviewed the reserves in the following funds: the Street Fund carryover balance declined significantly as previously accumulated funds were spent on planned
projects.
2024: $7.0 million carryover
2025: $9.3 million carryover
Projected 2026: $6.3 million carryover
Projected 2027: Approximately $400,000 carryover if all budgeted funds were spent.
He emphasized that the Street Fund balance is being intentionally spent down through planned expenditures. A similar trend was noted in the Sanitation Fund, with carryover projected
to decrease from nearly $2 million in 2024 to approximately $536,000 by the end of 2027. The reduction in the Sanitation Fund balance is expected because reserves have been used to
construct a new sanitation shop. The Water Fund Capital Reserve is being significantly depleted, declining from approximately $9.6 million to an estimated $5.5 million by the end of
2027, leaving little remaining in the capital reserve. The Sewer Fund faces a similar situation, with reserves projected to decrease from approximately $11.6 million to $3.8 million,
with the capital reserve nearly exhausted.
Finance Officer Nielson explained that using reserve funds to pay for major capital projects is beneficial because it avoided borrowing. However, the downside is that future capital
improvement
projects will continue to require funding after reserves are depleted. He advised that the city will likely need to secure new funding for future water and sewer infrastructure projects
within the next few years.
He said funding options will likely come through either a revenue bond or, preferably, a Department of Environmental Quality (DEQ) loan if one could be obtained.
Finance Officer Nielson reviewed the recommended budget cuts. For the Airport Relocation Reserve, he recommended reducing the annual contribution from $30,000 to $10,000 because the
reserve already exceeded $1 million and is generating substantial investment earnings that ree expected to increase the fund balance by approximately $50,000. A $9,200 reduction to the
Airport Operations budget by scaling back the scope of a proposed security system upgrade or identifying a more cost-effective alternative. The savings would benefit both the City and
the County, which share airport operating costs.
Council President E. Erickson requested that the City re-evaluate the airport relocation consultant's contract, expressing concern about the $75,000–$80,000 annual cost and emphasizing
the need to demonstrate that the consultant is providing measurable value and advancing the airport relocation project beyond what city staff can accomplish independently. Finance Officer
Nielson acknowledged the concern and confirmed that the consultant's contract is included in the budget for the City Council's review.
Finance Officer Nielson recommended eliminating funding for ball diamond dugout enclosures, determining that the project is desirable but not essential. Reducing the proposed Cultural
Arts subsidy from approximately $146,000 to $131,000. To offset the reduction, he recommended increasing the Arts Promulgation Fund transfer by approximately $10,000 and asked the Cultural
Arts Department to identify the remaining $5,000 through additional revenue, private contributions, or by reducing expenses. He noted that no specific events are targeted for elimination.
Examples of non-revenue-generating events, such as Oktoberfest, are shown only to illustrate potential areas for savings.
Council Member Tietjen expressed concern that the department has already reduced programming, including musicals and plays, and questioned what services the department would continue
to provide if additional events were eliminated. Finance Officer Nielson responded that the department's primary responsibility is managing the city's cultural arts facilities, including
overseeing building operations and coordinating rentals by community organizations, in addition to hosting some city-sponsored events.
Finance Officer Nielson clarified that the proposed $5,000 reduction to the Cultural Arts budget did not require canceling community events. Instead, the department is asked to identify
$5,000 in either additional revenue or expense reductions. He cited the Tabernacle Orchestra as an example of successfully increasing revenue through community contributions instead
of charging admission, demonstrating the type of creative solutions being encouraged.
Council Member Tietjen expressed concern that if sponsors could not be secured, popular community events such as Oktoberfest could be canceled, reducing community programming and negatively
affecting public perception. She also noted that local sponsors have been approached extensively in prior years, making additional fundraising more challenging. Finance Officer Nielson
acknowledged the concern and emphasized that the City Council will have the opportunity to provide
direction on the budget before it is finalized. Allowing departments time to identify reasonable ways to achieve the requested $5,000 in savings or additional revenue.
Finance Officer Nielson continued to review the recommended budget cuts:
Customer Service and Finance Department plan to share a staff member (Marcie Arteaga), allowing her to assist with finance responsibilities while maintaining customer service support,
creating operational efficiencies.
Economic Development, staff recommended eliminating the need for a $4,000 General Fund subsidy for entrepreneurial programs by either:
Reducing the City's sponsorship of Mountain Business Exchange (MtBE) from $10,000 to $6,000, or
Maintaining the $10,000 contribution while requiring $4,000 to be redirected toward entrepreneurial programs.
Finance Officer Nielson noted that because the City already fully funded the personnel supporting these entrepreneurial programs, asking the partner organization to contribute toward
program costs is considered a reasonable request.
The proposed budget reductions resulted in lower overhead charges to the Engineering
Department, reflecting decreased overall operating expenses.
Financial Management budget reductions, including modest cuts to part-time labor, supplies, and travel.
The largest proposed reduction was eliminating a $150,000 roof resurfacing project. A recommendation to postpon the project until after the planned HVAC replacement, since the HVAC work
could require cutting into the roof. It was determined the roof could safely be deferred and reassessed after the HVAC project was completed.
Funding for the HVAC replacement project was retained in the proposed budget.
Fire Department, Finance Officer Nielson recommended reducing the City's annual building reserve contribution from $40,000 to $30,000 for the planned addition to the downtown fire station.
Finance Officer Nielson proposed that the Fire Department make up the difference by increasing the contribution from its Wildland Fund, noting that the fund should help support shared
capital projects benefiting the City, Fire District, and Ambulance District. He expressed concern that the Fire Department's budget process lacked sufficient detail because the Wildland
Fund was only presented in summary form rather than with a line-item breakdown. He said he requested a detailed Wildland Fund budget before finalizing the city's contribution and will
notify the Fire Department of the proposed reduction by the required deadline.
Golf Course irrigation system reserve contribution from $60,000 to $40,000.
The reduction was appropriate because the golf course was performing well financially, and operations had generated sufficient revenue to continue building reserves.
Even with the reduction, the golf course would continue setting aside hundreds of thousands of dollars annually for future capital improvements.
It was noted that the City's funding partner would also be expected to match the reduced contribution, consistent with past practice.
Human Resources budget was reduced by approximately $15,000 due to staff turnover and the completion of hiring for vacant positions, eliminating the need for some previously budgeted
expenses.
Information Technology (IT) Department deferred adding a new full-time IT position, which would have cost approximately $101,000.
Instead of hiring a new full time IT employee they will continuing to rely on part-time staffing to meet the department's current needs.
Minor reductions were also made to IT infrastructure expenditures.
If a critical need arose, such as replacing a server, the department could request a contingency budget adjustment later in the year rather than budgeting the full amount upfront.
This approach balanced cost savings with operational flexibility, allowing the city to respond to essential technology needs if they became necessary.
Pump house at 2nd East and 1st South if it is confirmed to be City-owned, the City Council should consider selling the property rather than retaining it.
The property had previously been declared surplus before questions regarding the property's deed arose.
Selling the pump house could generate more than $300,000 that could be returned to the General Fund to strengthen the City's financial position.
Council Member Tietjen explained that the Historical Society believed the City Council had previously expressed support for allowing the organization to acquire or use the pump house
after a prior presentation. She emphasized the need to carefully manage expectations and communicate clearly with Historical Society. Finance Officer Nielson responded that selling the
property to the Historical Society could be considered if the organization raised the funds to purchase it but expressed concern about transferring another public building without revenue
to support its maintenance. The city cannot afford to take on or give away another publicly owned building that would create ongoing financial obligations without a sustainable funding
source.
Mayor's budget a modest reduction for travel and training.
Parks Department reduction in part-time labor, these cuts will not significantly affect operations.
Finance Officer Nielson recommended reallocating $132,000 from the Parks Capital Reserve Fund to help fund the Porter Park irrigation project. He said his recommendation is based on
the fact that the city has already addressed its immediate pickleball needs by converting the Smith Park tennis courts to pickleball courts, leaving approximately $162,000 in reserves.
He also recommended leaving only $30,000–$32,000 in reserves after the transfer. The Smith Park pickleball courts are already seeing community use, despite only four of the six nets
being installed. Additional improvements, including resurfacing and repairs, are planned. To address neighborhood concerns, the city plans to install two sound-mitigating barriers along
the courts facing nearby homes.
Council President E. Erickson observed that pickleball participation appeared inconsistent and noted that there are now more pickleball facilities available throughout the community
than when the project was first initiated, supporting the proposal to redirect reserve funds.
Finance Officer Nielson continued to review the recommended budget cuts:
Police Department, Finance Officer Nielson recommended not funding any new General Fund positions, including the three new positions requested by the Police Department.
The Police Department's requested positions, in priority order, were:
Detective
Patrol Officer
Parking Enforcement Attendant
Finance Officer Nielson proposed eliminating the parking enforcement attendant position, resulting in an estimated savings of approximately $48,200. Although the position is expected
to generate additional parking ticket revenue, staff concluded that adding new General Fund positions is not financially appropriate at this time. He also proposed eliminating funding
for the detective position, which would have cost approximately $135,000, despite it being identified as the department's highest staffing priority. He recommended postponing the purchase
of a FARO crime scene scanner and instead exploring cost-sharing opportunities with neighboring jurisdictions, such as Madison County. The
FARO scanner is a 3D crime scene mapping system that digitally documents scenes to accurately preserve evidence for investigations.
Council Member Johnson expressed concern about eliminating the proposed detective position, stating that law enforcement should remain one of the city's highest priorities. Council
Member C. Erickson noted that the city's growing population and increasing public safety demands, including staffing for BYU–Idaho devotionals and other large events, suggested a need
for additional police personnel.
Finance Officer Nielson explained rather than increasing the Police Department's budget, he recommended that the department evaluate its existing resources and staffing assignments
to determine whether a detective position could be created through internal reorganization or reprioritization. He suggested examining whether responsibilities such as BYU–Idaho devotional
assignments could be reassigned to other divisions, such as community policing, to free detective resources. The recommendation is not a reflection of the detective position's importance,
but rather a recognition that the city could not support the additional approximately $135,000 annual cost under current budget conditions.
Council Member Johnson expressed concern that not adding a detective position could negatively impact public safety, particularly as the City's population continued to grow. Council
Member C. Erickson noted that assigning detectives to drug investigations and child sex crime cases reduced the number of detectives available for other investigations, increasing workload
pressures.
Discussion regarding the Police Department providing additional justification for the detective position, including workload data and an explanation of why the position is necessary.
Also exploring whether grant funding could offset part of the cost of the detective position. The Councilmembers suggested giving the Police Department an opportunity to demonstrate:
Internal efficiencies have been explored,
Grant opportunities have been pursued, and
The detective position remained essential.
If those efforts are unsuccessful, the City Council could reconsider the position through a budget adjustment later in the fiscal year.
Ice rink security camera budget, the original proposal was too expensive. Instead, Finance Officer Nielson suggested installing fewer cameras or using lower-cost aftermarket equipment
as a temporary solution.
Romance Theater, a reduction of several projects recommended:
Eliminate a $20,000 remodel of the basement for catering and rehearsal space.
Reduced funding for rear window replacement from $18,500 to $15,000, while encouraging staff to continue seeking grant funding.
Eliminated a $25,000 chandelier replacement project, recommending that grant opportunities be pursued instead.
Deferred a $50,000 digital marquee replacement, recommending that the existing marquees remain in service until replacement becomes necessary.
Taberancle reduced funding for the basement remodel from $300,000 to $285,000, recommending that construction not begin until additional fundraising has been completed.
Finance Officer Nielson clarified that the proposed Tabernacle basement remodel funding is intended only for completing the bathroom area and adjacent hallway, not the entire lower-level
reception or event space. The revised project budget was reduced to $285,000, focusing on making the restroom facilities functional.
Council Member Tietjen asked whether the project would include ADA accessibility to the downstairs bathrooms. Finance Officer Nielson responded that the current plan is to upgrade the
upstairs restrooms to ADA-compliant standards, rather than providing wheelchair access to the basement. There is approximately $170,000 that will be available from prior donations and
grants, including a $100,000 Eccles Foundation grant, leaving the remaining funding to come from the City's budget. The project will proceed only as funding becomes available, emphasizing
that construction should be limited to the amount of money raised rather than committing additional General Fund resources. Finance Officer Nielson reiterated that while the city continues
to subsidize the building's operations, it will not fully subsidize additional capital improvements beyond available funding.
Council Members Tietjen asked whether the planned HVAC replacement would reduce future utility costs. Finance Officer Nielson explained that it is too early to assume savings, noting
that while natural gas heating is generally less expensive, increased use of air conditioning could offset some of those savings. He said he prefers to wait until the new HVAC system
has been in operation before adjusting utility budget projections.
Trail funding was reduced, not eliminated. The annual allocation was decreased from $5,000 to $2,000 because the Trails Fund maintained a healthy reserve and has sufficient funding for
planned projects, including the Steiner Park project.
Additional trail funding remained available. The Trails Fund continues to receive $30,000 annually in impact fees, and most trail projects are being funded at approximately 93% through
federal grants, minimizing the need for local funding.
Additional budget reductions were made. The City Hall/Police Reserve was reduced from $150,000 to $125,000, and the contingency fund was reduced from $100,000 to $80,000.
Finance Officer Nielson reviewed the overall budget adjustments improved the city's financial position. The city reduced expenditures by approximately $1.025 million, increased revenues
through a $132,000 park fund transfer for the Steiner Park project, increased projected property tax revenues, and slightly reduced the overhead rate. General Fund carryover improved
but remained below target. After the adjustments, the projected General Fund carryover increased to 20.81%, with an additional increase to approximately 22.31% if the city successfully
sold the pump house for $300,000. Despite these improvements, the city still needed approximately $734,700 in additional carryover to meet its target.
Finance Officer Nielson reviewed the Fiscal Year 2027 Personnel Request.
Personnel requests are significantly limited due to the city's financial constraints, with recommendations to postpone most new positions. The proposed IT Infrastructure Technician
position would have cost approximately $121,000 in the first year. Although part of the cost would have been offset through the city's overhead rate, Finance Officer Nielson recommended
delaying the position because of budget limitations.
Police personnel priorities were identified as:
Detective: approximately $135,000 in the first year (highest priority).
Patrol Officer: approximately $121,000 in the first year.
Parking Attendant: approximately $93,000 annually.
Finance Officer Nielson expressed concern about adding another patrol officer because the city has hired three patrol officers over the past four years using grant funding. That grant
expires at the end of 2027, meaning the General Fund will absorb more than $100,000 annually when the grant ends. Adding another patrol position before that funding expires is financially
challenging.
Finance Officer Nielson added that if the Police Department secured additional grant funding, such as an ICAC grant to partially fund a detective position, approving the position would
become more feasible.
The proposed IT position is intended to address workload, not new responsibilities. The Infrastructure Technician will manage servers, databases, networks, and other IT infrastructure,
allowing existing IT staff to focus on other critical responsibilities. Finance Officer Nielson indicated the department could continue operating with existing personnel for now but
anticipated the need could return in a future budget cycle.
Finance Officer Nielson mentioned the Capital Assets from Fiscal Year 2027 Budget. He explained that he would not review every item in detail. The information is provided so the City
Council can gain an understanding of the city's capital assets. He identified which assets are supported by the General Fund. Some of the capital expenses have been funded over many
years. For example, the $225,000 shown for Rexburg Rapids on the second page has been paid for by the General Fund through transfers that accumulated over time to build the necessary
funding. The list gives the City Council an idea of where the city's capital expenditure is made. The last page, where the total value of the city's capital assets is shown. The city
has approximately $39 million in capital assets, demonstrating the substantial investment in the city's infrastructure and facilities.
Finance Officer Nielson introduced Rexburg's utility rates using a study prepared by the Association of Idaho Cities (AIC). He explained that AIC recently provided the study and emphasized
two important cautions. First, every city provides a different mix of utility services to meet the needs of its residents, so there is no one-size-fits-all model. Second, AIC strongly
advised cities not to set utility rates based solely on what other cities charge. He explained that state law requires utility rates to reflect the actual cost of operating each city's
system, including its unique needs, future expenses, and system upgrades.
He noted that relying on other cities' rates instead of a local rate study could result in costly financial decisions.
Finance Officer Nielson reviewed the water rate comparison. The study used a standard residential customer with a three-quarter-inch water meter and monthly usage of 5,000 gallons rather
than a large commercial user. The comparison reflected 2025 rates, while the proposed 2027 Rexburg rate would take effect in October if adopted. The average monthly water bill for comparable
Idaho cities was $32.06. Rexburg's current monthly rate was $24.07, while the proposed October 2027 rate would increase to $29.82. He noted that even with the proposed increase, Rexburg's
rate would remain approximately $3 below the average for similarly sized Idaho cities, indicating that the city's water rates remained reasonable.
Finance Officer Nielson reviewed the wastewater rates Rexburg's proposed wastewater rate of $46.80 will remain well below the comparable city average of $55.61. Solid Waste comparison,
the study compared 65-gallon trash containers, while Rexburg generally provided 90-gallon containers and included recycling service. He explained the city’s proposed higher trash rates
of $29.21 reflected the larger container size and included recycling. Without recycling, the rate would be $20.81, only slightly above the average of $18.82. One of the primary cost
drivers is the county landfill tipping fee.
Finance Officer Nielson reviewed the Rexburg utilities sample bills with the proposed utility bill increases.
Finance Officer Nielson reviewed a comparison of impact fees and capacity fees for a new single-family residence among comparable cities. The cities included in the comparison have
not updated their fees for several years, while others have made more recent adjustments. He noted that he intends to verify the sewer fee information reported for Twin Falls because
it appears unusually low and might only represent collection costs rather than treatment costs through a regional wastewater system.
Based on the available data, Rexburg's proposed impact fees remained significantly below the average of the comparison cities. Rexburg's total impact fee is approximately $2,610, compared
with an average of approximately $6,500. The City of Post Falls has the highest fees in comparison, which substantially increased the overall average.
Finance Officer Nielson explained that Rexburg's proposed capacity fees are generally close to or below the average of comparable cities. Neighboring communities such as Pocatello,
Idaho Falls, and Chubbuck all charged higher capacity fees than Rexburg. He mentioned that developers frequently requested comparisons with university communities such as Provo because
they commonly developed projects in those markets.
Finance Officer Nielson said that, if approved, the proposed capacity fees would be $2,151 for sewer and $4,727 for water. The city has not updated its impact fees for several years
and anticipate bringing proposed impact fee updates for City Council consideration in the fall.
Council President E. Erickson asked whether the impact and capacity fees applied equally to all single-family homes regardless of size. Finance Officer Nielson responded that they generally
did because most single-family homes used the standard three-quarter-inch water meter. He further explained that larger one-inch meters required the city to maintain additional system
capacity, storage, and pumping capability to meet peak demand. As a result, customers with larger meters paid higher base rates because they placed greater demands on the utility system.
Finance Officer Nielson continued to review the capacity and impact fees comparison.
Single-Family Capacity Fees: The proposed water capacity fee would increase from $2,403 to $4,727 (approximately 97%), while the sewer capacity fee would increase by about 15%, resulting
in an overall increase of approximately 38%.
Capacity fees are one-time connection charges paid when connected to the utility system and do not affect monthly utility bills.
Commercial capacity and impact fees vary significantly depending on the type of business and its projected utility demand, requiring case-by-case evaluation.
Office Building Example: A typical 1,000-square-foot office building would experience an overall capacity fee increase of approximately 61%, with higher water capacity charges and a
slight decrease in the sewer gallons-per-day rate.
Institutional Development: Institutional projects follow a similar fee structure to commercial developments, with slight differences due to police and fire impact fee calculations.
Finacne Officer Nielson reviewed how administrative overhead costs are calculated and allocated among city departments and enterprise funds. The city does not always charge the full
calculated overhead amount, as policy considerations often influence the final allocation. He used the golf course subsidy, although the golf operations could be charged nearly $200,000
in overhead, the city charged only about $63,000, effectively subsidizing those operations. The Fire Department overhead was reduced to approximately $5,000 because the independent fire
district now required minimal administrative support from the city.
Finance Officer Nielson explained that he estimates the city has been absorbing approximately $80,000 annually in unrecovered administrative overhead associated with the joint GIS program.
He has began discussions with Madison County about recovering a portion of GIS administrative overhead and believed doing so will reduce pressure on the General Fund while creating a
fairer cost-sharing arrangement. He said he increased the GIS overhead allocation from an initially proposed 25% to 50%, with the city temporarily covering its share while discussions
with the county continue.
Finance Officer Nielson reviewed the Madison County share of budgets for joint operation with the City of Rexburg. The information provided gives the City Council an overview of the
collaborative projects and shared budget responsibilities. He said he provides this information to Madison County each year so the county can budget its respective share of the joint
venture costs. Some of the budget amounts have changed since the departmental budget meetings and he has provided the county with the updated figures.
Finance Officer Nielson reviewed the statement of understandings on budget management. The city's new procurement policy, including the increased $250,000 procurement approval threshold.
The procurement threshold increased from $100,000 to $250,000, and purchases under $10,000 no longer required competitive bids. He explained that if revenues declined, departments would
review and potentially reduce capital expenditures before other actions are taken. Hiring Authority, the mayor could authorize filling vacant existing positions, but new full-time positions
still required City Council approval.
Finance Officer Nielson requested authorization to publish the proposed $95.28 million budget and hold the required public hearing on July 15.
Discussion: Council Member Johnson said she is comfortable with putting the detective position in the budget. Council President E. Erickson said he would like to give Police Chief Rhodes
to come back with a different cost proposal for the detective position. Finance Officer Nielson asked the Councilmembers if they are in favor of postponing consideration of an additional
detective position until October to consider a budget amendment and allowing the Police Department time to explore internal funding options first. Council Member C. Erickson said he
is in favor of postponing the consideration of a new detective position until October.
Adjournment 6:20 P.M.
6:30 P.M.
Council Member Riggins said the prayer.
Council Member Tietjen led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Tietjen, Council Member C. Erickson (via zoom), Council Member Riggins, and Council President E. Erickson.
Council Member Reeser and Mayor Merrill did not attend the meeting.
Welcome New Employees: Brandon Smith – HR Department, Kristina Gilman – Planning & Zoning Department
Brandon Smith introduced himself as the city's new Human Resources Director and explained that he has been with the city for approximately one week. He expressed appreciation for Terri
Hill’s willingness to remain employed for several additional weeks to provide a smooth transition, noting that her assistance is invaluable. Mr. Smith shared that during his first week
he met with numerous city departments and employees. He stated that it has been both refreshing and encouraging to see the dedication and commitment of the city's workforce.
Mr. Smith said he previously worked in the private sector at a local bank for approximately 18 years, with 15 years of experience in human resources. He said he was excited to continue
his HR career with the City of Rexburg. On a personal note, he shared that he is married and has four children. He
mentioned that he enjoys coaching his children's sports teams and has been involved in coaching for many years. He grew up in Idaho Falls, attended college in Rexburg, and, after graduating,
moved away for a short time before returning to the area to raise his family. He stated that he is familiar with the community and is pleased to be back serving the city.
Kristina Gilman introduced herself and explained that she has been with the City of Rexburg for only a few days and is in the process of learning about Planning and Zoning. She shared
that she moved to Idaho Falls in February after getting married. Prior to joining the City of Rexburg, she worked for the City of Eagle for approximately eight years in the Parks and
Recreation Department. She noted that transitioning into Planning and Zoning is a significant change. On a personal note, she shared that she does not have any children and that she
and her husband enjoy camping. Although everything is new, she expressed that she is excited about the opportunity.
Public Hearing 6:30 P.M. To Vacate a Portion of the Sky Meadows Plat in the City of Rexburg at approximately 1228 Stone Dr (26-00383). Designated as Ordinance No 1348 if motion passes
and considered 1st read – Alan Parkinson Action Item
P&Z Administrator Parkinson explained that the request involved a portion of the Sky Meadows subdivision. He noted that the first phase of the subdivision has been completed and that
the developer is now seeking to modify the remaining undeveloped portion. The property had recently been rezoned and a neighboring property owner who had previously agreed to participate
in the plat has since decided not to be involved. As a result, the developer requested that the existing plat be vacated because the dedicated public roads needed to be removed before
a revised subdivision layout could be submitted.
P&Z Administrator Parkinson clarified that approving the plat vacation would only remove the existing plat and public road dedications, allowing the developer to submit a new subdivision
application that better fit the revised development plan.
Council Member Riggins asked whether any comments have been received from nearby property owners. P&Z Administrator Parkinson responded that no correspondence has been received prior
to the meeting.
Council President E. Erickson opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit):
Jordan Cherrington stated that she supports the proposed plat vacation. She explained that a few months earlier, the Planning and Zoning Commission had approved the rezoning of the
remaining undeveloped portion of the subdivision, and that decision had received overwhelming support from several property owners on Stone Drive. She stated that it made sense for the
farmer to take back the portion of the property that had originally been intended to be dedicated to the city. The existing plat did not allow for the full development capacity that
would be permitted under the LDR zoning designation.
Public Testimony neutral to the proposal (5-minute limit):
Jason Hunt, a resident of Stone Drive, is unable to attend the meeting; however, over the telephone he explained that he lives in the southern portion of Stone Drive. He expressed several
hopes and concerns regarding future development in that area.
Mr. Hunt hopes that the development will include larger lots to reduce overall density. He also requested that traffic impacts on Pole Line Road be carefully considered and emphasized
the need for a walking path along Pole Line Road for pedestrian safety and that these requirements be included in the development agreement. In addition, he hopes that some level of
protective covenants will remain in place, as the existing neighborhood is currently subject to covenants, although he is uncertain whether those will continue. Mr. Hunt also expressed
a desire to preserve his view of the temple.
Council President E. Erickson clarified that the current public hearing concerned only the vacation of the existing plat rather than the details of a future development proposal. Mr.
Hunt said he generally remained neutral to the proposal and has not expressed major concerns beyond preserving his view, addressing traffic, and resolving irrigation issues. The planned
water station being installed by the developer will likely help address Mr. Hunt's irrigation concerns. Council President Erickson said that Mr. Hunt's concerns will be addressed during
the review of a future subdivision plat.
Ashley Griffin stated that she is not opposed to the proposed plat vacation but felt she needed additional information before deciding whether to support or oppose the proposal. She
asked whether the map displayed represented the current plat or the original subdivision plat.
P&Z Administrator Parkinson explained that the map shown is the original plat from 2007 or 2008 and clarified that the current meeting concerned only the proposed vacation of that existing
plat. Ms. Griffin then asked whether residents would have another opportunity to oppose or comment on a future subdivision proposal if the plat vacation is approved.
P&Z Administrator Parkinson explained that, if the plat is vacated, the developer will still be required to submit a new plat for review. The proposal will first be evaluated by city
staff to ensure it meets all applicable requirements before being presented to the Planning and Zoning Commission and ultimately to the City Council for consideration. He clarified that,
although subdivision plats are reviewed in public meetings, Idaho statute does not require formal public hearing for plat approvals.
Council Member Riggins asked how nearby residents could provide input, P&Z Administrator Parkinson explained that subdivision plat reviews differ from rezoning requests. Once the zoning
has been established, property owners are generally entitled to develop their property within the approved zoning standards, provided they meet all applicable infrastructure, design,
and development requirements. The plat review process focuses on ensuring compliance with those established standards rather than reconsidering the underlying zoning designation.
Ashley Griffin asked what options would remain available to Sky Meadows homeowners if the existing plat were vacated and the developer later proposed a subdivision with smaller lots
or duplexes that neighborhood residents did not support.
P&Z Administrator Parkinson explained that the property's zoning already permitted duplexes and twin homes. Because the rezoning had been approved, the opportunity for public input
regarding permitted land uses had already occurred during the zoning process. He advised that the residents' primary option at that point would be to communicate directly with the developer
to learn about the proposed design and discuss any concerns.
P&Z Administrator Parkinson further clarified that the current request is primarily a legal step required to vacate the existing plat and remove the public road dedications. Once the
plat is vacated, ownership and control of the dedicated roads would revert to the developer, who could then prepare and submit a new subdivision plat. The new plat will include the proposed
road layout and other design elements, which will be reviewed to ensure compliance with applicable development standards.
Council Member Johnson acknowledged that the process could be confusing for residents and explained that the appropriate opportunity to comment on the types of housing permitted on
the property had been during the earlier rezoning process. She noted that the zoning has already been changed to allow duplexes, and the current proceeding did not reconsider those land
use decisions.
Public Testimony opposed to the proposal (5-minute limit):
Kristine Bennion stated that her comments were intended to help residents who have never gone through the development review process understand how it worked. She explained that developers
often seek rezoning before moving forward with larger development plans and expressed concern that residents may not recognize the significance of a zone change until later in the process.
Council President E. Erickson reminded Mrs. Bennion that the public hearing is limited to the proposed plat vacation. Mrs. Bennion responded that she opposes the plat vacation because
she believes it would allow the developer to redesign the subdivision in a way that could accommodate duplexes under the recently approved zoning. She stated that she preferred the existing
plat to remain unchanged.
Mrs. Bennion also expressed concern that many nearby residents may not have been adequately informed of the earlier rezoning process and therefore did not have an opportunity to understand
or comment on the potential changes. She speculated that the future development could include numerous duplexes and believed many neighborhood residents would oppose that type of development
if they were aware of the possibility.
Mrs. Bennion questioned whether the property could be rezoned back to its previous designation. Council President E. Erickson reminded Mrs. Bennion to focus her comments on the plat
vacation request. Mrs. Bennion stated that she opposed the proposed plat vacation on behalf of residents whom she believes did not fully understand the implications of the prior zoning
changes.
City Attorney Rammell clarified that all public hearings and Planning and Zoning actions are conducted in accordance with the notice and posting requirements established by Idaho law.
He emphasized that the city strictly complied with those statutory deadlines and will postpone a hearing rather than risk failing to meet the required notice period.
City Attorney Rammell explained that, during zoning decisions, the Planning and Zoning Commission and City Council are required to evaluate the permitted land uses allowed within the
proposed zoning designation rather than a developer's conceptual site plan. He noted that developers are not legally bound by informal development concepts presented during the rezoning
process. For that reason, commissioners and City Council Members are consistently reminded to base their decisions on the maximum allowed permitted under the zoning designation, rather
than on a specific proposed development.
Joe Griffin stated that he wished to formally object to the proposed plat vacation. He acknowledged that the matter might already be largely decided but felt it was important to express
his concerns on behalf of several nearby residents. He stated that he did not believe arguments regarding declining property values were well supported, noting that research has shown
duplex developments do not necessarily reduce neighboring property values. Instead, he explained that residents' concerns centered more on neighborhood aesthetics, maintaining a uniform
appearance, increased traffic, and the potential for a less cohesive community. He noted that owner occupancy rates for duplexes in Idaho are relatively low, which he believed could
reduce the sense of neighborhood stability and community.
Mr. Griffin also asked whether the rezoning of property within an existing plat was recorded as a public document, such as an amendment, variance, or other legal instrument, explaining
that he had searched public records but was unable to locate the documentation.
P&Z Administrator Parkinson explained that the proposed plat vacation complied with all applicable legal requirements. He said that the affected area represented a future phase of the
subdivision that has already been platted but for which no infrastructure has yet been constructed. Vacating the existing plat would allow the developer to submit a revised subdivision
plat with the appropriate documentation and updated design for review and approval.
Kylie Pierce asked whether the developer will be responsible for designing and constructing the roads.
P&Z Administrator Parkinson explained that if the existing plat were vacated, the developer would be required to design and construct new roads that complied with all current city development
standards. P&Z Administrator Parkinson noted that city staff will review the proposed roadway layout to ensure it meets requirements such as roadway widths, block lengths, and other
subdivision design standards before approving a new plat.
Mrs. Pierce expressed concerns about an existing blind corner on Stone Drive, stating that it already posed a significant safety hazard, particularly during the winter when snow reduced
visibility. She worried that additional development and increased traffic could create an even greater risk, especially for children. P&Z Administrator Parkinson responded that the future
developer would only be responsible for improvements associated with the new subdivision and not for deficiencies related to the original Sky Meadows development. He said depending on
the size of the proposed development, a traffic impact study might be required. If the study identified the need for roadway or intersection improvements, the developer would be responsible
for contributing a proportional share of those improvements based on the additional traffic generated by the project.
Mrs. Pierce asked whether a traffic impact study would be guaranteed. P&Z Administrator Parkinson explained that the requirement depended on the number of proposed dwelling units. If
the development exceeded the city's threshold for requiring a traffic impact study, one would be completed. If the proposal remained below that threshold, a study would not be required.
Council President E.
Erickson said he understands Mrs. Pierce's concerns but reiterated that the current public hearing is limited to the proposed plat vacation. He explained that many of the concerns regarding
density, traffic, and land use have been addressed during the earlier rezoning process. The purpose of the current request is solely to consider vacating the existing plat so that a
revised subdivision plat could be submitted for future review.
Council President E. Erickson closed the public hearing.
Council Member Tietjen asked whether some of the concerns raised by residents, particularly regarding aesthetics and neighborhood appearance, could be addressed through the homeowner’s
association (HOA) by incorporating additional covenants into the development after the roadway is vacated. P&Z Administrator Parkinson explained that it was too early to determine because
the city did not yet know how the developer intended to structure the HOA. The existing HOA could be modified, a new HOA could be created, or the development could become an entirely
separate subdivision with its own governing documents. As a result, the city did not have sufficient information to determine whether the existing HOA would apply to the property or
whether a new development with separate covenants would be established.
Council President E. Erickson asked for clarification regarding the development process, confirming that the property had first undergone a zone change and that the current request
involved vacating a previously approved plat that had been created before the rezoning. P&Z Administrator Parkinson confirmed that is correct and explained that the developer will submit
a new plat that will comply with the LDR2 zoning requirements. A portion of the property was zoned LDR2 prior to the recent zone change, while the remaining area was rezoned to LDR2
as part of the City Council's previous action.
Council President E. Erickson asked whether the future plat approval would be an administrative process since the zoning and density have already been established. P&Z Administrator
Parkinson explained that the final plat will still be reviewed by both the Planning and Zoning Commission and the City Council. However, the review will not revisit zoning or residential
density. Instead, the purpose of the review would be to verify that the plat complied with all applicable LDR2 requirements and that the required infrastructure improvements and public
dedications have been completed. The City Council's approval is necessary because the city will ultimately accept responsibility for maintaining the dedicated public infrastructure once
the plat is approved.
Council Member Johnson clarified why the plat vacation required a public hearing, noting that final plats do not typically involve public hearings. She explained that the hearing is
necessary because the original plat has dedicated public right-of-way to the city, and the current request involved vacating that dedication and returning ownership so the property can
be re-platted. The City Council's authority is limited to the matter before them and that the hearing is not intended to reconsider the previously approved zoning or other development
decisions. She expressed the importance of helping residents understand that the City Council is only considering whether to vacate the existing right-of-way so the developer can submit
a new plat. P&Z Administrator Parkinson further clarified that the city currently holds ownership of the dedicated right-of-way and that approval of the plat vacation would transfer
that ownership back to the developer. The public hearing is required because the action involved a change in ownership of public property.
Council Member C. Erickson noted that another factor to consider is that the landowner immediately east of the subdivision no longer wished for a portion of his property to remain included
within the existing plat. P&Z Administrator Parkinson confirmed that this is correct, explaining that a small portion of the neighboring property had been included in the original plat
for reasons that were unclear. He noted that, although the neighboring landowner had signed the original plat, he has since requested that the property be removed because he has separate
plans for future development of his land. The proposed plat vacation would also provide an opportunity to correct that issue.
Council Member Riggins said that, if the property had been in an undeveloped area without surrounding homes, he would have been more inclined to support the request. However, he expressed
concern that the proposed changes affected an established neighborhood that had originally been developed with a particular vision and layout. He emphasized the importance of communication
between developers and existing residents. He believes that whoever purchased the property from the original developer should have met with neighboring property owners to explain their
plans and discuss the proposed development.
Council Member Riggins expressed concern that nearby residents were left unaware of the proposed changes and believes that such a lack of communication is neither appropriate nor beneficial
to the community. Based on those concerns, he is not willing to support the plat vacation until the property owner has made a good-faith effort to meet with neighboring residents and
explain the proposed development plans.
City Attorney Rammell said he understands Council Member Riggins’s concerns; however, there is an important distinction between what the City Council might prefer a developer to do
and what the City Council can legally require as a condition of approval. He explained that, while encouraging developers to communicate with neighboring property owners is reasonable,
requiring such communication as a basis for denying the plat vacation would not be legally defensible.
City Attorney Rammell reminded the Councilmembers that their consideration is limited to the specific matter before them, which is the request to vacate the existing plat, not the previously
approved zone change. The City is required to follow the procedures established under Idaho law. He cautioned against combining issues related to the prior zoning decision with the current
plat vacation request.
Citing Idaho Code Section 50-1306A (3). He explained that once the statutory procedures for a plat vacation have been satisfied, the City Council could approve the request and impose
restrictions only when they are legally justified and serve the public interest. He advised that requiring the property owner to meet with neighboring residents before approving the
plat vacation would likely exceed the City Council's legal authority because the zone designation of the property has already been established through a separate process.
City Attorney Rammell further explained that the law views developers as property owners with protected property rights. Because the property owner has already lawfully obtained the
zone change, imposing new conditions at the plat vacation stage could be viewed as changing the rules after the fact. He cautioned that doing so could place the city in a legally vulnerable
position and potentially expose it to claims involving regulatory takings or other legal challenges.
Council Member Riggins acknowledged City Attorney Rammell's explanation; however, expressed concern that existing homeowners also experienced a change in expectations when development
standards changed after they had purchased their homes. He stated that many residents bought property with the understanding that future homes in the subdivision would be built according
to the standards established under the original plat. From that perspective, he believes that the "goal posts" have also been moved for those homeowners when the development changes.
City Attorney Rammell responded that, from a legal standpoint, the city has not moved the goal posts. He reiterated that there is an important distinction between what the City Council
might prefer from a community relations perspective and what it can legally require. While he agreed that open communication between developers and neighboring property owners is desirable,
he explained that those considerations fall outside the city's legal authority when reviewing development applications. He emphasized that the City Council is required to evaluate requests
within the limits established by state law and that his role is to advise the City Council on what actions are legally defensible, not how individual Councilmembers should vote.
Council Member Johnson moved to approve Ordinance No 1348 to Vacate a Portion of the Sky Meadows Plat in the City of Rexburg at approximately 1228 Stone Dr and consider first read;
Council Member Tietjen seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson Council Member Riggins
Council Member Tietjen
Council Member C. Erickson
Council President E. Erickson
The motion carried.
Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
Kristine Bennion asked about parking near the university and noted that she had raised similar concerns with the city approximately four or five years earlier. She recalled being told
that the university’s goal is to create a more walkable area around the university and to discourage students from bringing vehicles. However, she stated that, over the past five to
seven years, the opposite has occurred, with thousands of additional students bringing vehicles to the university area.
Mrs. Bennion expressed concerns that new apartment complexes continued to be constructed without providing sufficient parking for residents. Some apartment complexes appeared to provide
only one or two parking spaces per apartment, despite housing multiple students who each own a vehicle. She said that parking requirements should be addressed during the planning and
zoning process when developments are approved.
Mrs. Bennion said her greatest concern is winter parking. She appreciates the city's decision to delay winter parking enforcement until December 15, noting that the previous December
1 start date conflicted with students who were still attending classes. She asked whether the city has a tangible plan to address parking shortages. Approximately 832 on-street parking
spaces became unavailable during the winter because of snow removal operations. The university has reached parking capacity and has directed long-term parking to areas below the temple
because campus parking lots are full.
Mrs. Bennion expressed concern that the continued increase in student vehicles placed additional demands on city resources, particularly the Police Department, which she said spent
hours directing traffic during student move-in periods. Having lived in Rexburg for 26 years, she stated that she has observed the parking problem steadily worsening over the past decade.
Mrs. Bennion asked what specific plans the city has to address student parking, and what parking requirements are included in the city code for student housing developments.
City Attorney Rammell explained that, because the matter was raised during the public comment portion of the meeting, the City Council could not engage in a detailed discussion. However,
he invited Mrs. Bennion to meet with city staff outside the meeting to discuss the issue further. Council President E. Erickson clarified that the purpose of the public comment period
is to receive input rather than conduct a question-and-answer discussion.
City Attorney Rammell mentioned that that there are weekly meetings held between multiple city departments and Brigham Young University–Idaho to address parking, transportation, and
development issues. He stated that parking remained a priority in discussions surrounding downtown development and future projects. City Staff has extensive information on the topic
and will be happy to review it with Mrs. Bennion during a separate meeting.
Council Member Johnson thanked Mrs. Bennion for attending and explained that she came to the appropriate forum because the Planning and Zoning Commission served only as an advisory
body. The commission makes recommendations to the City Council, which held the authority to make final policy decisions.
Items from Council:
Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight
Board, Historical Preservation Committee, and Legacy Flight Museum
Council Member Johnson reported that Trail/Parks and Recreation Committee, particularly in recreation, the Teton Dam Marathon races were a success. The event achieved a new participation
record with more than 1,300 participants. Council Member Johnson also reported that Rexburg Rapids is open for the season.
Council Member Tietjen reported that, although she did not attend the Grants Committee meeting, she spoke with the city's Grant Coordinator, Mary. She explained that Mary is actively
pursuing numerous grant opportunities to help fund street, park, and other city improvement projects. Council Member Tietjen expressed optimism that the city will soon be able to announce
successful grant awards and secure additional funding.
Council Member Tietjen also reported that the Mayor's Youth Advisory Board is not meeting during the summer but would resume its meetings later in the year. Regarding the ADA Oversight
Board, she shared that they attended the Special Needs Picnic earlier that day and had spoken with several individuals who might be interested in serving on the board to help fill vacancies
and move their work forward. She also reported that the Historical Preservation Committee met and selected the winners of the America 250 T-shirt Design Contest and Coloring Contest.
The winners are expected to be announced on Friday.
Council Member Riggins began by applauding the Cultural Arts Department for the success of the Flood 50 celebration. Although he was out of town during the entire event and was unable
to participate, he stated that everything he had heard about the celebration had been positive and congratulated everyone on a successful event.
Council Member Riggins reported that he attended the Urban Renewal Agency meeting earlier that day. He explained that significant progress is being made on several projects, including
the development of a new urban renewal district on the west side of the freeway. He also reported that ownership of the former junior high school property across from Broulim’s has been
officially transferred to the Urban Renewal Agency. He stated that asbestos abatement work is currently underway and that the board has received an update regarding the amount of asbestos
discovered in the roof. He noted that many projects are moving forward and highlighted that grading recently begun at the future Home Depot site.
Council Member Tietjen asked whether the City Council will have an opportunity to review and provide input on the proposed developments of the former junior high school or will those
decisions be rested solely with the Urban Renewal Agency.
Council Member Riggins explained that, under current law, the City Council will have the opportunity to review development plans and stay informed about proposed projects. He specifically
referenced the Urban Renewal Agency's properties surrounding the Beehive Bank and across the street, noting that plans for those properties are a major topic of discussion during the
meeting. He assured the City Council that future proposals will be presented to the City Council, allowing members to review the plans and provide input as the projects moved forward.
Council President E. Erickson asked for an update on the timeline for establishing the new Urban Renewal District and inquired about the current stage of the process. Council Member
Riggins responded that the goal is to have the district ready by the end of the year. He explained that the process is lengthy and requires numerous legal and administrative steps before
it can be completed.
Finance Officer Nielson clarified that the new urban renewal district is currently in the feasibility stage. Once the feasibility work is completed, the proposal will be returned to
both the City Council and the Madison County Commissioners for review and approval because the proposed district included property located outside the city limits.
Council Member C. Erickson reported that he has no committee updates because both the Golf Board and the Airport Board canceled their meetings. He did, however, comment on the downtown
Urban Renewal District discussion. He stated that he and Council Member Tietjen attended a session at the Association of Idaho Cities (AIC) conference in Boise that focused on downtown
revitalization. He explained that the training highlighted several important considerations for revitalizing downtown areas and emphasized that those principles should be carefully considered
as the city moves forward with planning and developing the Downtown Urban Renewal District.
Council Member Riggins reminded the City Council that the Legacy Flight Museum's bi-annual breakfast and flyover event will take place that weekend.
Council Member Tietjen provided a brief update on the Local Improvement District (LID) Committee. She stated that the committee expected to present proposed plans and funding options
to the City Council in August.
Other Reports: None
Staff Reports:
Finance: - Matt Nielson
Financial Reports
Finance Officer Nielson reviewed the Cash and Investments Report and explained that the City's cash balance has increased to approximately $46 million because the city recently received
its quarterly distributions for street funding, including fuel tax and local option sales tax revenues. He noted that this represented a temporary increase in available cash, which will
gradually decline as those funds are spent before the next quarterly distributions are received.
Finance Officer Nielson reported that the investment environment remained relatively stable, with most reinvestments earning interest rates in the upper 3% range. The city has been
favoring investments with approximately 12-month maturities because those investments are currently offering better returns than longer-term investments with three-year maturities. The
investment market is slow and unusual but stated that the city's return funds are still averaging close to a 4% rate of return.
Finance Officer Nielson also explained that they have been paying closer attention to investment maturity dates because of the number of capital improvement projects scheduled for the
current and upcoming fiscal year. The City maintained approximately $7.6 million in liquid cash, which provides sufficient flexibility to meet upcoming financial obligations while continuing
to maximize investment earnings until the funds are needed.
Finance Officer Nielson reviewed the Treasurer's Report, explaining that it reflected financial activity through the end of May, or approximately 67% of the fiscal year. He noted that
several Councilmembers had identified budget categories with unusually high expenditure percentages. He explained that the most significant variance is within the Park Construction Fund,
which exceeded budget projections because of the ongoing pickleball court improvements at Smith Park. He said a budget adjustment would be presented to account for those expenditures.
Finance Officer Nielson informed the City Council that he plans to bring forward a series of budget adjustments within the next two City Council meetings. The budget items highlighted
in yellow would require adjustments related to the transition of fire and ambulance operations, as those funds and expenses are being removed from the city's financial reports following
the transition to the fire district.
Overall, the city has spent approximately 34% of its annual budget, indicating that expenditure remains in a healthy position.
Legal: - Spencer Rammell
E-Bike Enforcement Discussion
City Attorney Rammell introduced the discussion on electric bicycles and related vehicles by referencing the memorandum that he distributed to the City Council the previous week. He
explained that he has made a few minor revisions and clarifications before including the updated version in the current City Council packet.
City Attorney Rammell said that the issue was brought to the city's attention by numerous residents, law enforcement officers, and other community members who believe that the growing
use of electric bicycles and similar vehicles have become a public safety concern. Rather than reviewing every detail contained in the memorandum, he explained that he wanted to focus
on a practical approach for moving forward. He noted that he had already spoken individually with several Councilmembers and has gained a general understanding of their perspectives.
However, he emphasized that the city needs to act before a serious or potentially tragic incident occurs.
City Attorney Rammell outlined the priority as establishing a clear understanding of the different types of electric-powered vehicles. There is widespread confusion regarding the terminology
used to describe electric bicycles, electric dirt bikes, and similar vehicles. These vehicles are often marketed and sold under labels that differed from their legal classifications,
creating confusion for parents, riders, and even law enforcement. Based on conversations with police officers and concerned residents, particularly those living in local subdivisions,
he emphasized the importance of clearly defining the various vehicle types before considering any regulatory changes.
City Attorney Rammell explained that most of the complaints received by the city and law enforcement did not actually involve electric bicycles as defined under Idaho law. He noted
that many people commonly referred to these vehicles as "e-bikes," but under state law an electric bicycle must have operable pedals. Most of the vehicles involved in complaints did
not meet that legal definition. Instead, he stated that most of the incidents involved electric dirt bikes being operated on sidewalks, traveling from public roadways onto sidewalks,
and riding through common areas in residential subdivisions and on city-owned property. He emphasized that, under the strict legal definitions established by state law, these vehicles
are generally classified as motor vehicles or motorcycles rather than electric bicycles.
City Attorney Rammell explained that this distinction carried significant legal implications. He stated that when children, as young as nine years old, operate these vehicles at high
speeds, they are often doing so in a manner that would legally require the operator to possess a valid driver's license, have the vehicle registered and insured, and hold a motorcycle
endorsement. Based on his own observations throughout the community, as well as discussions with law enforcement, he reported that most riders using these vehicles are elementary, junior
high, and high school-aged youth. He further explained that the increasing availability of inexpensive electric dirt bikes has contributed to the problem. While these vehicles once cost
several thousand dollars, many lower-cost models are now available for approximately $1,400 and can travel at speeds of 50 to 60 miles per hour. He noted that law enforcement expressed
growing concern about the safety risks posed by these increasingly powerful vehicles being operated by minors in public areas.
City Attorney Rammell shared several recent incidents to illustrate the public safety concerns associated with electric dirt bikes. He explained that a college student had been struck
while traveling on a sidewalk when a vehicle backed out of a driveway. Although the driver had looked before backing out, the rider's high speed caused the vehicle to appear unexpectedly.
He noted that the incident resulted in
injuries. He also described a recent incident in which individuals operating electric dirt bikes led law enforcement on a pursuit. The incident ultimately resulted in the bikes being
seized and impounded, with criminal charges expected to follow.
City Attorney Rammell reiterated that the priority is establishing a clear understanding of which vehicles qualify as electric bicycles and which are legally classified as motor vehicles
or motorcycles. He explained that the second priority will be developing a public education and outreach campaign, so residents, parents, and riders understood the applicable laws before
enforcement efforts increase. He emphasized the importance of ensuring that families are not caught off guard when juveniles receive citations for operating motor vehicles without valid
driver's licenses. Based on discussions with law enforcement, he stated that officers could spend an entire day issuing citations because many riders are currently operating electric
dirt bikes unlawfully. He explained that individuals operating these vehicles on public roadways without a driver's license, motorcycle endorsement, registration, and insurance are violating
existing state law.
City Attorney Rammell said the third step will be increasing enforcement of the laws in place. He expressed the opinion that Idaho's existing statutes are generally sufficient to address
the current issues, provided they are consistently enforced. He also acknowledged that the City Council can consider adopting local ordinances regulating electric bicycles, noting that
communities such as Coeur d'Alene have enacted their own regulations. However, based on the concerns he has heard from law enforcement and residents, he believes the city's primary issue
involving electric dirt bikes rather than legally defined electric bicycles. He added that additional concerns involving true electric bicycles could emerge in the future as enforcement
efforts shifted toward the unlawful operation of electric dirt bikes.
City Attorney Rammell explained that, while the city could eventually consider adopting local regulations for legally defined electric bicycles—such as establishing designated riding
areas or age restrictions under the three classifications recognized by Idaho law—that is not the city's primary concern at the present time. Instead, he emphasized that the immediate
issue involved minors operating electric dirt bikes that do not qualify as electric bicycles under state law.
City Attorney Rammell reported that school officials have informed him that multiple junior high students are regularly riding these vehicles across town to school, traveling from the
area near the high school to the former junior high campus. He stated that this pattern of use has raised significant safety concerns because many of the riders are operating vehicles
that legally require licensing, registration, insurance, and motorcycle endorsements.
City Attorney Rammell explained that these are the reasons he is recommending a three-step approach to address the issue. First, he proposed working with law enforcement to ensure everyone
has a consistent understanding of the applicable state laws and the legal distinctions between electric bicycles and electric dirt bikes. Second, he recommended launching a coordinated
public education campaign using the city's public information staff, local media outlets, and the Police Department's social media channels to clearly communicate the laws and expectations
to residents. Finally, he recommended providing clear support to the Police Department so officers can consistently enforce the existing laws.
City Attorney Rammell added that increased enforcement will likely generate frustration among some residents and parents. However, he stated that he believes it is far preferable to
address the problem proactively than to have officers deliver tragic notifications following a serious accident. He noted that numerous incidents involving severe injuries and fatalities
associated with electric bicycles and similar vehicles have occurred in nearby communities and across the western United States. For that reason, he urged the City Council to address
the issue promptly before a similar tragedy occurred locally.
Council President E. Erickson said he views the matter primarily as an enforcement issue rather than a legislative one. He explained that, although the city could consider adopting
an ordinance, he believes such an ordinance would likely regulate legitimate electric bicycles rather than address the vehicles that are currently creating the greatest concern.
Council President E. Erickson noted that he has not observed significant problems involving pedal-assisted electric bicycles. Instead, he believes the city's concerns centered on electric
dirt bikes that are already subject to existing state laws. The city's efforts should focus on public education and consistent enforcement of those laws. Once law enforcement begins
impounding a few unlawfully operated vehicles, and word will spread quickly throughout the community. He believes that increased awareness of enforcement actions will encourage riders
to comply with the law and improve public safety.
Council Member Johnson asked whether electric dirt bikes without pedals are prohibited from operating on sidewalks and whether legally defined electric bicycles could be ridden on sidewalks.
City Attorney Rammell explained that Idaho law recognizes three classifications of electric bicycles. He noted that state law does not establish minimum age requirements or many operating
restrictions for lower-class electric bicycles. As a result, several Idaho communities, including Boise, Idaho Falls, and Coeur d'Alene, have adopted local ordinances establishing requirements
such as helmet use, age restrictions, and designated riding areas for electric bicycles.
City Attorney Rammell explained that a class 1 electric bicycle is a pedal-assist bicycle with no throttle and a maximum assisted speed of 20 miles per hour. Under Idaho law, there
is no minimum age requirement to operate this type of electric bicycle. While modifications can increase the speed of some electric bicycles, the legal classification is generally based
on a maximum assisted speed of approximately 20 miles per hour. Class 3 electric bicycles are capable of assisted speeds up to 28 miles per hour and are subject to additional state requirements,
including minimum age restrictions. He emphasized that the discussion before the City Council primarily concerned vehicles that did not meet the legal definition of an electric bicycle
but instead are classified as motor vehicles or motorcycles.
Council Member Johnson shared that one of her children was nearly struck on a sidewalk by an electric dirt bike the previous week. While agreeing that electric dirt bikes present the
City's greatest concern, she noted that high-speed electric bicycles could pose risks to pedestrians if they are operated recklessly on sidewalks.
Council Member C. Erickson reminded the City Council that, regardless of whether a bicycle or electric bicycle is legally permitted on a sidewalk, pedestrians always have the right
of way. He emphasized that bicycle operators are required to yield to pedestrians when using sidewalks.
City Attorney Rammell explained that he will meet with Police Chief Rhodes and police leadership to develop a consistent enforcement strategy that aligned with the City Council's direction.
The Police leadership will provide guidance to patrol officers to ensure consistent interpretation and enforcement of existing state laws regarding electric dirt bikes. Rather than implementing
a formal grace period, the city will launch a public education effort while enforcement increases. Outreach will include the city's public information staff, the Police Department, local
schools, and potentially BYU–Idaho to educate parents and riders about the applicable laws.
City Attorney Rammell added he will return to the City Council after the summer to report on the effectiveness of the education and enforcement efforts and determine whether additional
measures or local ordinances will be needed. He said juveniles operating electric dirt bikes illegally will be subject to the same state motor vehicle laws as adults, rather than the
juvenile offense process. Law enforcement will retain discretion to issue warnings or citations based on the circumstances of each incident, allowing officers to balance education with
enforcement.
Public Works: - Keith Davidson
Approval of surplus a desk from the Police Department and a garage structure from the Police’s Shooting Range - Action Item
Public Works Director Davidson presented two surplus property items from the Police Department for City Council consideration. The first item is a desk that the department no longer
needs. The second item is a garage structure that had been located at the Police Department's shooting range.
Council Member Tietjen asked whether the city is declaring only portions of the structure as surplus or the entire structure. City Clerk Lovejoy clarified that the entire structure
is being surplus.
Council Member Riggins moved to approve the surplus of a desk from the Police Department and a garage structure from the Police’s Shooting Range; Council Member Tietjen seconded the
motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Public Works Director Davidson provided an update on the Idaho Transportation Department's Main Street construction project. Sunroc is serving as the contractor for the project. During
the current week, the contractor is replacing sections of curb and gutter along Main Street. Beginning the following week, crews plan to start the milling and paving operations. He explained
that, rather than milling one entire side of the roadway before paving, the contractor revised the construction sequence. Crews will mill one section of roadway, immediately repave that
section, and then move to the next section. This approach will continue in stages along Main Street to minimize disruptions and allow traffic to continue moving through the area.
Public Works Director Davidson reported that curb and gutter work will continue during daytime hours, while the milling and paving operations will occur overnight between 7:00 p.m.
and 7:00 a.m. Council Member Tietjen asked whether the nighttime work will create significant noise for nearby apartment residents. Public Works Director Davidson confirmed that milling
asphalt will generate noticeable noise because of the grinding equipment used during the process.
Discussion regarding anticipated lane closures and traffic shifts are necessary during both the curb and gutter replacement and the milling operations. Traffic will be redirected through
the center lanes as construction progressed. The project's schedule, the contractor hopes to reach the interstate interchange by the following week. However, construction schedules can
be affected by equipment failures, asphalt plant issues, trucking delays, or other unforeseen circumstances.
Public Works Director Davidson also provided an update on the city's reconstruction project along 7th South near Burton Elementary School. The contractor began removing the existing
asphalt in preparation for reconstruction. The expected completion timeline is estimated that work on that section will likely be completed within approximately three days, assuming
no unexpected delays occurred.
Mayor’s Report/Business:
Ratify May 19, 2026, Police Facility Bond Election Results - Action Item
Council President E. Erickson also reminded the City Council about the Legacy Flight Museum Breakfast and Fly-In scheduled for Saturday morning. He encouraged anyone who is available
to volunteer to assist with preparing and serving breakfast. He noted that volunteers were asked to arrive between 7:00 a.m. and 7:30 a.m., with breakfast scheduled to begin at 8:00
a.m.
Council President E. Erickson acknowledged that the police facility bond measure did not pass but stated that the election results still needed to be officially ratified.
Council Member Tietjen moved to ratify May 19, 2026, Police Facility Bond Election Results; Council Member Riggins seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Items for Consideration:
A. Planning & Zoning recommendation to approve the Sky Meadows Plat Amendment located at 243 Ella Ln to add area to seven (7) lots within the existing plat (26-00384) – Alan Parkinson
Action Item
P&Z Administrator Parkinson explained that the proposed plat amendment involved seven existing residential lots located adjacent to a steep hillside. A small parcel of land behind those
lots has no road access and no practical means of obtaining access in the future. Because the property is not needed for development, the owner proposed conveying the land to the homeowners
whose property parcels border it. The purpose of the plat amendment is to extend the rear property lines of the seven lots to the subdivision boundary, thereby incorporating the unused
hillside property into the existing lots.
Council Member Riggins moved to approve the Sky Meadows Plat Amendment located at 243 Ella Ln to add area to seven (7) lots within the existing plat; Council Member Johnson seconded
the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
B. Planning & Zoning recommendation to approve a Comprehensive Plan Map amendment from Commercial (C) to High Residential (HR) at approximately 509-539 S 5th W (26-00477). Designated
as Resolution No 2026 – 08 if motion passes – Alan Parkinson Action Item
P&Z Administrator Parkinson explained the request to amend the Comprehensive Plan designation for two properties located near Woody Smith Ford. The two lots are currently designated
as Commercial Zone in the Comprehensive Plan but are zoned HDR-1. The applicant requested that the properties ultimately be rezoned to HDR-2. He noted that, before the zone change can
occur, the Comprehensive Plan designation first needs to be amended from Commercial to High-Density Residential.
P&Z Administrator Parkinson reported that the Planning and Zoning Commission has reviewed the request and received several comments in support of the amendment, with no opposition expressed
during the public hearing. As a result, the Planning and Zoning Commission recommended approval of the Comprehensive Plan amendment.
Council Member Riggins stated that he reviewed the Planning and Zoning Commission minutes and noted that the surrounding properties already consisted of the type of residential development
proposed by the applicant. He commented that changing the Comprehensive Plan designation from Commercial to High-Density Residential is consistent with the existing surrounding land
uses and therefore appeared to be appropriate.
P&Z Administrator Parkinson clarified that there are commercial properties to the west and some to the east across the roadway, but those commercial areas are not directly contiguous
to the subject properties.
Council Member Riggins moved to approve Resolution No 2026 – 08 a Comprehensive Plan Map amendment from Commercial (C) to High Residential (HR) at approximately 509-539 S 5th W; Council
Member C. Erickson seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
C. Planning & Zoning recommendation to approve a rezone from High Density Residential 1 (HDR1) to High Density Residential 2 (HDR2) at approximately 509-539 S 5th W (26-00476). Designated
as Ordinance No 1349 if motion passes and considered 1st read – Alan Parkinson Action Item
P&Z Administrator Parkinson presented the requested zoning amendment following the proposed Comprehensive Plan change. He explained that the Comprehensive Plan amendment is necessary
before the applicant can request rezoning the property from HDR-1 to HDR-2, allowing the site to be developed at the higher residential density permitted under the HDR-2 district.
P&Z Administrator Parkinson clarified that the HDR-2 designation would not permit taller buildings than HDR-1, as the maximum building height remained the same. Instead, the primary
difference is that HDR-2 allowed greater residential density. He also explained that any future development will still be required to comply with the city's parking standards. Because
the property is located outside the Pedestrian Emphasis District (PED), no parking reductions will be permitted. He noted that the city's standard parking requirements would apply, including
approximately 1.5 parking spaces for one-bedroom units and two parking spaces for two-bedroom units.
Council Member Riggins moved to approve Ordinance No 1349 a rezone at approximately 509-539 S 5th W from High Density Residential 1 (HDR1) to High Density Residential 2 (HDR2) and consider
first read; Council Member Tietjen seconded the motion; President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
D. Approval request for the Rexburg Farmer’s Market to temporarily relocate to Porter Park on June 26th, 2026, from 4:00 p.m. to 8:00 p.m. due to the Whoopee Day’s Event at the Fairgrounds,
meeting certain requirements to protect the grass and infrastructure of the park’s grounds – Jamie Ashcraft, Rexburg Farmers Market Action Item
Recreation Director Lewis said he has no objection allowing vendor booths in the park for the event, if food trucks and trailers are kept out of the grassy areas. He explained that protecting
sprinkler lines and preventing damage to the park infrastructure is the primary concern. Designated locations were already available for food trucks around the perimeter of the park,
although the number of trucks expected to attend is uncertain because some vendors will already be participating at the rodeo.
Council President E. Erickson clarified that the City Council's approval will apply only to this specific event and will not establish an ongoing policy for future events. Recreation
Director Lewis confirmed the request is intended as one-time accommodation.
Council Member Johnson moved to approve the Rexburg Farmer’s Market to temporarily relocate to Porter Park on one day only June 26th, 2026, from 4:00 p.m. to 8:00 p.m. due to the Whoopee
Day’s Event at the Fairgrounds, meeting certain requirements to protect the grass and infrastructure of the park’s grounds; Council Member Tietjen seconded the motion; Council President
E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Calendared Bills:
Second Reading: Those items which have been first read: NONE
Third Reading: Those items which have been second read: NONE
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items.
Minutes from June 3, 2026, Meeting - Action Item
Approve Payment of the City of Rexburg Bills - Action Item
Council Member C. Erickson moved to approve the Consent Calendar containing the minutes and city bills; Council Member Riggins seconded the motion; Council President E. Erickson asked
for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Riggins
Council President E. Erickson
The motion carried.
Adjournment 8:15 P.M.
APPROVED:
________________________________
Eric Erickson, City Council President
Attest:
________________________________
Marianna Gonzalez, City Deputy Clerk