HomeMy WebLinkAboutResolution No 2026 - 06 Purchasing PolicyInstrument # 474163
REXBURG, MADISON, IDAHO
5-21-2026 04:52:20 PM No. of Pages: 2
Recorded for: CITY OF REXBURG
KIM H. MUIR Fee: 0.00
Ex-Officio Recorder Deputy
Resolution No 2o26 - o6
A RESOLUTION AMENDING THE CITY'S PROCUREMENT
PROCEDURES; DECLARING THAT ANY PERSONAL PROPERTY
PURCHSAES OF $10,000 TO $100,000 SHALL REQUIRE THREE
(3) COST QUOTES FROM DIFFERENT VENDORS WHENEVER
POSSIBLE, LOCAL PREFERENCE CONSIDERED EXCEPTING
LARGE PRICE DIFFERENCES APPROVED BY MAYOR OR CFO OR
BOTH WHEN COST EXCEEDS $50,000; EXCLUSIONS TO THIS
POLICIY ALIGNING WITH IDAHO CODE §67-2803; ALLOWING
FOR PUBLIC WORKS CONSTRUCTION PROJECT PURCHASES
WITHOUT A BID WITH APPROVAL OF THE PUBLIC WORKS
DIRECTOR WHEN CIRCUMSTANCES WARRANT OR THE
AVAILABILITY OF BIDDERS IS LIMITED AND THE COST IS LESS
THAN $50,000; REQUIRING THREE (3) COST QUOTES FROM
DIFFERENT VENDORS WHENEVER POSSIBLE, FOR PUBLIC
WORKS CONSTRUCTION PROJECTS BETWEEN $50,000 TO
$100,000, LOCAL PREFERENCE CONSIDERED EXCEPTING
LARGE PRICE DIFFERENCES APPROVED BY THE MAYOR, CFO,
AND THE PUBLIC WORKS DIRECTOR; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, officials of the City of Rexburg (the "City") have determined that
purchasing protocols for the City are necessary for the proper handling of public
monies and that failure to follow bidding rules and laws is usually wasteful and
sometimes illegal per state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF REXBURG, MADISON COUNTY, IDAHO:
Section i. Services and Personal Property
Unless otherwise provided for in City Policies:
a. Purchases of $io,000 to $50,000 shall be required that price quotes, oral
or written, from three (3) different vendors be sought whenever possible,
except for parts and repairs on equipment and except in emergencies.
Purchases must be approved by Mayor or Chief Financial Officer (CFO).
b. Purchases of $50,000 to $100,000 shall require price quotes, oral or
written, from three (3) different vendors be sought whenever possible,
except for parts and repairs on equipment and except in emergencies.
Purchases must be approved by Mayor and Chief Financial Officer (CFO).
c. All purchases shall have consideration of local preference, except due to
large price differences approved by the Mayor or Chief Finance Officer
(CFO) or both individuals.
d. Purchases over $1oo,000 shall follow procedures set forth by Idaho State
Code §67-28o6.
Section 2. Public Works Construction Projects
a. Construction Projects of $1o,000 to $50,000 may be purchased without
price quotes or bids with the approval of the Public Works Director (PWD)
when time is of the essence and the availability of the bids are limited.
b. Construction Projects of $50,000 to $1oo,000 shall require price quotes,
oral or written, from three (3) different vendors. Purchases must be
approved by the Public Works Director (PWD), Mayor and Chief Financial
Officer (CFO).
e. All construction project purchases shall have consideration of local
preference, except due to large price differences approved by the Mayor
or Chief Finance Officer (CFO) or Public Works Director (PWD) or all
individuals.
f. Consturuction Projects over $100,000 shall follow procedures set forth by
Idaho State Code §67-2805.
Section g. Bidding Procedures and Enforcement
Purchases of more than $1o,000 may not be split into parts to avoid having to
obtain price quotes for the purchase. Failure to bid purchases as required may result
in the loss of purchasing authority and could lead to discipline up to and including
termination.
Supervisors have additional rules for purchases of over $10,0oo in the Supervisor's
Handbook. All other purchasing rules and procedures outlined in the Employee
Handbook and Supervisor's Handbook remain unchanged.
Section 4. This Resolution shall be in full force and effect from and after
its passage and approval.
Passed by the City Council and approved by the Mayor this 61h day of May 2026.
erry
ATTEST: Crril ity of Rexburg Mayor
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Deborah Lovejoy, City Clerk ram. c6'G)
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CERTIFICATE 0 %�Ip.....
I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true,
and correct copy of Resolution No. 2026 - o6 adopted at a regular meeting of the
City Council held on the 6th day of May 2026, and that the same is now in full force
and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official
seal of the City, this 6th day of May 2026.
Deborah Lovejoy, City Clerk