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HomeMy WebLinkAboutBidding Requirements Updated 5-6-26 Bidding Requirements for Purchases or Leases Amount Services & Personal Property (IC 67-2806) Public Works Construction Projects (IC 67-2805) Under $10,000 Per City Policy Res. 2026-06 None; consider local preference, except due to large price differences approved by Mayor or Chief Finance Officer (CFO). None; consider local preference, except due to large price differences approved by Mayor or Chief Finance Officer (CFO). $10,000- $50,000 Per City Policy Res. 2026-06 3 Oral or written quotes; consider local preference, except due to large price differences approved by Mayor or CFO. Construction work may be purchased without a bid with the approval of the Public Works Director (PWD) when time is of the essence, the availability of bids is limited, and the cost is less than $50,000 $50,000- $100,000 Per City Policy Res. 2026-06 3 Oral or written quotes; consider local preference, except due to large price differences approved by both the Mayor and CFO. 3 Oral or written quotes; consider local preference, except due to large price differences approved by the Mayor and CFO and PWD. $100,000- $250,000 Per State Law Semi-formal bidding: Issue written requests for bids by electronic or physical delivery methods describing goods or services desired to at least 3 vendors. Allow 3 days or more for written response. Objections must be submitted no later than 1 business day PRIOR to bid. Accept qualified low bid or reject all bids. I.C.§67-2806(1) Semi-formal bidding: Issue written requests for bids by electronic or physical delivery methods describing goods or services desired to at least 3 vendors. Allow 3 days or more for written response. Objections must be submitted no later than 1 business day PRIOR to bid. Accept qualified low bid or reject all bids. I.C.§67-2805(1) Over $250,000 Per State Law Formal Competitive Sealed Bidding Process: Publish bid 2x at least 2 weeks in advance of bid opening. Make bid specifications available; Objections must be submitted no later than 3 business day PRIOR to bid opening. May request bid security/bond; Open sealed bids in public at designated place and time; Select qualified bidder submitting the lowest bid price complying with bidding procedures and meeting the bid specifications. Can reject all bids IF able to purchase more economically in the open market; Council approval. I.C.§67-2806(2); I.C.§67-2803 Exclusions Formal Bidding: 2 Options Category A & B Category A- Open to all licensed contractors. Publication requirements 2x at least 2 weeks in advance of bid opening. Written objections allowed 3 business days PRIOR to bid. May request bid security/bond. Open sealed bids in public at designated place and time. Select qualified bidder submitting the lowest bid price complying with bidding procedures and meeting the bid specifications. Category B- Open to pre-qualified contractors. After pre-qualification is determined, the bidding process is done in the same manner as Category A to include filing objections. Council Approval. I.C.§67-2805(2)