HomeMy WebLinkAboutResolution 2026 - 06 Procurement
Resolution No 2026 - 06
A RESOLUTION AMENDING THE CITY’S PROCUREMENT PROCEDURES; DECLARING THAT ANY PERSONAL PROPERTY PURCHSAES OF $10,000 TO $100,000 SHALL REQUIRE THREE (3) COST QUOTES FROM DIFFERENT VENDORS
WHENEVER POSSIBLE, LOCAL PREFERENCE CONSIDERED EXCEPTING LARGE PRICE DIFFERENCES APPROVED BY MAYOR OR CFO OR BOTH WHEN COST EXCEEDS $50,000; EXCLUSIONS TO THIS POLICIY ALIGNING WITH
IDAHO CODE §67-2803; ALLOWING FOR PUBLIC WORKS CONSTRUCTION PROJECT PURCHASES WITHOUT A BID WITH APPROVAL OF THE PUBLIC WORKS DIRECTOR WHEN CIRCUMSTANCES WARRANT OR THE AVAILABILITY
OF BIDDERS IS LIMITED AND THE COST IS LESS THAN $50,000; REQUIRING THREE (3) COST QUOTES FROM DIFFERENT VENDORS WHENEVER POSSIBLE, FOR PUBLIC WORKS CONSTRUCTION PROJECTS BETWEEN $50,000
TO $100,000, LOCAL PREFERENCE CONSIDERED EXCEPTING LARGE PRICE DIFFERENCES APPROVED BY THE MAYOR, CFO, AND THE PUBLIC WORKS DIRECTOR; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, officials of the City of Rexburg (the “City”) have determined that purchasing protocols for the City are necessary for the proper handling of public monies and that failure
to follow bidding rules and laws is usually wasteful and sometimes illegal per state law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF REXBURG, MADISON COUNTY, IDAHO:
Section 1. Services and Personal Property
Unless otherwise provided for in City Policies:
Purchases of $10,000 to $50,000 shall be required that price quotes, oral or written, from three (3) different vendors be sought whenever possible, except for parts and repairs on equipment
and except in emergencies. Purchases must be approved by Mayor or Chief Financial Officer (CFO).
Purchases of $50,000 to $100,000 shall require price quotes, oral or written, from three (3) different vendors be sought whenever possible, except for parts and repairs on equipment
and except in emergencies. Purchases must be approved by Mayor and Chief Financial Officer (CFO).
All purchases shall have consideration of local preference, except due to large price differences approved by the Mayor or Chief Finance Officer (CFO) or both individuals.
Purchases over $100,000 shall follow procedures set forth by Idaho State Code §67-2806.
Section 2. Public Works Construction Projects
Construction Projects of $10,000 to $50,000 may be purchased without price quotes or bids with the approval of the Public Works Director (PWD) when time is of the essence and the availability
of the bids are limited.
Construction Projects of $50,000 to $100,000 shall require price quotes, oral or written, from three (3) different vendors. Purchases must be approved by the Public Works Director
(PWD), Mayor and Chief Financial Officer (CFO).
All construction project purchases shall have consideration of local preference, except due to large price differences approved by the Mayor or Chief Finance Officer (CFO) or Public
Works Director (PWD) or all individuals.
Consturuction Projects over $100,000 shall follow procedures set forth by Idaho State Code §67-2805.
Section 3. Bidding Procedures and Enforcement
Purchases of more than $10,000 may not be split into parts to avoid having to obtain price quotes for the purchase. Failure to bid purchases as required may result in the loss of purchasing
authority and could lead to discipline up to and including termination.
Supervisors have additional rules for purchases of over $10,000 in the Supervisor's Handbook. All other purchasing rules and procedures outlined in the Employee Handbook and Supervisor’s
Handbook remain unchanged.
Section 4. This Resolution shall be in full force and effect from and after its passage and approval.
Passed by the City Council and approved by the Mayor this 6th day of May 2026.
___________________________
Jerry Merrill, City of Rexburg Mayor
ATTEST:
___________________________
Deborah Lovejoy, City Clerk
CERTIFICATE
I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 2026 - 06 adopted at a regular meeting of the City Council held
on the 6th day of May 2026, and that the same is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this 6th day of May 2026.
___________________________Deborah Lovejoy, City Clerk