HomeMy WebLinkAboutCouncil Minutes - April 15, 2026 (208) 359-3020
35 North 1st East
Rexburg, ID 83440
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City Council Minutes – April 15, 2026
Mayor Jerry Merrill
Council Members:
Bryanna Johnson David Reeser
Colin Erickson Bill Riggins
Eric Erickson Alisha Tietjen
City Staff:
Spencer Rammell – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
6:30 P.M.
Council Member Johnson said the prayer.
Council Member Reeser led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Tietjen, Council Member C. Erickson via Zoom, Council Member Reeser, Council Member Riggins, and Mayor Merrill.
Council President E. Erickson did not attend the meeting.
Public Hearing 6:30 P.M. Review of Idaho Community Development Block Grant in the amount of $500,000 from the Idaho Department of Commerce for the Altura Business Center Action Item
Taci Stoddard with Altura Community Consulting presented information for the public hearing regarding the Altura Business Innovation Center located on East 4th North. She explained
that the purpose of the hearing is to meet a requirement of the Community Development Block Grant (CDBG) through the Idaho Department of Commerce, which mandates a second public hearing
when the project reaches approximately 50–75% completion. The project received a $500,000 block grant sponsored by the city, with Altura serving as the sub-recipient.
Ms. Stoddard reported that architectural design work is complete and construction of the Business Innovation Center is approximately 75% complete. The remaining interior and exterior
work is expected to be finished by July 1, 2026. She noted that there have been no substantial changes to the project scope, and the project remains on schedule and within budget.
She provided a budget overview, stating that the total project cost is $6.5 million. Funding sources include:
$500,000 from the Community Development Block Grant
Approximately $1.2 million from a Rural Development RISE grant
$3.9 million from an EDA grant
Approximately $800,000 in Altura cash and land contributions
All funds are being used for design and construction of the facility. Substantial completion is anticipated by July 1, 2026, with final completion expected by July 31, 2026. Block grant
closeout documentation is projected to be completed by September 30, 2026. The project will benefit all residents of the City of Rexburg, including low- to moderate-income individuals.
Mayor Merrill said he serves on the Altura Board shared observations from a recent board meeting, noting that members toured the facility and that construction is progressing well.
The Business Innovation Center is located near the river, adjacent to the existing business center, and will serve as an expansion of Altura’s current operations.
Mayor Merrill explained that the center will provide space for new businesses to launch, offering mentorship and a lower-cost environment to help startups establish themselves. After
a designated period, businesses are expected to transition into market-rate commercial spaces within the community. Several businesses have successfully graduated from similar programs
and relocated to office spaces near the Thornton exit and other locations throughout the city. He noted that there is currently limited available commercial space in Rexburg for these
transitioning businesses, but efforts
are underway through downtown development projects to increase capacity and provide more opportunities.
Ms. Stoddard also indicated that demand for the new facility is very high, and it is expected to be nearly fully occupied upon completion. The project is a valuable service to the community.
Mayor Merrill opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Mayor Merrill closed the public hearing.
Council Member Johnson moved to approve the Idaho Community Development Block Grant in the amount of $500,000 from the Idaho Department of Commerce for the Altura Business Center; Council
Member Riggins seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
Items from Council:
Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight
Board, Historical Preservation Committee, and Legacy Flight Museum
Council Member Johnson reported on several updates regarding Trails/Parks and Recreation from city staff. She noted that a new ice rink manager is expected to begin the following week
and will likely be introduced at an upcoming City Council meeting. A “learn-to-skate” program based in Idaho Falls is planning to utilize the Rexburg ice rink to offer skating lessons.
This partnership is expected to provide additional recreational opportunities for the community. Additionally, she reported that several of the previously missing pickleball court poles
were recovered and are not damaged. City Staff will be able to reinstall the nets and restore use of the courts.
Council Member Tietjen reported that the Grants Committee met at the end of the month. Grant Writer Mary Flanary is currently working on multiple grant applications, including those
related to road improvements and the America 250 initiative.
Council Member Tietjen reported that the Mayor’s Youth Advisory Council visited the Fire Station the previous week and is scheduled to visit the animal shelter next. These visits are
intended to help participants learn more about city operations and services. The program has seen strong participation, and the youth involved have shown enthusiasm and engagement.
Council Member Tietjen reported the additional members are needed for the ADA Board to meet quorum requirements and resume meetings. She encouraged interested individuals to contact
the City Clerk to express interest in serving.
Council Member Tietjen reported the Historic Preservation Commission met the previous week and is exploring ways to increase community involvement in historic preservation efforts.
One idea under consideration is conducting a public survey to gather input, which would then be reported back to the City Council. Additionally, the commission members have expressed
willingness to assist with the America 250 event, including helping organize a potential art contest previously discussed by the City Council. She requested directions on whether to
move forward with that initiative.
Council Member Reeser reported on the Legacy Flight Museum, noting that the board has not met recently but is scheduled to meet next on May 9. He also shared an update regarding the
Mayor’s Youth Advisory Board. In the Mayor’s absence, he participated in a recent session where students conducted a mock city council meeting. The activity included students from the
high school, including some of his own students. He said the mock city council meeting was enjoyable and a valuable learning experience.
During the mock meeting, students discussed and voted on various hypothetical proposals, including a humorous and unrealistic ordinance related to making sneezing illegal, which passed
unanimously. He noted that while the content was lighthearted, the primary goal was to help students understand the process of enacting city laws.
Council Member Riggins reported the Urban Renewal Agency is busy working on several projects. The property acquisition on Main Street is expected to close soon. In one of their recent
meetings, they reviewed the bids related to demolition and asbestos abatement of the old Jr. High School Building.
Council Member Riggins also provided an update on a city beautification initiative requested by Mayor Merrill. A proposal is being developed to encourage community participation in
celebrating the America 250 Anniversary through red, white, and blue-themed landscaping, including gardens and flower beds. Council Member Tietjen suggested planting trees in honor of
the America 250 Celebration. She wondered if the planting of trees could possibly be tied with the planting of the trees at the Don Jo Sport Complex. She reiterated that it might be
a good idea to connect that effort with the America 250.
Mayor Merrill mentioned the website America 250, it invites everyone to take part in this national commemoration – through local events, shared experiences, and opportunities to reflect
on the country’s past and future. He added that, in addition to the beautification efforts, the city may help promote a national initiative called “America’s Potluck,” scheduled for
July 5. This initiative encourages neighbors to gather for community potluck meals to foster connection and community spirit. The city would primarily support this effort through promotion
and public awareness rather than direct organization.
Council Member C. Erickson reported that the Golf Board did not meet this month and will provide an update at the next meeting. He noted he is joining the meeting remotely due to travel,
having just returned from New York. While in New York, he observed various America 250 celebration efforts, including exhibits and programming at the Intrepid Museum, highlighting the
contributions of the U.S. Navy and Armed Forces. He suggested that similar enthusiasm and community engagement could be beneficial in Rexburg’s own celebration efforts.
Council Member C. Erickson also noted that the School Board is scheduled to meet the following week and that an update will be provided at the next council meeting. Additionally, he
shared that he accompanied a group of local 7th and 8th grade orchestra students, led by Ariel Loveland, on a trip to New York. The students performed at Lincoln Center and received
high praise from attendees, including those familiar with the venue. He commended the students for their musical performance, behavior, and representation of the Rexburg community, noting
it was a valuable and memorable experience.
Council Member C. Erickson reported that a member of the Airport Board will provide updates later in this meeting, including information related to land acquisition efforts.
Mayor Merrill reported that the promotional efforts for the City of Rexburg’s America 250 celebrations are underway, including radio advertisements for upcoming events such as a concert,
drone show, and fireworks display. Initial ticket sales were strong, with approximately 1,000 tickets sold within the first few days of release. An updated ticket count will be provided
later.
Other Reports: None
Staff Reports:
Finance: - Scott Miller
Financial Reports
Finance Controller Miller reviewed the Cash and Investment report noting that the city’s total cash and investment balance is approximately $46.64 million. He said the cash balances
are currently lower than historical levels. This decrease is largely due to ongoing project expenditure, including several
grant-funded projects where reimbursement is pending. The timing gap between expenditures and grant reimbursements is contributing to reduced short-term cash flow.
Finance Controller Miller also reported that investment rates remain relatively stable, currently in the high 3% to 4% range. Given current cash flow needs, the city plans to shift
maturing investments into more liquid money market accounts. While these accounts offer slightly lower returns compared to longer-term investments, they will provide necessary liquidity
until grant reimbursements are received and cash balances are replenished.
Finance Controller Miller reviewed the Treasurer’s monthly report, noting that the city is approximately halfway through the fiscal year and has expended 24.3% of the total budget to
date.
He noted that one fund—Fund 41 (Park Construction)—will require a budget adjustment. The higher-than-expected expenditure percentage in this fund is due to two projects that carried
over from the previous fiscal year: the park shop and the pickleball courts. As a result, expenses initially anticipated for the prior year were incurred in the current fiscal year.
Council Member Tietjen asked regarding increased GIS-related expenditure. Finance Controller Miller indicated that the higher cost may be attributed to updated mapping efforts, including
a new scan and map completed during the year. No further significant issues were noted in the report.
Approval of Rexburg Madison County Joint Land Agreement for School District Property Action Item
Finance Controller Miller presented an agreement related to the city’s joint purchase of property from the Madison School District, in coordination with the county and Urban Renewal
Agency. He noted that Urban Renewal is a significant partner in the overall project. The agreement specifically addresses the northernmost portion of the property, which will be jointly
owned by the city and the county. The purpose of the agreement is to establish how ownership, use, and potential future transactions of the property will be managed.
Finance Controller Miller explained that one key provision highlighted is the first right of refusal clause. This allows either party the opportunity to purchase the other’s share of
the property at the original purchase price plus an annual 4% increase. This structure is intended to prevent land speculation and ensure the property continues to be used for its intended
public purposes. The agreement also includes a default land-use arrangement that outlines how the property would be divided between the city and the county if no alternative agreement
is reached in the future. While the parties are not bound to this layout if a mutually beneficial arrangement can be negotiated, it provides a clear fallback plan to guide decision-making
if needed.
Finance Controller Miller provided additional clarification regarding provisions in the joint city-county property agreement, specifically addressing utility costs and maintenance responsibilities.
During the initial phase, when the property remains undeveloped and is maintained as open green space, the city will take primary responsibility for maintenance and management. Costs
associated with maintenance and utilities will be shared equally between the city and the county under a 50/50 split. Any revenue generated from use of the property will also be divided
equally.
Council Members Johnson asked for clarification on when the cost-sharing arrangement would change. Mayor Merrill explained that the 50/50 split will remain in place until the property
is
developed or a new agreement is reached in good faith between the two parties. At that point, costs—including utilities—would be allocated proportionally based on usage, ownership, or
facility design.
Mayor Merrill further explained that the property will function similarly to a public park in the interim. Community members will be able to use the space for recreational purposes
or reserve it for events, consistent with existing city park policies. The city will manage scheduling and reservations, utilizing its current systems and infrastructure, with minimal
anticipated impact on staff workload.
He noted that this arrangement may also provide additional flexibility in accommodating community needs by offering an alternative location for events and activities. Both entities are
aligned in their approach to interim use.
Council Member Tietjen suggested the possibility of placing America 250 commemorative flags at the newly acquired property in addition to the previously discussed location at Porter
Park. Mayor Merrill noted that timing may present challenges, as the site is expected to undergo asbestos abatement and demolition activities in the near term. While the idea could be
explored further, it may not be feasible during active construction.
Discussion regarding the preferred location for the placement of the flags in Porter Park remains, particularly due to its role as the site of the planned community celebration. Additional
consideration of placing the flags in other areas, such as downtown, to further enhance the community’s participation in the America 250 celebration.
Council Member C. Erickson moved to approve the Rexburg Madison County Joint Land Agreement for School District Property; Council Member Johnson seconded the motion; Mayor Merrill asked
for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Approval of Budget Adjustment for Urban Renewal School District Property Asbestos Removal and Demolition Action Item
Finance Controller Miller reviewed the proposed budget adjustment related to the demolition and asbestos abatement of the former school district buildings. He noted that while the project
will be funded by Urban Renewal, the expenses will be processed through the city, requiring a formal budget adjustment. An offsetting reimbursement from Urban Renewal is anticipated.
The total estimated cost for abatement and demolition is approximately $1,000,000, with $700,000 expected to be expended in the current fiscal year and the remaining $300,000 in fiscal
year 2027.
Council Member Tietjen asked if the demolition plan includes both the former junior high building and the old seminary building. She raised concerns regarding community interest in
preserving the seminary building. She noted that residents have expressed a desire to explore alternatives to demolition.
Council Member Riggins stated that while the city is open to proposals, there are significant challenges, including the high cost of rehabilitation (estimated between $1–2 million)
and the complexity and expense of relocating the structure, which could also cost up to several million dollars.
Finance Controller Miller indicated that interested parties may direct proposals or ideas to Urban Renewal. Council Member Riggins noted that an RFP has been issued in hopes that a developer
may incorporate the existing structure into a future project. The property closing with the school district is anticipated by the end of April, with the RFP process closing in early
May. Demolition is tentatively projected for July, though this timeline may extend depending on the duration of asbestos abatement.
Finance Controller Miller noted that asbestos testing identified a significant presence of asbestos within the seminary building, adding complexity and cost to any potential preservation
or reuse efforts. While discussion of alternatives is encouraged, he emphasized that any proposed solutions must be realistic when considering the full scope of financial, environmental,
and safety factors.
Council Member Tietjen expressed agreement that the City is not in a financial position to assume ownership or rehabilitation of the building. However, she also emphasized the historical
and architectural significance of the structure, noting its connection to the original townsite and its ties to early settlers, including land donated by a survivor of the Martin Handcart
Company. She stated the importance of acknowledging these factors and exploring preservation possibilities where feasible.
Mayor Merrill acknowledged and appreciated the historical context provided, recognizing that such details are not widely known but are important to consider. He noted that the school
district previously held extensive discussions regarding the future of the building. Council Member C. Erickson suggested reviewing past school district meeting records to better understand
prior considerations and decisions related to the property.
Council Member Johnson inquired about the timing of reimbursement funds, specifically why they are projected to be received across two fiscal years. Finance Controller Miller explained
that the reimbursement schedule aligns with the anticipated timing of project expenses. Current estimates allocate approximately $700,000 in expenses to the current fiscal year and $300,000
to the following fiscal year. While reimbursement timing could vary, this breakdown reflects the most realistic projection based on the expected project timeline. He noted that demolition
is unlikely to occur as early as July, with a more probable timeline extending into September or October. This extended schedule contributes to the division of costs and corresponding
reimbursements across two fiscal years.
Council Member Reeser moved to approve the Budget Adjustment for the Urban Renewal School District Property Asbestos Removal and Demolition; Council Member Tietjen seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Airport Relocation Consultant: - Craig Cobia
Approval of Land Procurement Agreement for Airport Relocation Action Item
Airport Consultant Cobia began by expressing appreciation for the opportunity to present and noted that he had recently provided a similar presentation to the County Commissioners. He
explained that minor modifications have been made to the contract to better align with Federal Aviation Administration (FAA) requirements, and an updated version was provided to the
City Council for review. The agreement under consideration is an option agreement to purchase land for the proposed airport.
Airport Consultant Cobia provided background on his involvement with the project, explaining that his interest began following remarks by BYU-Idaho President Kim Clark regarding the
need for an airport capable of accommodating small corporate jets. Motivated by that vision, Mr. Cobia volunteered to serve on the Airport Board, where he has since been appointed and
now serves as Vice Chairman.
He acknowledged the significant efforts of numerous contributors to the project, including David Taylor, city staff, the City Attorney, the Mayor and City Council, County Commissioners,
as well as external partners such as the Bureau of Land Management (BLM) and the FAA. He emphasized that the project involves many moving parts and requires coordination across multiple
agencies. He noted that he became more directly involved in the project in December and has since gained a deeper understanding of its complexity. He explained that initial efforts focused
on identifying key priorities based on recommendations from project consultants and stakeholders, which are included in the City Council’s meeting packet.
Airport Consultant Cobia outlined key efforts undertaken to advance the airport relocation project, emphasizing the importance of maintaining consistent communication with engineers
and the Federal Aviation Administration (FAA) throughout the approval process. He noted that these updates were shared during the March Airport Board meeting. He reported ongoing coordination
with Ardura, the project’s engineering firm, which he described as performing strong work. Efforts have included frequent meetings, calls, and outreach to local elected officials, as
well as coordination between stakeholders including the city, county, FAA, and Bureau of Land Management (BLM).
Airport Consultant Cobia explained that one of the primary challenges is navigating the land exchange and environmental approval processes. Despite earlier obstacles, progress has been
made through collaboration among multiple partners, leading to the development of the contract currently under City Council consideration. He also described an early coordination meeting
that brought together key stakeholders, including representatives from the FAA, BLM, city, and county, to better understand the scope and requirements of the project. The project is
anticipated to be a significant financial undertaking, with estimates ranging from $40 million to potentially $100 million. Funding is expected to include approximately 90% from the
FAA, with additional contributions from the State and the remaining portion shared by the City and County.
Airport Consultant Cobia noted that stakeholders openly acknowledged the complexity of the project and the uncertainty involved, as many have not previously undertaken a project of
this scale. A key outcome of these discussions was the decision to develop a Memorandum of Understanding (MOU), which will clearly define each stakeholder’s roles, responsibilities,
and timelines. Ardura is leading the development of this document, with ongoing coordination and communication among all parties.
Airport Consultant Cobia provided additional details regarding coordination with federal agencies, noting that the FAA’s Denver Airport District Office (ADO) has completed an agency-to-agency
land transfer to the Bureau of Land Management (BLM). This approach is expected to help streamline the overall land acquisition process. While the city and county will ultimately hold
the deed as project sponsors, this transfer is intended to facilitate a more efficient path to ownership.
Airport Consultant Cobia explained that while the Helena ADO, which oversees this region, has not previously completed this type of transfer, the Denver ADO has successfully done so
multiple times. Ongoing communication between these offices has been a positive development in advancing the project.
Airport Consultant Cobia emphasized the importance of research and collaboration in navigating the complexity of the airport relocation. He described outreach efforts to other communities
and airport managers with relevant experience, including visits to Rock Springs, Wyoming, and participation in an airport management conference in Boise. These efforts have provided
valuable insight into best practices and potential challenges. He noted that additional research included reviewing successful airport programs in other states, such as Nebraska, and
consulting with airport managers from Williston, North Dakota, and St. George, Utah—two locations that have undergone airport relocation projects. Lessons learned from these communities
are being documented and used to inform local planning efforts. There is the importance of leveraging existing knowledge and experience rather than “reinventing the wheel,” and highlighted
ongoing efforts to secure funding, build partnerships, and develop a plan to ensure a smooth transition to a new airport facility.
Airport Consultant Cobia also emphasized the importance of ensuring that the City and County receive financial benefit from their investment in the airport project. He noted that potential
revenue opportunities, such as fuel services or fixed-base operator (FBO) operations, are being considered, though discussions are still ongoing. He stated that the key next step in
the process is the development of the land option agreement, which he described as a significant milestone. Meeting minutes and supporting materials from prior stakeholder discussions
are included in the City Council’s packet for reference.
Airport Consultant Cobia explained that the proposed agreement provides an option to purchase approximately 1,204 acres for the future airport site. He noted that securing this agreement
is critical, as the FAA requires assurance that the land is committed before investing further in environmental studies and project funding. This helps mitigate the risk of delays or
withdrawal by property owners later in the process. He added that considerable effort was made to identify and address potential concerns—such as grazing rights and other land-use considerations—early
in the process. The agreement has also been recently adjusted to better align with FAA requirements.
Airport Consultant Cobia concluded by noting that the full agreement is available for the City Council to review and that staff and consultants are available to address any specific
questions.
Council Member Johnson inquired about stakeholder participation in earlier coordination meetings. Airport Consultant Cobia indicated that Council Member C. Erickson may have been present
and noted that Mayor Merrill attended the stakeholder meeting. He confirmed that updates from that meeting were later shared during an Airport Board meeting attended by Council Member
C. Erickson.
Council Member Johnson expressed the importance of ensuring City Council representation in stakeholder discussions moving forward.
Council Member Johnson asked about the city’s financial preparation for the airport project. Finance Controller Miller noted that the city has been setting aside approximately $300,000
to $400,000 annually toward airport-related funding.
Airport Consultant Cobia provided general context, explaining that earlier project estimates (circa 2020) placed total costs at approximately $40 million, though more recent projections
suggest costs could approach $100 million due to inflation and changing conditions. Funding for the project is expected to be largely supported by external sources, with approximately
90% anticipated from the FAA and an additional contribution from the state. The remaining portion—estimated at approximately 4–6% of total project costs—would be shared between the city
and county, typically split evenly.
Mayor Merrill clarified that while total project costs may be significant, the direct financial responsibility for the city and county represents a relatively small percentage of the
overall funding structure.
Mayor Merrill clarified that the anticipated local share of project costs is approximately 6%, which would be split evenly between the city and county. He expressed hope that current
cost estimates may be conservative, while acknowledging the uncertainty of project costs given current economic conditions.
Airport Consultant Cobia noted that he requested a more precise cost estimate from the project’s engineering firm, Ardura. He added that the firm is currently managing both improvements
to the existing airport and planning efforts for the new airport relocation. He also emphasized the importance of project planning and timeline management. He indicated that both he
and the engineering team are developing timelines, and he is working to create a comprehensive project schedule, including a Gantt chart, to better understand dependencies and how delays
in one area may impact the overall project.
Mayor Merrill provided clarification regarding the purpose of the land option agreement, explaining that the property under consideration is intended to meet federal requirements associated
with the airport relocation project. Airport Consultant Cobia elaborated that the Bureau of Land Management (BLM) requires replacement habitat as part of the land exchange process, particularly
due to the presence of sage grouse habitat in the proposed airport site. To address this, a willing seller has been identified who owns comparable property that may serve as suitable
or improved habitat. This exchange is intended to satisfy federal requirements and facilitate project approval.
Airport Consultant Cobia noted that extensive analysis has been conducted to evaluate alternative airport locations, including the possibility of expanding the existing site. However,
the current airport does not meet regulatory requirements, particularly for accommodating small corporate jets, and physical constraints—such as proximity to the river and limitations
from the Army Corps of Engineers—prevent expansion. The proposed agreement would provide the City and County with an option to purchase approximately 1,204 acres, which is a necessary
step in securing the land needed for the exchange and advancing the airport relocation project.
Mayor Merrill said that while some federal requirements may seem complex, they are necessary to move the project forward. He indicated understanding of the process and the importance
of securing the option agreement as part of ongoing project development.
Council Member C. Erickson expressed appreciation for Mr. Cobia’s efforts on the airport relocation project, noting the significant progress has been made in recent months. He said
that after several years of limited movement, the project has seen substantial advancement over the past three months. He recognized Airport Consultant Cobia’s leadership and contributions
in helping move the project forward and facilitating coordination among stakeholders.
Council Member C. Erickson moved to approve the Land Procurement Agreement for Airport Relocation; Council Member Riggins seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Mayor’s Report/Business:
Ratify Rick Robinson as a member of the Planning & Zoning Commission Action Item
Mayor Merrill presented Item A: ratification of Rick Robinson as a member of the Planning and Zoning Commission. He noted he shared the information below regarding Mr. Robinson’s profession
via email to the City Council prior to the meeting and acknowledged that some concerns were raised. He expressed appreciation for the feedback and clarified that several current Planning
and Zoning Commission members will be rotating off in the coming months, with three vacancies anticipated in the near term and an additional vacancy expected in September.
Hello All,
There have been a couple of questions about the ratification of Rick Robinson's appointment to the Planning & Zoning Commission tonight. The questions have been centered around having
too many real estate agents and/or developers on the commission. That is a legitimate question, so hopefully it will be helpful to you to know some more information about the commission's
makeup. Currently, we have 11 Commissioners. Sally Smith is the current Chairperson and the only real estate agent on the commission. Her term will end June 3rd of this year, so Rick
will be the only real estate agent after Sally retires. We also have 2 developers on the commission but Aaron Richards will also be retiring off on July 2nd of this year. That leaves
only 1 developer, McKay Francis, on the commission. He is in his 2nd term with two years left.
Rick was recommended to me by Planning & Zoning staff as one who had expressed an interest in serving on the commission. After reviewing all the things he has done for the community
at no cost to us and after visiting with him, I felt like he would be an excellent choice to help us make decisions about Rexburg's future. This appointment is sooner than we expected
because of the sudden resignation of Vanessa Johnson.
We have 4 commission retirees this year by September, so you will have the chance to recommend several new commissioners in the few months to come.
Following is the current makeup of the P&Z Commission, their occupation and P&Z appt. expiration date:
Sally Smith...............Real Estate Agent (retired) June 3rd, 2026
Randall Kempton..... BYUI Music Teacher June 3rd, 2026
Vanessa Johnson......Apartment Complex Mgr. resigned
Aaron Richards.........Developer July 2nd, 2026
Jim Lawrence............Engineering Teacher at BYUI Sept. 2026
Vern Muir..................semi-retired Construction Foreman July 2027 (1st term)
Brian Thackery..........Home Businessman/past Council Candidate Jan 2027 (1st term)
Tami Geddes.............Wife/Mom/Homemaker/Grandma May 2028 (1st term)
Impact Zone Members (appointed by County Commissioners)
9. Bruce Casper............former Main Street Business Owner (retired) July 2027
10. McKay Francis...........Developer May 2028
11. Dan Hanna................Alliance Title (retired) Small Horse Rancher Feb. 2028 (1st term)
Hopefully this helps you see the makeup better and the opportunity to recommend someone you feel would be good (and willing) to serve in the near future.
Thanks, and we'll see you in a few hours!
Mayor Merrill encouraged the Councilmembers to submit recommendations for potential candidates, noting that the Planning and Zoning Commission requires a significant time commitment,
which can make recruitment more challenging.
Council Member Riggins highlighted Mr. Robinson’s qualifications and community involvement. Mayor Merrill noted that he is well-connected within the community, has a background in real
estate,
and is actively involved in historic preservation efforts, including service on the Historic Preservation Commission and the Tabernacle Legacy Committee. Mayor Merrill said Mr. Robinson
expressed interest in serving and contributing to the community through the Planning and Zoning Commission.
Council Member Johnson expressed appreciation for Mayor Merrill’s earlier communication, noting it clarifies the timeline for upcoming Planning and Zoning Commission appointments. She
voiced support for the proposed appointee and confidence in his ability to serve effectively. She emphasized the importance of improving representation on the commission, particularly
noting that women are currently underrepresented, with only one female member serving despite women comprising approximately half the community. She encouraged efforts to recruit more
female candidates for future vacancies and offered to provide recommendations. Additionally, Council Member Johnson shared feedback received from residents regarding the composition
of the commission, particular concerns about the presence of individuals whose professions—such as real estate or development—may be perceived as having a direct interest in zoning and
development decisions. While acknowledging that various individuals may benefit indirectly from such decisions, she suggested that broadening the pool of candidates to include more diverse
professional backgrounds could help address these concerns. She reiterated a willingness to assist in identifying potential candidates, particularly women, for future consideration.
Discussion regarding the current composition of the Planning and Zoning Commission, particularly in relation to professional backgrounds and representation. Mayor Merrill noted that
the commission currently includes individuals with experience in real estate and development, including one real estate professional and two members involved in development. He noted
that two of these members are expected to rotate off the commission in the coming months.
Discussion regarding gender representation on the commission. Mayor Merrill clarified current membership and upcoming changes, including the resignation of a female member, which will
result in reduced female representation. He said it can be a bit more challenging for women to serve on Planning and Zoning Commission, since many of them have a lot going on with their
families in the evenings. That said, it doesn’t mean they can’t serve, there are women currently serving as councilmembers and on the commission. Council Member Johnson said she does
not like that statement, it feels a bit discriminatory toward women. They’re fully capable of serving, even if they have families. Mayor Merrill explained that from conversations he
has had with women serving on the commission it can be more of a struggle to attend regularly; however, he is happy to invite as many as possible.
Council Member Riggins moved to ratify the appointment of Rick Robinson as a member of the Planning and Zoning Commission; Council Member Reeser seconded the motion; Mayor Merrill asked
for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Mayor Merrill provided a follow-up on concerns previously raised by a city resident Vince Haley regarding aging and deteriorating signage throughout the city. He reported that many
of the older signs have been removed, and staff initiated a request for proposals (RFP) process for the installation of new signage. City Asset Manager Farron Young is overseeing that
effort. He noted that replacement signage is significantly more expensive than anticipated, which has contributed to the extended use of the previous signs. As part of the review process,
staff evaluated all existing signage and identified priority locations, ultimately reducing the total number of signs to be replaced to manage costs. He indicated that additional information,
including cost estimates, will be brought back to the council once proposals are received.
Mayor Merrill informed the City Council that the Idaho Department of Water Resources declared a statewide drought emergency affecting all counties, including Madison County. He noted
that he and Public Works Director Davidson have been actively involved in regional water discussions and is a member of a coalition of municipal water users focused on protecting long-term
water rights. Despite these efforts, the city could still face limitations on water usage in the event of severe conditions.
Mayor Merrill emphasized the importance of water conservation and encouraged residents to be mindful of their water usage, particularly regarding lawn irrigation. He noted that overwatering
is common during the spring months and suggested that watering once per week is typically sufficient early in the season, with increased frequency only as temperatures rise. He also
indicated that conservation messaging was included in a recent Mayor’s newsletter and that additional outreach efforts, including social media communication, are planned to further inform
residents. Council Member Tietjen mentioned the importance of expanding communication channels to ensure broader awareness among the community.
Mayor Merrill provided additional context regarding current drought conditions, noting that the regional drought scale ranges from D0 (abnormally dry) to D4 (exceptional drought). He
reported that the Rexburg area is currently classified as D2, indicating severe drought conditions. While some areas of the state are experiencing more extreme levels, much of Idaho
is currently within the D2 classification. He emphasized the importance of awareness and responsible water use under these conditions.
Mayor Merrill also reported that the state legislative session has concluded. He attended a recent Chamber of Commerce forum where local legislators provided updates on the session.
He noted that the city will now begin evaluating the impacts of legislative actions and determine appropriate steps moving forward in the coming months.
Mayor Merrill presented information regarding the City’s participation in the Eastern Idaho Partnership, a regional collaboration of cities and counties that jointly fund a Special
Assistant United States Attorney (SAUSA). He explained that the partnership contributes to the salary of an attorney, currently Zoie J. Laggis, who focuses on prosecuting drug and firearms
offenses. The total annual cost for this position is approximately $100,000, with $70,000 funded by the Idaho Department of Corrections and the remaining $30,000 shared among participating
entities. Based on population, the City of Rexburg’s annual contribution is $2,628. He noted that the primary goal of the program is to move certain criminal cases into the federal system.
This approach provides two key benefits: it reduces costs for the state correctional system and helps disrupt criminal networks by relocating offenders away from their local connections.
He added that an annual report is provided detailing the number of cases prosecuted and convictions obtained through the program. While Madison County typically has fewer qualifying
cases compared to larger neighboring counties, participation in the partnership contributes to broader regional efforts to reduce crime. He concluded that the City’s involvement supports
regional public safety efforts and helps mitigate drug- and firearm-related offenses.
Items for Consideration:
Planning & Zoning recommendation to approve a plat extension for Teton Vu Estates Plat located at 1114 N Yellowstone Hwy 24-00868 – Alan Parkinson Action Item
P&Z Administrator Parkinson reviewed the plat extension request related to the former Teton View Drive-In property. The subdivision plat has previously been approved by the City Council
but has not been recorded due to financial challenges experienced by the developer. These issues are nearing resolution; however, the approval timeline has expired. The applicant is
requesting a six-month extension to allow sufficient time to record the plat and proceed with development. This request represents the second extension.
Mayor Merrill inquired about the project timeline. P&Z Administrator Parkinson indicated that the developer anticipates beginning site work within approximately one month and moving
forward with construction during the summer.
Council Member Riggins moved to approve a plat extension for Teton Vu Estates Plat located at 1114 N Yellowstone Hwy for six months; Council Member C. Erickson seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Calendared Bills:
Second Reading: Those items which have been first read: NONE
Third Reading: Those items which have been second read: NONE
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items.
Minutes from April 1, 2026, Meeting - Action Item
Approve Payment of the City of Rexburg Bills - Action Item
Council Member Tietjen noted a clarification regarding the April 1st City Council work meeting minutes discussion towards the end of the meeting. She asked for the word “can” be changed
to “will” clarifying that additional work meetings regarding the Rexburg Development Code will be held.
Council Member C. Erickson moved to approve the Consent Calendar containing the minutes and city bills; Council Member Reeser seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Adjournment 7:50 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
A
ttest:
________________________________
Marianna Gonzalez, City Deputy Clerk