HomeMy WebLinkAboutCouncil Minutes - March 18, 2026 (208) 359-3020
35 North 1st East
Rexburg, ID 83440
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City Council Minutes – March 18, 2026
Mayor Jerry Merrill
Council Members:
Bryanna Johnson David Reeser
Colin Erickson Bill Riggins
Eric Erickson Alisha Tietjen
City Staff:
Spencer Rammell – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
6:30 P.M.
Council Member Riggins said the prayer.
Council Member Reeser led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Tietjen, Council Member C. Erickson, Council Member Reeser, Council Member Riggins, and Council President E. Erickson.
Mayor Merrill did not attend the meeting.
Presentation on Microgrid Technology – Capstone Senior Project Camelio Roman Madsen
Camilio Roman Madsen said he is a senior student at BYU-Idaho University and will present on microgrid technology.
Mr. Madsen explained that microgrids are a form of technology that allows those who use them to store and access electricity as needed. Microgrids consist of power generation, energy
storage, and the various components that control the system. He noted that, by utilizing locally generated energy, microgrids power local communities when their access to the main power
grid becomes limited or disrupted.
Mr. Madsen described the different types of microgrids. He said that there are off-grid remote microgrids, grid-connected microgrids, and network-nested microgrids. He explained that
off-grid remote microgrids lacked infrastructural support from a larger grid. The grid-connected microgrids could connect to or disconnect from the primary grid, while network-nest microgrids
consisted of geographically distributed microgrids that are connected in what is otherwise known as a microgrid web. Next, he reviewed the applications of microgrids. He explained that
their uses ranged from rural stability and lifesaving access to power all the way to national defense and combat effectiveness. Microgrids integrated renewable energy sources into new
or existing energy systems.
Mr. Madsen also explained that microgrids varied in size according to specific needs. He noted that they could power a single home, whole towns, or parts of major metropolitan cities.
He said that microgrids have a wide variety of situational applications. He reviewed the cost of microgrids. The average cost tended to range from $2 million to $5 million per megawatt,
depending on the location, size, and complexity of the installation. He referred to Figure 3, which illustrated the percentage breakdown of installation costs. He also outlined the benefits
of microgrids. He said that these benefits included energy resilience, energy reliability, energy security, integration of renewable energy, cost savings, efficient energy usage, voltage
and frequency stability, decentralization of power generation, grid support and stabilization, remote applications, and environmental benefits. There is evidence showing that microgrid
neighborhoods had more reliable power, lower costs, zero greenhouse gas emissions, improved air quality, the ability to level power demands on the grid, and positive net electricity
production.
Mr. Madsen mentioned that further investigation was needed regarding the economic advantages provided by microgrids. For example, microgrids reduced energy costs and optimized financial
performance through peak shaving and load shifting. These strategies could reduce demand charges and allow users to take advantage of lower energy prices during off-peak hours. He said
microgrids also
created jobs and attracted businesses that wanted the benefits of having a microgrid within the community. Microgrids typically functioned best when most infrastructural components were
located close together. Therefore, when planning to build a microgrid, it was necessary to examine where the microgrid can be located, as well as where the energy storage facility and
energy generation resources would be placed.
Mr. Madsen referred to a map that showed a potential location for a microgrid using pumped hydro storage as its energy storage system. He said pumped hydro storage is an attractive
option because it provided lower overall costs, had a longer lifespan compared to lithium-based batteries, and was better suited for larger-scale storage. He explained how pumped hydro
storage worked. He said that it used a pair of reservoirs, an upper reservoir and a lower reservoir. The energy is stored by using an attached electrical generator to push water uphill,
and when energy is needed, the water is allowed to flow back downhill to generate electricity through a turbine.
Mr. Madsen reviewed the proposed energy storage system shown on the slide. He said that it could store over 37 gigawatts of electricity, with a capacity of over 3,700 megawatts. Which
is slightly more than Rexburg’s daily consumption of over 1,100 megawatt-hours. However, he noted that the system still needed a means of generating electricity to be complete. Next,
he introduced solar panels as the hypothetical energy source in the model. Figure 6 shows the outline of the land needed to power the city for a single day using solar photovoltaics.
He explained that generating the more than 1,100 megawatt hours needed daily would require approximately 0.53 square kilometers of solar panels.
Mr. Madsen added that, in practice, about double that space would be required to account for the shadows cast by the solar panels. However, he noted that designers are not limited to
a grid-pattern layout and could arrange the panels as necessity and aesthetics required. Modern high-efficiency solar panels require about 10 square feet per kilowatt of capacity, and
he referred to the calculation used to estimate the area of solar panels needed to meet Rexburg’s daily electricity demand. He concluded that this translated to about 3.27 days to completely
charge the illustrated hypothetical system.
Mr. Madsen reviewed the existing examples of microgrids. He explained that in 2007, a fire knocked out an essential transmission line and left Borrego Springs without power for two
days. After power was restored, San Diego Gas and Electric received an $8 million grant from the U.S. Department of Energy to build a local microgrid. Borrego Springs’ microgrid system
was later tested in 2013 when a major storm knocked out that same critical transmission line. The microgrid disconnected from the main power grid and successfully powered a gas station,
a library, and an elderly community. He reviewed a second example, in collaboration with the Prince Edward Island Energy Corporation, Ameresco developed the Slemon Park microgrid, which
included a 10 MW solar facility and energy storage assets. The project helped manage peak load demands within Slemon Park and was expected to offset approximately 4,500 tons of CO2 emissions
per year. The project enhanced local economic development and furthered Prince Edward Island’s goal of reaching net zero by 2030. He then gave a third example from Sterling, Massachusetts.
He explained that the town’s microgrid was housed in a metal shipping container at the
utility’s electrical substation. The container housed 2 megawatts of lithium-ion batteries. He noted that the batteries were capable of nearly four hours of continuous maximum discharge
and, together with a 3 MW solar array, could be islanded in the event of a power outage. He explained that this system would support the town’s police and emergency dispatch center for
at least two weeks and even longer with solar charging. Mr. Madsen also noted that the $2.7 million battery system is expected to pay for itself in about two years with grant funding
from the Massachusetts Department of Energy Resources and the U.S. Department of Energy Office of Electricity. He added that even without the grants, the system would still achieve a
payback period of fewer than seven years. He pointed out that this is especially favorable because the batteries came with a 10-year performance warranty and were expected to continue
functioning significantly longer.
Mr. Madsen reviewed Idaho’s interest in microgrids. He said that Blaine County is attempting to obtain a $287,000 federal grant to install a microgrid. He also mentioned another Idaho
example called RAPID MIB, a portable microgrid capable of providing 250 kilowatts per hour. The RAPID MIB, which stand for Relocatable Resiliency Alternative Improvement Distribution
Microgrid in a Box, is designed to give rural communities a portable way to restart their systems after a blackout.
Mr. Madsen stated that the easily disassembled and movable MIB could provide power from hydropower, solar panels, wind turbines, diesel generators, and even small nuclear reactors.
He explained that this demonstrated the resilience and modular approach that this technology could provide. Looking toward the future, he said that one of the many attractive benefits
of microgrid webbing is that smaller networks or installations could be linked together and combined into a larger energy management system. He explained that Figure 7 showed a mix of
rural towns with available pumped hydro storage and larger Idaho cities that could more easily bear the burden of upfront infrastructure costs. He said that this approach would help
those in the most at-risk areas while also helping larger cities build capacity for future infrastructure investments. He added that Figure 8 showed a more fully realized vision of Idaho
covered in interconnected microgrids. In the future, when enough utilities are installed batteries, the face of the grid will change. This would allow more renewables to be deployed
without intermittent instability. He stated that more grid services could be provided by distributed resources located close to load centers, increasing competition, reducing inefficiencies,
and opening markets. He concluded that more municipalities would then be able to take control of their energy purchases and costs.
Council President E. Erickson commented that there are many technical points that not everyone fully understood in a short amount of time. However, he said that the input is appreciated.
He also stated that the technology appeared to be something the city would likely need to examine in the future, because the current grid would not have the capacity to power everything
that would be needed. He said saying that the city would likely benefit from the technology in the future and would consider it as those needs arose.
Council Member Tietjen asked whether other towns in southeast Idaho are pursuing microgrid programs. Mr. Madsen responded that the one community he knows of, that is looking into microgrids,
is Blaine County. He explained that he is in communication with them and that they had a grant lined up
before the administration changed, but the matter was uncertain. He added that they now have another grant opportunity under the new administration and felt hopeful about obtaining the
microgrid. What Blaine County is requesting is relatively small compared to the $2 million to $5 million per megawatt seen in larger installations in other cities and states. Blaine
County is one of the main Idaho examples he found and said he is trying to spread awareness of this recent technology through his senior project. He emphasized that microgrids have a
wide range of applications, from very small to very large systems, and could be powered by older conventional methods or newer renewable technologies.
Council Member Riggins asked whether power companies across the United States are looking into microgrids and investing in them to control costs. Mr. Madsen responded that if cities
wanted to save money, microgrids would be an excellent investment. He explained that the issue is not necessarily about making money as much as it is about saving money through load
shifting and shaving energy costs. He clarified that if power companies wanted to invest in their long-term financial stability and success, microgrids are an excellent technology in
which to invest.
Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
Cade Walter explained that he was a new student at the time and during his short time in the city, he has taken note of several infrastructure issues that he believes need to be addressed.
First, he explained the lack of a dedicated public transportation system. While many distances might be considered walkable, for someone with a disability, that is not always possible.
He added that even when distances are short, walking could still be dangerous and although there are some buses in town, they are very limited in their routes and could only be used
by residents in certain areas. He suggested that adding two or three small bus routes could significantly improve the situation.
Mr. Walter also explained that the traffic infrastructure around campus needs improvement. He explained that although there are many crosswalks, they operate on a yield system, which
made it difficult for drivers to know when to stop or go. Even though pedestrians technically have the right of way, some crosswalks experienced such heavy foot traffic that cars are
stopped for several minutes. He suggested installing a HAWK signal light, it will help create a better balance between vehicle and pedestrian traffic by providing clear intervals for
each. Some intersections around campus could benefit from stoplights, specifically pointing out the intersection at South 1st West and West 4th South near the I-Center. This area experiences
a high volume of traffic, especially during events, which made it particularly difficult to navigate safely.
Mr. Walter acknowledged that these improvements would require financial investment; however, it would be worthwhile given the rapid growth of the school. The university, as a primary
beneficiary, could potentially contribute funding toward these improvements. He said making these investments would help ensure the safety and convenience of both residents and students
for many years to come.
Council Member Riggins responded that Public Works Director Davidson is working on several of the issues Mr. Walter mentioned. He explained that a new traffic light is planned for 7th
South near the temple and expressed appreciation for Mr. Walter’s willingness to observe community needs and present them to the City Council.
Items from Council:
Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight
Board, Historical Preservation Committee, and Legacy Flight Museum
Council Member Riggins reported on the Founders Day celebration. He expressed his appreciation to Doug and Carol Ladle for organizing the event. He said they did an excellent job with
the structure and execution of the event. He asked that they be formally recognized for their efforts. He also acknowledged the contributions of Jed Platt and Jules for their planning
and organization. In addition, he expressed personal gratitude to Council Member Tietjen for spending many hours assisting during the event. He also thanked Deputy Clerk Gonzalez for
her work in helping make the event successful from the city’s perspective.
Council Member Riggins reported that the Cultural Arts Department has shifted their focus on the upcoming “Flood 50” event. They have stated planning their primary goal moving forward
is to spread awareness, not only within the local community but also to individuals who lived in the area in the past.
Council Member Riggins reported on the Urban Renewal Agency meeting. He stated that they have adopted the annual report, approved the fiscal year 2026 audit, and discussed a feasibility
study for a
proposed highway district on the west side of Highway 20. He concluded that positive developments were taking place.
Council Member Reeser echoed the positive feedback about Founders Day, noting that although he was not on the committee, he attended and found it enjoyable, with nostalgic elements.
He stated that he has not yet met with his assigned committees but is looking forward to upcoming committee budget meetings.
Council President E. Erickson reported the MEPI committee met and reviewed multiple business proposals submitted for a business competition. They narrowed the number of business proposals
down to six and a first-place winner was announced. He noted that many of the proposals involved advanced technologies, including artificial intelligence. He also reported that the Fire
Department has begun its budget process and that the initial budget appeared to remain relatively flat for the coming year.
Council Member Tietjen reported that the grants committee meets regularly and that city Grant Writer Mary Flanary is actively pursuing funding opportunities, including grants for traffic
infrastructure improvements and trail repairs at the nature park. She also mentioned a grant application for an “America 250” flag display planned for early July. She reported that the
Mayor’s Youth Advisory Board will be meeting and will hold a mock City Council meeting. She added that a new member would be introduced to the ADA Oversight Board. She also noted that
the Historical Preservation Committee participated in Founders Day by offering tours and gathering community interest. She mentioned that planning for the Flood 50 event is ongoing,
with coordination meetings scheduled.
Council Member Johnson reported on parks, trails, and recreation, stating that their updates would be discussed later in the meeting. She mentioned that the LID committee met to review
how other cities handled sidewalk reconstruction, with plans to present findings in the future.
Council Member C. Erickson reported on the Airport Board. He stated that they discussed upcoming maintenance projects, including paving, striping, and upgrades to taxiways and parking
areas. He also mentioned efforts to secure storage for equipment, including a potential donated dome shed. He noted that some of the board members attended a conference in Nebraska and
gained valuable insights into grant opportunities.
Council Member C. Erickson reported the Golf Board did meet. The Teton Lakes Golf Course opened early and is experiencing high usage. He explained that new cart management software
has been approved, which would track usage, improve pace of play, and help prevent damage to the greens. He added that the Legacy golf course irrigation project is nearing completion
and is expected to open soon. He also reported on his involvement with the School District Board. He explained that he started presenting updates on city development to improve communication
between the city and the school district. He noted that the board members responded positively and requested more frequent updates.
Other Reports: None
Staff Reports:
Finance: - Matt Nielson
Review and Approve Fiscal Year 2025 Audit – Theresa Flanary, Rud & Co Action Item
Teresa Flanary presented a summary of the city’s audit report. She explained that she is providing a brief overview rather than the full report, as the full report was reviewed at the
March 9th special City Council meeting. She noted that the report has not been finalized, as some internal items still needed to be completed, but she emphasized that the numbers themselves
would not change—only formatting and final documentation would be adjusted.
Mrs. Flanary explained that the audit included three main reports. The first report focused on the financial statements, which received a clean result. She stated that the numbers are
materially correct and that no issues were identified. She noted that while there were some changes in the previous year, no such concerns existed this year. The second report addressed
internal controls, evaluating the city’s processes and procedures. She reported that no material weaknesses or significant deficiencies were found, resulting in another clean outcome.
The third report related to federal funding and compliance under the single audit requirement. She explained that one federal fund program was selected for testing and that approximately
$2.2 million of the city’s $3.1 million in federal funding was examined.
She stated that no issues were identified in that testing. She summarized that all three areas of the audit resulted in positive findings.
Mrs. Flanary reviewed key financial highlights. She noted that overall city cash and investments increased by approximately $380,000, with most of that increase—about $302,000—coming
from the general fund. She also reported that capital assets increased by about $15 million, including contributions from infrastructure such as streets, water, lighting, and sewer systems,
as well as investments in police, fiber, and utility systems. She pointed out that while receiving additional assets is beneficial, it also meant the city would be responsible for maintaining
them. Focusing on the general fund, she explained that it served as a measure of the city’s financial strength. She reported that although there was a slight decrease in fund balance
due to project spending, revenues and expenditures moved in a favorable direction compared to the previous year. She noted that the prior year showed a loss of about $1 million, largely
due to transfers supporting other funds and projects. In the current year, those transfers were reduced, resulting in a much smaller loss of under $200,000. She emphasized that the general
fund continued to play a significant role in supporting other city functions, contributing approximately $3.1 million to other projects and funds. She described this as appropriate and
consistent with its intended purpose.
Mrs. Flanary commended the city’s management team for its forward-looking approach. She stated that planning not just for the next year, but for five, ten, or even fifteen years into
the future, positioned the city for long-term success and cost efficiency. She noted that this kind of strategic planning was a strong indicator of a well-managed and financially stable
organization.
Council Member Riggins expressed appreciation for her work. He noted that while many audits focus strictly on numbers, he valued her attention to broader details, including the city’s
long-term planning efforts. He thanked her for her thoroughness and for the care she demonstrated in her work.
Council Member C. Erickson moved to approve the Fiscal Year 2025 Audit; Council Member Johnson seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Financial Reports
Finance Officer Nielson reviewed activity through the month of February in fiscal year 2026.
The report includes cash and investments, which are shown in the far-right column. He said expenditure is tracking within the expected range of approximately 41% to 42% of the annual
budget at this point in the fiscal year. There are no major concerns.
Finance Officer Nielson noted that the Fire Department funds are still included in the report and stated that a budget adjustment would likely be needed in the future to remove them.
He added that significant progress has been made in the previous month to clean up and close out those funds.
He also pointed out that Fund 41 showed a large amount over budget. However, he clarified that this is expected and would require a budget adjustment. The overage is related to the pickleball
court project and possibly additional work associated with the inclusive playground nearby.
Finance Officer Nielson explained that overall, the total expenditures are approximately 22% of the budget, while cash and investment reserves across all funds are around 48%.
Ice Skating Rink Discussion and Budget Adjustment Approval – Jon Lewis Action Item
Recreation Director Lewis explained that a major component of the budget adjustment involved hiring a full-time ice rink manager. He stated that the Recreation Department staff have
been operating the facility for approximately six weeks since taking it over and realized that managing the rink required significant oversight. He noted that the city staff were exploring
the option of contracting with outside companies to run the facility but ultimately determined that it would be more effective to manage the rink in-house.
Finance Officer Nielson provided a detailed overview of the financial projections. He explained that the analysis followed a similar format to a previous amended budget and focused
first on revenue. Initially, the city anticipated generating about $40,000 per month in revenue. However, actual revenue for February was approximately $34,000, and March projections
are around $31,000 based on partial data. Using these figures, city staff adjusted future projections downward. He estimated that total revenue, particularly from public skating, the
largest revenue source—would likely be in the lower $100,000 range rather than the originally projected $156,000. This estimate was based on actual performance and a conservative assumption
that future months would operate at about 60% of recent averages, accounting for seasonal declines as outdoor activities increased.
Finance Officer Nielson noted that, based on these projections, the city would likely need to transfer approximately $56,000 from the general fund to support the ice rink by the end
of the fiscal year.
He reviewed the expenses. Originally, salary projections were lower because they assumed partial staffing from existing personnel. However, with the decision to hire a full-time manager,
an additional $34,000 in wages is projected for the period from mid-April through September. Part-time wages were also slightly increased to reflect actual staffing patterns. He highlighted
several unexpected or higher-than-anticipated costs. One of the most significant was “hired work,” which increased substantially due to maintenance contracts for specialized ice rink
equipment such as cooling systems and condensers. These services required outside expertise and totaled around $15,000. Supply costs also rose due to startup needs, including purchasing
additional skates, recreational equipment, and other operational items. Additionally, capital expenses such as a floor scrubber, estimated at around $5,000, are necessary to properly
maintain the facility. Overall, total projected expenses are approximately $268,000. Based on current revenue estimates, this resulted in a projected operating loss of around $45,000
for the fiscal year. The report provides a realistic estimate of where the ice rink budget will likely end up.
Council Member Riggins asked for clarification on the ice rink’s financial projections, specifically whether the break-even point is around $381,000 in revenue. Finance Officer Nielson
responded that the break-even point for the eight-month period is closer to $269,000. He noted that if this amount is extrapolated over a full 12-month period, it would be higher, but
emphasized that based on current projections, the facility would likely require some level of subsidy unless revenues increased significantly. He added that there are additional capital
considerations, such as potentially purchasing a second Zamboni to reduce operational risk. He explained that these types of needs would be discussed further during the upcoming budget
process when more data becomes available.
Finance Officer Nielson clarified that the current approach is to operate the ice rink year-round with a full-time manager, though there had been discussion about possibly shutting
it down during the summer months. Additionally, he referenced a proposal from a third-party management company, which estimated a first-year subsidy of approximately $180,000, with the
potential to reach break-even after several years.
Council Member Riggins said based on current revenues of around $31,000 to $34,000 per month, he noted that the rink is not far from a break-even target but emphasized the importance
of clearly
understanding the break-even point to operate the facility more like a business. Recreation Director Lewis added that current operations have been limited by logistical challenges, such
as lack of office space and internet access, and that hiring a full-time manager could improve efficiency, reduce staffing costs, and increase revenue.
Council Member Tietjen asked additional questions about programming and operations. Recreation Director Lewis explained that summer programming could include youth hockey, learn-to-skate
programs, BYU-Idaho intramural activities such as broomball and ice bocce, and figure skating groups that typically traveled elsewhere during the summer. Council Member Tietjen asked
about staffing levels, including whether a part-time manager would be sufficient. Finance Officer Nielson advised against a part-time manager, stating that a full-time manager would
be more effective in overseeing operations, improving efficiency, securing sponsorships, and ensuring long-term success.
Council Member Johnson expressed interest in understanding usage patterns, specifically how many users were city residents versus visitors from outside the area. Finance Officer Nielson
responded that this data could be obtained through reporting and agreed to provide the data.
Council Member C. Erickson whether similar facilities operate year-round and how usage might decline during the summer months. Recreation Director Lewis agreed to research comparable
facilities and report back with data.
Council Member Tietjen asked about the proposed salary for the full-time manager. Finance Officer Nielson explained that the estimated salary is approximately $60,000 annually, which
is based on market comparisons with similar positions and adjusted within the city’s pay scale. He stated that the salary level is considered competitive and appropriate for the role.
Council Member C. Erickson asked whether hiring a full-time ice rink manager could help reduce part-time wage expenses and offset some of the cost. Recreation Director Lewis responded
that hiring a full-time manager would likely help reduce part-time staffing needs. He explained that a major reason part-time wages are currently high is because the existing manager,
Parker Anderson, is splitting time between the ice rink and City Hall. As a result, additional part-time staff are needed to cover operations during those times. With a full-time manager
on-site, that person could handle responsibilities during slower periods, reducing the need for extra part-time employees. Finance Officer Nielson added that part-time wage projections
have been adjusted downward. Based on current spending trends—nearly $10,000 per month—he reduced future projections to about 80–85% of that level, assuming the addition of a full-time
manager.
Discussion regarding staffing needs. Council Member Riggins explained that the ice rink required multiple part-time employees due to operational demands, including skate rental, skate
sharpening, concessions, and on-floor supervision. Most of these employees are students working limited shifts, which require a larger pool of part-time staff overall. Typically, two
to four staff members are on-site at any given time, depending on demand.
Recreation Director Lewis emphasized that the goal of hiring a full-time manager is not just operational coverage but also growth. The position would focus on expanding programming,
increasing usage, building partnerships (such as hockey leagues and figure skating programs), and improving overall efficiency.
Council President E. Erickson noted that the ice rink is a new facility and that it will take time to develop programs and achieve financial sustainability. He emphasized that the city
needs to decide whether they are willing to invest in the facility over time, acknowledging that some level of subsidy would be necessary in the short term.
Council Member Tietjen agreed to continue operations through October but stressed the importance of reevaluating the facility’s financial performance at that time, particularly regarding
whether year-round operation is sustainable given general fund constraints.
Finance Officer Nielson Reviewed the ice rink budget adjustment. He explained that although the projected need is about a $56,000 transfer from the general fund, he identified offsets
to reduce the immediate request. By reallocating some salary costs to revenue-generating recreation programs (such as the Teton Dam Marathon) and reducing expenses in underperforming
programs (like the winter
sports park), he reduced the requested subsidy. The net transfer of approximately $40,500 from the general fund to support the ice rink through September. He noted that this adjustment
only covered the current fiscal period and that a more detailed evaluation, with additional data, would take place during the budget cycle.
Council Member Johnson expressed her support for improving how decisions are made regarding parks, recreation, and trails by emphasizing the importance of a functioning advisory board.
She explained that advisory boards, like the golf advisory board, worked well because they included resident input and provided recommendations to the City Council. She stated that she
would like to see the parks, recreation, and trails committee operate in a similar way, especially for decisions such as potentially relocating cross-country skis from the winter park.
Council Member Johnson expressed concern about moving the skis, noting that the winter park provided valuable outdoor recreation opportunities for residents, particularly during the
winter months when options are limited. She emphasized that the program supported families and community activities, including youth groups, and that prior investments—such as ski equipment
and child carriers—would be negatively impacted if the skis were relocated.
Council Member Johnson acknowledged that recent winters have been poor for snow but cautioned against making long-term decisions based on short-term conditions. She requested that the
idea of moving the skis be postponed and instead reviewed by an advisory board, especially after evaluating future snow conditions.
Council President E. Erickson clarified that the current budget adjustment did not require immediate changes to the ski program. He explained that the discussion about relocating skis
is only a consideration for the future and not part of the current decision. Finance Officer Nielson agreed to remove that language from the budget adjustment and suggested that the
issue could be brought before the advisory board for further discussion before the budget cycle.
Finance Officer Nielson clarified the use of the pro shop, confirming that it will remain open with existing functions such as retail and a simulator, even if future changes are considered.
Council Member Johnson reiterated her concern that moving the skis could reduce usage and waste prior investments, as residents might be less likely to rent equipment from a different
location. Finance Officer Nielson acknowledged Council Member Johnson’s concerns and suggested alternative ideas, such as a reservation-based system, but agreed that these ideas should
be evaluated further through the advisory process.
Council Member Riggins moved to approve the Ice-Skating Rink Budget Adjustment; Council Member Reeser seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Public Works: - Keith Davison
Bid Review and Approval of the Transportation Department Professional Service Agreement for the 7th S and Center St Signal Project A (024)346 Action Item
Public Works Director Davidson informed the City Council about an upcoming public open house scheduled for March 25th from 6:00 to 7:00 PM in the council chambers. The purpose of the
open house is to provide information and gather feedback regarding the planned 9th East Bridge project, which would connect 7th South to Barney Dairy Road. He explained that nearby residents
will be notified through direct outreach, including door-to-door notices and mailed information.
Council Member Riggins asked if affected residents are properly informed. Public Works Director Davidson confirmed that the city engineers are handling notifications.
Public Works Director Davidson reviewed the professional services agreement with Civil Science. This agreement, valued at approximately $83,094, will cover construction management and
engineering oversight for a new traffic signal at 7th South and Center Street. He noted that the project is largely funded through a Local Highway Technical Assistance Council (LHTAC)
grant.
Council Member C. Erickson moved to approve the Transportation Department Professional Service Agreement for the 7th S and Center St Signal Project A (024)346; Council Member Johnson
seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Approval of Spring Clean-up dates April 6 – April 27, 2026 Action Item
Public Works Director Davidson requested approval of the annual spring cleanup dates, proposed for April 6th through April 27th. He explained that cleanup will follow the regular garbage
collection routes and that additional passes would be made to ensure all areas are covered. The cleanup information would also be included in the city newsletter.
Council Member Johnson moved to approve the Spring Clean-up dates of April 6 – April 27, 2026; Council Member Tietjen seconded the motion; Council President E. Erickson asked for a
vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Council Member C. Erickson emphasized the importance of promoting the spring cleanup program to residents. He stated that the city should continue using every available avenue to inform
the public, noting that residents sometimes claim they were unaware of the cleanup even after it occurs. He added that, especially following recent windstorms, many branches and debris
needed to be cleared, making the service particularly valuable.
Mayor’s Report/Business:
Ratify Elizabeth Crisp as a member of the ADA Oversight Committee Action Item
Elizabeth Crisp introduced herself, stating that she has lived in the community for about 20 years and has children with special needs, as well as personal experience with physical
disabilities. She explained that her experiences allowed her to notice accessibility issues that others might overlook. She expressed her desire to help improve mobility and accessibility
within the city.
Council Member Riggins moved to ratify the appointment of Elizabeth Crisp as a member of the ADA Oversight Committee; Council Member Tietjen seconded the motion; Council President E.
Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Items for Consideration:
Planning & Zoning recommendation to approve a Conditional Use Permit (CUP) to allow a storage yard in Community Business Center (CBC) Zone at approximately 1201 S 12th W, Permit # 26-00085
– Alan Parkinson Action Item
P&Z Administrator Parkinson reviewed the conditional use permit request for a storage yard associated with Tractor Supply Company. He explained that the proposed location is on 12th
West, just north of the John Deere dealership. He stated that the storage yard would be used for items like those found at other local storage yards, such as Cal Ranch and Valley Wide.
He also noted that during planning and zoning discussions, a condition was added to clarify that the permit would apply only to Tractor Supply Company and the specific portion of land
designated for its use. This condition ensured that other entities or portions of the larger parcel would not be covered under the same permit.
Council Member Reeser moved to approve a Conditional Use Permit (CUP) to allow a storage yard in Community Business Center (CBC) Zone at approximately 1201 S 12th W with the condition
that the outdoor storage be permitted to only Tractor Supply Company, not the entire parcel; Council Member C. Erickson seconded the motion; Council President E. Erickson asked for a
vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Calendared Bills:
Second Reading: Those items which have been first read: NONE
Third Reading: Those items which have been second read:
1. Ordinance No 1344 Annexation and Rezone of approximately 1600 N 2nd E into the City of Rexburg and to rezone from Transitional Agriculture (TAG) to Community Business Center (CBC)
zone, file #25-01351 – Alan Parkinson Action Item
RDINANCE NO. 1344
Annexation of Approximately 1600 N 2nd E in the Impact Area of the City of Rexburg into the City of Rexburg, Madison, Idaho and Rezone from Transitional Agriculture (TAG) to Community
Business Center (CBC) Zone
AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF
REXBURG, IDAHO; DESCRIBING SAID LANDS AND DECLARING
SAME A PART OF THE CITY OF REXBURG, IDAHO; AND
AMENDING AND CHANGING THE ZONING MAP OF THE
CITY OF REXBURG, IDAHO, AND THE CLASSIFICATION OF
THE SAME UNDER THE ZONING ORDINANCE OF THE CITY OF
REXBURG, IDAHO; AND PROVIDING WHEN THIS ORDINANCE
SHALL BECOME EFFECTIVE.
Council Member Riggins moved to approve Ordinance No 1344 the Annexation of approximately 1600 N 2nd E into the City of Rexburg and to rezone of said property from Transitional Agriculture
(TAG) to Community Business Center (CBC) zone and consider third read; Council Member C. Erickson seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser Council Member Riggins
Council President E. Erickson
The motion carried.
2. Ordinance No 1345 Creation of Local Improvement District 55 (LID 55). Boundaries encompass real property primarily along Birch Ave., Ash Ave., 4th West from 2nd South to 5th South,
7th South from 12th W to the west end of Summerfield Subdivision as well as several miscellaneous properties – Keith Davidson Action Item
LOCAL IMPROVEMENT DISTRICT 55 CREATION ORDINANCE
ORDINANCE NO. 1345
AN ORDINANCE OF THE CITY OF REXBURG, IDAHO, CREATING LOCAL IMPROVEMENT DISTRICT NO. 55; DESCRIBING AND SETTING FORTH THE BOUNDARIES OF SAID LOCAL IMPROVEMENT DISTRICT; PROVIDING FOR
THE IMPROVEMENTS TO BE MADE THEREIN; APPOINTING AN ENGINEER TO PREPARE THE NECESSARY PLANS AND SPECIFICATIONS FOR THE WORK; AUTHORIZING THE ADVERTISING FOR BIDS FOR SAID WORK AS AUTHORIZED
BY LAW; PROVIDING FOR THE PAYMENT OF COSTS AND EXPENSES OF SAID IMPROVEMENTS TO BE ASSESSED AGAINST THE PROPERTY WITHIN THE DISTRICT BENEFITTED THEREBY AND THE METHOD OF ASSESSMENTS;
PROVIDING FOR THE ISSUANCE OF LOCAL IMPROVEMENT DISTRICT BONDS AND WARRANTS; PROVIDING FOR RELATED MATTERS; AND PROVIDING AN EFFECTIVE DATE.
Council Member C. Erickson moved to approve Ordinance No 1345 the Creation of Local Improvement District 55 (LID 55). The boundaries encompass real property primarily
along Birch Ave., Ash Ave., 4th West from 2nd South to 5th South, the west end of Summerfield Subdivision as well as several miscellaneous properties, excluding 7th South from 12th West
to Highway 20 contingent upon the City Council review of administrative fees and any other possible cost components to minimize the financial impact on homeowners, while still moving
forward with the remainder of the project and consider third read; Council Member Reeser seconded the motion; Council President E. Erickson asked for a vote:
Those voting aye Those voting nay
Council Member Tietjen Council Member Johnson
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items.
Minutes from March 4, 2026, Meeting - Action Item
Approve Payment of the City of Rexburg Bills - Action Item
Council Member Johnson moved to approve the Consent Calendar containing the minutes and city bills; Council Member Riggins seconded the motion; Council President E. Erickson asked for
a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
P&Z Administrator Parkinson informed the City Council that the process of annexing the Basic American property is being reviewed. As part of that process, he notified the City Council
that the annexation had officially begun and that preparations were underway.
Adjournment 8:10 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
________________________________
Marianna Gonzalez, City Deputy Clerk