HomeMy WebLinkAboutCouncil Minutes - January 7, 2026+�V R G,
4 9� o (208) 359-3020
35 North I't East
Rexburg, ID 83440
Se(/SHED �99'S
Rexburg.org I Engage. Rexburg.org
.......................................................................................................................................................................................................................................
City Council Minutes —January 7, 2026
Mayor Jerry Merrill
Council Members:
Bryanna Johnson David Reeser
Colin Erickson Bill Riggins
Eric Erickson Alisha Tietjen
6:go P.M.
Council Member C. Erickson said the prayer.
Council Member Riggins led the pledge.
City Staff:
Spencer Rammell — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Alan Parkinson — Planning & Zoning Administrator
Scott Johnson — Economic Development Director
Deborah Lovejoy — City Clerk
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member C. Erickson, Council Member E. Erickson,
Council Member Reeser, Council Member Riggins, Council President Walker and Mayor Merrill.
Amend the Agenda as per Idaho State Statute §74-204(4)(b): Amendment to include
**Item 8(B)(1) — Resolution No 2026-03 TAP Grant for Teton River Connecting Path
Extension and Item 8(2)(2) - to Surplus Personal Printers** Action Item
Council Member C. Erickson moved to Amend the Agenda as per Idaho State Statute §74-
204(4)(b): Amendment to include **Item 8(B)(1) — to Resolution No 2026-03 TAP Grant for
Teton River Connecting Path Extension and Item 8(2)(2) - to Surplus Personal Printers**;
Council Member E. Erickson seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting ave
Council Member Johnson
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council Member Riggins
Council President Walker
The motion carried.
Those voting nay
none
Consent Calendar: The consent calendar includes items which require formal City Council
action; however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council's agenda packet
regarding these items.
A. Minutes from December 17, 2025, Meeting -Action Item
B. Approve the City of Rexburg Bills — Action Item
Council President Walker moved to approve the Consent Calendar containing the minutes
and city bills; Council Member Reeser seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council Member Riggins
Council President Walker
The motion carried.
Those voting nay
none
Release of Retired City Council Member Mikel Walker
Mayor Merrill presented a plaque to Council President Walker for his dedicated service as a Council
Member from January 3, 2018, to January 8, 2026, which totaled eight years and five days. The plaque
recognized his significant contributions to the betterment of the city. Mayor Merrill emphasized Mr.
Walker's service extended beyond his time as a council member, including his leadership in the city's
EMTs and emergency services division. Mr. Walker has served the city for nearly 60 years, which he
described as an impressive achievement.
Mayor Merrill expressed his appreciation for Mr. Walker's service, his advice and counsel as a
Council Member and Council President, and his courage in the face of adversity.
Former Council President Walker thanked the city for providing him with the opportunity to
serve. He said it had been a good eight years and that he truly enjoyed the experience. He stated that
each of the Council Members do not have their own agenda and that they all focus on the betterment of
the city in their minds and consciences. He expressed his honest belief that they are there to do their
very best for the community. He said it had been an honor to serve the community. He concluded by
thanking City Staff for the amazing work they do for the city.
Oaths of Office for Newly Elected City Council Members Colin Erickson, Alisha Tietjen, and
William (Bill) Riggins
City Clerk Lovejoy administered the oath of office to Colin D. Erickson.
Official Oath
STATE OF IDAHO,
} SS
County of Madison
I Colin D. Erickson, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the State of Idaho, and that I will faithfully
discharge the duties of Councilmember, of the City of Rexburg, according to the best of my ability.
(Signature of Elected or Appointed Official)
Subscribed and sworn to before me this-7th day of January 2026.
Deborah Lovejoy, City Clerk
City Clerk Lovejoy administered the oath of office to Alisha Tietjen.
Official Oath
STATE OFIDAHO,
} SS
County of Madison
I Alisha Tiet en, do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the State of Idaho, and that I will faithfully
discharge the duties of Councilmember, of the City of Rexburg, according to the best of my ability.
(Signature of Elected or Appointed Official)
Subscribed and sworn to before me this 7th day of January 2026.
Deborah Lovejoy, City Clerk
City Clerk Lovejoy administered the oath of office to William J. Riggins Jr...
2
official Oath
STATE OFIDAHO,
} SS
County of Madison
I, William J. Riggins Jr., do solemnly swear (or affirm) that I will support the Constitution
of the United States and the Constitution of the State of Idaho, and that I will faithfully
discharge the duties of Councilmember, of the City of Rexburg, according to the best of my ability.
(Signature of Elected or Appointed Official)
Subscribed and sworn to before me this7th day of January 2o26.
Deborah Lovejoy, City Clerk
Mayor Merrill asked the City Council Members to cast their vote to nominate a City Council
President. Council Member E. Erickson was voted in as City Council President.
Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Corbin Tietjen said the rapid growth in Rexburg and city roads are part of his Project Citizen group
project and made the following key points:
• Rexburg's population had grown significantly over the past decade, nearly doubling from about
25,000 in 2010 to an estimated 48,000-50,000 by 2026.
• BYU—Idaho was identified as a major driver of growth, along with migration to Idaho, outdoor
amenities, economic opportunities, and Rexburg's high quality of life and safety.
• While growth brought benefits, it also created challenges such as rising housing costs, traffic
congestion, and strain on infrastructure and resources.
• Positive developments included new restaurants, businesses, buildings, fiber-optic internet,
improved road designs, and continued investments in safety and education.
• The group focused on public transportation as a potential solution to growth -related issues,
citing benefits such as reduced congestion, economic return, environmental improvements, and
infrastructure efficiency.
• City representatives explained that Rexburg had expanded infrastructure, added new parks, and
used various impact fees to fund roads, utilities, public safety, and park development to manage
continued growth.
Mayor Merrill asked Public Works Director Davidson to explain the city impact fees. Public Works
Director Davidson explained that impact fees are paid by new businesses and residences that build in
the city limits. He said that when a business constructed a new building, city staff calculated how many
vehicles the business would generate and how much water and sewer usage it would require. He noted
that certain businesses, such as car washes, paid substantial fees because of their high water and sewer
use. He explained that the money from the impact fees is put into the city's budget funds which would
be available for future water or sewer projects, reducing the need to issue bonds or ask voters to pay
higher costs.
Public Works Director Davidson added that residents paid certain impact fees, such as park
impact fees, while businesses did not pay for park impact fees. He said that impact fees differed
between businesses and residences and that some paid more than others depending on their level of
usage and impact on the community.
Corbin Tietjen asked if the city has considered implementing public transportation. Mayor Merrill
responded that the city has considered public transportation options. He and city staff have attended
transportation department meetings in Boise. They have spoken with companies that offered smaller -
scale transportation options, such as minibuses that could be requested by phone. He stated that large
bus systems are very expensive and beyond the city's current budget. He believes public transportation
would be beneficial by reducing the number of cars on the road and easing parking pressures, and that
it is an idea worth further consideration.
Corbin Tietjen asked about the challenges associated with public transportation. Council Member
Riggins identified two major issues the city considers when evaluating public transportation: weather
and community mentality. He said that BYU—Idaho has long promoted a walking campus, but students
continued to bring their cars. He explained that many students came from places where public
transportation was not common, making it difficult to change habits and expectations. He stated that
while public transportation is needed, changing public mindset is a significant challenge.
Mayor Merrill noted that students often brought cars because the city has limited alternatives for
transportation. He explained that a survey conducted several years earlier showed that about 46 percent
of BYU—Idaho students, including both single and married students, said they would use public
transportation if it were available. He suggested that a reliable system might encourage students not to
bring cars, saving them money on vehicle costs, insurance, and fuel.
Mayor Merrill said some students bring a vehicle because they want the freedom to travel outside the
city, such as to Idaho Falls or Yellowstone. He said the city has discussed the possibility of pairing
public transportation with short-term rental car options that could be accessed by phone. He concluded
by saying that implementing public transportation would require creativity and careful planning, but
the city was actively exploring different options and approaches.
Corbin Tietjen asked how growth has affected Rexburg in ways beyond those that have already been
mentioned. Mayor Merrill explained that housing pressure and the cost of housing has increased
significantly over the past ten years. He noted that growth has also placed additional strain on road
conditions and traffic, and that the city continued to look for ways to improve and alleviate those issues.
He added that the city also tries to balance growth management with respect for personal property
rights, noting that there are limits on how much the city could restrict people's ability to sell or develop
their property.
Council Member E. Erickson added that growth created connectivity issues within the city. He
explained that the river running through Rexburg limited north —south connections, with few crossings
available. He also noted that the freeway on the west side of town separated Rexburg from significant
growth occurring in that area. He said these types of connectivity challenges have become more
pronounced as the city grows and needs to be addressed.
Council Member E. Erickson explained that the city has attempted to study these connectivity
issues and sought grants to do so, but some of those grants have fallen through. He said the city is still
exploring options, including additional bridges across the river, and emphasized that these issues would
need to be addressed sooner rather than later.
Staff Reports:
A. Finance: -Matt Nielson
i. Resolution No 202-6 — 02 Amend and Restate the City of Rexburg Salary Reduction
Plan to approve Ratification of the Roth 401K contribution option required by
December 31, 2025. Also, adopt plan amendments related to the Secure Act 2.o (see
Exhibit A) - Action Item
Finance Officer Nielson reviewed some of the amendments to the City of Rexburg Salary Reduction
Plan and approve the Roth 401K contribution option required by December 31, 2025:
• The retirement plan was amended to allow employees to make Roth 401(k) (post -tax)
contributions, which previously had not been allowed.
• Secure Act 2.0 changes were addressed early, even though the deadline was December 2026.
• Plan updates included beneficiary changes and a mandatory cash -out threshold for balances
under $7,000 to reduce management costs.
• The plan was amended to allow loans for federally declared disaster recovery but not permanent
withdrawals, preserving long-term retirement goals.
• A provision was added to allow withdrawals for participants who became terminally ill.
• The city recommended keeping the employer match pre-tax, even if employees chose Roth
contributions, due to administrative complexity, tax reporting issues, and vesting rules.
Resolution to Amend and Restate the. City of Rexburg Salmi• Reduction
Plan
Resolution No 2o26 - o2
"AIMREA.S, the Employer has the power to restate the Plan, on January 1,
2026. the folloiN ing resolutions to amend and restate the City of Rexburg Salary
Reduction Plan (the Plan) were duly adopted b}- the Board of Directors. hereafter
kno-wn as the Rexburg City Council, and that such resolutions have not been
modified or rescinded as of the date hereof:
RESOLVED. that the form of Plan presented to the Cite Council is a Cash or
Deferred Profit Sharing Plan as authorized under Internal Revenue Code sections
4oi(a). 401(k), 402(0), 4o1(m) and 5o1(a). This restatement shall be effective
January 1. 2026.
Add Roth Provisions to be effective 12/1 S r2j- See Exhibit B Summary of
material modcj cations dated 1 2/1$ 2j and Exhibit C Summary Plan
Description Post-PPA Roth Provisions 12-18-25
Add additional Proxzsions as noted in EzhibitA-Secure Act 2.a Checklist
(Summary Plan Description to be completed as available by Third Party
Administrator (TRA) and provided to city).
RESOLVED. that the City of Rexburg Salan- Reduction Plan (the Plan)
presented to this meeting are hereby adopted and approved and that the proper
officers of the Employer are hereby authorized and directed to execute and
deliver to the Plan administrator one or more counterparts of the Plan.
M
RESOLVED, that the proper Officers of the Employer shall act as soon as
possible to notify employees of the Employer of the restatement of the Plan.
P-ASSED BY THE CITY COUNCIL
SIG-NED BY THE NLAYOR
W4124119
Deborah Lovejoy°, City Clerk
January 7, 2026
January 2026
Jere' Merrill, City of Rexburg Mayor
Attachments:
EXHIBIT A — Secure Act 2.0 Checklist
EXHIBIT B — Summan. of Material Modifications Post-PPA Roth Pr(n isions 12-18-
2025
EXHIBIT C — Summary Plan Description Past —PP_', Roth Provisions 12-18-2025
Council Member E. Erickson moved to approve Resolution No 2026 — 02 Amend and
Restate the City of Rexburg Salary Reduction Plan to approve Ratification of the Roth 401K
contribution option required by December 31, 2025. Also, adopt plan amendments related to
the Secure Act 2.0 (see Exhibit A); Council Member C. Erickson seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
None
2. Review of Annual Street Report Fiscal Year 2025 - Action Item
Finance Officer Nielson reviewed the Annual Street Report Fiscal Year 2025 report and noted a
summarized version was published in the newspaper.
IN, At the start of fiscal year 2025, the city carried over about $7.1 million, increasing to $9.6
million by the end of the year.
• The carryover increase was primarily due to timing, as only $242,000 in reconstruction projects
were completed; most LID projects began after September.
• In comparison, approximately $4.5 million has been spent on reconstruction the previous year.
• The next fiscal year is expected to show much higher reconstruction spending, assuming new
LID projects start on schedule.
• The city received many streets contributed by new developments, which affected totals, while
state highway funding decreased by about $1 million, and state street grants were nearly zero
compared to $2 million the prior year.
• Although $9.6 million was carried over, the five-year street plan already had $13.6 million in
scheduled projects, meaning funds are largely obligated.
• The $242,000 figure reflected only projects completed and paid for in fiscal year 2025; ongoing
projects would appear in fiscal year 2026.
• New street construction totaled approximately $4.4 million, including streets contributed by
new development, and $1.3 million was spent on new street maintenance equipment.
CITY OF REXBURG
Annual Road and Street Financial Report
For the Fiscal Year Ending
9'30 2025
Beginning Balance 1011024
7 167,24;
RECEIPTS
Local Funding Sources:
='rope ly tax IEvy ifor roads. s reei and txidgesl-C ountv Fasstnrou
379. t89
Sale of Assets
162.469
!n'eres' Inmrne
80.845
Loca! Impact =ees
329.528
all ether Lor-ai sources
7.545.005
Tota Local Funding
8.741.536
State Funding Sources:
dig raay Jser Revenue including 1-15 362 and 365
3.241,031
Other State Recebts
C
Federal Funding Sources:
Federal -aid Bridge
369,62e
'11 Otlte• Fede:a Funding
2,531
Total Receipts
12-07.727
DISBURSEI,IENTS
Nev., Construction:
Roads
=.-77.25&9
Bridges, culverts and stcmi drainage
333.856
RR Grossing
0
Other ]signs, signals or traffic control]
I' 1.066
Federal Funding Sources:
Federal aid Bridge
369.629
All rnhe, Fe:e-a Fundng
2.531
Total Receipts
12.107,727
DISBURSEMENTS
New Construction:
pads
L-77.258
cuNeds and stctnn drainage
333.859
;R (-.rnssi<rg
G
Oche- isigns, sig-ols or 1 atitc: introit
1' 1.0%
ReconstructionrReplacementRehabilit2bon:
?cads (reo tt. realhln_ or vve^a:v i pgrader
242.185
=ndx's. cuNvts and storm crain.ac e
0
Routine Maintenance:
Uk) sealim o- set- coating
352A92
346,867
rS'in*e P1w-panne
227.216
Othe• Gen Ma nt :sKrm, si•�als or traffir intro`;
1.176.445
Equipment:
New egtrpment purchase
1.297.418
aui_rnenl 'nantenance
336.611
01he-Uu idt-mg Punhase
0
Administration:
520,437
Other:
a'tl: Pr op'etty Devi 1y 1ases
0
c=. L ghtinrg
86,733
= ro=ess crt i s <v ces - engineering
414.378
Total Disbursements
9'322,965
Receipts over dlsburserr nts
2.484,762
Closing Balance 9130:2025
9.652.006
Funds Obligated for Future Projects
9.652,006
Ending Balance 9,301025
i3
REPORTING MEASURES
Total Lane M les Constructed
323
Tr4ai w.:tie Fret et Brfdce Deck :vnst.
0.00
Taal La- =',I s=ebuilt
2.09
Total Wol -i cea ed or seal cs3ta:
8.40
Total la-:r -7 _ .: ,'=: -faded
2.92
FUTURE PROJE TS-P.ESERVE DESCRIPTIONS
Year
Amount
Fc.,;.y�rl;.... i. - -. � . ih''rn 2nJ1.- --o h'h :_ 7 th J t`--5 - v 24 vo _ilf'41
w,- Sano•-*t 2na'. _ .,. _. -- _ __ m _2-roEat2nd' and_A;he
AvL-r it mi V ^ tc Mao =
- !27
2.493.LL9
1 s: % : 1 _ne:. , _ ne E _ s Ei 1'.a n -n 2nd `_.
_� C•ve'r_• 'J -di F., *_ [.,I Cr V - :, zd �_-i 2n, inH .0 1 and
ls7: firm C"wer : Is.-. E
2:25
2-55 -0
=.:-•s F.c:�s_stLID: 4t-Nfcf-Eaae;_3rd'.`.._:h_hcmSth ttoaoW
vers- y E-ac frors :: h vwwes- -_'t+•mainar 3 '. 12th'r`i :..._ Ird c frcm 3ra
and -^ E 5h .. '* S
= t2»
2.46-.000
-a: F.e:3nsl?:_t LID: 121ri ;'i -,A &-lh'Y i', tr. P"E?'x� Vic diviion
77 t, frtm S cn�br agc ; -0 97 E. liklihollDw firm i4h@a.a^ Ec -h I 2.3.0 ? 80?v9
Funds Wigated for F;,ture Projects '3 610.0%
"'ed ms ^-enan:. ss.s ov:'r the ast 5 w.a -3 c .. it
Mayor Merrill mentioned over the past ten years, the city has repaired or rebuilt over 12 miles of
streets, and they are addressing ware from post -flood reconstruction. He said construction caused
temporary inconvenience for residents and businesses, but completed streets were well received and
appreciated.
Council Member Riggins moved to approve the Annual Street Report Fiscal Year 2025;
Council Member Johnson seconded the motion; Mayor Merrill asked for a vote:
Those voting ae
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
B. Public Works: - Keith Davidson
1. "Resolution No 2026 — 03 Supporting Cash Match for the Transportation Alternative
Program (TAP) Grant for the Teton River Connecting Path Extension - Action Item
Public Works Director Davidson explained that City Staff applied for another TAP grant. The city
received a TAP grant to extend the pathway and planned to build a bridge over the river to create a loop
for walking. They aimed to apply for an additional grant to further extend the trail and construct a
bridge near the site of a new park, providing a longer walking path along the river. Resolution No 2026
2
- 03 confirms that the city has the required match of 7.34 percent for the trail project. The total project
cost is estimated at just over $600,000, with the city responsible for slightly more than $45,000.
City of Rexburg Resolution of Supporting Cash match for the
Transportation Alternative Program (TAP) Grant for the Teton Ricer
Connecting Path Extension
Resolution \0 2026 - 03
Cit.- of Rexburg Staff aas identfied sufacient local cash to pro,.ide the required
-.�49c rna-ch for a _ransporation Alterna: ve Program Grant fo- FF202--2029
funding.
Ii-HEREaS. the Olt,- Council aas re%iev:ed the merits of the TETON Fn-ER
CO\1ECTING PATH EX=SION: and
WHEREAS. the Cit: C uncil aas re%fie: ed the public suppor. for tae above
protect: and
N% HERE -AS. _ae Cit.- Council supwr-s -he construction of a pedestrian muhi-
use pen along the nosh side of -ae Teton River -o ex:end to a pedestrian bride
that v,U connect to the existing paths on the south side: and
A� HERE -as. the cit1, Caf: caa adn ius-er a federal aid rcintbursement gran -
NOW, THEREFORE, I.ET IT BE RESOLVED -aa: on Januan- v. 2026. at a
meeting of -he Cit,: a' Re:sburg Cih' Council,, viie-e a quorum ,,,, as niet. the
Counc l supports the s:a_`_"s programming of dollars for -he TETO- PUVER
CO NNECTItiG P-.TH M.TENS I0 N as a local cash mach for -he T-ansaartat On
.-�1 ernatives Gran:.
Passed by the Cit.- Count . and approved by=ne "favor -hie day of Januan' 2026.
Derr: Merrill, City of Rexburg Mavor
ATTES=:
De'ooraa Lovejoy-. City Clerk
CERTIFICATE
I. Deborah Love ov, Ci.> Clerk. do hereb.,- certi %- --fiat the foreJo:ng is a full. mie.
and correct copy of Recolution No. 2o26 - o3 adopted at a re,¢ular meetng of :ae
Cit: Coundl held or. the -,. day o` Januar. 2026. and that the same is now in full
fcrce and effect.
L�WITVESS WF-EREOF, I live hereunto set nr. hand and impressed the official
seale_`taeCT:.this dal ofJannarti 2026.
Deborah Lovejoy. City Clerk
Council Member Johnson moved to approve Resolution No 2o26 — 03 Supporting
Cash Match for the Transportation Alternative Program (TAP) Grant for the Teton River
Connecting Path Extension; Council Member Reeser seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
2. **Surplus 5 HP Envy 6055E personal printers from IT Department - Action Item
Public Works Director Davidson reported that there are five HP Envy 6055E personal printers the
city purchased during COVID when employees were working from home. The printers were no longer
needed, and the IT Department plans to remove them from inventory.
Council Member C. Erickson moved to approve the Surplus of 5 HP Envy 6055E personal
printers from the IT Department; Council Member Riggins seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
7
Mayor's Business:
A. Police Facility Bond Follow-up Survey — Chief Rhodes
Mayor Merrill mentioned that he visited the ice arena on Thursday night, it was very busy due to a
hockey tournament. He observed nearly 50 cars in the parking lot and saw that about half were from
Montana and the other half from Idaho Falls, Rigby, and nearby areas. He commented that this
indicated the city is benefiting from sports tourism, as visitors likely stayed in local hotels, ate at
restaurants, and contributed to economic development. Mayor Merrill explained that at the end of the
month, the city Recreation Department would take over management of the building from Mr. Renaker,
as the city has signed the contract.
Council Member Johnson asked if a budget adjustment is needed for the city to take over the
management of that building. Mayor Merrill responded that a budget adjustment might be necessary
depending on staffing needs and operational requirements. City employee Parker Anderson, who has
some relevant experience, is working with Recreation Director Jon Lewis to determine staffing needs.
Finance Officer Nielson added that about 75 accounts have already been created to track revenues
and expenses for the facility, based on Mr. Renaker's pro -forma, and that a formal budget adjustment
would be brought to the City Council in the future. Mayor Merrill clarified that city employees would
only take over after the transition and that the city would assume both the operational costs and
revenues of the building, which were currently exceeding costs.
City Attorney Rammell further clarified that this transition is part of an acceleration of a previously
approved contract rather than a new contract. The original agreement already allowed for this transfer,
and the donation could proceed without additional City Council approval. City Staff expects details
regarding insurance, budget, and legal matters to be finalized by February, after which the City Council
would be fully advised, and any necessary actions would be presented.
Mayor Merrill reported he recently attended the Ladies Civic Club meeting, where he provided a city
update covering topics such as broadband, transportation, and new businesses. He shared an
interesting insight from a conversation with librarian Valerie Vale, who reported high library usage. She
indicated that in June and July alone, the library had 39,100 visits for the summer reading program,
and in all of 2025, there were 149,377 Visits. He emphasized that Madison County residents actively use
the library, which is often busy and filled with families reading and participating in programs.
Police Chief Rhodes reported on the Police Facility Bond follow-up survey.
Message from the Chief
CE
Dear Residents,
BOND
In November. Rexburg voters considered a bond proposal related to police department facilities. While a
majority voted in favor. the measure narrowly fell short of Idaho's 66.67,>b requirement and did not pass.
75.[,C,'
we heard a range of views about cost. tinting, need, artd trust. Before any decisions are made about whether
to revisit this issue. we want to undetstand yom perspective directly aril clearly.
Thtssurvey isanonymous and takes about6-8 111tt1utEs. Your feedback will help City leaders evaluate options
that reflect community priorities.0
If you ;wtould like rnme information about the braid, details on the proposed facility, or to contact us, please visit
ar rrnrsvect c
hops:/Jmmr iexbuig.ofgtpage/rpd-station -bond (hitps:/ttiwNe-fext)urg.org/pagehpd-station-bond),
wdl hell guide future cec'so s
Thank you for taking a few minutes to participate.
ah.
Chief Joshua Rhodes
Rexburg Police Department
Police Chief Rhodes provided an update, explaining that the survey had officially gone out on
Monday and had been reviewed multiple times by the Police Department and several City Council
Members to ensure it asked the necessary questions. He noted that the survey had already received a
statistically significant response within three days and would remain open until January 18th.
Residents could access it through text messages or on the city's website, and the Police
Department is encouraging participation of all city residents.
Mayor Merrill asked questions about survey distribution, noting that some residents did not receive it
due to phone numbers not being on record or opt -out settings. Chief Rhodes explained that the survey
is limited to residents who have voted in at least two of the last four elections, which affected the
distribution. He also said that full details, including the number of recipients, would be included in the
final report, which the survey company will present via Zoom at the next City Council meeting.
Finance Officer Nielson expressed satisfaction with the responsiveness of the survey company,
noting that the survey was conducted efficiently and at a lower cost than budgeted. Police Chief Rhodes
concluded by encouraging residents to complete the survey.
Items of Consideration:
A. Resolution No 2026 — of Supporting the America250 in Idaho Commemoration and
the United States Semi Quincentennial — Required for $25oo grant to be used for the
celebration from the State of Idaho - Action Item
Mayor Merrill explained that the State of Idaho has awarded $2,500 to each city in the state to be
used specifically for America25o event.
Resolution -No. 2oz6 - of
Resolution of the Cite of Resbuig, Madison County, Idaho
- Resolution Supportirg rbe :.mecCaZSo In Idaho C=emoratior. and the United
States Semi Q±ncentenni;.a.
'MMRE S, the •, ear 2 _•26 nianc, the z5oth anni,•ersar•: of the signing of the
Declaration of indepe_,.dence; and
'WHEREAS, Gwerncr Erad Litte proclairnec the establishment of the merica250 in
bjaho Ccnue_e-moration in Jul.- 2 _•24 o plan, ecccurage, de,-elop. and coordinate
the comineiLcracicn of this moaner_::us occasion, and honor and recognize :he
contributions of lcaho s residents to the ration's pas:. prerent. and future; and
WHEREAS, the Idaho State His-crical Sociec:. urider he le.5ership of D're=r Janet
L. Galliniore, t,1th the leader hip of ke:: state genies, es _abhshed the
: imericaz, c• in Idahc Task Fcr e :o exec _.e, a r33ust and impacts il
corrr7emoratio n and support the role that Instor: pla,. -s in prbllc discourse;
cort-ra_nit: er�Qement, education, to_risn a nc =crcd=rsh p in Idaho: and
SI�REAS, ;.merica2.5o in Idaho Task Force aims to engage Icahoan_ acraSs all 44
counties and 2o: municipalities through leEacy projects bet•:een 2_•2_ and 202b:
and
-wfIEREAS; it `s fitting and desirable izc,'ce com-nemorate the birth of the nation
,, h the s-ipport o` partner_ and stakeholders acr3ss the C-em State; _ menca2So
in Idaho,,'.ill ad,, once t'ie ideals of the yneercan Pc v alution - equa'A.-. libert,
and iusace - through meanireful cr mmuerit: engagement and recognize;
appreciate, and cen_uemorate Idaho's journey in - emerica s le_ac:; and
WHEREAS, the Cir,- o= Rcxburg, founded in 189�-• has contributed prcudl - and
sisnificantl,: to the hi star of our ration and our state for it ore than 13,3 ;•ears;
and
IVHEREAS. the ; or of R+:kbure and Cit: Council of ReaburE thus Anco--- raFe its
c =ens to cre_.te and parriapate in proErams tha: all oomluerncra_e the hi_tor:
of cur cat:. our state. and o-_r natior; and
A1T-iEREAS; preser.-ing. studding; and er o. ing state hi_tor: strengthen: conurucities
and b_ilds bonds be*,. en Idahoars as we v-orktoFett er :o tiaed the Fouls of
justice_ and equality embedded in the -m-ed Stare= Constitution.
-NOW. THEREFORE. BE IT RESOLVED, :ha: the Citycf Rexburg hereb_: endorses
the :rnerica2ac, in Idaho Gonimemoration and its vision to celebrate 327rerir :n histor:
and the iimluab:e oont!ibutrons of Idahoans to our region, nation, and r:Dell,
IT IS FURTHER RESOLVED that:
_• The C'r: Council ccmmemoratw the z5o anni..-ersan of the establis ment of
he United States ai an irdenendent nation.
2. The C_q. Council authorizes the appointmect of an individual or conurittee to
a• ersee local prcjeits and efforts to support this commemoration that .',ill
un-onhe e=dnrr. ire of our resident_:, neighborhoods.
businesses; S _hhooL, civic organtmations. and institutiors in the
ccrnn:enlorations.
3. The C`.c Council fur -lie: urges all its residents to reflect upan the significance
of this ev=nr and the role that our State and i z people have played in the
piston and de: elozi.ment cf o _r nation and to patri:,ipate in tlri_ uMDC-
ccnune:noratior, endeavoring to include he stories of all hose v.ihose lives
are part of fhe histor•: of i', hat v.e rim,. khov. as Idaho, and understanding that
h revclutioncontinues toda;-=.s upholdtherevohetiorar; ideals
articulated in.3_r _o'.:nding 6curnent5.
4. That a copy of this reso::aon be Sent to the merica2So in Idaho Task Foxe.
adopted this - ' day of Januar;- 20zti,
CITY OF REXBURG. %LiDISON COUNTY, ID_i.HO
BY:
Jeri^.' T . `•lee .I3S�r
ATTFST:
Deborah Lovej City
CkA-
Council Member Johnson stated that she appreciates the language promoting maximum
involvement of residents and recalled previous discussions about making the celebration more family
friendly. She asked whether a committee would be formed to focus on family -friendly activities, noting
that Economic Development Director Johnson previously asked them to serve on the committee but
that no further communication has occurred.
Mayor Merrill confirmed that plans for a committee are still intended. He said he would follow up
with Economic Development Director Johnson, make a note to organize a meeting soon, and begin
putting ideas in writing. He acknowledged that several ideas had been discussed previously and that the
group would need to determine which were realistic.
Council Member Tietjen requested to be included on the America250 committee.
9
Council President E. Erickson moved to approve Resolution No 2026 - of Supporting
the America250 in Idaho Commemoration and the United States Semi Quincentennial —
Required for $2500 grant to be used for the celebration from the State of Idaho; Council
Member Tietjen seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
Those voting nay
none
B. Discussion of possible amendment of Ordinance No 1128 Beer and Wine Sales in the City
of Rexburg. Rexburg Municipal Code 6.03.18o Issuance Prohibited to Premises in Certain
Locations - Action Item
City Clerk Lovejoy explained that the owner of the Indian restaurant located in the former New
Fong's building on Second West requested approval to obtain a beer and wine license to serve alcohol in
his restaurant. The applicant was unable to obtain the license due to the city's distance requirements,
not because of the nearby church property, which meet state distance requirements, but because of
college dormitory housing located across the street. The city ordinance included college dormitories
within the Zoo -foot distance restriction. She said the restaurant owner requested that the City Council
consider amending the ordinance so that he could qualify for a beer and wine license at that location.
Council Member Riggins asked what specific portion of the ordinance is being considered for
change and whether the language presented an actual amendment. City Attorney Rammell clarified that
city staff is requesting permission from the City Council to review the ordinance and provide
recommendations, rather than approving a specific amendment at this time.
City Attorney Rammell added that the request stemmed from a broader review of potential conflicts
between municipal ordinance provisions and Idaho State law. He emphasized that the issue is not abou+
expanding alcohol access, but about ensuring that the ordinance is lawful, defensible, and compliant
with state statutes. He explained that municipalities could regulate beer and wine licenses primarily
through zoning rather than proximity restrictions, as Idaho law did not impose specific distance limits
for beer retailers. Proximity -based regulations tied to changeable land uses could create enforcement
conflicts and legal vulnerabilities.
City Attorney Rammell recommended reviewing and potentially amending the ordinance to ensure
compliance with Title 23 of the Idaho Code and to establish a sustainable and legally defensible
regulatory framework. He said any proposed changes would be brought back to the City Council for
review, with clear explanations of the recommended amendments.
Council Member E. Erickson said he reviewed alcohol ordinances from nearby cities, noting
differences in restrictiveness and licensing structures, including distinctions between liquor, beer, and
wine regulations. City Attorney Rammell reiterated that the focus is not to become more restrictive or
less restrictive, but to ensuring lawful enforcement and defensibility.
Council Member C. Erickson expressed support for allowing legal counsel to review the ordinance
and return with recommendations that would best protect the city's interests.
Mr. Barnard expressed concern that reopening Ordinance Number 1128 could result in reopening all
the language within the ordinance, including provisions that the City Council might want to make either
more or less restrictive.
Council Member Tietjen requested that City Attorney Rammell, when reviewing the ordinance, also -
present potential problems or disadvantages that might arise from regulating alcohol through zoning,
as well as the pros and cons of zoning -based regulation compared to the city's current approach.
City Attorney Rammell explained that his role is to advise on the mechanisms used to enforce those
restrictions in a legally defensible manner. He stated that if similar restrictions could be achieved
through zoning in a more defensible way, he would present that option along with an explanation of any
resulting consequences, including whether the changes would be more restrictive or less restrictive. He
stated that he would review practices in other jurisdictions, consider the city's unique circumstances,
and consult with the Idaho Liquor Commission to identify any potential issues.
10
Council Member Johnson expressed appreciation for the clarification and stated support for
maintaining protection for minors. City Attorney Rammell responded by reiterating that the intent is
not to promote inappropriate alcohol use.
Council Member C. Erickson moved to consider possible amendments to Ordinance No
1128 Beer and Wine Sales in the City of Rexburg. Rexburg Municipal Code 6.03.18o Issuance
Prohibited to Premises in Certain Locations; Council Member Riggins seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member Reeser
Council Member Riggins
Council President E. Erickson
The motion carried.
C. To consider Public Art Project and possible budget adjustment of Art Promulgation Fund
— Jed Platt and Matt Nielson Action Item
Finance Officer Nielson explained that during the budgeting process in May, they discussed
whether to allocate funding for public art. Rather than placing the funding directly into a line item, the
Councilmembers participating in the budgeting discussions recommended that the funds be placed into
contingency. He said they agreed that any public art proposals would be brought before the City Council
for review. If the City Council approved a proposal, the funds would then be moved from contingency
into the appropriate capital line item.
Cultural Arts Director Platt explained that in 2026 the community will be celebrating several
significant milestones, including America's 25oth anniversary and the 5oth anniversary of the Teton
Dam flood disaster and recovery. In honor of these defining events, two pieces of public art are
proposed as visual representations of the community's values, history, and strength.
The first proposed piece is a wood assemblage approximately four feet by four feet in size. The artwork
is described as representing homes and families and symbolizing unity, resilience, and vibrancy within
the community. The piece would be created from found and reclaimed wood, reflecting the
community's history of rebuilding and coming together after adversity. He noted that the artwork
emphasized service, particularly in connection with the flood recovery, by highlighting how the
community rallied together during that time.
Cultural Arts Director Platt said the first piece is proposed to be displayed in the hallway alcove of
the City Hall building and would serve as a backdrop for an ongoing display highlighting current service
opportunities. The intent was to connect historical service inspired by the flood with present-day
opportunities to serve through organizations such as JustServe. The artwork would commemorate
America25o Event and reflect the community's identity as "America's Family Community."
Council Member Tietjen asked about the source of the wood. Cultural Arts Director Platt clarified
that the wood would be reclaimed or recycled but not necessarily sourced locally. He also clarified that
the example shown was representative in style and that the final piece would be a custom work created
specifically for the community.
11
Cultural Arts Director Platt explained that the second proposed piece is a kinetic art installation
measuring approximately three feet by five feet, with a height of about five feet. The example shown
featured moving marbles, and the proposed custom piece would represent local rivers and waterways.
Visitors would be able to hand -crank the mechanism, causing marbles to accumulate and then flow
through the waterways, symbolizing the Teton Dam and the flood event. The sound and engineering of
the piece are described as engaging and complementary to the flood exhibit. He added this artwork
would be part of the Teton Dam flood exhibit, located in the space formerly known as the hatchery. The
piece is designed to be mobile so it could move with the exhibit to future locations if needed, unlike a
permanent mural. He clarified that the final design would differ from the example shown and would be
custom engineered to reflect the community's specific story.
Council Member Tietjen asked if the artist resides locally. Cultural Arts Director Platt responded
that the artist, Carl Hill, resides in Utah and both art pieces would be custom works.
Finance Officer Nielson reviewed the proposed budget adjustment and said it is within
Fund 36 (Promulgation Fund), which is governed by ordinance and funded by a 1..25% charge
on eligible city projects. Street projects are excluded, and water and sewer projects are no
longer charged, leaving the fund supported mainly by governmental projects such as parks,
the Romance Theater, and the Tabernacle:
• Future revenue to Fund 36 is expected to decrease due to recent changes in
how the fund is assessed.
• Significant transfers have been made or planned from Fund 36 to support capital
projects:
• Approximately $55,000 was transferred to the Romance Theater in FY 2025, with
$2o,000 budgeted for FY 2026.
• $6o,000 is planned for the Tabernacle in FY 2026 to support an HVAC project.
• Fund 36 is also supported by Fund 81(Cultural Arts Fund) for wages, with
transfers increasing over time to about $55,000 annually. Due to declining revenue,
this subsidy is expected to end in FY 2027, with the General Fund likely assuming
the support.
• During the prior budget process, the council placed public art funding in
contingency rather than a line item, with the agreement that proposals would be
reviewed before funds are allocated.
• Two public art projects were presented for consideration:
• One estimated at $6,500
• One related to the Teton Dam flood exhibit estimated at $15,000
• Total requested adjustment: approximately $21,500
Dept: lArts Promulgation Fund Fiscal Year Affected: 12026 1
Expense Accounts to Receive Increased Budget:
PUBLIC ART -KINETIC ART'-D WOOD WALL
Account-
36461-`0936
Amount:
15.000
SCULPTURE FOR TETON DAM EXHIBIT
PUBLIC ART -WOOD ASSEMBLAGE PAINTING
Account:
Amount:
8.500
HONORING AMERICAS FAMILY COP-IMUNITY
Account
Amount:
TOTAL: 1 21..500
Accounts Where Budget is Coming From:
Account
.-b4n1-6
Amount:
21.500
CONTIN N..Y- RA.L FUND
Account
Amount:
Account
Amount_
Account:
Amount:
TOTAL: 21.500
Net Expense less Revenue - (This must be zero)
12
Coming From: Contingency: 21.500
Other Expense:
New Revenue:
TOTAL INCREASE 21.5U0
Reason for the Increase:
In FY 2026 we placed S90,000 in contingency line item for art to be proposed by Cultural Arts Dept to City Council.
It is good that the request is substantially less where I believe we will only be seeing around $17-$22,000 flowing
into INS fund moving forward on average. The fund carried over about S 128.000 at FY 25 Yearend
In FY 2026 we show transfers of S1:35.000 to projects for the tabernacle, theater, and cultural arts wages.
If this budget ad)UStnlent is approved the total expenses would be S156,500 and with the carryover of $128,000
and arts fees collected of possibly $22,000 (total of S150.000 available to spend) you may carryover a slight deficit
in the fund at Fiscal Year 26 yearend You will also need to stop subsidizing cultural arts wages in future budgets.
which will increase the subsidy in the general fund going forward.
Council Member Tietjen questioned how long the art pieces would be on display. Cultral Arts
Director Platt clarified that the art pieces would be permanent and would be owned by the city, allowing
them to be used permanently. Mayor Merrill noted that the Arts Promulgation Fund is intended to
support projects like these and was previously used to purchase public art, such as statuary in a
roundabout. Mayor Merrill added that although the fund had occasionally been used to pay cultural arts
department wages, an effort had been made in the past to avoid using it for salaries, as its original
intent is to save money for public art that helped tell the community's story.
Council Member Reeser asked when the art pieces will be available if approved. Cultral Arts
Director Platt explained that the pieces would be available in time for the Flood 5o event and the ribbon
cutting for the new exhibit is scheduled for May 1. The pieces are described as custom works created
specifically for the community, and their completion would depend on engaging the artists.
Council Member C. Erickson questioned whether the stated cost is definitive. Cultral Arts Director
Platt confirmed that the prices provided are the fixed costs for those specific pieces.
Council Member Reeser moved to approve the Budget Adjustment of Art Promulgation
Fund for a Public Art Project; Council President E. Erickson seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Tietjen
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council Member Riggins
The motion carried.
Adjournment 8:og P.M.
Attest:
MariAnna Gonzalez, City �?eputy`�lerk
17- ROVED:
J ry Merril , MaAr
13