HomeMy WebLinkAboutRes 98.01- Document DestructionRESOLUTION 98.1
A RESOLUTION TO ALLOW FOR THE DESTRUCTION OF RECORDS WHICH
HA~IE MET THEIR RETENTION PERIOD.
AT THE REGULAR CITY COUNCIL MEETING HELD ON FEBRUARY 4, 1998,
THE RESOLUTION WAS INTRODUCED BY MAYOR NILE L BOYLE. A MOTION
WAS MADE BY GLEN POND AND SECONDED BY NYLE Fullmer TO AUTHORIZE
DESTROYING THE RECORDS LISTED ON THE ATTACHED SHEETS.
Those voting aye:
Those voting nay:
Absent:
Glen Pond
Marsha Bjornn
Bruce Sutherland
Farrell Young
Nyle Fullmer
none
Kay Beck
Motion Carried.
REQUEST FOR
AUTHORIZATION FOR DESTRUCTION
OF RECORDS '
- - 9~
DESCRIPTION OF RECORD
DATE OF RECORD RECOMMENDATION FOR RETENTION
PERIOD
Bank Statements through 1988 10 years
Business Licenses 10 years
Payroll records through 88 10 years
Part Time Employee Files through 88 10 years
Time Sheets through 88 10 years
Daily Cash Sheets 91 & 92 5 years
Uarcos Yellow Copies 91 & 92 5 years
Digging Permits 92 5 years
Purchase orders Yellow Copy 91 & 92~ 5 years
Meter Sheets 91 & 92 5 years
Golf Reports 94 & 95 2 years
Council Checks pink copies 94 & 95 2 years
Recreation Survey ? ?
i
US West Reports
94 & 95
2 years
Intermountain Gas Reports 94 & 95 2 years
RECOMMENDED BY -~-~: DATE ~ /- r'~
;APPROVED BY DATEv~ ~/-~~_
i
REQUEST FOR
AUTHORIZATION FOR DESTRUCTION
OF RECORDS '
DESCRIPTION OF RECORD
Swimming Pool Reports
Carousel Reports
Solid Waste Tickets
Special Work Orders
Police Reports
Misc. Bill Receipts
Gas Slips
Water Bill Cards
Hand written minutes
Garbage Route Lists
Duplicate Daily Edits
RECOMMENDED BY
~r1PPROVED BY
DATE OF RECORD
94 & 95
94 & 95
94 & 95
94 & 95
94 & 95
94 & 95
94 & 95
94 & 95
96 & 97
95 & 96
94 & 95
RECOMMENDATION FOR RETENTION
PERIOD
2 years
2 years
2 years
2 years
2 years
2 years
2 years
2 years
1 year
1 year.
2 years
DATE ~ /~ ~~
DATES ` / -~f~