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Home My WebLink AboutCouncil Minutes - November 5, 2025+�%3 R G, a 0 (208) 359-3020 N> u• 35 North I" East Rexburg, ID 83440 9eC�SMEO 199'5 Rexburg.org I Engage. Rexburg.org ...................................................................................................................................................................................................................................... City Council Minutes — November 5, 2025 Mayor Jerry Merrill Council Members: Bryanna Johnson Eric Erickson Robert Chambers David Reeser Colin Erickson Mikel Walker City staff: Spencer Rammell — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy — City Cleric 6:3o P.M. Mayor Merrill said the prayer. Henry Hansen with Boy Scout Troop 888 led the pledge. Roll Call of Council Members: Attending: Council Member Johnson, Council Member C. Erickson, Council Member E. Erickson, Council President Walker and Mayor Merrill. Resignation of Robert Chambers from City Council Mayor Merrill read the resignation of Robert Chambers from the City Council. Robert E. Chambers 139 Marianne Dr. Rexburg, ID 83440 October 27, 2025 Deborah Lovejoy, City Clerk City of Rexburg; 35 North 11' East Rexburg, ID 63440 Dear Ms. Lovejoy: I hereby resign my position as City Council Member on the Rexburg, Idaho City Council. Please notify the Mayor and City Council of Rexburg that the effective date of my resignation is November a, 2025. Sincerely, r Robert E Chambers Mayor Merrill mentioned Council Member Chambers has been called to serve as the Temple President which keeps him quite busy in the evenings. Mayor Merrill said his intention had been to nominate the person who finished first in the City Council race, but since that individual is already serving on the City Council, the nomination moved to the person who had finished second in the City Council race —Mr. Bill Riggins. Nomination by Mayor Merrill to fill vacancy in the Rexburg City Council after resignation of Robert E. Chambers. Confirmation of the City Council Action Item Mayor Merrill moved to approve of filling the vacancy of the Rexburg City Council after resignation of Robert E. Chambers to William J. Riggins Jr.; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none Mavor Merrill administered the Councilmember oath of office to William J. Riggins Jr. Official Oath STATE OF IDAHO, } SS County of Madison I, William J. Riggins Jr., do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the State of Idaho, and that I will faithfully discharge the duties of Councilmember, of the City of Rexburg, according to the best of my ability. (Signature of Elected or Appointed Official) Subscribed and sworn to before me this_5th day of November 2025. Deborah Lovejoy, City Clerk Council Member Riggins took his seat upon the dais. Eagle Scout Project Presentation: Project for Eagle Park by Zabian Richard and Project for Legacy Golf Course by Henry Hansen Mayor Merrill reviewed the eagle scout projects that took place at Eagle Park and the Legacy Golf Course. Eagle Scout Projects: • Zabian Richard — Eagle Park Project: o Constructed benches using reclaimed wood from trees removed during a safety project. o Repaired a leaking water hydrant with assistance from his uncle, a plumber. o Improvements enhanced the park's appearance and conserved water. • Henry Hansen — Legacy Golf Course Eagle Project: o Organized a team to scrape and repaint old benches at the golf course. o Project improved the facility's appearance and community image. Jot 2 Mayor Merrill invited Zabian Richard and Henry Hansen to stand and be recognized, receiving applause from the council and audience. He said Council Member Johnson helped in facilitating the projects through the Parks and Recreation Oversight Committee and thanked her for her involvement. Welcome New Employee: Journee Chapman — Police Department Journee Chapman explained that she is working for the Police Department, handling duties at the front desk and in parking enforcement. She said she is excited to gain new experience, become more involved with the public, and get to know community members better. She further explained that her parking enforcement duties involved issuing parking citations, which sometimes made people upset. At the front desk, she assists visitors, answers phone calls, and supports the needs of the public, all with the goal of improving the community. She mentioned that she had grown up in the community Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Staff Reports: A. Finance: - Matt Nielson i. Budget Adjustment for the United States �50th Anniversary Celebration Event Artist - Action Item Finance Officer Nielson reviewed the �50th Anniversary Celebration Event cost estimates. He explained that the City Council had previously discussed this matter during the prior year's budget process and had decided at that time to include about $40,000 in funding for the 4th of July Celebration. Finance Officer Nielson said there was also discussion centered on the upcoming 25oth Anniversary Celebration and the associated costs and logistics. He explained that outdoor events required significant expenses, including the setup of a stage, power, dividers, barriers, and other infrastructure, with production costs. The proposed location of the 25oth Anniversary Celebration is the Madison High School's football stadium on July 3rd to avoid conflicts with other community events on July 4th. Finance Officer Nielson mentioned fundraising efforts have already begun, and several sponsors have made commitments, including potential funding for a drone show. The city was awaiting a response from Stones Toyota, which typically sponsored fireworks at a level of $20,000—$30,000, but has been asked to contribute up to $60,00o this year. He also mentioned the cost to bring in an A -list musical artist, which would significantly increase the costs as well as hiring a production manager, drone show and fireworks. The total event expense was projected to be approximately $350,000. Finance Officer Nielson explained that based on current pledges, the subsidy requirement would be about $280,000. Madison County Commissioners had budgeted up to $1oo,000 to support the event. Ticket sales were proposed to help offset costs, with the stadium seating about 6,50o people and room for up to 9,50o attendees with field standing. Ticket prices were expected to range from $40 to $100, averaging about $42 per ticket. Revenue projections showed that selling 2,500 tickets would generate about $io5,000, while selling 9,50o could bring in about $400,000. A mid -range estimate of 4,750 tickets would yield approximately $188,000 in revenue, plus $70,000 in contributions, totaling $258,00o against $355,000 in expenses —resulting in a projected subsidy of around $97,000. The city and county would likely share that cost equally at about $48,00o each. If the event sold out, it could even generate a small profit of roughly $40,000 for each entity. The next step would be to approve a budget adjustment authorizing staff to make an offer to an A -list artist, such as Russell Dickerson or Lee Brice. He said if the City Council approved the proposal, he would then return to the county commissioners for joint authorization. He emphasized that artist contracts required significant lead time and coordination, so timely direction from the City Council is needed to move forward. 3 250t1i Anniversary Celeh}ration Event FrfdayJulyZ 2026 Madison High School Footbalf Stadium Estimates P.eatnue Budget 01411-:S760 Curttributlons S70.000 Dunors: 'N,11 cutit i:iue lu w-irkwith petertidtdonurI if artist cuou act appru'ved ,.It:'r 4.:.. ?.J':i•.._,., :!. d;prcv[r.•Cili!."-4v2J° - . _.0 El L 5.GJ'-' _ L� -.. '1 �..T_J•. I I �.;u.:Ilt}' i5G' Expense Budget- 1-111-L410 Tulat Expense Budget E50.000 NetSubsid' Bud-ei.BefureTickeVFuodSaies :1.' TicW 5-1tes .... ,F. ::•:'0 ,I'.:-.otll:,l.ir:ni.ul�n�'_l.-ottuau AvetapTieket Cost 542 Tickets Sold Revtllue Sales Tax 3oC0 _C5.G0_ 5 $_3 93C'0 3'c 3 0 Ir: ' Scenarios to Consider W-oistCise-2500 Average Case-1750 Best Case-5500T, I!.ela PtojectedEstimates TicketsSu[d TicketsSuLd Suid t :.. r•I St:k•. i'ha L.... r. _?C5v _c__Jo Projected Revenue S 169.057 S 259.208 S 4d6,415 Less Expense S350.000 S355.349 $366,642 Projectedf5ub-Wy;Pruce ds S 1160,943) S t97.142i S 79.774 Projecte•9f5ubsid ;ProceedsPeiEmit,' S r90.4721 S ".571' S 39.897 (Subsidy; Profits could b=split 50:50 Letoeen City fit Rexburg and Madlsun County Economic Development Director Johnson added as mentioned by Finance Officer Nielson if they wait too long, he will not be able to obtain an artist. He said the drone show alone is becoming difficult to schedule and mentioned he is on the third drone company, that has finally said they could do the show. The other drone show companies are already booked out. Economic Development Director Johnson said he believes they would be able to raise more funds than the $70,000 that Finance Officer Nielson has shown, based on the conversations he had with other businesses; however, additional funding is not a guarantee. There are some businesses that have already committed to donating but many of those businesses' budgets don't become available until January. Therefore, the city would not see that money until January which presents some risk. Council Member E. Erickson questioned that the county has committed up to $ioo,000 in its budget. Yet, the total expense budget for the event is about $350,000. They have projected that profits or losses would be split 50/50 with the county, even though the city is putting up significantly more money than the county. Finance Officer Nielson clarified that the reason behind 50/50 split with the county is that if the city secured an A -list artist, the cit37 would sell tickets and therefore generate additional revenue. That revenue, combined with donations (about $70,000), would help balance expenses. He emphasized that if they did not get an A -list artist, the event might flop, but that was the risk involved. Finance Officer Neilson said city staff has been working with an individual associated with BYU— Idaho who had been involved in similar events for decades, and he also agreed that an A -list artist was essential for selling tickets. He reminded the group that ticket sales would create significant revenue potential. Council Member E. Erickson pointed out that he thought this event was going to be a 50/50 proposition with the county. The current numbers instead looked closer to 70/30. Finance Officer Nielson responded that, in the budget adjustment, they are still proposing a 50/50 profit share, but 9 since they were expecting revenue from ticket sales and donations, the city is expecting a larger investment. The county would still share equally in any profits, even though the city was taking on more risks upfront. Finance Officer Nielson reviewed the Budget Adjustment for the �5oth Anniversary Celebration to clarify the expenses and revenues. They have projected $88,600 in contributions, including up to $48,600 from Madison County as a subsidy. They also projected at about $188,000 in ticket sale revenue —although that is the "X factor," depending on the artist. They are requesting $38,600 be drawn from the city's contingency fund, which would leave about $42,3oo remaining in contingency within the general fund. The current Independence Day show budget included $40,000 in expenses and $30,000 in revenues, for a net $1o,000 subsidy from the city. Finance Officer Nielson explained that if the city secured an A -list artist, the revenues would offset the increased expenses. As expenses are paid, the county could be billed up to its $5o,000 commitment, while revenue from ticket sales would begin coming in months earlier during marketing. Therefore, the revenue coming in would balance the expenses being paid out, ensuring that the county's total share would not exceed the agreed amount. BUDGET ADJUSTMENT REQUEST FORM Dept: 1250th Anniversary Celsbratio iscal Year Affected: 12026 Expense Accounts to Receive Increased Budget: Account:01492-4410 1 Amount:1 315,400 1 JINUEPENUENUL UAY Account: I Amount: Account: Amount: I TOTAL:1 315.4001 Accounts Where Budget is Coming From: Account: 01492-3760 Amount: 88,600 CONTRIBUTIONS -INCLUDING UP TO $48.6 K FROM MADISON COUNTY IN SUBSIDY Account: 01492-3100 Amount: 188.200 ADMISSION (NET SALES TAX) Account:01411-6000 Amount: 38.600 S42.300) TOTAL: 1 315.400 Net Expense less Revenue (This must be zero) Coming From: Contingency: 38,600 Other Expense: New Revenue: 276.800 TOTAL INCREASE 315.400 Reason for the Increase: Current Budget for (dependence Day shorts expense of S40,000 and revenues of S30.000 with net subsidy from City of $10,000. See Exhibit. This Budget Adjustment . ould allot. us to seek a contract ,pith an "A list" country artist. Seeking approval to offer contract to Russell Dickerson for up to S225.000 vith Lee Brice as second option. City Staff v,ould continue to seek contributions and grants to lover the potential subsidy for the City and County. T`1 Cityand Count . ould share in any final subsidy ands lit any potential proftts raised. Total Eudcet $ 355,400 $118,600 $188,200 $ 38.600 $ 345,400 10-000 Council Member Johnson said they have discussed the topic of the 250th Celebration event before and reiterated her position. She stated that she did not believe the proper role of tax dollars is to hire an artist. She explained that there were too many unknowns in securing donations for the event and residents expected the City Council to be fiscally responsible with tax dollars. She said she recalls that with a previous large project, the City Council had anticipated donations that never materialized. After that experience, she had promised herself never to vote for a project again unless the donations were already secured. For that reason, she said she could not support this proposal. Council Member Johnson added that she understood the desire to celebrate the country, but she has received positive feedback from residents about having multiple smaller fireworks displays at different locations. She said residents liked that option because they could enjoy fireworks without paying $40 or $ioo for a ticket. Her opinion, she emphasized, had not changed. Council President Walker asked how much money was being requested in the budget adjustment. Finance Officer Nelson responded that they are asking for $38,600 from contingency. He explained that the total expense request was $315,400, and if the budget adjustment were to be approved, the total budget would become $355,400 in expenses and $345,400 in revenues. That would leave the existing $1o,000 subsidy already included in the budget. Economic Development Director Johnson acknowledged that not all the projected revenue had been received yet. Some of the money is already committed or even paid, mostly from sponsors and donations, but there was still uncertainty. He noted that revenue from ticket sales could not be guaranteed until after the event, which is a risk for the city. Council Member C. Erickson expressed his concerns about using taxpayer money to subsidize the event. He shared his personal experiences attending the last three concerts at BYU—Idaho. He said that only one featured an A -list artist, and even that concert was about half full. He had also attended concerts at the Eastern Idaho State Fair that were not sold out. He explained that he believes the market in the area is already saturated, with the Mountain America Center and Fort Hall both bringing in major artists. He said he is concerned that the city might not sell enough tickets to make the event financially viable. 5 Mayor Merrill clarified that the event is not just a concert. It would be marketed as a full celebration that included food trucks, live music Adth both local and headline performers, a fireworks show, and a drone show. He explained that it needed to be advertised as a complete Independence Day celebration rather than just a concert. Mavor Merrill added that he has also received positive feedback from residents about the smaller fireworks shows held in different parts of town since the COVID-19 pandemic, as those made it easier for families to attend and avoid traffic congestion. However, he also has many residents asking whether the city planned to do something big for the 250th anniversary. The goal, he explained, is to create a memorable and exciting event to celebrate the country's milestone. Council Member C. Erickson said that he remained nervous and concerned that the city is taking too many risks with taxpayer money and noted again that there are many unknown factors. He reminded everyone that the county had capped its contribution at $100,00o and expressed concern that the city was committing much more funding. Council Member Riggins asked whether any research has been completed to estimate attendance and potential success. He asked if anyone had conducted surveys or polling —perhaps as far away as Salt Lake City —to determine whether people would travel to attend the event. He said he shared the same concerns that had already been voiced. Council Member Riggins explained that he too had attended concerts at BYU—Idaho, , hich were not always full. He suggested that sometimes events could fill up if ticket prices were lowered, such as selling the upper -level seats for $5. However, he emphasized the importance of having real data or professional input. He said the city needs experts who could estimate attendance and confirm whether it was realistic to draw 9,00o people. If those numbers could be supported, he said, then the bottom line would show a profit —but if they were only guessing, he shared the same reservations as the other Council Members. Council Member C. Erickson mentioned that the state has encouraged every city and county to plan celebrations for the anniversary, even offering $2,500 to each as an incentive. He said he agrees it is important to plan something bigger and better to mark such a milestone; however, he acknowledged that $100,00o is a large amount of money to commit. Council President Walker said the celebration event is a great idea, but he agreed with other Council Members that the unknowns were concerning. They could not be sure how many tickets they could sell, and that made him concerned. Council Member E. Erickson added that it would be a mistake not to plan some sort of major celebration for the 25oth anniversary. He believed it would bring the community together and provide an opportunity to celebrate the birth of the nation. He said he was comfortable with the average case projection of around 4,50o attendees, which would result in about a $50,000 subsidy. In his opinion, that cost was worth it for an event of that scale. Council President Walker asked what kind of media and advertising would be used to promote the event. Economic Development Director Johnson responded that they are planning a comprehensive marketing effort —not just Facebook posts or banners. Sandhill Media had agreed to match all city advertising funds dollar -for -dollar across its radio stations and would provide one of its DJs to emcee the event. Economic Development Director Johnson said Sandhill Media is also considering an additional in -kind donation that has not yet been reflected in the budget. He added that there were still many moving parts because of the timing. The city operated on a different fiscal year than most sponsors and organizations, which followed the calendar year. That meant many potential sponsors could not confirm their commitments until January, which made planning difficult. However, if the city waited until January to find an artist, all the top performers would already be booked. He expressed confidence that they would bring in additional sponsorships, though they could not guarantee that yet. He expected to market the event across a large regional area —from northern Utah to southern Montana —using a mix of radio, print, and digital advertising. Mayor Merrill explained that the event would be in an outdoor venue with a lively, patriotic celebration that included food trucks, local and headline musical artists, fireworks, and a drone show. He reminded the City Council that one of the local bands scheduled to perform has already sold out the Romance Theater, so they anticipated a strong local draw, as well. He added the event would be unique in the region and would likely attract a large audience. He admitted that there were risks, but he believes the city could pull off the event and host something special. Even if the event only broke even or required a small subsidy, he believes it would be worth it for the community. He concluded that this would be a once -in -a -generation celebration, and the city could return to its smaller, traditional Independence Day model the following year. n Council Member Riggins asked if city staff have an idea of who the city would be competing with, since the proposed event is set for July 3rd instead of July 4th. He explained that it was important to know whether other events were happening between Salt Lake City and Montana. If no other events were scheduled for that night, he thought the city would have a good chance at drawing a crowd. However, if there were competing events in that corridor, he believed that could cause problems. Economic Development Director Johnson responded that they have researched upcoming events and have not found anything scheduled for that night in the area. He noted that the Idaho Falls celebration would be held on the 4th, and that was the reason they chose to hold Rexburg's event on the 3rd—to avoid conflict. He acknowledged that plans could change, but that is the reason behind their choice of date. Council Member Johnson said that if this event is intended for the local community, then ticket prices might be too high for families. She explained that her own family of five could not afford to spend that much money on concert tickets and that many Rexburg families have four, five, or six children. She suggested that the city could still have a meaningful and enjoyable celebration without charging such high prices, and that focusing on affordability would bring the community together more effectively than trying to attract people from out of town. Mayor Merrill agreed that affordability is a valid concern; therefore, one idea under consideration is creating a free or low-cost viewing area for families who wanted to enjoy the fireworks and festivities without attending the concert itself. Council Member C. Erickson said that he agrees a celebration would require some funding. He thought that a city contribution of about $50,00o might be reasonable; however, the City Council needs to be careful with taxpayer dollars. He also suggested lowering ticket prices to encourage full attendance, noting that artists often preferred performing to packed venues. Bonnie Riggins, a resident attending the meeting asked whether this new event would replace the traditional fireworks held on the 4th of July. Mayor Merrill responded yes, the traditional fireworks displayed on the 4th of July would be displayed on July 3rd next year. Mayor Merrill explained that food trucks would be set up outside the stadium, allowing people to come and enjoy the festivities even if they did not buy concert tickets. Mrs. Riggins said that while she was not opposed to the idea, she worried about affordability for families like hers, and she wanted to make sure the event felt like a true community celebration rather than something exclusive. Council President Walker suggested that the City Council could approve a maximum amount for the artist's fee —essentially setting a cap —so that staff could seek either an A -list or B-list performer within that limit. Economic Development Director Johnson noted that Russell Dickerson's price had recently increased after a successful new release, and other artists like Levi Ryskamp might now be more affordable options. He emphasized that there were many moving parts, and no guarantees could be made. He asked for flexibility to continue negotiations and sponsorship efforts. Mayor Merrill reiterated that the large-scale event is intended only for the upcoming 25oth anniversary celebration, and after that, they would return to the city's usual smaller festivities. Finance Officer Nielson stated that city staff are mainly seeking City Council direction —whether to proceed with planning at a certain budget level so they could coordinate with the county commissioners and then return with a clearer proposal for final approval. Council Member E. Erickson moved to approve the Budget Adjustment for the United States �5oth Anniversary Celebration Event Artist, Discussion: Council Member Riggins asked for clarification about the advertising budget for the proposed July 3rd event. Finance Officer Nielson explained that they had allocated approximately $42,000 for advertising, part-time labor, supplies, and ticketing software. Economic Development Director Johnson reminded the City Council that there was an agreement in place to match that amount dollar -for -dollar, and that Toyota had also expressed potential interest in contributing additional funds. Council Member Riggins commented that $42,000 might not be enough for effective advertising, emphasizing that even the best event would fail without sufficient promotion. Mayor Merrill responded that if the matching funds from Sandhill Media are secured, the total for advertising would increase to $84,000, which he believes would be sufficient. However, if the $42,000 were divided among multiple categories as shown in the budget, it might not be enough to achieve the desired reach. Council Member Johnson clarified that she was not opposed to holding a celebration, but she could not support the proposal without a guarantee of family -friendly ticket prices. She said that while she wanted to see a fun, community -oriented event, affordability remained her main concern. 7 Continued discussion regarding ticket pricing and emphasis on the importance of keeping the event affordable for families, noting that a sold -out venue at lower ticket prices would be better for community engagement than a half -empty stadium with higher prices. Council Member Riggins expressed support for moving forward but wanted the final plan to include family -oriented activities outside the concert area, such as slides and other attractions for children. He said that even if the city ended up spending $5o,000, it would be worth it if the investment went toward an event that truly served local families. Economic Development Director Johnson asked for two Council Members to volunteer to serve on the event planning committee for the �5oth Anniversary Celebration Event. Council Member Johnson volunteered to assist with family -related activities, and Council Member Riggins also agreed tc serve on the committee. Council Member E. Erickson stated that he would amend the motion to include a commitment that the city would make a family -friendly and affordable �5oth Anniversary Celebration Event and approve the United States �5oth Anniversary Celebration Event Artist Budget Adjustment; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Those voting nav Council Member Johnson 2. Review Fiscal Year 2026 Budget in Brief Report and "Where Do My Taxes Go?" Brochure Finance Officer Nielson reviewed the Fiscal Year 2026 Budget in Brief Report highlights. He started with the Utility Rate Changes. REXBURG RESIDENT -SAMPLE BILL 314 Inch Meter Monthly Average OLD NEW INCREASE INCREASE SEWER (Gallons x 1000) 7 _ 64.20. _ _ 64.20 _ 0.00' _ 0.0 % (Gallons x 1000) 23 _ 42.42�_ 4_2A2 0.00,. _ _ 0.0% _WATER GARBAGE 90 G Weekly - 27.00' _ 2"3 _ 1.03 3.8 % LIGHTING ----- -- -- — 1 1.65^ 0.00 .1.65^ -100.0% TOTAL 1 125.27 124.65 -0.62 .0.6% • The city is in the middle of a rate study and anticipates rate increases for water and sewer effective 1/1/2026 Finance Officer Nielson explained that the city had cumulatively reduced utility rates across all services, but city staff would return in January with a recommendation for a rate change after completing a detailed study. There were many ongoing projects, especially within the city Wastewater Department, which had several major undertakings totaling approximately $14 million. These projects were expected to continue into the next fiscal year. Mayor Merrill noted that some of the sewer work would again affect Riverside Park, as a new sewer line installation had damaged the grass and irrigation system the previous year. City Staff plans to coordinate between the city Parks Department and contractors to restore the park as quickly as possible once the groundwater level drops and work can resume. • New Water Well Building, Booster #10 5i.i n'l & water line cxt. $850.000 • Drill new well #icon hill $1 Nil ill toll • Sewer Headworks and Plant Llpgrndc (Fcdcral dollars & reserves) $3.3 Million • Replace Gravity Fed Sewer line K, Lift Station Nl-V side of city (Other City Contributions ($2.8 Million), reserves, and Federal dollars) $5.9 million • URA (35`36) and Cit1' (6r,`h,) funded ppro'ccl to Extend Sewer Services and add lift station near I? and Moody L�r to �� W I'I' $4.7 million • New building; extension fir water department si.i6 million Finance Officer Nielson reviewed the Total Expense Budget graph and the General Fund Budget graphs. The total budget expense totaled $111.3 million. However, after accounting for internal transfers between funds, the actual operational budget was closer to $89 million. He clarified, because governmental accounting requires funds to be transferred from one account to another, the same revenue could appear twice in the total budget. He said to understand the net budget the transfer should be subtracted from the total budget. Finance Officer Nielson continued to review the Total Expense Budget graph. Public Works accounts for roughly 46% of expenditures, emergency services (police, fire, and ambulance) about 16%, and parks, recreation, golf, and cultural arts about 9%. In the General Fund, the budget amounted to $i9 million, with property tax revenue making up about $7.3 million. He pointed out that police operations alone cost about $8.3 million, while revenue generated by the department was only $1.4 million. This means that nearly all property tax revenue effectively went toward subsidizing police operations. Total Expense Budget Departments Amount Percent Total Expense Budget FY 1.016 $111,279,400 (Wow In thousands) Public Works $51.3 M 46% 6ei Id,n95a1t1V AdmMHll.tly 51.41e Administrative $ 7.2 M 7% lumi$t1, 7" n+ Wata 57.,1/ Building Safety $ 1.4 M 1 % Parks, Rec, Golf, 615 Cultural Arts $ 10A M 9% Dol11e l9.1 s9 Wa+I.wal.i s/9.1,5 Police, Fire, Amb $17.5 M 16% Pueewdin l4 aaatli.n Transfers $23.8 M 21 % file 59,717 a..r.aw. S1,S71 � 51.5e1 r.n[mtannj Total $111.3M 100% c.11-1 A„, $1,912 „„.., 51 t5 emleourse 51,979 5en.li b15.u9 Pak+ 54.a91 Al—t SAKI Shep lug General Fund Budget 19.3 Million General Fund Expense Budget FY 2026 S19,296,700 (below hl Ih.us:uul,) Eo(li wdn0715 Shoe 619 CnnUrlimny 00 Mlscellalla.us 49 Fir. 2.251 Pal ks R.creatiml Arts PoOce 8.064 Museums 2.435 Adminlsirativv 4,726 General Fund Tax Subsidy Budget 1 v 1Ule 511.,,e,1W (below �n ihcuwndsl Mls.cllan..n. 49 F" 2,251 Parks R.<. eAll.n Ana Museum. 2.154 Polk. f.M General Fund Revenue Budget FY 70215 $19,298 700 (Wow In Ih.nsun k) Fond Balance cenynvol 1,000 Pollr. 1.4'.IS 01oU 6lterotl Troth 4,145 Palk, Rorreall.n Arts Ad inblrative M...um, 261 3,331 Fire 0 Engin.inln0 Pr"Wly Taa 775 1,383 sn.P 619 Finance Officer Nielson reviewed the Debt Services report. He reported that the city had no general obligation bonds and had paid off its sewer bond the previous year. The only outstanding loan was a DEQ loan for water at 1.75% interest. Debt Service No General Obligation Bonds Election being held on November 4°i lilt a new police station facility bond for $16.7 5 million No Sewer or Water Revenue Bonds \lade last I)O MC111 in Iiscal )•ear 2o' ;5 llc City anticipate.. the potential need for both a water and st•wer revenue bond in the llvX1 gars if Illy rent live -year c;lpital improvement plan is mloptecl 2022 IMQ 1,0an 1,75% Illtei•est - o :Io-veal• terill I➢aL•mcr owed S(i.7, ntilliun All Local Improvement Districts (LID's) currently financed internally Finance Officer Nielson reviewed the Population -Update with 2024 Census Estimate report. The data shows that Madison County had roughly 55,000 residents, with Rexburg making up about 73% of that total. E 2024 Madison County Census Population 55,549 NOW REXBURG 14,854 27°%a REXBURG 40,695 73% i Finance Officer Nielson reviewed the Property Taxes graph. He explained that when homeowners paid property tax —approximately S1,015 per Sioo,000 of assessed value —the city received about 30% of that amount, while the county, received 46%, and the remainder went primarily to schools and the library district. 2024 Average per Association of Taxpayers (ATI): c Cities 30.2% Counties 39.7°% o Schools 20.0% Library 1.7% c Others 8.4% Where do my 2024 Property Taxes go if I live in the City of Rexburg? Total 51015 per 5100,000 Taxable value 547 S3 Library_ - — ---Cemetary 0.3"4 4.6 $186 Madison $313 Schools City 18.3% 30.8 % $466 Madison County 45.9 Finance Officer Nielson reviewed the Property Tax City Comparisons graph. He explained that the data illustrates how much revenue Rexburg generated per $100,000 of assessed property value. He stated that Rexburg collected approximately $313, while neighboring cities such as Blackfoot collected about $709 and Idaho Falls about 5868. r. t).-'7- narisonc 2024 Property Tax Levies per $100,000 Taxable Value ("University City) 8�ik}oot 709 "0 '6M�cew All �il _� 781 'patstrdln 663 185 _ -- CMv6buck 622 622 •Twin Fella 493 580 -RDt0UR0 313 102 RruUy 545 427 Ashur 603 Ali Idaic Falls 588 365 'base 405 3 she:ley 411 -qm St.4nt" 474 _ -_: �82 City Levy (Includes Fire) Su1ar CGty lu Ammm 119 r Other Levy: County. School. 'Pest Falls 345 - _ibrary. State College, Cemetery Dr" 139 _�a1`�;�1 Ave7ae 438 ''�`. 476 5250 Sf00 S750 51000 $1,250 10 Finance Officer Nielson reviewed the Property and Sales Tax Comparison and pointed out the revenue per capita from property and sales taxes. On average, cities brought in about $415 per person in property tax revenue, while Rexburg received only about $172 per person. For sales tax, the average was $179 per person, but Rexburg collected just $97. These comparisons, show that the city operated with far less revenue than many comparable municipalities, including other college towns like Provo and Orem. Property and Sales Tax Comparison - Q 2025 City Property & Sales Tax Revenue Per Person using 2024 Census estimate (*University City) 'Boise ....... -- — Idaho Falls _ 695 "Bozeman 'Pocatello ku Twin Falls Chubbuck Ashton - Blackfoot -- - - 'St. George 143, 'Cedar City ,.. 1S6 `Post Falls 358 Rigby 349 Driggs- 'Orem s3 "Moscow Shelley :.._,_._ ...,.._ .3 rl "Logan _ t__-- - --- pg...., `Provo ,._. _ lift..... i 242 St. Anthony 'REXBURG 172 Ammon Sugar City 101 87 Average 799 108 15 Property Tax !Person 381es Tax /Person i I $• $50 S100 S150 S200 S250 $300 S350 $400 $450 $500 $550 $600 $650 $700 $750 $800 S850 S900 Finance Officer Nielson emphasized that Rexburg's low levy rate is the primary reason for these differences. He explained that many decades ago, a previous City Council had the opportunity to raise the levy rate but chose not to do so. As a result, the city became "stuck" with one of the lowest levy rates in the state and is now legally limited to a maximum 3 % increase per year in property tax revenue. The 3% annual increase does not keep pace with inflation and that limitation makes it extremely difficult for the city to fund large capital projects, such as a new police station. B. Public Works: - Keith Davidson 1<. Approval of the Airport Relocation Facilities Consultant Contract - Action Item Public Works Director Davidson explained that during the previous City Council meeting, they discussed the airport relocation project, and his recommendation to hire a consultant who could help move that project forward. He asked Finance Officer Nielson to review the budget adjustment needed to hire the airport facilities consultant. Finance Officer Nielson reviewed the budget adjustment and explained that the funding for the airport facilities consultant would come from Fund 48 Airport Construction that account is typically used for construction -related projects. He explained that go% of the funding for the airport construction projects usually came from FAA federal grants, with the state sometimes contributing additional funding. For example, the state has earmarked $4 million for land acquisition for the new airport in the next fiscal year. He added that the city and Madison County are responsible for splitting the remaining project costs equally (50/50). For the past 10 to 15 years, both entities have been setting aside equal annual contributions to build up a reserve for future airport -related expenses. Finance Officer Nielson said the proposed consultant would assist with keeping the relocation projects moving forward and pursuing additional grant opportunities. The annual cost for this consultant was estimated to be around $70,000, but because part of the fiscal year had already passed, the cost for the current year would be about $58,400. The expense of hiring a consultant would be paid out of the existing reserve funds that the city and county have been building for years. After covering this cost, the fund balance would drop to approximately $17,000 by the end of fiscal year 2026. To continue funding the consultant in future years, the city would likely need to increase its annual contribution from the typical $35,000 to around $75,000, with the county matching that amount, since both shared the costs equally. 11 Dept: I Airport Fiscal Year Affected 12026 1 Expense Accounts to Receive Increased Budget: Account: 48447-4430 Amour:. 58.400 HIRED WORK -CONSULTANT Account: Amour€: Account: Arnoi.nr. -GTAL. ;..4 Accounts Where Budget is Coming From: Account: 48447-39:{0 I Amallni: 58.400 IUND BALANCECARRYOVER LEAVE PROJECTED S 17.300 IN CARRYOVER AT FY26 YE) Account: Amour; Account: ArnaL1117.. TU I AL I tMAUU Net Expense less Revenue (This must be zero) Coming From: Canti ngency Other Expense: New RevenUa:P-5-1?.400TOTAL INCREASEK5.400 Reason for the Increase: Airport Board Chair, Board. and County Commissioners are asking to hire a consultant to help with keeping the projects related to moving the airport moving forward and to seek out grant opportunities. County Commissioners have approved the budget to pay 50% of the costs. We. anticipate an annual cost of $70,000 FY 2026 Cost would be for (December to September S58.400 Council Member Johnson asked whether the consultant would be able to accomplish much within one year if the agreement was not renewed. She wondered if the tasks required multiple years to complete. Public Works Director Davidson acknowledged that the work could take longer, but that a review would be conducted at the end of each year to evaluate progress, determine the next steps and to make any adjustments. Public Works Director Davidson recognized that the overall project would take time, possibly around six years, to get everything fully in place. However, he emphasized that immediate help is needed to push efforts forward through both the federal and state legislatures, as well as through the Bureau of Land Management (BLM). Once land acquisition and funding from the FAA were secured, they intended to reevaluate the consultant's role for future phases of the new airport project. Public Works Director Davidson explained that the Airport Board met earlier today and expressed eagerness about moving forward, emphasizing that relocating the airport would benefit the community's future. He explained that the current airport location posed safety issues because it was situated within the town and did not meet required setbacks. In addition, longer runways were needed to accommodate larger aircraft for business purposes. Although the airport was not intended to handle commercial passenger flights, the board felt relocation was necessary. Public Works Director Davidson said several airplane owners want to build new hangars, but they were hesitant to invest at the current site knowing that the airport relocation is a priority. The board wanted to see progress soon, but acknowledged that working Arith the FAA and BLM, as well as delays from the government shutdown, would slow things down. They also wanted to consider how to best utilize the existing airport site once relocation occurred —particularly in terms of development, tax revenue, and managing the transition for current hangar owners. These are some of the tasks the consultant would handle, providing recommendations for the City Council and County Commissioners, who would make the final decisions. Council Member E. Erickson asked for clarification regarding the consultant being an employee of the county or city. Public Works Director Davidson responded that this is strictly a consultant agreement, not a city or county employee position. The consultant would primarily report to the Airport Board, with oversight from the Public Works Director and Dave Taylor, the Airport Board Chairman. The consultant would also provide monthly updates to the board and coordinate with a County Commissioner. There is a framework document that outlines the goals for the consultant, but a more formal job description and contract would need to be developed and approved by City Council and County Commissioners. Council Member C. Erickson moved to approve the Budget Adjustment to hire an Airport Consultant; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Biggins Council President Walker The motion carried. Those voting nay none 12 Council Member E. Erickson noted that the agenda item to consider an Airport Relocation Facilities Consultant Contract is incorrect, it was to consider the Budget Adjustment to hire an Airport Consultant. Council President Walker asked for an update on the street construction projects throughout the city. Public Works Director Davidson explained that HK Contractors have completed the curb and gutter work and are hoping to begin paving either the next day or on Friday, depending on the weather. After that, the crew plans to move over to ist W to begin pavement work there. Public Works Director Davidson reported that Park Street has been paved but that access to the church parking lot is still restricted. He said some of the concrete work, including approaches and a few corner sidewalks near the church, still needed to be completed. Public Works Director Davidson mentioned that City Engineer Gray has begun to connect the traffic lights to the fiber network. There are some camera system issues that need to be worked through before they can view the intersections from City Hall. The existing cameras were outdated, and city staff were exploring ways to bring them online. He said he did not have an exact date when they will fully connect the traffic cameras to the fiber system; however, the contractor and ITD are still working on setting up the cameras to the fiber system. He said he would provide a better date later. C. Parks & Recreation: - Jon Lewis i. Bid Approval and Budget Adjustment for Teton River Park Phase I Development - Action Item Recreation Director Lewis gave an update on the Teton River Park project that city staff have been working on. He explained that the process of getting the project ready for bidding has been challenging, but they had ultimately received three bids. When the bids came in, all of them were substantially higher than what they had originally anticipated. City Staff worked with the lowest bidder to explore adjustments and possible cost reductions. However, the changes required to lower the costs would have significantly altered the overall scope of the project. Based on legal advice, city staff is recommending that the City Council reject all the bids and direct city staff to re -bid the project with reduced parameters that aligned with the available funding. Council Member Johnson asked whether city staff knew which elements would need to be removed. Recreation Director Lewis explained that they have a good idea of the items to eliminate. They planned to scale the project back to the basics of a typical park and green space. This would include removing the sand volleyball area, several of the planned lookout areas, and the beach/river access amenities. The river access area would remain in a natural state instead of being developed with additional features. Council Member E. Erickson moved to approve of rejecting the bids received for the Teton River Park South Project; Council Member Riggins seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Mayor's Business: Mayor Merrill reported he was out of the country during the end of October. He thanked City Staff and City Council for filling in while he was out of town. He noted that it had been a busy time, with many ongoing projects and meetings occurring throughout the day. Mayor Merrill acknowledged that the police bond had failed, narrowly and unfortunately. A meeting has been scheduled for the following week to conduct a post -evaluation and determine the next steps. They intended to explore options for moving forward and welcomed suggestions from the Council Members regarding how to proceed. Council Member Johnson asked whether the police bond post -evaluation could be placed on an upcoming agenda so the City Council could share their ideas about what the next steps should be. There was consideration of scheduling a work meeting for that purpose. Items of Consideration: 13 A. Planning & Zoning recommendation to approve the Summerfield Div 10 Plat Amendment located at approximately 2450 W 550 S to adjust the boundaries of five lots, #25-0o658 — Alan Parkinson Action Item P&Z Administrator Parkinson reviewed the Summerfield Div 10 Plat Amendment located at approximately 2450 W 550 S to adjust the boundaries of five lots. He explained that the original plat, completed a few years earlier, placed the rear lot lines directly against the ditch that ran behind the properties. In earlier phases of the subdivision, a 15-foot area had been left along the back of the lots to allow access for ditch maintenance. The applicants requested the plat amendment to reduce that 15-foot area, while still maintaining sufficient access for the ditch company to service the canal if needed. The amendment shortened the lots by 15 feet so they would match the adjacent subdivision layout. Summary of Information to consider with this request: • The lots b_ -fig ad.Usted a-= ca-r fitly vacant. • The procert., I.,catev a cng th_ canal that is the ncti border nf Surnmerfield. The amendment s -o ad ufft -he epth cf the northernmcst five lo.s to alloy the canal easernertt_,!__ .inin,ceded. • Pencirg o.jc i_ --stir-:.ry, Staff asks that the Pi.anni-ig & Zoi ng � on•mission consider recamm=lding t'1at C ty Cc-irc app-=°,_s the aco•i_ation Council Member C. Erickson moved to approve the Summerfield Division to Plat Amendment located at approximately 2450 W 550 S to adjust the boundaries of five lots; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Those voting nay none B. Planning & Zoning recommendation to approve the Rosewood Townhomes Plat located at approximately 52 N 3rd W to subdivide the parcel into 57lots, #25-00399 — Alan Parkinson Action Item P&Z Administrator Parkinson reviewed the location of the Rosewood Townhomes Plat and explained that construction on the townhomes has already begun. The developers requested that the property be platted into individual lots so the townhomes could be sold separately. He said that approval of the plat would not restrict future rental use; the developer would still rent the units if sales did not occur. Council President Walker to approve the Rosewood Townhomes Plat located at approximately 52 N 3rd W to subdivide the parcel into 57 lots; Council Member Riggins seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Those voting nay none 14 C. Planning & Zoning recommendation to approve a rezone in the Sky Meadows Subdivision along Silver Wood Lane and Ridge View Drive from Low Density Residential 1(LDR1) to Low Density Residential 2 (LDR2) #25-00855. Designated as Ordinance No 1339 and considered first read if motion passes - Alan Parkinson Action Item P&Z Administrator Parkinson reviewed the request to rezone the remaining undeveloped portion of the Sky Meadows subdivision —from Low -Density Residential 1 (LDRl) to Low -Density Residential 2 (LDR2). He reported that a portion of the subdivision is currently zoned Low -Density Residential 2 (LDR2). The applicants sought to rezone the remaining undeveloped portion from Low -Density Residential 1 (LDRl) to LDR2. This change will allow smaller lot sizes to improve housing affordability and would have provided the option to construct duplexes or twin homes in addition to single-family residences. During the public hearing, most residents who commented expressed support for the proposed rezone. One or two individuals opposed the request, while a few remained neutral. Planning and Zoning had recommended approval. He noted that future re -platting would be required due to coordination with an adjacent property owner. Council Member E. Erickson. stated that the only clear benefit would accrue to the developers through smaller lot sizes and the ability to build duplexes or twin homes. He said he is opposed the rezone and indicated a "no" position because even with smaller lots, the homes would likely sell for similar prices and therefore would not significantly increase affordability. Council Member Johnson expressed concerns about losing LDR1 zoning in the community, noting that market conditions might eventually shift back toward larger lots. She emphasized the importance of preserving a variety of housing options, including quarter -acre lots, to avoid limiting future choices. She expressed her concerns about changing the existing LDR1 zone, noting that residents often expected their neighborhood to remain consistent with the original designation. Council Member C. Erickson pointed out that residents often purchased homes believing their surrounding area would remain in that zone. When zoning changed after development began, it could create frustration for those who had relied on the original plan. Mayor Merrill noted that most residents who had attended the public hearing supported the rezone. Council Member Riggins asked for clarification of which area in the subdivision is already LDR2. P&Z Administrator Parkinson reviewed the zoning map on the overhead screen and said the darker yellow areas are the LDR2 zones and the request is for the interior lighter area on the map to be changed to LDR2. Council Member Riggins emphasized the LDR2 zone would allow smaller lot sizes and a variety of housing options. LOWOM" w� t a y ,n 1 �.w IMIINiy I . , 11.•.IA.w.Vlnl t M•»Id.w.l1..11 l pan:J4, A n.Wr+tflut J 1 �� .... /nIn.NF>♦rl '. RgrhltNYn Council Member Johnson asked how much of the subdivision remained unbuilt. P&Z Administrator Parkinson indicated the map illustrates that all the remaining interior areas still lack infrastructure and that everything except a small existing corner of LDR2 is currently zoned LDR1. He added no additional land beyond the platted area was included, and any property to the east is owned separately by a different developer. Council Member C. Erickson noted that LDR2 already existed along the southern end of the subdivision. 15 Council Member E. Erickson reconsidered his initial opposition. While he prefers to preserve larger lots, he acknowledged that the developer believed smaller lots were more viable and expressed willingness to support the request. Council Member C. Erickson moved to approve Ordinance No. 1339 a rezone in the Sky Meadows Subdivision along Silver Wood Lane and Ridge View Drive from Low Density Residential 1(LDR1) to Low Density Residential 2 (LDR2) and consider first read; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Those voting nay none D. Staff recommendation to approve destruction of PERSI Quarterly Reporting and Documentation and Federal Tax Records for Fiscal Year 2015 and older provided by the City of Rexburg's Records Retention Schedule, Resolution No 2oo6-14. Designated as Resolution No 2025 — ii if motion passes — Deborah Lovejoy Action Item Discussion: Attachment: Resolution 2025-11 for Destruction List RESOLUTION 2025-11 DESTRUCTION LIST FY 2014 IRS Receipt FY 2009-2014 Form 2848Power of Attorney and Declaration of Representative FY 2014 Social Security Office of General Counsel Letter RE: Brandon D. Woolf FY 2007 Form 2297 Waiver of Statutory Notification of Claim Disallowance (corrected) FY 2012-2013 Form 2504-S Agreement to Assessment and Collection of Additional Tax and Acceptance of Overassessment FY 2014 IRS Notice of no Form 945 filed FY 2007-2012 SS 941 Refund Checks and Documentation FY 2007 941 1st, end, 3rd, 4th, quarter filing info FY 2007 W-3C Transmittal of Corrected Wage and Tax Statements FY 2007 941X 1st, end, 3rd, 4th, quarter filing info FY 2oo8 EFTPS site login updates FY 2009 941 1st-4th quarter filing documentation FY 2009 PERSI Reporting and Documentation FY 2009 W-3C Transmittal of Corrected Wage and Tax Statements FY 2009 941X 1st-4th quarter filing documentation FY 2009 Quarterly Unemployment Insurance Tax Report 4th Q FY 2oio Quarterly Unemployment Insurance Tax Report 3ra Q FY 2010 Quarterly Unemployment Insurance Tax Report 2na Q FY 2010 941 1st-4th quarter filing documentation FY 2010 Schedule B 2nd, 4th, quarter FY 2010 IRS Letters, Invoices, Payment Receipts, Communications FY 20io Form 941X 1st-4th, quarter filing documentation 16 FY 2010 PERSI Reporting and Documentation FY 2010 Quarterly Unemployment Insurance Tax Report 4th Q FY 2011 Form 9411st-4th quarter filing documentation FY 2010 Schedule B ist quarter filing FY 2007 Contingent Agreement for Employer Request of Refund of FICA Taxes forms FY 2o11 Form 941X 1st-4th quarter filing documentation FY 2011 PERSI Reporting and Documentation FY 2012 Schedule B 3rd Q filing FY 2012 Form 941X 1st-4th quarter filing and documentation FY 2010 FICA credit taken in error documentation FY 2012 IRS Letters, Invoices, Payment Receipts, Communications FY 2012 Form 941X end-3rd quarter filing and documentation FY 2012 PERSI reporting and documentation FY 2012 Tax Payment Report Worksheets (EFTPA Payment corrections) FY 2012 Form 9411st-4th Quarter Filing FY 2009-2012 IRS Letters, Invoices, Payment Receipts, Communications FY 2011 Form 941X 1st-4th quarter filing and documentation FY 2015 Form 9411st -3rd quarter filing FY 2015 Tax Payment Report Worksheets 4th Quarter Documentation FY 2009-2011 Form 2297 Waiver of Statutory Notification of Claim Disallowance FY 2009-2011 Form 3363 Acceptance of Proposed Disallowance of Claim for Refund or Credit FY 2015 IRS Letters, Invoices, Payment Receipts, Communications FY 2013 Form 941 1st-4th Quarter Filing and Documentation FY 2013 IRS Letters, Invoices, Payment Receipts, Communications FY 2013 Tax Payment Report Worksheets FY 2007 Form 941X 1st quarter filing FY2o12 W-2C/W-3C Electronic Wage Reporting FY2011 W-2C/W-3C Electronic Wage Reporting FY2olo W-2C/W-3C Electronic Wage Reporting+ FY 2009 Contingent Agreement for Employer Request of Refund of FICA Taxes forms FY 2007-2o10 Amended W-2s FY 2009-2013 IRS Communications FY 2012 SS Admin Communications Council Member E. Erickson moved to approve Resolution No 2025-11 the destruction of PERSI Quarterly Reporting and Documentation and Federal Tax Records for Fiscal Year 2015 and older provided by the City of Rexburg's Records Retention Schedule, Resolution No 20o6-14; Council Member Riggins seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Calendared Bills: Those voting nay none A. Second Reading: Those items which have been first read: i. Ordinance No 1338 Right -of -Way vacation at approximately 1233 & 1215 Stocks Ave — Keith Davidson Action Item ORDINANCE NO. 1338 Right of Way Vacation at Approximately 1233 and 1215 Stocks Ave in the City of Rexburg, Idaho AN ORDINANCE VACATING THE RIGHT OF WAY AT APPROXIMATELY 1233 STOCKS AVE AND 1215 STOCKS AVE IN THE CITY OF REXBURG, MADISON COUNTY, IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. Council President Walker moved to approve Ordinance No 1338 Right -of -Way vacation at approximately 1233 & 1215 Stocks Ave and consider second read; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Those voting nay none 17 B. Third Reading: Those items A,hich have been second read: NONE Consent Calendar: The consent calendar includes items which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from October 15, 2025, Meeting B. Approve the City of Rexburg Bills Council Member C. Erickson moved to approve the Consent Calendar containing the minutes and city bills; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Those voting nay none Roll call vote to enter into Executive Session as per Idaho Code §74-206(2)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated — Action Item Council President Walker moved to approve to enter into Executive Session as per Idaho Code §74-206(2)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated; Council Member Johnson seconded the motion; Mayor Merrill asked for a roll call vote: Those voting aye Council Member Johnson Council Member C. Erickson Council Member E. Erickson Council Member Riggins Council President Walker The motion carried. Executive Session Began 5:34 P.M. Executive Session Ended 8:55 P.M. Adjournment 8:56 P.M. Attest: Marianna Gonzalez, City Deputy Clerk Those voting nay none ROVED: ` r r Jerry Merrill, Mayor 18