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HomeMy WebLinkAboutCouncil Minutes - August 6, 2025+�u R G, T 9e��SHED '`aa3 City Council Minutes —August 6, 2025 Mayor Jerry Merrill Council Members: Bryanna Johnson Eric Erickson Robert Chambers David Reeser Colin Erickson Mikel Walker 6:3o P.M. Council Member E. Erickson said the prayer. Council Member Reeser led the pledge. (208) 359-3020 35 North 1" East Rexburg, ID 83440 Rexburg.org I Engage.Rexburg.org ..................................................................................... City Staff: Spencer Rammell — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy — City Clerk Roll Call of Council Members: Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson (via Zoom), Council Member E. Erickson, Council Member Reeser, and Council President Walker. Mayor Merrill did not attend the meeting. Madison County Commissioners attending the meeting: Dustin Parkinson and Todd Smith. Welcome New Employees: Brandon Butikofer — Streets/Sanitation Driver; Kenny Wheeler — Water Department Council President Walker asked the new employees to introduced themselves. Brandon Butikofer stated that he had just started working in the Sanitation Department and was in his second week. He expressed appreciation for the opportunity to be part of the City of Rexburg team. Mr. Butikofer mentioned that he was a native Idahoan, originally from Rigby, and had moved to the area four years ago. He also shared that he was divorced and had two sons. Kenny Wheeler said he has been married for about a year. His wife's name is Taya Wheeler, and they have lived in Rexburg for the same amount of time. Mr. Wheeler stated he has been working in the Water Department for approximately two and a half weeks and mentioned that he has enjoyed the job so far. He shared that he was originally from Parma, Idaho, and that his wife was from the Portland, Oregon area. He also expressed gratitude for the opportunity to be part of the City of Rexburg team. Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. NONE Public Hearing 6:30 P.M. — Fiscal Year 2025 Budget Amendment. Designated as Ordinance No 1335 if motion passes and considered vt read — Matt Nielson Action Item Finance Controller Miller reviewed the Fiscal Year 2025 Budget Amendment. He stated that the total change to the budget amounted to $2,138,7o0. He explained that these adjustments had been discussed throughout the year and were items the City Council was already familiar with, as mentioned in the previous meeting. Council President Walker noted that the changes had been thoroughly discussed. CITY OF REXBURG FISCAL YEAR 2025 (Year ended SWIM) TOTAL FUND OFIGINAL AMENDMENTS FINAL TI:rTAL U:ea Pt#f:c Works Admin. CrverheaU Euildin0 Safety Park:S Pecreunon CUItteal Arts Police a Fire EmerOencr se"Cei EtJ2R„_ 1'i.Od'`.-.3"A" 15t •:•:4 I ,:-7 n , �• I te._" _ - ^a ly r.,:u:e ' _3=.7Gi - T.tfr;.2G•i T3.5V - 27sz =+:.0 @A1 3 ECC -- --- _ _==P.A•IONS _- - ._ - ate i=: _ =RAnaNS -- _ - _ - -- --= CAPITAL -_ - -- - __ z1 -ATiDN _ISTRI^- t •5EJM I --F=E - __ - _ - - - ERVE -F .-.3F!ThL 1 CITY OF RE X f3URG RI In f_CTFn DF VFNI IF ANr1 FYDFPJrtlTI IDFC FISCAL YEAR 2025 (Year ended 9/3"025) TOTAL FUN-1 ORI INAL AMENii.MENTS FINAL TOTAL Publrr YJWks AMnin. Crvarhea� Buildln0 Sare Parke Reuea+ion CUXUral Arts Police 6 Fire 'cmerpMy Servieee R-.-1-CiF MA:7'90'. E3ROMANCEc3C.cGC SSA^"J 3i7 ^iarvt 2.i_s.CGC 941.7G0 2g31.4C 30,000 5.(q0 270.30C 333LFM R PQ.NCE T-=--_F. _ - - 17.3Ctl -eatx an; aaa.J sea lu P�- a: E ACA sw -lwr:'v1 G'{4ec' P3'.I? 1 J1 9rants'c:Ti'�=u-a1+=, a^s po `Ja1 CV1W5kr. D'�,?Ct 3i a'n�: -ark L::U%: t•.nQ-^. In large Part Dy re':en;:s cj•-<d r 4-:Ure P3b, _ _-JCTION 1.A; _ ___ _ Es Yyt•-, �,cvn� IcaiJ 6�=F tf tetler3� grar:: z:+:-ive3 a f=,9er3: pr3r fpr f43Nb'Ir[/ !tt%; f:r ±tlM KS�: --- -_- r_-�: ..7.C111 4Z - = -OURSE OPERATIONS i- -'URCE 5,NS7FUCT70N _=•F�_- I : '=Jr•TWR - . _- - -_7,41 _ D - - _-_FLACEMENT FUND ;RA11D TOTAL 42.264.800 2.138.T00 9d.40P..50171 SeAi�8.50ri 53.6m.400 9.824. 001 1.210.Ml 10.256.6001 19.516.500 100.01 5T'4- 10" 1% 11% 21% Council President Walker opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None Council President Walker closed the public hearing. Council Member Chambers moved to approve Ordinance No 1335 Fiscal Year 2025 Budget Amendment and consider first read; Council Member Johnson seconded the motion; Council President Walker asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nav none 2 Public Hearing 6:30 P.M. — Amendment and/or Adoption of new rates for City of Rexburg Fees. Designated as Resolution No 2025 — 07 if motion passes — Matt Nielson Action Item Finance Controller Miller explained that most of the fees under consideration had already been reviewed several times by the City Council. However, he noted that there had been some changes to the golf fees. Specifically, some of the green fees had been increased. At the same time, the city has begun offering discounts to residents of the City of Rexburg and Madison County to help offset those increases. Resolution Number 2025-02 A RESOLUTION OF THE CITY OF REXBURG, IDAHO, ADOPTING A NEW RATE SCHEDULE FOR CERTAIN FEES. WHEREAS, the City Council desires to maintain the overall quality of life experienced by its constituents; and WHEREAS, the City Council desires to set certain fees so that they cover the cost of the services provided through the payment of those fees; NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, effective August 6th 2025, that the fees in attached list shall be charged as specified: City of Rexburg Proposed fee Changes for August 6th 2025 Public Hearing Department Category Description Current Fee Date Last Updated Proposed Fee C'.lrlral ?s:s Fee Use of our T1cse::11g SottE.: zre Seivice3 52:10 ol'a- 20=-6 of ticl- reye::ae Customer Senice Fee Banner Board at Ba a h: 2zrc E 25.00 C1 01;'2C°0u S 70.00 Customer Sernc-e Fee Ba::nen on S:::gie Bracket Poles '25 mar: Per barker I 10.0C 01, 01 /2C00 S 2U.00 C'�stomer senice Fee Oyer-Cne-3t ba:-aien co3: per ibazi-ner i _.C'C C1; 01,' 2001 3 95.03 Golf Fee Changes Below a Recommendation from die Golf Board -,tiltlz changes Effective neat golf season Golf Fee Class Fee 'No Tatj S 200.1,-C 12 06 _2C23 214.0,i Golf Car_ Fete Golf Cart Renul Per Rider Per 9 Hole S e.1,-2 09/0- 2C24 9.43 Golf Car: Fees Golf Cz_-t Pu::ch Pas_-2.4 =_inele rider 9 hole punch S 160.30 CS 1" r'2024 1SS.6S Golf Car: Fees Pall Car -Rental S 0.66 10, 21/2021 _ 6.13 Golf Car: Fees Tr ail Fee :: Provide Chin Girt-0 -c off rez-alu rent rate G.00 03 0- 2C1S Delete Fee Golf Car-. Fees Car: T-_`1 Fee Season Pas_-Fa::ul:: _ _09.62 08/0-/2024 _ 61321 Golf Car_ Fee! S _-iele 3idezPet-ice Trail Season Pass = - C1 iC , 2023 130.00 Golf Daily Fees Rexburg _l:unicpal 09 Hole _ t 3.6,S CS: O ; 2024 S 13.i7 Golf Daily Fees Rexburg l:u:icipal C9 Hole rumor S -.= 3 GS: C'-: 2024 S.49 Golf Daly - ees Rexb_-arg l=unit -al 18 Hole 1-.92 08,/07; 2024 S 20.2S Golf Daly_ees Rexlaurgliutiera:ISHcieivaror 1168 08/0-`2024 S 1S.i7 Golf Daly Zeea Te_oz: Lases 09 Hole £ 19.34 08/'0- ,C24 S 21.93 Golf Dalr'Fees Te:on Likes 09 Hole i•azzior 71C-3 12,%06/2123 S 13.44 Golf Daly'Fees Te:ov Lases 09 Hole-Weel:eud S 235S Golf Daly 'Fees Te_on Lakeim I Hole 08/C-%2C24 S 32.» Golf Daily -Fees Te:oz: Lases :d Hole i ur cr = :-92 12i 06 "2023 S 20.2S Golf Dal:- Fees Tema Likes 18 Hole -Weekend 31.13 08) C- 2024 S 35.14 Golf Rentai TETON L__ KP ES 7OCKER RENT -L FEE- _NNU -.L 00 J. ID0 12, G6 2023 S 61.32 Golf Pass Non -Resident Su=harge on Season Punch Pas3e3 10' c 0S iC.- 2024 DELETE Golf Dail-- = ees Resident Green Fee= Only Discount- 10''c-E.xladez Pincl: Cares Golf Pas= Resident Season Pass Greet: Fee- Or1lc:-D:3CGLk1:-�C''-a 20_ Golf Fee S30 per 1 Hour S_-nulaxr Session-,> to 4 People S 50-Ua Golf Pa- 2rd Season P_s: Fos Suo-.;se 6c._- "S C- 2C24 Golf Pas 3 done: Pa:_ S 1_i .0 GS - _ 21 33.49 Golf Pa s C_,;upc: '+� i Oh1* ._' 9-Hole�3S =C21 ? 16�.1 Rou:_ds Golf Pais r•:upon_ __ 9-Hole Roiwds S :9_.09 CS C- 2024 5i 6.42 Golf Pass Elic o: ;ea:or. Pass -Sep: ^ Xc-- cr _ --6.-? C;S C, 2024 s 226.42 unt1's:n-er :'self a . Pa . i Pa_= Golf �a = Stici?a_a =:u.: ]5 .- �__+ Graf 'a:: =1`-c _%:Dnth Fa:: GC•1' eEc `_•Ea:CH ?aye ?ctl:4SL"3fE ;.ir :'S `_ s:: F _ ]:'�.=: Gaff sE F 1 _ = _ ..... :5 .- 2i24 _ S41.°. 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CIAR;Mclu ?lnneyanl: Gil:- 3_-­Ectb:L Cimp 'Guide- "b A_cLaa:i,_-n —Der a- Golf 'JEL = 61.%1 -3.,' pEnon Fia if -"-.:)d "aoughl 3 '4 ., V' EE -1:fb 'lk C- ..L r c 61 L I a ft c I Fee 3-Lialtion :.i_c_i Ala--•-oac_ :•i__Ei �:.,_z :u•__.,�: rE= ,..usE : d - -- -'� - �--:.`� PEe icrEue.n_:_:•ia C._P-n]'__'::-' •]Uilc _-,C -�s _- ���c4 - - •. _ FE: cnaEn_s 5U C•. `C='_EC ��31""-•7d:_ -7-a.}S �Scr E _US1E ': SIC _ _._. _' Ds <: 4 5 FEE __iE- a`:_ C}a: =�a=_- - IlLn_ma-'Eap_:Fr--nt _ 55.-- _16 _- 2C� 4 Ca: cxcY_'_•.isn PEE FE_ pE_ F:•on: Ft-Eacl, _-.de PISSED BY THE CITY COUNCIL AND _APPROVED BY THE _\LAYOR THIS _ DAY OF 2025 CITY OF REXBURG Madison County, Idaho By Jerry L. Merrill, Mayor .-ATTEST: Deborah Lovejoy, City Clerk Finance Controller Miller stated that parking fees were also being raised significantly to help keep pace with the rising costs of providing those services. Similar adjustments were being made to fees for the Rexburg Rapids, where rates were increased but city and Madison County residents are offered discounts to encourage use of the facilities. Golf Board Chairman Jon Johnson further explained that most of the proposed changes involved modest increases, though a few fees were being raised by as much as 20 to 25 percent. One of the key motivations for the fee adjustment was the significant increase in usage from people outside Madison County. To address this, the board proposed raising the general rates by approximately 20% and then offering a 2o% discount for city and Madison County residents. This approach ensured that residents would see little to no change, while non -residents —such as those from Idaho Falls or Jefferson County —would pay the increased rate. Golf Board Chairman Johnson added another proposed change, recommended by the golf pro, involved removing the discounted trail fee for those who brought their own golf carts. Instead, everyone would be charged the same rate, whether they used a city cart or their own. This change was intended to simplify front desk operations and account for the additional wear and tear on the course caused by outside carts, which the city had less ability to regulate. He said at the Golf Board meeting the golf pro had noted that some courses had seen problems with privately owned golf carts, including speed issues and safety concerns. This new policy was seen as a compromise to address those issues. At the Golf Board meeting one of the board members who uses his own cart supported the change and had stated that using his own cart allowed him to have his own stereo and cooler, which are worth paying the full fee. Council Member Chambers questioned the 50 % trail fee discount. Golf Board Chairman Johnson clarified that the 50% fee was being removed and replaced with a flat rate of $io per nine holes, regardless of cart ownership. Council Member E. Erickson asked how the golf course staff distinguish county residents from non -county residents? Council President Walker asked if surrounding golf courses charged non- residents a higher fee. Council Member C. Erickson confirmed that several nearby courses, including those in Blackfoot, Idaho Falls, and Jefferson County, charged higher fees for non-residents. Council Member E. Erickson again asked how county and non -county residents would be distinguished. Golf Board Chairman Johnson responded the proposed system would raise all fees and place the burden on users to provide proof of residency to receive the discount. Acceptable forms of proof included a driver's license, a tax bill, or a discount card issued by city staff. It was noted that the discount card would be valid for two years. Council Member E. Erickson expressed concern that some residents might not be aware of the policy and could forget to bring proof of residency with them. They emphasized the importance of publicizing the change and making the process easy for residents. Golf Board Chairman agreed and added that the golf pro knew most of the regular users personally and would likely not need to check IN often. Council Member E. Erickson explained there are many different types of personal transportation devices used on the course, such as motorized scooters. Golf Board Chairman Johnson confirmed that there is a discounted trail fee for different motorized devices. A seasonal pass option was available for those using personal scooters. There is also a seasonal pass for people bringing their own golf carts. Golf Board Chairman Johnson clarified that anyone using personal motorized transportation without a seasonal pass would still be required to pay the applicable trail fee. Council President Walker noted the Rexburg Rapids resident discount applies to all county residents as well. Council Member Johnson questioned why the discount was extended to county residents rather than only city residents. Economic Development Director Johnson explained that urban renewal funding covered a large part of the costs of Rexburg Rapids, making the broader discount possible. Council Member Johnson asked for clarification if the discount applied to daily admissions and punch passes. City Clerk Lovejoy said she believes the discount applies to all admissions, including punch passes. Council Member Johnson questioned why the downtown resident parking fees, has increased from $20 to $24o annually. Finance Controller Miller explained that the increase is intended to cover costs such as snow removal, asphalt maintenance, permits, and enforcement. Police Lt. Whetten further explained the downtown business employees would only pay a monthly rate of $20, as many downtown businesses do not provide parking passes for their staff. Council Member Johnson wondered if the $20 monthly rate for the parking pass was sufficient, noting that the fine for blocking a driveway was $30. Lt. Whetten explained that the city had applied a $5 increase across most parking infractions to recover costs without overly upsetting residents. Council Member E. Erickson asked where the parking stalls needing the downtown business parking permits are located. Lt Whetten said the downtown permitted parking stalls are in specific lots such as the Sioux lot, Gringos, the Paramount, and the lot behind the city hall buildings. There were just over 200 permits issued annually, and they did not guarantee a specific stall in those parking lots. Council Member E. Erickson mentioned the snow removal logistics for those parking lots would be difficult to arrange. Lt. Whetten agreed the snow removal for those lots is burdensome. Council Member Johnson inquired about the $too cell phone forensic download fee. Lt. Whetten explained that the specialized software cost $13,00o annually and that only two officers were certified to perform the downloads, each of which took about four hours. The costs of training the officers to use the software are about $4,000 per officer. The fee applied to outside agencies, which could seek restitution from suspects through the courts. Council Member Johnson asked if the fee was sufficient to cover the costs. Lt. Whetten responded the fee covers a moderate portion of the costs; however, they prefer to keep a working relationship with the other agencies. Council Member E. Erickson inquired about the shooting range maintenance fee. Lt. Whetten explained the $50o annual shooting range maintenance fee for outside agencies such as Jefferson, Fremont, and Fish and Game. The fee helped offset maintenance costs, including upkeep of the targeting system, range cleaning, and anticipated expansion needs due to department growth. Council President Walker opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None Council President Walker closed the public hearing. Madison County Commissioner Smith opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None Madison County Commissioner Smith closed the public hearing. Council Member C. Erickson explained that there had been concerns about privately owned golf cart usage at the golf course brought up by Golf Pro Garn during a Golf Board meeting. After reviewing the matter following the Golf Board meeting and further discussion with Finance Officer Nielson, Commissioner Mendenhall and Golf Pro Garn, in his opinion the city might be moving too quickly toward requiring players to use only city -owned carts. He believed such a change would cause more problems than it would solve. He explained that the intention had been to address parking problems caused by patrons using trailers to bring their own carts, which could be solved through signage, and to address other concerns about more people using privately owned carts. He stated that he is in favor of all the proposed fees except the one related to golf carts. He proposed approving all the other fees 7 except for the (trail fee if provide own cart — 50% off regular rent rate) and send the matter back to the Golf Board for reconsideration before proceeding with a policy that prohibited outside carts. City Clerk Lovejoy explained the process for making changes after the close of the public hearing. She confirmed that any significant changes would require a new public hearing and republication of the notice, but that fees could be lowered later without restarting the process. The proposed change would remove the discounted "trail fee" for private carts, meaning private cart owners would pay the same as renters. Council Member Johnson responded that Council Member C. Erickson's statement was inaccurate, clarifying that private carts were not being banned. Instead, the proposal would require private cart owners to pay the same fee as those who rented city -owned carts. She emphasized that the Golf Board had legitimate reasons for recommending this change, including the need for revenue, the increase in wear that private carts cause on the course, and parking issues from trailers. She added that enforcement of parking restrictions would be difficult. Council Member C. Erickson reiterated that his concern was charging the same fee for private carts as city -owned carts, as this would likely discourage people from bringing their own carts and increase demand for city carts, especially during large tournaments, which could require purchasing more carts and increasing the budget. Golf Board Chairman Johnson clarified that there was no "season pass cart fee," only a "season pass trail fee" for private carts, and that the golf board had not discussed the matter since unanimously recommending the change. Council Member C. Erickson asked whether a public hearing would need to be reopened if the Council chose to adopt all the proposed fees except for deleting of the (trail fee if provide own cart — 50% off regular rent) rate one and send that single fee back for revision. City Clerk Lovejoy stated that such a change would likely require redoing the public hearing, although it could potentially be done on the same night since the changes had not yet been finalized. She explained that because the matter was a public hearing, any changes made afterward would require reopening it to allow for public comment. City Attorney Rammell agreed that since the adjustment would occur after the public hearing, it would require reopening the public hearing. Council Member Johnson expressed her respect for the Golf Board. She said the fact that the board had not met since the last discussion and noting uncertainty about other feedback that might have been received. Council Member Johnson moved to approve Resolution No 2025 - 07 Amendment and/or Adoption of new rates for City of Rexburg Fees; Council Member E. Erickson seconded the motion; Council President Walker asked for a vote: Those voting ave Council Member Johnson Council Member Chambers Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nay Council Member C. Erickson County Commissioner Parkinson moved to approve Resolution No 2025 - 07 Amendment and/or Adoption of new rates for Madison County Fees; County Commissioner Smith seconded the motion; Commissioner Smith asked for a vote: Those voting aye Those voting nav County Commissioner Parkinson none County Commissioner Smith The motion carried. Staff Reports: A. Finance: -Matt Nielson Review Fiscal Year 2026 Utility Rates and Set Public Hearing for September 3, 2025 - Action Item Finance Controller Miller explained that changes have been made to the Fiscal Year 2026 proposed utility rates since the last City Council Meeting. The rate study has come back and indicated that costs would be slightly higher than previously anticipated. As a result, some of the proposed cuts presented at the last meeting were no longer recommended, with the suggestion to maintain rates at a more consistent level. Finance Controller Miller indicated the Sanitation Department has reviewed the updated numbers. The safety lighting fee was slated for removal. Other than that, there were no major adjustments. Council Member E. Erickson noted the increases were minimal. Finance Controller Miller confirmed that for the average citizen, the change would amount to only a few cents in difference, with rates generally staying the same. Garbage services would see approximately a half -percent decrease, largely due to the elimination of the lighting fee. NOTICE OF PUBLIC HEARING PROPOSED FEE INCREASESIDECREASES FOR WATER. SEWER & GARBAGE CITY OF REXBURG, IDAHO A public hearing will be held for the consideration of proposed fee increases/decreases to be effective October 1, 2025, for Water, Wastewater, Garbage, and Safety Lighting. The hearing will be held at 35 North 1" East. Rexburg, Idaho, at 6:30 p.m., on September V 2025. All interested persons are invited to appear and show cause, if any. wny such fee increases should or should not be adopted. The fee Increases are due to the additional costs of operations, maintenance. and administration of the various utilities. Additional Information is available at City Hall during the regular office hours (M-Th 7:30 am to 5:30 pm & F 7:30 am to 12:30 pm). City Hall is accessible to persons with disabilities. Anyone desiring accommodations for disabilities related to documents or the hearing, please contact City Hall, 359-3020 at least 48 hours prior to the public hearing. This Notice can be provided in a format accessible to persons with disabilities and/or persons with limited English proficiency upon request. Se le puede proveer esta notification en un formato accesible para las personas discapacidades y/o personas con conocimientos liritados del ingles a pedido. \ett. Monthly Cost: Garbage 90 Gallon But Weekly Pickup S 2S.03 90 Gallon But Every 2'4 week Pickup S 19.86 I.5 Yard But Weekly Pickup S 49.08 10 Yard Bin'"Feekly Pickup S 59.93 3.0 Yard But Weekly Pickup S S 1.67 Water Base Fee for .7S' Equivalent & SF I" Meter No Chance (Other'Merers to increase proportionately based on factor rating) L-sage Fee per 1.000 Gallons over 6.000 \o Chance Wastewater Base Fee for ?_' Equivalent fi SF 1" deter No Change (Other :deters to ancrease proportionately based on factor rating) L slee Fee per 1.000 Gallons NTo Change Other City usage Fee per 1.000 Gallon No Change Out of City Limits 300a Surcharge for water or server update all fees 30°. No Change Stop Billing Residential and Non -Residential Safety Lighting Fees as set forth in ordinance 1025, and resolutions 2009-OS and 2018-08 Safm Lighting Fees Residential and Non -Residential Remove Fees Council Member Chambers moved to approve to set a Public Hearing on September 3, 2025, for Fiscal Year 2026 Utility Rates; Council Member Reeser seconded the motion; Council President Walker asked for a vote: Those voting aye Those voting naX Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. B. Public Works: - Keith Davidson 1. Resolution No 2025 — og Idaho Transportation Department (ITD) TAP Grant for the Teton River Path and Pedestrian Bridge Project No. A024(684) - Action Item Resolution 2025 — og WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF REXBURG, hereafter called the CITY, for construction of TETON RIVER CONNECTING PATH & PED BRIDGE; and WHEREAS, the STATE is responsible for obtaining compliance with laws, standards 0 and procedural policies in the development, construction and maintenance of improvements made to the Federal -aid Highway System when there is federal participation in the costs; and WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and WHEREAS, The STATE can only pay for work associated with the State Highway system; and WHEREAS, the CITY is fully responsible for its share of project costs; and NOW, THEREFORE, BE IT RESOLVED: i. That the Agreement for Federal Aid Highway Project A024(684) is hereby approved. 2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. 3. That duly certified copies of the Resolution shall be furnished to the Idaho Transportation Department. Passed by the City Council and approved by the Mayor this _ day of 2025. CITY OF REXBURG, MADISON COUNTY, IDAHO BY: Jerry L. Merrill, Mayor ATTEST: Deborah Lovejoy, City Clerk CERTIFICATE I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 2025 - og adopted at a regular meeting of the City Council held on the 6th day of August 2025, and that the same is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this — day of 2025. Deborah Lovejoy, City Clerk Public Works Director Davidson explained that this project was with the Idaho Transportation Department and involved the Transportation Alternatives Program (TAP) grant that has been received for the river pathway and pedestrian bridge. The pathway was located to the east of the Second East Bridge, running along the north side of the river. The project also included a bridge crossing the river to connect with the trail on the south side. This grant represented funding for that work, and a resolution was required to proceed. Council Member Johnson moved to approve Resolution No 2025 — og Idaho Transportation Department (ITD) TAP Grant for the Teton River Path and Pedestrian Bridge Project No. A024(684); Council Member C. Erickson seconded the motion; Council President Walker asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. 10 2. Resolution No 2025 - io Idaho Transportation Department (ITD) Grant Agreement for the construction of a traffic signal at the intersection of 7tr' South & Center St Project No. A024(346) - Action Item Resolution 2025 -10 WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF REXBURG, hereafter called the CITY, for construction of INT nth SOUTH AND CENTER ST SIGNAL; and WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural policies in the development, construction and maintenance of improvements made to the Federal -aid Highway System when there is federal participation in the costs; and WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and WHEREAS, The STATE can only pay for work associated with the State Highway system; and WHEREAS, the CITY is fully responsible for its share of project costs; and NOW, THEREFORE, BE IT RESOLVED: i. That the Agreement for Federal Aid Highway Project A024(346) is hereby approved. 2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. 3. That duly certified copies of the Resolution shall be furnished to the Idaho Transportation Department. Passed by the City Council and approved by the Mayor this _ day of 2025. CITY OF REXBURG, MADISON COUNTY, IDAHO BY: Jerry L. Merrill, Mayor ATTEST: Deborah Lovejoy, City Clerk CERTIFICATE I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 2025 - io adopted at a regular meeting of the City Council held on the _ day of 2025, and that the same is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this day of 2025. Deborah Lovejoy, City Clerk Public Works Director Davidson explained that the Idaho Transportation Department (ITD) Grant Agreement for the construction of a traffic signal at the intersection of 7th South & Center Street by the BYU-Idaho University Ballfields. The state had been able to secure additional funds, which allowed the project to move forward more quickly. A resolution was needed so the project could be put out to bid, after which a timeline for installation could be established. Council President Walker asked for the city's costs for the project. Public Works Director Davidson responded that the city's portion of the costs are slightly over $88,000, with most of the funding 11 covered by the grant of approximately one million dollars. The city's share represents the required match. Council Member Johnson asked for a timeline for the project. Public Works Director Davidson explained that a timeline had not yet been determined. Once the project goes out to bid and a contractor is selected, ordering the necessary signal materials could take several months. Depending on the timing and the onset of winter weather, the installation might need to be scheduled as a spring project. Council Member C. Erickson moved to approve Resolution No 2025 - io Idaho Transportation Department (ITD) Grant Agreement for the construction of a traffic signal at the intersection of 7th South & Center St Project No. A024(346); Council Member Chambers seconded the motion; Council President Walker asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nav none 3. Approval of Architectural and Engineering (A/E) Services for the Water Department Building Renovation - Action Item Public Works Director Davidson explained that he is seeking City Council approval to sign a contract with the architectural firm Method Studios for the expansion of the Water Department building. The contract is in the amount of $95,250 for their services. Council Member C. Erickson inquired whether the budget is in place for the project. Public Works Director Davidson confirmed the budget funds for this project were in place. Council Member Reeser moved to approve the Architectural and Engineering WE) Services for the Water Department Building Renovation; Council Member Johnson seconded the motion; Council President Walker asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nay none 4. Approval of Contract with Ardurra for engineering of Airport pavement maintenance - Action Item Public Works Director Davidson explained that the City has funds through the FAA for airport pavement maintenance. The project involved a contract with Ardurra to provide the design and construction management services, with a contract amount of $141,439• The FAA was expected to cover go% of the project cost. Council Member Chambers asked if the pavement would last until the airport relocation. Public Works Director Davidson responded that the project was a surface treatment intended to extend the pavement's life for about five years. The treatment involved applying oil known as GSB to rejuvenate the pavement, adding sand for increased friction, sealing any existing cracks, and repainting the airport markings. 12 Council Member E. Erickson moved to approve the Contract with Ardurra for engineering of Airport pavement maintenance; Council Member C. Erickson seconded the motion; Council President Walker asked for a vote: Those voting aye Those voting nab Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. 5. Bid Approval for Airport pavement maintenance - Action Item Public Works Director Davidson explained that four bids were received for the pavement maintenance work at the airport. The low bid of $288,055.00 was received from Straight Stripe Painting Inc. Ainerican Road e Maintenance CR Contracting Maxwell Asphalt, Inc. Straight Stripe Paining, Inc. Bid Schedule 1 S423,765.00 $315,472.00 $321,765.60 $288,055.00 Bid Schedule 1 Total $423,765.00 $315,472.00 $321,765.60 $288,055.00 Council Member E. Erickson moved to approve the low bid of $288,055.00 from Straight Stripe Painting Inc. for the Airport pavement maintenance; Council Member Reeser seconded the motion; Council President Walker asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Council President Walker inquired about the installation of the traffic light at the intersection of Trejo and Yellowstone. Public Works Director Davidson reported the project remained the same, with progress delayed while waiting for the Railroad Company. He said the city has sent the payment to the Railroad Company; however, they have not received a firm completion date. Council Member E. Erickson asked if that traffic light project will be completed before the start of the new school year. Public Works Director Davidson said he will continue to contact the Railroad Company to push the project forward in hopes of finishing before the school year begins. Discussion regarding public confusion when a signal head is bagged, noting that some drivers still stopped despite the signal being inactive. Council Member Johnson asked for an update regarding the condition of the soccer fields. Public Works Director Davidson explained that while installing a sewer line across the river, the contractor damaged some lines and valve boxes, breaking the main line. The contractor returned to repair it, but another issue was discovered later and was also repaired. This damage caused part of the field to become dry, but water was now being pumped into the area, and the grass was expected to recover. Council President Walker raised a concern about a section of chain -link fencing at the northeast corner of the Nature Park near the canal. He said a portion of the fence fabric has become loose between two poles and is lying on the ground. Public Works Director Davidson said he will have the parks crew inspect the issue and reattach the fabric. Council Member C. Erickson asked Public Works Director Davidson to report on the city staff discussions with the Idaho Department of Transportation regarding potential collaboration on improvements to the intersection at 12th West and Main Street (Highway 33). Public Works Director Davidson reported the preliminary conversations focused on identifying available state funds to assist with the project. Some of the work at that intersection has already begun, including relocating certain signal boxes in the corner. The curb has not yet been installed, but the existing signal boxes, which 13 already had wiring pulled into them, needed to be moved. Because the ultimate buildout of the intersection would require a complete relocation of the signal system, staff discussed whether additional wiring could be installed now to avoid re -pulling wires in the future. Public Works Director Davidson said while a formal meeting with the state had not yet occurred, city staff continued preliminary discussions to determine whether the project could be included in the state's program and to explore possible funding contributions for the intersection improvements. Mayor's Business: Finance Controller Miller gave an update on the urban renewal process to purchase the school district property. The City's initial offer has been rejected, and the school district issued a counteroffer. After reviewing the proposal, it was determined that the city's position would remain unchanged under the counteroffer, with the city still paying the same amount as originally offered. Council Member Reeser asked for further clarification. Economic Development Director Johnson added that in the counteroffer, the school district removed its participation in the demolition of the building on the property. Under the original offer, the demolition costs —estimated at up to $1 million — would have been split evenly between the city/county. Under the new terms, Urban Renewal would assume full responsibility for the demolition costs, with no financial change to the City or the County. No action was required from the City Council, and the update was provided solely to keep members informed of the ongoing negotiations. Item of Consideration: NONE Calendared Bills: A. Second Reading: Those items which have been first read: 1. Ordinance No 1333 Fiscal Year 2026 Budget Appropriation —Matt Nielson Action Item ORDINANCE NO. 1333 FISCAL YEAR 2026 BUDGET APPROPRIATION AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF REXBURG, IDAHO, FOR THE FISCAL YEAR OCTOBER 1, 2025, TO SEPTEMBER 30, 2026, AND APPROPRIATING TO THE SEVERAL DEPARTMENTS, OFFICES AND FUNDS OF THE SAID CITY GOVERNMENT FROM THE REVENUE DERIVED FROM TAXES LEVIED FOR SAID FISCAL YEAR, AND ALL OTHER SOURCES, SUCH SUMS AS MAY BE NECESSARY OR DEEMED NECESSARY BY THE MAYOR AND CITY COUNCIL TO DEFRAY THE EXPENSES AND LIABILITIES OF SAID CITY FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2026; AND PROVIDING FOR THE EFFECTIVE DATE OF ORDINANCE. Finance Controller Miller provided an update regarding discussions about the upcoming 250 Anniversary Celebration. Economic Development Director Johnson recommended proceeding with the budget as it was currently proposed, while noting that the specific program details could still be discussed. He explained that the county had contributed half of the amount originally requested for the celebration, and a formal request for those funds was still pending. He recommended maintaining the budget as is to avoid having to make a major budget adjustment later, which he understands the City Council prefers to avoid. Council President Walker said he recalls the �5oth Anniversary Celebration Budget Adjustment being removed from the table and denied by the City Council. Economic Development Director Johnson replied that the City Council had denied the Budget Adjustment at the previous City Council meeting. Council Member Johnson expressed confusion about adding funds for the �5oth Anniversary Celebration back into the budget. She stated she had specifically asked before the open hearing at the July i6th City Council Meeting if the funding for the �5oth Anniversary Celebration had been removed from the budget. She said she recalls being told by Finance Controller Miller that the amount had been removed from the budget and thus voted accordingly during the public hearing. City Clerk Lovejoy reviewed the meeting minutes on July 16th, 2025, and confirmed that the budget adjustment for the 250th Anniversary Celebration was denied; however, the funding amount relating to the 25oth Anniversary Celebration remained in the budget. City Clerk Lovejoy referenced the following email Finance Officer Nielson sent to the City Council regarding the 250th Anniversary Celebration. City Council Members and Mayor, Unfortunately, I will not be at the next council meeting Wednesday, but Scott and Scott will be there again. 14 I know you wanted to further discuss the 25oth Anniversary Event that we were looking to budget for in 2026. As of right now the option 1 details below are included in the general fund budget and ordinance for FY26 that you have on the agenda for a second reading. I also added an option 2 below. Please look over the options and feel free to further discuss and if you want to change the budget we still can before your end read it tomorrow night or before you third read it on August 20th. My recommendation would be to leave it as currently presented for a few reasons (to help us potentially contract with an artist by early October if we can work out details with other public entities and donors that is satisfactory to all parties and not need to wait until later in the Fall to budget amend if the opportunity for an artist becomes available sooner). I know Scott has worked with several donors that have expressed interest in donating and we need to still get confirmation from the County and Hospital to see if they would be willing to share the risk of any potential losses from the event. If you go with option 1 you could still require us to come back with your approval before booking an artist. If you decide to remove it from the proposed budget that is fine, and the plan would be to come back to you in the Fall hopefully with a budget adjustment for your consideration if all the details can be worked out with donors and other public entities. The decision is yours. Here are the details to consider below. Feel free to reach out with any questions. Option 1 Leave current budget in tentative general fund budget 01492-376o-Revenue-Contributions/Private Grants $244,000 0149274410-Expenses-Independence Day 260 000 Net subsidy by City assuming we raise the contributions/ticket sale revenue $16,000 Option 2 Change budget in tentative general fund budget as follows (this is similar to what we have done in years past): Revenue-Contributions/Private Grants ($2o Kfrom Toyota/Stones and $10 Kfrom County) $30,000 Expenses -Independence Day 0 000 Net subsidy by City $10,000 Thanks All Matt Council Member Johnson said the City Council is considering the second reading of the Fiscal Year 2026 Budget Appropriation. A public hearing for the Fiscal Year 2026 Budget Appropriation was held on July 16th, at the City Council meeting, where she specifically asked if the funding for the �5oth Anniversary Celebration was in the budget and was informed it had been removed from the budget. She questioned how they are going to add the funding in the budget on the second reading of the ordinance. City Clerk Lovejoy explained that according to the City Council meeting minutes on July 16th, 2025, page #5, the funds in question had been set aside previously, meaning it had been removed from consideration for the second reading. Council Member Johnson expressed her concerns about the discrepancy between Finance Officer Nielson's budget proposals for the 250th Anniversary Celebration because the amount he is requesting is not in the budget. She emphasized that the City Council needs clarity on what they are voting on to ensure consistency and transparency. The amount that was voted on to be included in the budget was $7,50o and she clarified the City Council is not voting on the options Finance Officer Nielson proposed in his email. Council Member Reeser mentioned that the State of Idaho was providing $2,500 to each city for the 25oth Anniversary Celebration, which, although a small amount, would still contribute some funds to the event. Council Member Chambers moved to approve Ordinance No 1333 Fiscal Year 2026 Budget Appropriation and consider second read; Council Member E. Erickson seconded the motion; Council President Walker asked for a vote: Those voting ave Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. 15 2. Ordinance No 1334 Rexburg Police Facility Bond Election Ordinance to seek funding for construction of a new police facility in the November 4, 2025, Municipal Election — Matt Nielson Action Item Economic Development Director Johnson explained that they had made changes after meeting with the Bond Council, specifically revising the verbiage and the way information was presented. ORDINANCE NO. 1334 Rexburg Police Facility Bond Election AN ORDINANCE OF THE CITY OF REXBURG, ILJ�DISON COUNTY, IDAHO. ORDERING A SPECIAL BOND ELECTION TO BE HELD ON THE QUESTION OF THE ISSUANCE OF GENERAL. OBLIGATION BONDS OF THE CITY IN AN A:IiOUN'T NOT TO EXCEED 816,750,000 TO PROVIDE FUNDS TO FINANCE THE CONSTRUCTION AND FURNISHING OF A POLICE STATION FACILPTY AND RELATED COSTS; ESTABLISHLNGTHE DATE, TIME, AND PLACE OF THE SPECIAL BOND ELECTION; APPROVING A FORM OF BALLOT: PROVIDING FOR REGISTRATION OF VOTERS: PROVIDING FOR RELATED 1\L4TTERS; AND PROVIDING AN7 EFFECTWE DATE WHEREAS, the City of Rexburg,'Madison Count}-, Idaho (the "City") is a municipal corporation duly organized and operating under the laws of the state of Idaho: and 1.87iEREAS. the Jiavor and City Council (the. '"Council") of the City have determined that the interests of the Cits- and the public interest require the incurring of an indebtedness of the City_ in the amount of not to exceed S16.',75o,000 to finance the cost of construction of a police station facility-. together with costs incident thereto: and 'V%MEREAS, the proposed indebtedness would exceed the City s income and revenue provided for the current fiscal year. and the Council has determined that the necessary funds should be raised through the issuance and sale of general obligation bonds of the Cih-, subject to the approval of t wo-thirds (2/3) of the Q fir electors voting at the election called for that purpose as provided hereinbelm- . N 01t`. THEREFORE, BE IT ORDAINED by the Mayor and Council of the City of Rexburg. Idaho. as follows: SECTION I:THE PROJECT ?LThe ` ia, or and Council hereb,. 'rid, detmrmine. and declare that the interest of the Cit.: and the aublic interest tze'r.cu-nngz -,fan indebtedness exceed -'.rig the income and revenue ono ' ,ed tc :he. Ci7,• for the current fiscal yea - in the amount o- not -o e ceed for the paruose of pay :ng. the costs of construct`_o r of a police station facil'.t', . inpludiag ner-essar.- orcdes!&nal senices and related costs (tire 7-roject'-). B. The cc_: and F eases cd:and acquisition. desgn, engineering. legal fees, consu^uctior_. and installation of the Prc=ect are esti.nated to be S'595, includin the pa-ment of all pre:in>inar: e::pe axes incurred and ''U dent to fae Project and pr: c erly inside:r: to .lie issuance : f the. bonds as such e:,.Tenses are set forth -n Idaho Code Section= Vic, _o19lhrou7h ,=c,-ro26-X. C. Subject to the follo-.•lag subparagraph. construction. and installation of the Project as described above are hereb-,• ordered. D. Subject to the au%pr. al thereof 'o:- the quali ed electors o-Ling at the election for .sh'eh pro, lion is hereinafter made, general obligation bonds of tare Cin shall be cued tursuant to the oro,.z.='.ons "-dazo Cc,& Sections 50-1019 through 50-I026 inclusive. and Title 5-. C:aaptErs 2 and 9. Idaho Code, hi the amount of not to exceed ri�,�.,o.000. to pa,, _'re costs of the Project, SECTION II: BOND ELECTION N01TWEER 4.11, 2025 bond election is herebz, called to ae held ..ithin the Gig of Rexburg on Tuesday. No, ember 4. 2025. in conjunction � k!.h ::IE regular municipal election, for the purpose of voting upon the propl-siti_n set forth in Section 4 of this Ordinance. The polling place or place-s for `-ie bond election shall be dete-nuned b;- the '%Iadison Counts Clerk and the elect_:_ a shallbe conducted bz. the ..Iadison County Cle- . The Madizon cunt': Clerk shall appoint election judges and election cleats for the polling place or .%laces for the bend election.. SECTION III: s D %IIN ISTF -kTIO\ OF ELECTI O-" The polls .:, the bond election shall open at the hour of 8:oo o cloc A.M. on November 4, 2 125. ar_d shall rema-n open noi-inuoush until the hour of 8:oo o'clock P.M.. at •:hich t'_me .he polls _aa:l be clased. The ad-m-listras on of the election shad: be conducted b,. 2,4adison Count, in accordance .+Ith Chapter 4 of Title 5o. Idaho Code, Title 34 of Idaho Cede, and this 07d r:ance. Vie balk: p-opoE. lion to'oe voted u:��,n at the bond elec:icon. as set forth in Section - of this 0 diiance, shall be sera~are =in an,.., other wc: _osition bein•Q :'a.ed upon at or In conlunct;on.. =th another e:ect_cn being held and conducted on the same date. OnI,: those qualified electors :ae C. casting valid ballot` upon the proposition set forth in Section 4 of this Ordinance sha:1 be counted in determining the number of qualified electors oting a: or partcipating in the bond 16 election, SECTION IV: E.kLL0jPR0P05IT 0\T Tie a-oposition to be presented the qualified elec--ors of the city shall be iIl substantiaEv the tollo ang :oral: CITY OF RE.1BL-P.G Z,Iadison Count;. Idaho GENEFLU OBLIGATION BOND ELECTION November 4. 2025 IN STRUC - ONS TO VOTERS, In order 'to vote IN F 10,`OR of the proposed band issue. please rake an 1 orother mark in the space :o the right o'the words "IN FAVOR OF `_SEuin? bonds to the aniount o' not tc exceed Sit,.75o.000 for the purposes stated in Ordinance No, 1334-" In ordv to vote AG_AINST the proposed bond issue, please make an N or other mark in the space :o the tight of the ST issuing bonds to the amount o'� not to exceed 516,^50.oca for :he purposes stared in 0_rdinance No.1334. If you,, b, luis-ta -e o accident, nark, deface. mutilate. ar otaer7,,is� sprl tars bal ot, please return is to an election of=cG1 and obtain anofaer balot. SIiALL TIE CITI OF R.EXBURG BE AUITH0R ZED TO 1i`CUR AN INDEBTEDNESS :AND ISSUE AND SELL ITS GE"'ER_U OBLIGATIO\T BONDS PRINCIPAL. 2,10UNT OF NOT TO EXCEED 516,-5o,coo TO PAY -HE COST OF CO\TSTRU{'TION OF A POLICE STATION FACILITY, TOGETHER WITH RELALTED IMPROVE'•1EN7S AND COSTS. THE BONDS TO'_tiL-i=U REAND TO BE PAYABLE FROM A LEVY OF TAXES OVER A TERM %VH CH JL-�Y BE LESS TH:iN` BUT T,'� riI C H SH LL '~TOT F XC£ED - _iI L A 5 `.10 R E U LL'= PROVIDED IN ORDINANCE NO. _;? :DOP=ED ON AUGUST 20. 2025. Tie purpose of the bond is for buildin4a and constriction of nlul:icipal essentia'. ser-Aces facilities cons_sting of police and cit; operatioi:.l�mer7encr communicat ons. T1e interest rate anticipated on the proposed bend is 3.92% per annum. Tl1e t.,:tl proposed principal amount to be repaid oi.-er the 15 year life of the bond is 516,750,000: the total interest anticipated to be paid over the life of the bond, based on the ant~icipa ted interest rate, is 55,839,638, the total amount to be :repaid over the life of the proposed bond. principal and interest, is estimated to be $22,589,638, T ie estimated average annual cost to the taxpayer on the proposed bond Ion: is a tax of Sft5i per $1oo,000 of taxable as;:•e: red value, per year, based on current conditions. The t, ater __ :e n :Las deb: in the amount of S 6.-.I6.13- that is paid solely b> -water utility- revenues and notb:• property taxes - The Cif currents- has no other general obligation debt. IN FAVOR OF i_rsu11g bonds to the amount of not to exceed 516.E-50,00o for the purposes stated in Ordinance No.13341 AGAINST :ssu'.17.? bonds to fae amount of not to ezce d S16.'75o,000 for tiie purpo-ses stated in Ordinance No. _33411 SECTIONV: QU�.LIFIEDELECTORS Ever-; person eig I_een (18) years of age or older-. Zo a: the time of the specified bond election. is a United Stases cit_zen .rho has been a le?al and bona fide resident of the Ci v for at leas- thin,, (30) day_ immedia-el.,.prior to the date of election. if properly registered a= required by lmv. shall be qualified to ..•ote at said election. All electors must be registered before being able to rote attae Dond election. The',Iadison Coun Cler :ti is the registrar for the Cit;-. and voter registration shall be conducted pursuant to the pro,.isions of Sect ion 34-14M Idaho Code. Ann person io is eligible to rote may register on election day by appear`ng in person at the polling place established for the election. by completing a registration card, Ina:dng an oath on the form prescribed by la-,,,-. and pro,id na proof of resider_ce in the manner woAded b.. Section 34-4c&A, Idalic Code. a - amended, SECTIONVI: I: BALLOTS The 'Madison Count; Clerk shall cause :fir- official ballot f,;r the bend 17 election to be prepared in a su ficienz quantry for the bond electors SECTION VII: NOTICE Notice of the bond election shall be g S En' '::.IaLson Count; Clerk prior to the election b-: pub"Ming rotce of the elect_.,n in the c iicia: nei+-spaper of the Ci-:.the fist pua•:icz.tion ceir.= a: least tcel': a (_2'. da,. s prior to the election, the last Dubl:ca_;_-,i to be not :ess :han n,'o (S) days prior -o -he bond Election. In accordance ;-,nth Sectoi s1-6c2. Idaho Code, as amended.:he second publication of the ne— e ' ele•."o:i _:nail be accompanied by a fac;'mde c•: the sample ballot for tae bold election.. SECTION -III: C.A,t7;_•,SS -hE palls are c:osed. the election ofiiciae shay. imioediatel': proceed to count -he Da"slot_= cast at tae bond election. The c-an-mg shall be continued v,i-hout ad.-ournmei- untL completed and the result declared, The election judge and clerks shall thereupon cer _ . the retunr_s of the bond election to the .Iadison County C_erk, who shall present dhe results :o he:•,iadison Coui-: Commissioners, The Board of Coui-; Con:m'ssioners shall nice- 1A!_zin ten (Io) day. folio=.=ing the election. or at such tme to wh ch said meeting is continued, for the purpose of car.:a:s'.r7 tie results of the bond election. Ta. Court, Cle- shall thereupon certif., the le.t, a results to the Ci-. Clerk. The results wail then be entered in the minutes •:'the City Council and p-ocain:ed as fnal. SECTION 1: GE'ER-kLOBLIGATIO`: BO\DS If• a- the speC_al .00rd election, o-th'rds (2. )) of the qual`.fied electors of the Cft=: ng therein : e in fa or of the issuance of the bonds t r the purposes set forth here's, and deeigrated on the of --es id baliat. --LLy registered general o '4ation bonds ;c the Ci:: =trail be authonzed.'ssued, sold, and &.k, ered. The tilt faith and credit of the C...- :.ilI be pledged :or the pavmen- c _ :he principal o- and:nterest on1the aonds. The boards rill be paid from zrnLal taxes le,,-ed upon allta=:able proper- , thir<theCit-insa .t`.en:amount-ocor;`tu.teas:rknKfund for the pa-vmert : tl:e prircipal thereof, toea-hcr v.- n file interest on tie bends as It fans due. v--!:hin a term -+:hick ma': be less than but v.-hich shall not exceed thirt (,o) ears froir_ -he date of -ae bonds. Tie officers no"o: or hereafter charged be laic = =tit the dut? of le:,.ing taxes for the pa,~nert of the bonds and inure-- thereon shall. in the mane~ prodded bti lair. -rake annual le-les ual:i all .axab e n1rnpert,, ••;thin he C't: suffi lent :o meet the anrual pa}Ments o` bend principal and interest accruing aid mamtng as hereinabore : ro :. ded. yll `or:ds shall be issued in the form an4 manner, ar:d sha_ be registered. disposed c• . and redeomed. ir_ accordance •,%nth the pro°.is ons o' Sectoi_s ;o-ioig through 50-io26kIdaho Code, ar-d Tile.,-. Cha?ters s and g. Idaho Code. SECTIO ,NI: OFFICEP.S ALTHOB.IZED 1; The of_`.cers of the City are hereby as _norized and directed to take all action necessan: or appropriate to e-ec-uate the pro•,;=ions of :his Ordinance. SECTION XII: KkTIFIC MON -�11 action heretofore taken. not incons_stent .%-th the. Dro%ir-'Ons of urns Ordinance, b -ne `.ta•: or and Council, and the officers of the Ch directed tca and con= -ruction. and imtalation -o- the Proi e.- and :he s cui.ance of general obligation bold; :he CA, --therefor. ar.d fo_- the 1:o1ding of a special band election. are here ratified, approved, and corfirn:ed. SECTION XIII: Pt BLIC1TIOti Tans Ordinance. or a umma_r%-hereof in c..nipliance -�•, th Sec -ion 50-goi..k. Idaho Cade. shr1: be pualished cice'n the official nEirpaper of -he Cit-. and shall tare effect immediateh.- -aprn its passage, appro-.: al. and pubLcaton. PASSED BY THE CITY COUNCIL a\D.kPPROVED BY THE _1-WOR on this 20 1 da:.i : f August 2c25. Jerry ;:lerrill. `.Ia v or -kTTEST: Deborah Lv eio,. Cit Clerk NF>ttat9EatiFa tiF>t!F>HFaa;aa#> a#a.•7Fa tiF> t#a yi> tiF> t;a t*. t+pa>*. t$>yF. tiFa t{f ST37_E OF IDAHO) 1 cs. Count • of'Jadison) I. DEBO&-%H LD'+%JO Y • Ci C1;; - of the cr_. of Re.:burg. Idaho, do hereb• cer f-v that the abo-ve and forego'r_g is a 5a11, true and correct copy of the Ordinance Enti-led: AN ORI! NANC•E OF THE CITY OF RF—XBL-RG. 11L-kDISO\ COL—NTY. IDAHO. ORDERING A SPECIAL BOND ELECTION TO BE HELD ON THE QUESTION OF THE ISSI:_kNCE OF GENERAL. OBLIGATION BONDS OF THE CITY IN AN AMOU T NOT TO EXCEED S16.-So.000 TO PROVIDE FT'NDS IO FINANCE THE CONSTRt.: CTION AND FL-RNISHLNG OF A POLICE STATION FACILITY AND RELATED COSTS: ESTABLISHING THE DATE. TIME. AND PUCE OF THE SPECIAL BOND ELECTION: APPROVING A FORM OF BALLOT AND A FOR.\I OF 'NOTICE OF ELECTION: PROVIDING FOR PL-BLIC_ATION OF NOTICE OF ELECTION: PROVIDING FOR REGISTRATION OF VOTERS: PROVIDING FOR RELATED _4L-1TIERS; AND PROVIDING AN EFFECTIVE DATE PAS S E D B`-THE CIT_ C0UNCIL A-ND.�PpROI-ED BYTIHE `L-FOR on bb 20-'! flat of URUSt 2025, Deborah Laceio', • Cit=•- Clerk Council Member C. Erickson mentioned that the updated document was also available on the website, where it had been clarified and reprinted for public understanding. Economic Development Director Johnson encouraged everyone to visit the website for additional information, which would continue to be updated. Economic Development Director Johnson recalled that the main issue had been the placement of the water bond information, which had previously been confusing because it was in the middle of the document. Working with Bond Counsel, they moved the water section to the bottom and removed some confusing language. This clarified that the water system was funded by water utility revenues, not general obligation debt. Although they had to keep certain information, they were allowed to reposition and clarify it to better meet concerns. Finance Controller Miller said they tried other placements, including moving it to the top, but that made things more confusing. Ultimately, they settled on the current placement, which they felt explained the information clearly enough for the public to understand before voting. Council Member Reeser moved to approve Ordinance No 1334 Rexburg Police Facility Bond Election Ordinance to seek funding for construction of a new police facility in the November 4, 2025, Municipal Election and consider first read; Council Member C. Erickson seconded the motion; Council President Walker asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nay none B. Third Reading: Those items which have been second read: NONE Consent Calendar: The consent calendar includes items which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from July 16, 2025, Meeting B. Approve the City of Rexburg Bills Council Member Johnson to approve the Consent Calendar containing the minutes and city bills; Council President Walker seconded the motion; Council President Walker asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nay none Council Member E. Erickson said he wanted to know if the city was under the same obligations as a school district bond regarding promoting the police bond. City Attorney Rammell explained that the city could educate the public but had to remain neutral and could not promote the bond. He mentioned that other jurisdictions had faced legal issues after sending official mailers that were seen as subjective or advocating for the bond rather than remaining objective. City Attorney Rammell explained that the city could only use resources to educate, not promote, and that the language used must be neutral and objective. He emphasized that as City Council Members, they should remain neutral in their official capacity. 19 Council Member Chambers noted that citizen groups were often organized to advocate either for or against such bonds. City Attorney Rammell said these groups were not bound by the same regulations as the city and could freely express their opinions within legal bounds. He said he is aware of such groups forming for this bond effort and had directed inquiries about donations and involvement to those community organizations rather than the city itself. City Attorney Rammell reassured that the city was focusing on education through tools like the website's cost estimator for property owners, which was well done and informative. He explained that all communications from the city complied with strict legal requirements, including necessary disclosures per state statutes on social media and mailers, and that multiple people reviewed these materials to ensure compliance. City Attorney Rammell reiterated that any advocacy for the bond did not come from the city but from community members meeting outside official channels. Council Member Johnson asked if council members could express their personal opinions outside of City Hall, City Attorney Rammell said yes, if they were not acting on behalf of or using city resources. He shared that the bond attorney was even more cautious about these rules and recommended erring on the side of caution to avoid legal challenges. Overall, he stressed the importance of the city maintaining neutrality while providing factual, educational information, and acknowledged the strong community opinions on the bond. Adjournment 8:12 P.M. Attest: 01,U aao'" ki Maria 7onzalez, C ep Clerk APPROVED: Mikel Walker, City Council President 20