HomeMy WebLinkAboutCouncil Minutes - July 16, 2025............................................................................................................................
City Council Minutes -July 16, 2025
Mayor Jerry Merrill
Council Members:
Bryanna Johnson Eric Erickson
Robert Chambers David Reeser
Colin Erickson Mikel Walker
(208) 359-3020
35 North 1" East
Rexburg, ID 83440
Rexburg.org I Engage.Rexburg.org
..............................................................................................
City Staff:
Spencer Rammell — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Alan Parkinson — Planning & Zoning Administrator
Scott Johnson — Economic Development Director
Deborah Lovejoy — City Clerk
5:30 P.M. City Hall Council Chambers - City Council Town Hall Q&A Meeting regarding
the Rexburg Police Station Facility.
Economic Development Director Johnson presented the following slides during the City Council
Town Hall Q&A Meeting regarding the Rexburg Police Station Facility.
The City of Rexburg and the Rexburg Police Department are actively exploring options to
construct a new police station to replace their existing facility. The City has been setting aside
funds for this project over the past several years and is now under contract to purchase land for
a new bui;Aaig.
Fallowing discussions with project consultants. it has become evident that the current savings
will not fully cover the total cost of construction. To proceed. the City will need voter approval of
a bond, which requires a super -majority (66.67%) vote in a Rexburg city election
We are working to place this bond measure on the November 2025 ballot.'.Nhile we are still
finalizing details. our goal is to provide transparency throughout the process so residents can
make an informed decision. In the coming months. we will share additional information,
including preliminary concepts and police department statistics. These updates will be shared
through our digital platforms and in the City s monthly newsletter.
Thank you &stay tuned.
klavor Jerry klemll & Chief Joshua Rhodes
11111g3r.• • • •
As Rexburg continues to grow, the demands on our police department have increased significantly. The current police station.
originally acquired for a much smaller department. now faces several critical challenges.
1. Stae of FaC y The size of a police facility can affect daily operations. stalling. vehicle parkirg, and training capacity.
2. k*a*t C4N! 3 T•chnobW. The existing building no longer meets modern safety, technological, or energy-eriiaency
standards for accreditation by the Idaho Chief of Police Association ([CPA).
3. Pubic SeMy Sbndwde: Today s law enforcement operations require secure evidence processing areas. enhanced safety for
staff, arc private, confidential spaces for victims and members of the public.
4. Fubus Preper9dra : It is the goal of the department to accommodate future population groawth and emergency response
capabilities.
The new Police Station project is currently in
the concept design and preliminary planning
phase. Key activities underway include.
• Site selection & land acquisition
Development of Initial architectural
concepts
• Estimation of preliminary construction
costs
• Coordination with City Council and public
safety leadership
• Preparation for upcoming community
engagement events to share concepts
and gather input
June
• Preliminary Site Selection & Purchase
Jule
• July loth. Police Station Community Open Muse. 4-6 pm
• July 16th. City Council Town Hall O&A at 5.30 pm
o Bond Election Ordinance proposal to City Council
August
• August 11th. Police Station Community Open House to view concepts
and ask questions. 4.6 pm
• August 201h. Ordinance A Reading
• August 201h. Ballot submission questions due to Madison County
6.30 P.M.
Council Member Johnson said the prayer.
Council President Walker led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member C. Erickson, Council Member E.
Erickson (joined via Zoom; however, he had the mute button on for most of the meeting, so he
did not vote on the first six motions), Council Member Reeser and Council President Walker.
Mayor Merrill and Council Member Chambers did not attend the meeting.
Public Comment: Items not on the agenda; limit 3 minutes; issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful.
Calendared Bills:
A. Tabled Items:
i. Approval for budget adjustment in Mayor/City Council Department to book artist for
Stadium 25o Event - Action Item
Council Member Johnson asked to remove from the table the budget adjustment in
Mayor/City Council Department to book artist for Stadium 25o Event
Council Member Johnson moved to remove from the table the Budget Adjustment in
Mayor/City Council Department to book artist for Stadium 25o Event; Council Member
Reeser seconded the motion; Council President Walker asked for a vote:
Those voting_aye
Council Member Johnson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nav
none
Economic Development Director Johnson explained that the item had been brought forward
early to secure an artist, but that four groups were currently interested in sponsoring the event. He
stated that if sponsorships were confirmed, a budget adjustment request would be brought back at a
future meeting.
Council Member Johnson asked whether the standard $7,50o budget for fireworks would remain.
Economic Development Director Johnson confirmed that the amount would stay, noting that the
county typically matches it and that additional funding comes from sponsors like Stones Toyota.
Council Member C. Erickson noted that the state was encouraging communities to support the
25oth celebration and suggested coordinating with the City of Sugar City and Madison County for
shared funding. Economic Development Director Johnson recommended that the City Council vote to
deny the current request with the intention of revisiting it later.
Council Member C. Erickson moved to deny the Budget Adjustment in Mayor/City
Council Department to book artist for Stadium 25o Event; Council Member Johnson seconded
the motion; Council President Walker asked for a vote:
Those voting aye
Council Member Johnson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nav
none
B. Second Reading: Those items which have been first read: NONE
C. Third Reading: Those items which have been second read:
1. Ordinance No 1532 Annexation of 1036 McJon Ln into the City of Rexburg #25-
00318 — Alan Parkinson Action Item
2
ORDINANCE NO. 1332
Annexing 1036 McJon Ln in the Impact Area for the City of Rexburg into the City of
Rexburg, Madison, Idaho
AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXBURG, IDAHO;
DESCRIBING SAID LANDS AND DECLARING SAME A PART OF THE CITY OF REXBURG,
IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE.
Proposed Annexation into City of Rexburg
1036 McJon Ln
Council Member Reeser moved to approve Ordinance No 1332 the annexation of 1036
McJon Ln into the City of Rexburg and consider third read; Council Member C. Erickson
seconded the motion; Council President Walker asked for a vote:
Those voting aye- Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Public Hearing 6:30 PM - Fiscal Year 2026 Budget Appropriation. Designated as
Ordinance No 1333 if motion passes and considered first read — Scott Miller Action Item
Finance Controller Miller said there had already been considerable discussion regarding the Fiscal
Year 2026 Budget and he did not have anything new to report. He stated that the ordinance reflected
what staff had suggested and emphasized that the numbers presented were the same figures the City
Council had reviewed for several weeks.
ORDINANCE NO. 1333
FISCAL YEAR 2026 BUDGET APPROPRIATION
AN ORDINANCE ENTITLED THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF
REXBURG, IDAHO, FOR THE FISCAL YEAR OCTOBER 1, 2025, TO SEPTEMBER 30, 2026, AND
APPROPRIATING TO THE SEVERAL DEPARTMENTS, OFFICES AND FUNDS OF THE SAID CITY
GOVERNMENT FROM THE REVENUE DERIVED FROM TAXES LEVIED FOR SAID FISCAL YEAR,
AND ALL OTHER SOURCES, SUCH SUMS AS MAY BE NECESSARY OR DEEMED NECESSARY BY
THE MAYOR AND CITY COUNCIL TO DEFRAY THE EXPENSES AND LIABILITIES OF SAID CITY
FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2026; AND PROVIDING FOR THE EFFECTIVE
DATE OF ORDINANCE.
BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF REXBURG, IDAHO:
SECTION I. This ordinance shall be and is hereby termed the Annual Appropriation Ordinance
of the City of Rexburg, Idaho, for the fiscal year October 1, 2025, to September 30, 2026.
SECTION II. The revenue, fund balance carry-overs and transfers of the City of Rexburg,
Idaho, for the fiscal year October 1, 2025 to September 30 2026, derived from taxes levied for said year,
and all other sources, in the amount in total of $111,543,50o, as shown below by the budget of the City
of Rexburg, Idaho, adopted and approved by the City Council on the tot' day of August, 2025, and duly
printed and published as provided by law, is hereby appropriated to the several funds and purposes
K?
which are hereby declared to be necessary to defray all necessary expenses and liabilities of said City as
shown by said Budget as hereinafter set forth. The City Treasurer is hereby authorized and directed to
apportion all monies received on account of taxes on property within the City or Rexburg, Idaho, and
from all other sources to the several funds as shown in said Budget and as hereinafter set forth.
All other revenue of the City of Rexburg, Idaho, received during the fiscal year ending
September 30, 2026, not hereby otherwise appropriated, is hereby appropriated to the General Fund of
the City.
SECTION III. This ordinance shall take effect and be in force from and after its passage and
publication as required by law.
PASSED AND APPROVED this day of , 202.5.
Jerry L. Merrill, Mayor
ATTEST
Deborah Lovejoy, City Clerk
CITY OF REXBURG
REVENUES AND EXPENDITURES
2024
2025
2026
JOINT FIRE EQUIPMENT FUND
ACTUAL
BUDGET'
BUDGET
GENERAL FUND
_V A_ RE, ENJE,
'3C3.E'8
_73.83C
4CS 0C
PR,^,-ERT{-y;:
e,620 839
E,2221-jr
7,3=2.000
-C-"_ ENFc 13=:
340.85?
__s ex
4C5C•)C.
C- E? 4E':ENUE
1' 555.82£
12.293 &]C
12,223 80C
MADISON COUNTY FIRE DISTRICT
074'_ nEvENUE:
18,283.437
1F.2L3.20C
19.5e2 e0C
C-A_ RE1=N'J=:
t,16t2"
'.241. C00
1.5e5 xv
-C-A_EXFEISE:
163T1 B7E
1F.2`320C
18.5e22JC
•- A-EXPE113=:
1.529.-27
`,2-1 C]C
7.555. e0C
STREET OPERATION FUND
FIRE IMPACT FEE CAPITAL FUND
=A_ REVENUE
E.322.192
5:021 •']C
553C
-�
" - - "E•.=NU=:
-'
24.7•]1
42.13C
•2COC
-C-:+'_ E,XFE`15=:
E.322. 1?2
E.•7`_1..00
SE5 5.7C
^_ EXFE`15=:
40, CO2
2 1JC
-2 C3C
RECREATION FUND
FIRE DEPARTMENT EMPLOYEE FUND
-„-A_ RE'•: c1J'J=:
1.1?2
3.C]C
3.C]C
C ?+_ RE'•1cIJ'J=:
27Q238
317.50C
3C•5.2.7C
C ."- E`.FE11SE:
-
3 C]C
3.000
REVOLVING LOAN FUND
-C-A;_ EXFE`15=:
281 7•34
31' S]C
3C3 24C
TABERNACLE OPERATION S FUND
.. �
-t REVENUE.
82.6]2
3 e0c
'
83 E•]C
-C-A_ EXFE'IS=:
11.e32
• 3 eJC
83.SOC
-+LRE'•:'cN'JE:
!.6-1 C'E
.7E3.2DC
+.1822.7C
_
REXBURG RAPIDS FUND
-�-.•.'_ EXFEPISc:
3e320f
.`3 20K
.182 20C
'C_:+_.RE•JcIJU=:
543.e?8
5831gC
322.e9i
POLICE IMPACT FEE CAPITAL FUND
_
-.. ,4_EXFE.NSE:
3C2.E'E
58310C
322.e0C
-C A'_ REVENUE:
e1 -44
75 C']C
383. 20C
LEGACY FLIGHT MUSEUM FUND
-C-4'-EXFE`JS=:
_
75, COC
3e3.2JC
-,-+_RE•:=IJ'IE:
381.C5e
213 EOC
,.720C
D.A.R.E- ASSOCIATION FUND
=;:FE`ISE:
323..3E
213 eJC
'47. 34C
REVEN'J=.
1. CJC
1S. C4C
17 80C
SANITATION OPERATIONS FUND
E`;FEN5=_-
11 e34
1 S. C•70
1' 2.7C
-„-+_ R.EIBJ'J=:
2.413.727
's.SCB 50C
2.5e0. 9+7C
DRUG ENFORCEMENT FUND
-.,-A_ EXFE'ISE:
2,1eB.8s1
2, 5C9 e0C
2.5e3. 90C
C .4L RE`, EId'J=:
13 1138
1?. 43C
'13, COC
WATER OPERATIONS FUND
C'.A= EXFEYSE-
3.E32
1a.e0C'
13.C•7C
... _ RE`:=IJ'J='
5.1?C4.2152
'.012. 200
4,975:OC
POLICE SMALL GRANTS FUND
-„�_ EXFE`ISE:
4.315.22=
eJ12.20C
4.375 2]B
=A_ RE'1=NUE.
E3 18e
43, COC
51 0C
WASTEWATER OPERATIONS FUND
-•l A_EXFENSc:
E3. 13E
13.D]C
61. CJC
..,._FEi=NUc:
2!5e].2_F
12.51597C
HIGH FIVE & OTHER GRANTS
=-"- E:FEN5=:
e. 123 432
12.513 FOC
2.314 70C
-..-.�_ REVENUE:
1,928
-
-
BUILDING SAFETY FUND
-..74•_ EXFE`IS=:
e3.8-E
-
-
-v A_ FE•:=(J'J=
1.441 135
'.217.87{.
'.541 10U
FIRE STATION BUILDING FUND
-.�-„_
EXFENSE:
972.142
7.210 KC
1.5•1 1.3C
-C :4:. RE'•I=IJU=:
-
1.2C 3. C•7C
3C? C•]C
GEOGRAPHIC INFORMATION SYSTEMS
EX'FENSE:
-
'.2CO 0C
SC?.CK
-C-4'_ REVENUE
512.15C
5e7.20C
3C1 20C
FIRE DEPARTMENT OPERATIONS FUND
-V A_ EXPENSE:
517.15C
5C' 20C
3C 1 2•3C
-';-4:„ RE'a'.NU=:
e.0e5 E22
E.?83 =0C
7.J8] 73C
JOINT CITY HALUPOLICE ADDITION RESERVE
FUND
--'-A'_ EXFEll 5=:
e;7e5. e22
E.?83..•]C
7:]80. 7.7C
-C_-A-RE:=1JU=
481 --E
3e5 07C
1.581 SOC
STREET IMPACT FEE FUND I
AIRPORT OPERATIONS FUND
--
WATER CAPITAL RESERVE FUND
AIRPORT CONSTRUCTION FUND
SEWER CAPITAL RESERVE FUND
�.;
AIRPORT RELOCATION RESERVE FUND
-
-..'._ RE'•: EN"JE
2.32= �39 ?
'.,'. _ wE`.'Et: JE
83.Fc
45 G_._
_.,. !0CC
E`FEISE
..'S F?C =.._. •.]r
c.uF].:
_
ARTS PROMULGATION FUND
GOLF COURSE FUND
-..-. _ RE c(.J=
5Q. 53. 'CS. G]C
2-5 CGC
_
,. A_ EXPENSE
25. C•?S 'C5 COC
2C5 C•CC
_t-,._ E'•:F E'15e
_-_ e?c
__ __ _
_-' a•]r
E7
ESD PARAMEDIC CARE UNIT FUND GOLF COURSE CON STR /RESERVE FUND
'CTAL REVENUE 1.5e5.54e 1.SC S, 100 1.501.700 07AL REVENUE. 212.650 227.500
210.800
707ALEXPENSE '.472.239 1.5C3.100 1,5C1.700-C;ALEXFENSE: 59.120 227.500
210.E0C
PARKS IMPACT FEE CAPITAL FUND SEWER PLANT CONSTRUCTION FUND
TC7AL REVENUE 276.e48 '.225.000 2.511.700 -07AL REVENUE. 244,219 2,8%CO0
3.276.500
-..-.wL EXFEt-ISE 1`_S.MG .225.000 2.511.700 7C;7AL EXFENSE: 225.713 2.650.COO
3.276.500
TRAILS OF MADISON COUNTY FUND LID CONSTRUCTION FUNDS
-C7AL REVENUE 81.195 630.500 1,0".000 -C-AL REVENUE 4.322634 2.2G5.200
4.700,000
-. -AL EXPENSE: 48,225 630.500 '0 .-.L EXFENZE 3.623.471 3.W55 200
4'_OO.000
ROMANCE THEATRE FUND LID DEBT SERVICE FUNDS
707AL REVENUE 270,C7O 210,300 18d.300 70TAL REVENUE SES.C31 ;A1.100
1.0113.400
7C7AL EXPENSE- 284.49E 210.300 1Ed.300 TC7AL EXPENSE: 740.267 941.100
1:OCS,400
PARK CONSTRUCTION FUND REXBURG CULTURAL ARTS FUND
-._-L_ PE`, EN!JE 125.GdG 333.&OO 5.COC -C-A- REVENUE. 224.CIC 270.200
3C9.600
., _ ciFE713E - 323.&30 SX00 -%-AL EXFENSE. 234.CIO 273.200
3Cd.630
WATER CAPITAL CONSTRUCTION FUND FIBER INITIATIVE CONSTRUCTION FUND
RE'vFI4U_: 1-,130 575.000 2.185, 00 -C-AL REVENUE: 270.000 2C3.000
ICS.800
EXFENSE: 14,130 575.000 2,185.0C -C-AL EXFEISE: 273.142 2CO.000
1C8.8'30
STREET REPAIR FUND REXBURG BUSINESS COMPETITION FUND
-V-A'_ REV_tJUE: �.?72.225 _.399.000 3.7e5.G00 --.AL 337.C4C 25,COO
23.900
-C-.A'LEXFEISE: 4.91-.C18 2.352.000 3765.COO -^-;,,LEXFENSF: 343,7.. 25,C0C
23.900
STREET NEW CONSTRUCTION FUND NORTH 2ND EAST CONSTRUCTION FUND
-C-AL RE'r=t4U=: 2.595.25e 4,115X00 ..323. e0C -C A_REticNU-: 22db32 2,221.000
4,323. COG
-074L EXFEI3=: 2.623.0 i5 4,115.CGOC ..323. eOC' -i-_E`:FEJSE: 223.632 2,231, COO
4,820. COO
COMMUNITY+SAFETY LIGHTING FUND
a
REVENU=: 3112134 6c7.eOO
-C-AL EX.FENS=: 299'60r .3213.e130 -
FIBER OPERATING FUND
-C-A- REVENUE: 93 CIXT 123,200 125 800
-C-.A!- EXFEN8=: - 806 123.3010 125.8OQ
SHOP -WITH -A -COP FUND
- --AL R E`d=14UE: 22. 504 18,200 1 S. C00
=AL EXFENSE: IT852 1a.200 1S.000
AMBULANCE CAPITAL REPLACEMENT
FUND
-C-AL REV=P4UH: Z2 ? = 441670
EXFENS=: 443.000' -
CITY 501 C3 FOUNDATION FUND
AL FEV=t4LIE 3 Z- _ 5,10C 3.000
-C-AL EXPENSE: 3,2 .: 5, 10O 3.000
GRAND TOTAL REVENUE: BO,48B78B5 93,058.500 111,543.500
GRANO TOTAL EXPENSE: 72,583,113 93,05B.500 111,543:500
Alr=_-==__ Budge; as o' dl-25
Council Member Johnson asked for clarification, confirming that -aside from the Stadium 250
item -no changes had occurred since their most recent work meeting. Controller Miller responded
no
changes had occurred since their most recent work meeting.
Council President Walker opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Council President Walker closed the public hearing.
Council Member C. Erickson moved to approve Ordinance No 1333 Fiscal Year 2026
Budget Appropriation Budget and consider first read; Council Member Reeser seconded the
motion; Council President Walker asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
61
Public Hearing 6:30 PM — Use of forgone tax levying authority and passage for Fiscal Year
2026. Designated as Resolution No 2025 - o6 if motion passes — Scott Miller Action
Item
Controller Miller reviewed Resolution No 2025 — o6 Use of forgone tax levying authority and
passage for Fiscal Year 2026.
RESOLUTION NUMBER 2025-o6
A RESOLUTION OF THE CITY OF REXBURG, IDAHO, TO UTILIZE AND INCLUDE IN THE
BUDGET A PORTION OF FORGONE PROPERTY TAXES
WHEREAS, the City Council desires to maintain the overall quality of life experienced by its
constituents; and
WHEREAS, the City Council desires to utilize in the Fiscal Year 2026 budget a portion of forgone
property taxes in the amount of $26,959 to cover the cost of the services provided by the City. The City
will utilize the increase in the budget from utilizing a portion of foregone property tax for maintenance
and operations, specifically to help cover the additional expenses proposed in the budget to add Public
Safety personnel.
WHEREAS, the City Council has provided the required notice and held a public hearing regarding
increasing the budget to use a portion of the forgone property tax.
NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, effective July
16, 2025, that $26,959 of forgone property tax will be utilized and added to the Fiscal Year 2026 budget
through its property tax levying authority.
The City is required as per House Bill 474 to publish notice and hold a public hearing and adopt a
resolution stating the governing board's intent to use the foregone levying authority, the amount of
forgone revenue to be included in the tax levy for that fiscal year, and the purpose for which the forgone
revenue will be used. A copy of such resolution must be filed with the County Clerk and the Idaho Tax
Commission when certifying its property tax levy to the county using forgone levying authority.
PASSED BY THE CITY COUNCIL AND APPROVED BY THE MAYOR THIS DAY OF JULY, 2025.
CITY OF REXBURG
Madison County, Idaho
By
ATTEST:
Deborah Lovejoy, City Clerk
Jerry L. Merrill, Mayor
Council Member Johnson noted that this was the final year of the forgone property taxes.
Controller Miller confirmed that was correct. He explained that this appropriation would use up the
remaining forgone funds.
Council President Walker opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Council President Walker closed the public hearing.
Council Member Johnson moved to approve Resolution No 2o25 — o6 Use of forgone
tax levying authority and passage for Fiscal Year 2026; Council Member C. Erickson seconded
the motion; Council President Walker asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Items from Council:
A. Committees: MEN, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board,
Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight Board,
Historical Preservation Committee, and Legacy Flight Museum
Council Member Reeser reported the Legacy Flight Museum has not met. The Police Department
continues to be diligent in informing the public regarding the new police station. The project remains
on schedule, and there was excitement about sharing additional information with the city and gathering
feedback on the proposals. Other than that, operations remained routine.
Council Member Johnson reported the Trails/Parks and Recreation Committee has not met;
however, she spoke with Recreation Director Lewis to discuss his proposed fee changes. That
information was expected to be shared later in the meeting.
Council Member C. Erickson reported that since the previous City Council meeting, there were no
additional updates from the Madison School District Board. The Golf Board did meet; however, he was
not able to attend the meeting,
Council Member Walker reported the ADA Oversight Board, and the Mayor's Youth Advisory Board
have not met.
B. Other Reports:
Staff Reports:
A. Finance: - Scott Miller
i. Financial Reports
Controller Miller reviewed the Treasure's Expenditure Report, with no substantial changes to the
expenditure report.
CITY OF REXBURG
TREASURER'S EXPENDITURE REPORT BY FUND
YEAR-TO-DATE AS OF 6/30/2025 @ 75% OF THE FISCAL YEAR 2025 )OCT'24 - SEPT'2S)
7 S.0%
CASH/
PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT
p FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE BALANCE
01 GENERAL
--05,028
2,544,623
0
313,958
2,346,300
13,369,905
19276,200
69.4%
4,067,923
70451001
02 STREET OPERATIONS
921,368
963,845
19,503
728,0155
0
2,632,781
5:021,400
52.4%
1,024,135
1:139,813
03 RECREATION PROGRAMS
60,225
174,652
0
0
0
234,878
317,5D0
74.0e6
38,513
47,197
04 TABERNACLE OPERATIONS
68,159
47,590
0
109,733
0
225,482
1,753,300
12.9%
257,529
271,221
07 POLICE IMPACT FEE CAPITAL
C)
Soo
0
210
0
710
75,000
0.9%
405,878
405,879
08 D.A.R.E. TRUST FUND
0
91562
0
0
0
9,562
18,D00
53.1%
25,613
19,613
09 DRUG INTERDICTION/EDUCATION
0
11,895
0
0
0
11,895
19,400
61.3%
24,315
27,341
13 POLICE SMALL GRANTS
24,322
939
0
0
0
25,251
46,000
54.9%
-10,341
-8,771
15 HIGH 5 GRANT
0
0
0
0
0
0
0
0.096
0
0
16 FIRE STATION BLDG FUND
0
0
0
0
0
0
1,I00,000
0.0%
154,941
269,941
17 EMERGENCY SERVICES
3,376,009
1,157,559
0
8,935
0
4,542,503
5,983,400
75.916
59,616
147,377
18 JOINT FIRE EQUIPMENT
0
7,000
0
9,390
0
16,390
779,800
2.11A
1,719,9146
1,719,146
19 MADISON COUNTY FIRE DISTRICT
0
952
0
4,211
930,600
935,763
1,241,000
75.4%
1,141,980
1,141,980
20 FIRE IMPACT FEE CAPITAL
0
0
0
0
30,600
30,600
42,100
72.7`4
4,856
4,856
21 FIRE DEPARTMENT EMPLOYEE
0
0
0
0
0
0
3,000
0.0%
27,341
27,341
22 REVOLVING LOAN
0
-1,372
0
0
0
-1,372
73,500
-1.9%
1,655,505
453,071
23 REXBURG RAPIDS OPERATIONS
98,617
82,315
0
0
0
180,933
583,100
31.0%
121,008
148,682
24 LEGACY FLIGHT MUSEUM
0
55,160
0
0
0
55,160
213,600
25.8%
345,775
335,337
25 SANITATION OPERATIONS
388,765
1,867,414
163,503
674,345
0
3,094,027
31509,500
88.2%
2,961,273
1,444,475
26 WATER OPERATIONS
912,111
1,368,944
193,931
120,803
0
2,785,789
5,012,200
55.6%
23,069,507
7,189,332
27 WASTEWATER
11018,112
1,618,471
534,456
2,344,372
0
5,515,410
13,518,900
40.8%
34,861,768
7,117,931
28 BUILDING SAFETY
551,853
222,595
0
49,430
0
823,878
1,210,800
68.0%
1,735,119
11758.698
29 GEOGRAPHIC INFORMATION SYSTEM
338,886
72,258
0
0
0
411,144
567,200
72.5%
14,552
28,380
30 DOWNTOWN REVITALIZATION
0
0
0
0
0
0
0
0.0%
D
0
31 SHOP BUILDING
0
0
0
0
0
0
0
010%
0
0
32 NEW BLDG CITY HALL POL
0
0
0
0
0
0
1,665,000
0.0%
1,951,892
1,951,892
33 STREET IMPACT FEE CAPITAL
0
0
0
0
0
0
245,000
0.0%
2,497,506
2,497,306
34 WATER CAPITAL RESERVE
0
37,366
0
0
0
37,366
1,120,500
3.3%
3,458,115
3,458,115
35 SEWER CAPITAL RESERVE
0
2,517
0
0
0
21517
31929,100
0.114
5,342,774
5,294,399
36 ARTS PROMULGATION
0
0
0
0
37,800
37,800
105,000
36.0%
178,487
178,487
37 PARAMEDIC CARE WILDLAND
506,817
110,715
0
102,561
139,500
859,623
1,508,100
57.D%
234,528
407,607
38 PARKS IMPACT FEE CAPITAL
0
0
0
24,682
22,500
47,182
1,225,000
3.944
722,749
722,749
39 TRAILS OF MADISON COUNTY
0
0
0
40,811
0
40,811
630,5D0
6.5%
260,540
260,540
40 ROMANCE THEATER
46,871
52,927
0
75,790
0
175,588
210,300
83.5%
-71,665
-60,849
41 PARK CONSTRUCTION
0
0
0
108,850
0
108,850
333,600
32.6%
298,835
326,032
42 WATER CAPITAL CONSTRUCT
0
0
0
$4,649
0
84,649
575,000
14,7%
-84,649
-84a49
43 STREET REPAIR/RECONSTRUCTION
0
0
0
78
0
78
3,3S9,OOD
0,0%
3,957,557
3,957,551
44 STREET NEW CONSTRUCTION
0
0
0
341,591
0
341,591
4,115,000
8.3%
400,919
418,712
47 AIRPORT OPERATIONS
13,946
25A88
0
11
0
39,4351
52,400
63.2%
22,967
2,980
CASH/
PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT
It FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE BALANCE
48
AIRPORT CONSTRUCTION
0
0
0
17,28C
0
17,280
727,400
2.4%
-50,436
-72,938
49
AIRPORT RELOCATION RESERVE
0
0
0
0
0
0
45,0D0
010%
1,136,551
1,136,551
50
GOLF COURSE OPERATIONS
459,219
401,111
0
363,821
81,000
1,305,151
1,641,500
79.5%
476,752
628,618
51
GOLF COURSE DEBT SERVICE
0
16,240
0
0
0
16,240
227.500
7.1%
211,361
61,361
52
SEWER CAPITAL CONSTRUCTION
0
0
0
78,705
0
78,705
2,650,000
3.0%
675,937
675,937
53-58
LID CONSTRUCTION FUNDS
0
0
0
213,473
0
213,473
3,995,200
5.3%
-2_3,473
-109,723
59-79
UD DEBT SERVICE FUNDS
0
0
0
0
0
0
941,100
0.0%
-1,805,43C
-1,982,386
81
REXBURG CULTURAL ARTS
73,041
84,980
0
0
0
158,022
270,200
58.5%
12,541
15,648
82
FIBER CONSTRUCTION
0
0
0
306,442
0
306,442
200,000
153.2A
254,364
-176,936
83
ENTREPRENEURIAL PROGRAMS
0
28,354
0
0
0
26,354
35,000
81,0%
46,639
46,689
84
N INTERCHANGE CONSTRUCTION
0
0
0
325
0
325
2,931,000
0.0%
-325
-325
85
COMM. SAFETY LIGHTING
0
40,686
0
0
0
40,686
620,600
6.6%
335,141
315,313
86
FIBER OPERATING
0
9,337
0
0
75,600
84,937
12313D0
0.0%
88,904
79,732
91
SHOP WITH ACOP
0
17,090
0
0
0
17,090
18,200
93.9%
47,869
47,869
93
AMBULANCE CAPITAL REPLACEMENT
0
0
0
0
0
0
440,000
0.0%
442,784
442,764
94
REXBURG ARTS COUNCIL TRUST
0
0
0
0
0
0
0
0.0%
0
0
95
CITY 50103 FOUNDATION
0
0
0
0
1,597
1,597
5,100
31.3%
5, 14e
5,144
TOTAL $17,023,369 $11,031,715 $1,101,393 $6,122,SI0 $3.665,497 $38,944,494 $94,408,500 41.3% $94,741,627 $51,276,554
CItimms are Invited to inspect the detailed supporting records of the above financial statement.
This report can be found on our websile at vry-c.burp.am;6nanc? page 'fin-ml-rcoor1,
7
Controller Miller noted that there was little new information to cover; however, the cash balance
remained around $51 million. That amount continued to be invested as much as possible. Council
Member C. Erickson pointed out that some departments were approaching 75 0 of their budget usage
and emphasized the importance of monitoring those figures to avoid exceeding their budgets by the end
of the fiscal year.
CITY OF REXBURG
FY 2025
CASH & INVESTMENT
BALANCE REPORT
°. of Total
BALANCE
Portfolio
AS OF
CASH 8 INVESTMENTS
Raie Yield
r 1 YEAR
1-2 Years
2-3 Years
3-4 Years
45 Years
5 YEARS
6302025
Cdsr On Hard
N2,
5.4y.
C.01'Y
w-0
Z,cni Sank Genera. CheaHV
N.
598.91_
1.
i2F.51'_
Zurts Bark ?a}'d!Che�a'tu:9
N.�
�i
20.�'
r�.r4ya
C4%
_-
Z:w1s &ZA CZILVera: ed icx:
r.�C3
? 000.=c
3.5��5
2.00t:228
:Key Bank CheckhV IRLF:
Wells Fatgo Drug Fund Checking
C.C7 ,
I3.133
,3.03rA
13.133
LlJ ft Fa Rae Drs7ntt 2ankirg
u.C3%
_80.547
,5%
Sank cf Commerce Leoatt FRt
r-_1C'.
'_08 Y.,.
,47$
tc3
Total Cash Accounts
3.137.287
6 12',
3 137-287
Sank of Ganme- e Sank CD
4 _ 1 %
C5 +.0✓3
0 °ips
2`6 C,50
•7vesF'ria'k CD
Ecs%
;
=.72
Seehnve Cteos Le" CD
2 48%
250.153
p 491_
--C.153
FrorzP Cu CD
4.73%
776.4C3
1 51G
77,6103
i�o Cenra! C:e&, Umon CD
3.05'a
250.325
r 4_h
__
_ _ .,__
fA-rmtain an:enca Creda'.Inon
389'c
__;_u. c_ _
04-,Ib
239823
Cik_ers Commmy Bar}.
4.SC-a
1_49.n7l
,3.4^
,Sy _ 71
', 3Fd Bard.
5.1f-�
'i�.X.,
0.3',+�,'o
?'.0 ccc
CV C-04 Can G7-Internal
3.CCz,
-
107 5=.3
n 27y
1G7 S=E
Total l_enW1C5te of Deooslt Investments
2.551.738
107 558
5 14'
2 6541%
P.eXg cn Asset Rkana}mn:
335=,
5.134.i_
=.9_>7.
_,_135.*60
„_'51
1.2509
238.621
ZcnscaNC*01AdASOo
3.44t
3.379.81E
1.167.1,67
lt4.626
752531
11.26%
5.774.143
-1'I-Sam Imestment
3.54%
2.112.5e.0
3.053.369
2a7:3.54S
3.t5:.,J3>
2.190. 161
2513'x
12:S83314
-:'I - Bold Irresbrrt- FLe Distnc:
4.8c%
341237
31C.781
1.27%
652719
State LGIP-Cary
4.36%
10.7511633
97 E.34
> 1.1695
t0,848.267
State LGIP--Fitetastrict
i.3c'w,
15.:EC
13c
703`':
1`.379
are LC-!P--RLF
3.30�6
»t0.1t:
1,8
414,214
Total klanageC lnvestmems
22.150.863
10.S74,96g
5,160,340
5,159.995
2,428.804
0 6E 70'
45.479.971
GRAND TOTAL
27.839.887
10.579.909
5.160.340
2C7554
2 42R804
0 100',
51,276.554
rb OF TOTAL PORTFOLIO
54.3°,
20.8,.
10.1..
10.3;;-
4.7-
0.0•i 100'e
Controller Miller confirmed that several areas were around 75% spent, with golf course operations
already over budget. He also noted that fiber construction expenditures were higher than expected due
to additional work being completed sooner than originally anticipated. Council President Walker
clarified that in some cases, entire project amounts had been spent upfront, which skewed the
percentage spent to appear higher.
2. Budget Adjustment for Police Patrol Laptops to utilize grant to purchase laptops that are
compatible with the State's ticketing system - Action Item
Controller Miller explained this budget adjustment involves a $50,000 grant received for police use,
specifically to purchase computer equipment such as laptops. The total cost of the equipment amounts
to about $98,000, requiring an additional $48,000 to be covered by the general fund contingency. This
expenditure left a balance of $85,500 in the contingency fund, keeping the city well within budget
limits.
Dept: Police riscal Year Affected: 12025
Expense Accounts to Receive Increased Budget:
Account:
01420-5109
Amount:
98.000
IT LAPTOPS -POLICE PATROL
Account:
Amount:
Account:
Amount:
TOTAL:
98.000
Accounts Where Budget is Coming From:
Account:
01411-6000
Amount:
48.000
GENERAL FUND CONTINGENCY (�OULD LEAVE
$85,500 TO CARRYOVER)
Account:
01421-3760
Amount:
1 50.000
CONTRIBUTIONIPRIVATE GRANT
Account:
Amount:
IOIAL: HZ3,000
Net Expense less Revenue (This must be zero)
Coming From: Contingency: 48.000
Other Expense:
Ne:v Revenue: 50,000
TOTAL INCREASE 98.000
Reason for the Increase:
Grant being received from donor (may want to remain anonymous) for 550.000 to help purchase new laptops for
patrol vehicles. A total of 23 would be needed for full patrol division. The police department has worked with
IT and determined the total cost would be approximately $98,000. The nevi computers ,voulcl be compatible
with the state ticketing system (current computers are not). The $48.000 difference would need to come from
general fund contingency for this project.
Council Member C. Erickson asked if the grant came with a specific time frame for spending,
especially since the next fiscal year would begin in October. Controller Miller responded that he was
unsure of any such requirement. Police Lieutenant Whetten explained that the urgency did not stem
from a grant deadline, but from the vendor's pricing. The Panasonic representative had warned that
tariffs were expected to increase, and locking in the current pricing was critical. Waiting would likely
lead to significantly higher costs.
Police Lieutenant Whetten mentioned that the current laptops in patrol vehicles were about a
decade old and no longer met operational needs. The purchase would provide updated laptops for the
entire patrol division. Although there would be no extras, the department planned to hire a new officer
in October, bringing the total number of laptops needed to 23. Additionally, the new laptops would
support a system that allowed them to plug into the network and function like desktops if needed,
making the upgrade even more valuable.
Council Member C. Erickson moved to approve the Budget Adjustment for Police Patrol
Laptops to utilize grant to purchase laptops that are compatible with the State's ticketing
system; Council Member Reeser seconded the motion; Council President Walker asked for a
vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried
3. Monthly Police Facility project update - Action Item
a. Review of Headwaters Construction Rexburg Police Station Construction Cost Option
Summaries
Controller Miller reviewed the construction costs summary from Headwaters Construction. He
directed attention to a grid showing four primary construction options:
A.
Cui75tUuctioit
Costs SlJrilMary
Option
Construction Total
Total w/Owner Costs
Cane-Stcr; C_"cn
$14,141.894
$16,108.121
Single 20 Yr. Shell
515, 923.901
$18,131,590
Single 20 Yr. Full
S16,150:696
1$19,070,415
2-Story Currenj
1.14,452,131
1 $16,460,393
1. Build for current need — designed to accommodate the city's requirements for the
next 10 years.
2. Build for current need with a shell — the same as option one, but with additional
unfinished space that would allow future expansion, covering approximately 20 years of
growth.
3. Build for 20-year needs now — a full build -out to meet long-term needs immediately.
4. Build a two-story structure for current need — not preferred due to limitations
related to the space available.
Controller Miller explained that the committee recommended option two, which included the
expandable shell. He noted that this approach provided flexibility to accommodate future growth while
keeping construction costs down by including unfinished space during initial construction.
Brian Coleman, an architect with Humel Architects, further clarified that the shell would be a large,
unfinished, conditioned space without interior finishes. This space could later be fitted for offices or
other department needs depending on future city growth. He emphasized that building the shell now
would be the most cost-effective way to ensure adaptability later.
Council Member C. Erickson noted that while they are planning for a 20-year horizon, if the need
arose sooner —say in 15 or even 12 years, the city could make use of the space immediately without
needing to add on to the building. Mr. Coleman confirmed that this was correct. He explained that
because the shell was already incorporated into the building design, it represented the most cost-
effective square footage to construct. Then, when the space was needed, it could simply be finished and
used.
IT Administrator Jared Martin said there was a person viewing the meeting online that wanted to
make a comment. Council President Walker responded the appropriate time to make a comment
regarding this item would have been at the City Council Town Hall Q&A Meeting regarding the Rexburg
Police Station Facility held earlier before the start of the City Council meeting.
Council President Walker invited anyone online who wished to make a comment to attend one of
the upcoming open houses or town hall events, where their concerns or questions could be addressed
during those sessions.
9
Council Member C. Erickson noted the next open house would be held on August lath with the
Police Department, and a Town Hall Meeting at City Hall would follow on August loth. Economic
Development Director Johnson invited all members of the public to visit the city's website, where a
great deal of additional information is available. He informed the public that the site would be updated
frequently as new information became available.
Council Member C. Erickson emphasized that the city is making a strong effort to be transparent
and to share all possible information with the public. He said the city's goal is to help the community
make an informed decision regarding the future of the Police Department. Economic Development
Director Johnson encouraged everyone to go online and review the materials they have provided. He
also mentioned that the public could submit questions directly through the website. Any questions
submitted would be added to the frequently asked questions section, and they would respond to them
accordingly. Council President Walker strongly encouraged members of the public to attend the open
houses if possible. That way, they could see what was planned and have their questions answered in
person.
Council Member C. Erickson said this facility would be a Police Station designed specifically for
that purpose from start to finish. It would not involve repurposing an existing office building or piece
patch things together, as had been done in the past. If an individual needed to be detained, that would
still occur at the Madison County Jail, The new police station will not be used as a jail. This facility
would be designated strictly for administrative work, interviews, and related functions.
Council Member Johnson asked about the animal shelter and if it would remain at the current
location. Controller Miller confirmed that the animal shelter would remain at its current location.
b. Review of Zions Tax Impact of Proposed Bonds Analysis-15-, 20- and 25-Year Term
Options
Controller Miller reviewed the tax impact of the proposed bonds. He explained that the city was
considering a 15-year bond for $16,750,000 at an interest rate of 3.92%. He provided an example
showing the estimated tax impact per $100,000 of taxable value—$61.51 annually. He illustrated this
further using a home with a taxable value of $290,000, which would result in an estimated tax increase
of around 8178 per year, or about $15 per month.
City of Rexburg 4
Tax Impact of Proposed Bonds
7/8/2025
Proposed Bond Amount
Indicative Rating
Term (Years)
Call Date
S16,750,000 $16,750,000 S16.750,000
Aa3 Aa3 Aa3
15 20 25
8/1/2035 811/2035 8/1/2035
Interest Rates (as of 0710712025)
3.920A
4.35%,
4.61%
Bond Proposed Amount
$16,750,000
$16.750,000
$16,750,000
Estimated Interest Cost
55,839,638
$8,818,854
$12,001,342
Total
$22,589,638
$25,568,854
$28,751,342
Average Annual Payment
Proposed:Tax Impact of the
$1,505,976
$1.278.443
$1,150,054
Taxable Market Value (includes URA)
S2,448,201,584
Proposed Annual Bond Levy
$1,505.976
$1,27 8,443
$1.150,054
Tax Impact (Per $100,000 of Taxable Value)
61.51
52,22
46,98
Zillow Home Value Index for City of Rexburg':
$
414.788
$ 414,788
$ 414,788
Less Homeowner's Exemption'''
$
125,000
S 125,000
$ 125,000
Net Taxable Home Value
$
289,788
$ 289,788
$ 289,788
Net Bond Tax
$
61.51
5 52.22
$ 46.98
Annual Tax Impact on Average Home
$
178.26
$ 151.33
$ 136,13
Monthly Cost
$
14.85
$ 12.61
$ 11.34
Council Member C. Erickson emphasized that these figures were based on assessed taxable values,
not real estate market estimates such as those found on Zillow. This clarification was important to
ensure the public understood the real tax implications using their actual assessment notices.
Council Member Reeser pointed out that choosing a 15-year bond over a 20-year or 25-year bond
would save taxpayers approximately $3 million in interest, without reducing the quality or scope of
10
the facility. He stressed the importance of fiscal responsibility, noting that the shorter bond term
came with a significantly lower interest rate.
Council Member E. Erickson attended the meeting from the start; however, was unable to unmute
until this point of the meeting.
Council Member E. Erickson asked whether the cost estimates included land acquisition.
Controller Miller responded that the land had already been purchased with previously saved funds and
was not part of the bond amount. Council Member E. Erickson expressed concern that the full cost of
the project should still be transparent to the public. Controller Miller pointed out that a full breakdown
was available in the council packet and would be added to the city's website.
Controller Miller reviewed the total estimated expenses for the Police Station project: The total
estimated expenses are $i9,625,000, with $16,75o,000 to be covered by the bond. The remainder
would come from city savings and proceeds from the eventual sale of the current police facility,
accounting for roughly 15% of the total cost.
Rexburg Police Station Project
Estimated Expenses
Description
Pre -Bond Programming Services -Architect
S
90.000
Pre -Bond CMGC Cost Estimahn5rEtc
5
-
Land Purchase
S
1.300.000
Closing Fees
S
1.505
Recording/Publishing Fees
S
1,500
Construction/Design & Engineering. Furniture, Fixtures, and
Equipment, Building Permit, Plan Review, and Impact Fees, and
Other Consulting Fees related to construction
S
18,131.590
Municipal Advisoi/Bond Obligation Fee_.; Bond Councit/Ratnlg
Fees/Etc.
S
101.000
Total Estimated Expenses
$
19.625,595
General Obligation Proposed Bond Amount
ti
16,750,000
Difference Covered from Savings from General Fund Trdnsters,
Impact Fees, and Sall of old Buildingls)
8
2,875,595
New Building(s) Square Footage
Finished Space Gray Shell
Total
New Police Station Main Buildmr!
New Metal Out Buitdni�
24,206 5.545
3.445 759
29,751
4,204
Total Square Footage
27,651 6,304
33,955
Per Square Foot
S 578
Impact Fees Collected aver next 10-20 years could go towards gray shell build uL l _i� ie-u-J
Existing Building(s) Square Foota_.e
Existing Police Station
Existing Police Traunng/SLoia; e
10,960
9,500
Total Existing
20,460
Animal Shelter
3.088
Economic Development Director Johnson reassured the public that all relevant details,
including a tax calculator, would be available on the city website. This tool would allow residents to
input their actual assessed values and see personalized estimates of the potential tax impact.
Additionally, open houses and town hall meetings were scheduled to provide further information and
answer public questions directly.
c. Review of Rexburg Police Station Project Estimated Expenses and Square Footage Analysis
Council President Walker asked Controller Miller to return to the previous spreadsheet and show
the square footage. He noted that people would likely want to know how large the new building would
be.
11
New Widen fsf Square FlIa a
FtNshedSpace Gray Shea
Totat
i^ di . vUr.
_ .-_I: _71 .::d._
297 1
ea.mt'a9Cto 1. Eli, d -
-a
4.201
Tot -at Square FootaRe
27.651 6.304
33.95
P-f Square Foot S
678
Exkstina Suddinf)s6Square Footaz,
C-is, m!' Police '-13 fii': I -le
Total Exlstknq 20,460
Anmtal Shtl,
Controller Miller presented the square footage breakdown. He stated that the finished space within
the new facility would include 24,206 square feet. An additional 5,545 square feet would come from
the gray shell space. There would also be an outbuilding that would provide another 3,445 square feet,
along with 759 square feet of additional space.
Controller Miller explained that the existing facility is about 20,46o square feet, but not all that
space was usable for police purposes. The current building had originally been a repurposed facility,
from the power company, and had undergone many adjustments over time. Council Member C.
Erickson pointed out that although the new building would only be about 7,000 square feet larger
than the current one (including the outbuilding), the key difference was that every square foot of the
new space would be purpose-built and usable as a police department, unlike the current piece -
together set-up. Police Chief Rhodes added that 9,500 square feet of the existing police
training/storage space was the old city shop, which was currently being used for vehicle storage.
Council President Walker asked about the middle outbuilding —specifically, how it would be used.
Mr. Coleman explained that the middle outbuilding would be designated for storage and non-
essential police programs. According to the International Building Code, the main police facility
needed to be constructed to Risk Category IV, which included high standards due to its designation as
an essential facility. However, items housed in the outbuilding were not required to meet those strict
code requirements. As a result, building the outbuilding separately allowed cost savings, since it could
be constructed to lower specifications. The intention was to move non -programmatic police
operations items, such as storage, a training room, or a conference space, out of the main building and
into the outbuilding. This practice aligned with how other police departments across the state and
country had approached similar challenges. Council Member C. Erickson added the committee
members felt that was a smarter and more cost-effective use of funds.
Council Member Reeser asked about the high price per square feet of the project —specifically the
figure of $578 per square foot, which was significantly higher than that of a standard office or
residential building. Mr. Coleman clarified that this was not a standard office or residential project.
The new police department was being built to Risk Category IV standards under the International
Building Code, meaning it had to remain operational during emergencies, such as severe weather or
seismic events. The building would feature seismic bracing, reinforced structural systems, and
redundant infrastructure, such as a backup generator. Additionally, as a police station, the facility
required advanced technology and security, including surveillance systems and access controls. These
features contributed to the higher cost per square feet.
Mr. Coleman also confirmed that the building was being constructed to meet standards for national
accreditation, which added to the project's rigor and cost.
Council Member Johnson asked whether the middle outbuilding would offer protection for
officers, like features observed at other stations like the one in Idaho Falls. Mr. Colemen responded
the middle outbuilding would be located behind a secure fence, within the protected perimeter of the
facility. It would not be accessible to the public and would remain behind all secure access points.
d. Review of proposed Ordinance No. 1334 for Rexburg Police Facility Bond Election
Controller Miller reviewed the highlighted sections of the proposed ordinance to place a bond
measure on the ballot for public vote. The bond amount presented referred specifically to the bond and
not the total cost of the entire facility.
12
ORDINANCE NO. 1334
Rexburg Police Facility Bond Election
AN ORDINANCE OJTHE CTT " OF RETBL?RG. -MADISON
COUNTY. IDAHO ORDERING X SPECIAAL BOND
ELECTION TO QT.-ESTION OF T
ISSUANCE OF G TION BONDS OF iia
CITY_ IN A2N : A10UNT NOT TO �.XCEED $i6,50,0A TO
PROVIDE FUNDS tO fIN-ANCE THE CONSTRUCTION
AND FURNISHING OF A POLICE STATION FACILITYANTI)
RELATED COSTS; ESTABLISHING THE DATE, TL1IE, AND
PLACE OF THE SPECIAL. BOND ELECTION, APPROVING
A FOR.II OF BALLOT; PROVIDIINTG FOR REGISTRATION
OF VOTERS: PROVIDING FOR RELATED I%IATTERS; AND
PROVIDING AN EFFECTINT DATE
'WHEREAS, the City of Rexburg, Madison County, Idaho (the "City") is a
municipal corporation duly organized and operating under the laws of the state of
Idaho: and
\1'HERE.AS, the Mayor and City Council (the "Council") of the City have
determined that the interests of the City and the public interest require the
incurring of an indebtedness of the City in the amount of not to exceed
$1.6,750,000 to finance the cost of construction of a police station facility, together
with costs incident thereto: and
MTHEREAS, the proposed indebtedness would exceed the City's income
and revenue provided for the current fiscal year, and the Council has determined
that the necessary funds should be raised through the issuance and sale of general
as p
hereinbelow.
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the
City of Rexburg, Idaho, as follows:
SECTION I:THE PROJECT
Controller Miller emphasized the bond measure would be subject to the approval of two-thirds of
qualified electors.
Controller Miller continued to review the proposed ordinance. The language that would appear on
the ballot was also presented. He said a 15-year bond, the projected interest rate, and the principal bond
amount. The interest rate Of 3.92%. The bond amount was stated as $16,750,000, with anticipated
interest totaling $5,839,638. The combined total of principal and interest came to $22,589,638. He
noted that, based on this bond, taxpayers would pay $61.51 per $ioo,000 of taxable property value each
year.
A. The Mayor and Council hereby find, determine, and declare that the
interest of the City, and the public interest require the incurring of an indebtedness
exceeding the income and revenue rovided to the City- for the current fiscal year
in the amount of not to exceed for the purpose of paying the costs of
construction of a police station facility; including necessary professional services
and related costs (the "Project").
B. The cost and expenses of land acquisition, design, engineerin le al
fees, construction, and installation of the Project are estimated to be,
including the paynnent of all preliminary- expenses incurred and incident to the
Project and properly incident to the issuance of the bonds as such expenses are set
forth in Idaho Code Sections 50-ioig through 50-ion6A.
C. Subject to the following subparagraph, construction, and installation
of the Project as described above are hereby- ordered.
I). Subject to the approval thereof by the qualified electors voting at the
election for which provision is hereinafter made, general obligation bonds of the
City shall be issued pursuant to the provisions of Idaho Code Sections 50-roig
through 50-ionU, inclusive, and Title 57, Chapters ^- and g, Idaho Code, in the
amount of not to exceed S16,750,000, to pay the costs of the Project.
SECTION II:
A bond election is hereby called to be held within the City of Rexburg on
Tuesday. November 4, 2025, in conjunction with the regular municipal election,
for the purpose of voting upon the proposition set forth in Section 4 of this
Ordinance. The polling place or places for the bond election shall be determined
by the Madison County Clerk, and the election shall be conducted by the Madison
County Clerk. The Madison County Clerk shall appoint election judges and
election clerks for the polling place or places for the bond election.
SECTION III: ADMINISTRATION OF ELECTION
The polls of the bond election shall open at the hour of 8:oo o'clock A.M. on
November 4, 2025, and shall remain open continuously until the hour of 8:oo
o'clock P.M.. at which time the polls shall be closed. The administration of the
election shall be conducted by Madison County in accordance with Chapter 4 of
Title 5o, Idaho Code, Title 84 of Idaho Code. and this Ordinance.
The ballot proposition to be voted upon at the bond election, as set forth in
Section 4 of this Ordinance, shall be separate from any other proposition being
voted upon at or in conjunction with any other election being held and conducted
on the same date. Only those qualified electors of the City casting valid ballots
upon the proposition set forth in Section 4 of this Ordinance shall be counted in
determining the number of qualified electors voting at or participating in the bond
13
election.
SECTION IN-: BALLOT PROPOSITION
The proposition to be presented to the qualified electors of the city shall be
in substantially the following form:
CITY" OF REXBU'RG
Madison Countv. Idaho
GENER-U OBLIGATION BOND ELECTION
November 4. ^025
INSTRUCTIONS TO VOTERS: In order to vote I\ FAVOR of the
proposed bond issue, please make an 1 or other mark in the space to
the right of the words "IN FXVOR OF issuing bonds to the amount of
not to exceed Si6,750.000 for the purposes stated in Ordinance No.
1334." In order to vote AGAINST the proposed bond issue, please
make an T or other mark in the space to the right of the words
"A,GAIICST issuing bonds to the amount of � not to exceed
5i6,-5o.000 for the purposes stated in Ordinance NO. 1334." If You,
by mistake or accident, mark-, deface, mutilate, or otherwise spoil this
ballot, please return it to an election official and obtain another
ballot.
SHAI-L THE CITY OF RE -BURG BE
AUTHORIZED TO INCUR A\
LNI)EBTEDNESS AND ISSUE -A-ND SELL ITS
GE_-NER3L OBLIGATION BO DS PRINCIPAL
A-\IOU1\T OF NOT TO EXCEED S,6.-5o,000
TO PAY THE COST OF co-N'sTRucT16N OF A
POLICE STATION FACILITY, TOGETHER
L1'17IH RELXTED IMPROVE11SE1'TS —ND
COSTS. THE BONDS TO nLATLTRE AND TO BE
PAYABLE FROM A LEST OF TRIES OVER A
TERM WHICH MAY BE LESS TH-A- BL 1
WMC.H �I EMCEED FIFTEI v (0
ALL -AS -1lO E. F 17 L LY PROVIL DE D IN
ORDINANCE NO, 13J4, ADOPTED ON
AUGUST ^_o. 2o,-5.
The purpose of the bond is for building and
construction of municipal essential services facilities
consisting of police and city operations/emergency
connnuinications. The interest rate anticipated on tie
proposed bond is 3.gf!% per annum. The t, nl
?ropaeed principal amount to be repaid over the 15
pear life of the bond is S3.6,750,aoo: the total interest
anticipated to be paid over the life of the bond, based
on the anticipated interest rate, is S.5,8gq,638: :.e total
amount to be repaid over the life of the proposed bqNb
principal and interest, is estimated to be S
The City currently has no outstanding general
obligation debt.
The estimated average annual cost to the taxpayer on
the proposed bond evyiaa,taxofS61.h-iper$ioo,000
of taxab ar based on cunA
W"IWA
IN FAVOR OF issuing bonds to the amount of not to exceed
S16.75c.000 for the purposes stated in Ordinance No. 133411
AGAINST issuing bonds to the amount of not to exceed
S16.-5o,000 for the purposes stated in Ordinance \o. 133411
SECTION v: QTT_ALIFIED ELECTORS
Every person eighteen (18) pears of age or older. who at the time of the
specified bond election. is a United States citizen vvho has been a legal and bona
fide resident of the City for at least thirty (3o) days irnmediately prior to the date
of election. if properly registered as required by law. shall be qualified to vote at
said election.
electors must be registered before being able to vote at the bond election.
The Madison County Clerk is the registrar for the City, and voter registration shall
be conducted pursuant to the provisions of Section 34-1402, Idaho Code,
-kny person who is eligible to vote mav- register on election day by appearing
in person at the polling place established for the election, by completing a
registration card, making an oath on the form prescribed by lave-, and providing
proof of residence in the manner provided by Section 34-408_A. Idaho Code, as
amended.
SECTION A-L BALLOTS
The Madison County- Clerk shall cause the official ballot for the bond
election to be prepared in a sufficient quantity for the bond election.
SECTION VII: NOTICE
Council Member Johnson asked whether the city was required to disclose other outstanding debts.
Controller Miller confirmed that such a disclosure was required. Initially, the Finance Department
believed they could state that there was no other general obligation debt, which is true. However, bond
counsel advised them that they must include information about the existing revenue bond for the water
department, even though it was not a general obligation bond. They had debated whether to include a
14
statement clarifying the lack of general obligation debt but ultimately decided it might confuse the
public further. He emphasized that the city was required to show the existence of the water fund
revenue bond as part of the bond disclosure process.
Council Member C. Erickson suggested that Controller Miller provide background on how the
process reached the point of requesting a bond.
Economic Development Director Johnson explained that the city had been saving funds for
several years, anticipating growth and the need to improve services for the community. These savings
included impact fees and other resources. An official bid process had been completed to select both an
architect and a general contractor. From the beginning, city staff and committee members worked
closely with these professionals to determine the real costs of the project. They met for several months
to go over space programming and facility requirements with the police department to ensure the
design would serve the community's future needs. The design and financial planning process had been
narrowed down through numerous meetings and discussions as well, resulting in the current bond
proposal. The city has purchased the land for the facility, a process that required identifying a location
that would best serve the community.
Council Member C. Erickson added that this financial preparation had made it possible to purchase
the land outright.
Council Member Johnson raised a concern regarding the placement of the reference to the existing
water bond in the middle of the ballot language. She said that it might confuse voters into thinking it
was part of the proposed bond measure.
Economic Development Director Johnson explained the bond counsel had required that specific
language and placement, even though the bond was unrelated to the police department project. He
acknowledged that the placement was confusing, they explained that full legal disclosure was required,
even if the water fund revenue bond does not impact the proposed bond.
Council Member Johnson mentioned adding a short clarifying line might help. Economic
Development Director Johnson agreed they would work with bond counsel to see if the language could
be revised or relocated to minimize confusion. Controller Miller emphasized again that while the city
had no general obligation bond, the revenue bond for the water department had to be disclosed due to
legal requirements.
SECTION-ZII: NOTICE
Notice of the bond election shall be given by Madison County Clerk prior to
the election by publishing notice of the election in the official newspaper of the
City, the first publication being at least twelve (ie) days prior to the election, the
last publication to be not less than fire (5) days prior to the bond election. In
accordance with Section 34-602, Idaho Code, as amended, the second publication
of the notice of election shall be accompanied by, a facsimile of the sample ballot
for the bond election.
SECTION \III: CANVASS
Mien the polls are closed. the election officials shall immediately proceed
to count the ballots cast at the bond election. The counting shall be continued
without adjournment until completed and the result declared, The election judge
and clerks shall thereupon certify the returns of the bond election to the Madison
County Clerk, who shall present the results to the Madison County commissioners.
The Board of County Commissioners shall meet within ten (io) days
following the election, or at such time to which said meeting is continued, for the
purpose of canvassing the results of the bond election. The County Clerk shall
thereupon certify- the election results to the Citv Clerk. The results shall then be
entered in the minutes of the City Council and proclaimed as final.
SECTIONS: GENER.Al OBLIGATION BONUS
If, at the special bond election, two-thirds ( 3) of the qualified electors of
the City voting therein cote in favor of the issuance of the bonds for the vurposes
set forth herein and designated on the aforesaid ballot, fully registered general
obligation bonds of the City shall be authorized, issued, sold, and delivered. The
full faith and credit of the City will be pledged for the payment of the principal of
and interest on the bonds. The bonds will be paid from annual taxes levied upon
all taxable property within the City in sufficient amount to constitute a sinking fund
for the payment of the principal thereof, together with the interest on the bonds as
it falls due, within a term which may be less than but which shall not exceed thirty
(30) years from the date of the bonds.
The officers now or hereafter charged by law with the duty of leasing taxes
for the payment of the bonds and interest thereon shall, in the manner provided
be law. make annual levies upon all taxable property within the City sufficient to
meet the annual payments of bond principal and interest accruing and maturing
as her6nabove provided. V
bonds shall be issued in the form and manner, and shall be registered,
disposed of, and redeemed, in accordance with the provisions of Sections 50-ioig
through 50-io26A, Idaho Code, and Title 5-, Chapters 2 and g, Idaho Code.
15
SECTIONXI: OFFICERS AUTHOR=I)
The officer` of the City are hereby authorized and directed to take all action
necessary or appropriate Lo ewe.- uate the proiisions of this ordinance.
SECTION III: RATIFICATION
All action heretofore taken, not inconsistent with the prmti-isions of this
Ordinance, by the Mar.or. and Count, and the officers of the City, directed tm-ard
construction. and installaaen of the Project and the issuance of general obligation
bonds of the Cit-,- therefor. and for the holding of a special bond election, are hereblr
ratiZed, appro`�ed, and confirmed.
SECTION TIII: PL-BLICATION.
This Ordinance, or a summary' thereof it compliance i%ith Section So-goLk
Idaho Code, shall be published once in the official aeivspaper of the Cit;-, and shall
tare effect immediately upon its passage, approtal, and publication.
PASSEI) BY THE CITY COL- CIL AND APPROVED BY THE MAYOR on
this -o,F dxr of Auew. 2025.
Je rr Merrill. 'Mavor
ATTEST:
I)e.borah Lo«jov, City Clerk
STATE OF II)AHO)
)55.
Counhv of Madison)
I, f)EBORAH LO%'],JOY, Cit,- Clerk of the city of Rexburg, Idaho, do
hereby certify that the abo,,e and foregoing is a full. true and correct copy of the
Ordinance Entitled:
AN ORDLNANCE OF THE C'= OF RE_XBURG. ALILDISON
COUN" TY. ID_AHO, ORDERING A SPECLkL BOND
ELECTION TO BE HELD ON THE QUESTION OF THE
ISSUANCE OF GENERAL OBLIG-ITION BONDS OF THE
CITY IN AN A>tiIOL'NT NOT TO EXCEED $16. 5o,000 TO
PROVIDE FUNDS TO FINALNI CE THE CONSTRUCTION
-AND FURNISHING OF A POLICE STATION FACILITY AND
RELATED COSTS: ESTABLISHING THE DATE. TII4IE. AND
PLACE OF THE SPECLU BOND ELECTION. APPROVING
A FORIII OF B_-kUOT A_\-D A FORM OF NOTICE OF
ELECTION; PROVIDING FOR PUBLICATION OF NOTICE
OF ]ELECTION: PROgIDIN G FOR REGISTRATION OF
1%7OT'ERS: PROVIDING FOR RELATED .1L-kTTERS: AND
PROYIDING AN EFFECTI`ti E DATE
P_-3SSEI) BY THE C--'I`r' COUNCIL A_N i) APPRO1 EI) BY THE MAYOR on
� day of &uoaust no^_S
Deborah Lovejoy, Ciw Clerk
e. Staff recommendation to approve the Rexburg Police Facility Bond Election Ordinance to
seek funding for construction of a new police facility in the November 4, 2025, Municipal
Election. Designated as Ordinance No 1334 if motion passes- Action Item
Council Member Johnson moved to approve Ordinance No 1334 the Rexburg Police
Facility Bond Election Ordinance to seek funding for construction of a new police facility in
the November 4, 2025, Municipal Election and consider first read; Council Member C.
Erickson seconded the motion; Council President Walker asked for a vote:
Those voting ave Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried
4. Review Proposed Utility Fee Changes and set public hearing for August 6, 2025 -Action Item
City Controller Miller reviewed the Proposed Utility Fee Changes.
[G
Rexburg Utilities Sample Bills New Fiscal Year 2025
Effective Date 10/1/2023
REXBURG RESIDENT -SAMPLE BILL
314 Inch Meter
Monthly Average
OLD
NEW
INCREASE
INCREASE
SEWER (Gallons x 1000)
7
64.20
44.51
-9.69
-17.9%
WATER (Gallons x 1000)
23
42.42
41.39
-1.03
-2.4%
GARBAGE
90 G Weekly
27.00
28.03
1.03
3.8 %
LIGHTING
1
1.65
0.00
-1.65
.100.0 %
TOTAL
125.27
113.93
-11.34
-9.1%
REXBURG APARTMENT COMPLEX -SAMPLE BILL
2Inch Meter
Monthly Average
OLD
NEW
INCREASE
INCREASE
SEWER (Gallons x 1000)
46
354.86
291.52
-63
-17.8 %
WATER (Gallons x 1000)
62
211.19
203.02
-8.18
-3.9 %
GARBAGE
3 yd Bin x 2 Weekly
173.22
163.34
-9.88
.5.7 %
LIGHTING
28
46.20
0.00
-46.20
-100.0 %
TOTAL
785.47
657.88
-127.60
.16.2 %
REXBURG BUSINESS -SAMPLE BILL
314 inch Meter
Monthly Average
OLD
NEW
INCREASE
INCREASE
SEWER (Gallons x 1000)
25
146.36
123.71
-22.65
.15.5%
WATER (Gallons x 1000)
82
112.27
112.84
0.56
0.5 %
GARBAGE
3 yd Bin Weekly
86.61
81.67
-4.94
-5.7 %
LIGHTING
1
3.30
0.00
-3.30
-100.0 %
TOTAL
348.54
318.22
-30.33
-8.7 %
Each utility account is unique. The above sample bills are based on a 5 year average for account types.
To see a change in rates for a specific property. please contact the Utility Billing Clerk In the City of
Rexburg Finance Department
2025
Calculation
Staff
Fiscal Year
Recommendation
Recommendation
Large rate Decrease in volume and Base for
Sewer
Rexburg Users. Rates remain unchanged for
Take Calculated Recommendation
Teton and Sugar City on Treatment
Water
Reduce Base rate by 6.68% and increase
Take Calculated Recommendation
volume rate by 2.2800
Bill 100% of recycle cost directly to each
Garbage
curbside customer. 3.81 % increase to 90
Take Calculated Recommendation
gallon weekly pickup customer 5 7% decrease
for large volume 3 yard customers
Council Member C. Erickson explained that during a past discussion, city staff had discussed
conducting a study of the utility rates with an independent contractor. Controller Miller explained that
Finance Officer Nielson worked with the data they currently have and expected the study would be
completed in a few months, at which adjustments could be made.
Council Member C. Erickson said he would prefer to wait to vote until they had the study results
and a better understanding of how these fees compare with other jurisdictions. He emphasized he
would prefer to have the results of the study before deciding to increase or decrease the utility rates.
Public Works Director Davidson explained that they used the current calculation methods for the
utility rates. He stated that their approach was to continue with the existing process and make any
necessary changes once the new study data became available. He felt it was better to maintain the usual
schedule and re-evaluate in a few months when the data could be analyzed.
Council President Walker noted that the proposed changes appeared to include a decrease for
homeowners. Council Member Reeser agreed, adding that all but one of the categories showed a
decrease -some significantly -and it would be beneficial to pass those savings on as soon as possible to
the residents. After the study is completed, they could fine-tune the rates.
Controller Miller acknowledged that the study was in progress but would take some time to finish.
He explained that waiting for the study to conclude would delay the entire process. One of the changes
noted was the removal of the street lighting charge.
Controller Miller reviewed the Fiscal Year 2025 calculation recommendations and the city staff
recommendations in the analysis. He explained that the proposed changes were similar across
categories. He stated that these changes are what is reflected in the sample bills.
Controller Miller reiterated that the purpose of this discussion was simply to set the public hearing.
No final decisions are being made tonight. The proposed rates needed to be advertised in advance of the
public hearing. If the study were completed sooner than expected, the findings could still be
incorporated into the final budget and hearing materials.
Council Member Johnson asked if these kinds of utility studies were typically done every five years
and whether a study had been completed before. Public Works Director Davidson replied that the city
had not completed an independent study during his time as Public Works Director. Previously, all rate
17
calculations had been completed in-house. However, they now believed it was important to have an
outside consultant review their methods to ensure they remained on the right track.
Council Member Reeser moved to approve to set a Public Hearing for the Proposed Utility
Fee Changes on August 6th, 2025; Council Member C. Erickson seconded the motion; Council
President Walker asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried
5. Review Proposed Fee Changes and set public hearing for August 6, 2025 - Action Item
City Controller Miller reviewed the proposed fee changes.
City of Rexburg
Proposed Fee Changes for August 6th 2025 Public Hearing
Current
Date Last
Proposed
Department
Category
Description
Fee
Updated
Fee
Comment
Cultural Ar*s
Fee
Use of our Ticketing Software
5200 plus
Services
20% of ticket
revenue
Customer Service
Fee
Banner Board at Main & 2nd =
$ 25.00
01/01/2000
$ 70.00
need to set tame limit for sign
Customer Service
Fee
Banners on Single Bracket Poles(28
5 10.00
01/01/2000
$ 20.00
$20 PER POLE PER INSTALL AND
min)Per banner
REMOVAL
Customer Service
Fee
Over-the-st banners east Per banner
$ 75.00
01/Ol/20O0
$ 85.00
guaranteed only 5 days
install
Golf Fee Changes
Below a Recommendation from the Golf Board with changes
Effective next golf season
Golf
Fee
Class Fee (No Tax)
5 205.00
12/06/2023
$ 214.00
Golf
Cart Fees
Golf Cart Rental Per Rider Per 9 Hole
5 8.02
08/07/2024
$ 9.43
$10 Proposed %v :;x
Golf
CartFees
Golf Cart Punch Pass-24 single rider
5 160.30
09/07/2024
$ 188.68
Proposed $200 %v/tax
9 hole punch
Buy 20 get 4 free
Golf
Cart Fees
Pull Cart Rental
5 5.66
10/21/2021
S 6.13
Proposed $6.50 w/tax
Golf
Cart Fees
Trail Fee 7f Provide Ovm Car-50%
50.00
03/07/2018
Delete Fee
Could still brng own cart, o,i: pay
off regular -ert rare
same cart rental rate as others
-entinga course cart. Could still
purchase a season trail fee. Would
not get a discount .with a trail Punch
card either. Would no longer be
offered. Copcerns from Board with
Parking, Lost Revenue, and Diffculr.
enforcing.
Golf
Cart Fees
Cart Trail Fee Season Pass -Family
S 589.62
O9/07/2024
5 613.21
$650 including sales tax.
5550 with bundle discourt
Golf
Cart Fees
Single Rider Device Trail .Season Pass
S -
01/07/2025
150.00
5126 at Bundle Discount w th
purchase of a Season Pass
Golf
Daily Fees
Rexburg Municipal 09 Hale
S 13.68
08/07/20 44
$ 15.57
Proposed $17.50 w/cap&tax
Golf
Daily Fees
Rexburg Municipal 09 Hole Junior
5 7.55
08/07/202s
S 8.49
Proposed $10 w/cap&tax.
Golf
Daily Fees
Rexburg Municipal 18 Hole
$ 17.92
08/07/2024
$ 20.28
Proposed $23.50 tiv/cap&:ax
G&
Daily Fees
Rexburg Municipal 18 Hole Junior,
5 13.58
08/07/2024
$ 15.57
Proposed $18.50 w/cap&tax
Current
Date Last
Proposed
Department
Category
Description
Fee
Updated
Fee
Comment
Golf
Daily Fees
Teton Lakes 09 Hale
5 19.34
08/07/2024
$ 21.93
Proposed $24.25 vv/cap&tax
Got`
Daily Fees
Teton Lakes 09 Hole Junior
5 12.03
12/06/2023
$ 13.44
Proposed $15.25 w/cap&tax
Golf
Daily Fees
Teton Lakes 09 Hole -Weekend
5 20.75
08/07/2024
$ 23.58
Proposed $26w/cap&tax
Got`
Daily Fees
Teton, Lakes 18 Hole
5 29.77
08/0712024
$ 32.55
Proposed $36.5 vv/cap&tax
Golf
Daily Fees
Teton. Lakes 18 Hole Junior
S 17.92
12/06/2023
$ 20.29
Proposed $23.50 w/cap&tax
Golf
Daily Fees
Teton Lakes 18 Hole -Weekend
5 31.13
08/07/2024
$ 35.1Q I
Proposed $39.25 w/cap&tax
Golf
Rental
TETON LAKES LOCKER REN-A''_ FEE-
5 55.00
12/06/2023
$ 61.32
S65 yv/tax
ANNUAL
Golf
Pass
Non -Resident Surcharge on
101%
08/07/2024
DELETE
Exclude Buddy Pass -New in 2025
Season/Punch Passes
season
Gol`
Daily Fees
10%
Daily Green Fees Only (Excludes
punch passes) Resident must shoe,
proof of residency (Utilty Bill,
Property Tax Statement, Drivers
Resident Green Fees Only Discount-
License, or Rental Agreement) to
10%-Excludes Punch Cards
receive discount.
Golf
Pass
20%
Season Pass Green Fees Only
(Excludes punch passes) Resident
must show proof of residency (Utilcy
Bill, Property Tax Statement, Driver..
License, or Rental Agreement) to
Resident Season Pass Green Fees Only
receive discount.
Discount-20%
Golf
Fee
S50 per I Hour Simulator Session -up to
$ 50.00
Additional Discounts and Special_.
4 People
will be offered
Golf
Pass
2nd Season Pass For Spouse
$ 468.87
08/07/2024
$ 595.52
Clarify for Spouse Only. Proposed
$651.25 w/ca /tax
Golf
Pass
3 Month Pass
$ 420.05
08/07/2024
$ 533.49
Proposed $585.50 w/cap/tax
Golf
Pass
Coupon -Muni Only (12 9-Hole
$ 138.11
08/07/2024
$ 164.15
Proposed $174 w/cap/tax
Rounds
Golf
Pass
Coupons (12 9-Hole Rounds)
S 197.09
08/07/2024
$ 226.42
Proposed $240 w/cap&tax
Current
Date last
Proposed
Department
Category
Description
Fee
Updated
Fee
Comment
Golf
Pass
End of Season Pass -Sept to Nov or
$ 176.42
08/07/2024
.$ 226,42
Proposed $260 w/cap&tax
until winter
Golf
Pass
Family Pass
$ 1,198.68
08/07/2024
$ 1,516,98
Proposed $1628 w/cap&tax
Golf
Pass
Junior Pass
$ 216,98
08/07/2024
$ 278.30
Proposed $315 w/cap&tax- 18 A::%❑
UNDER
Golf
Pass
One Month Pass
$ 179.25
08/07/2024
$ 230.19
Proposed $264 w/cap&tax
Golf
Pass
Season Pass both Courses
$ 630.19
08/07/2024
$ 808.49
Proposed $877 w/cap&tax
Golf
Pass
Senior Pass Anytime Use (For Age
$ 500.00
08/07/2024
$ 641.51
Proposed $700 w/cap&tax
65 or Older
Golf
Pass
Season Buddy Pass -Legacy Only
$ 197.17
08/07/2024
$ 221.70
"$255 including tax/cap fee.
Bring a Buddy anytime for free with
pass holder. Add club rentals for
pass holder and friend for the
season for $80 total. April -
September."
Golf
Range Fees
Goff Range Fee -Small Bucket
$ 4.01
08/07/2024
$ 4.25
Proposed $4.50 w/tax
Golf
Range Fees
Golf Range Fee -Large Bucket
$ 7.55
10/21/2021
$ 7.78
Proposed $8.25 w/tax
Golf
Range Fees
Golf Range Fee -Season Pass
$ 205.19
08/07/2024
$ 216.04
$229 w/tax
Individual
Golf
Range Fees
Golf Range Fee -Season Pass Family
$ 256.84
08/07/2024
$ 269.81
$286 w/Lax
Golf
Range Fees
Golf Range Fee -Season Pass Junior
$ 107.55
08/07/2024
$ 113.21
$120 w/tax
Police
Animal
Cat License Fee
$ 5.00
Fee to cover the cost of the tag
Control Fac
Police
Fee
Fingerprinting Non -Residents Fee
$ 10.00
12/07/2022
.$ 15.00
Police
Fee
Fingerprinting City Residents Fee
$ 10.00
12/07/2022
$ 12.00
City Resident
Police
Fee
Cell Phone Forensic Download Fee
$ 100.00
Fee for other agency cell phone
downloads
Police
Fee
Shooting Range Maintenance Fee
$ 500.00
Fee for other agency range use
Current
Date Last
Proposed
Department
Category
Description
Fee
Updated
Fee
Comment
Police
Parking
(01) Overtime Parking if Paid Within
$ 20.00
10/21/2021
$ 25.00
Parking fees compared to Pocatello.
Enforcement
15 days
Logan, Provo, and Twin Falls Fees
Police
Parking
(02) Parking on a Sidewalk if Paid
$ 25.00
10/21/2021
$ 30.00
Enforcement
Within 15 days
Police
Parking
(03)Parking in Front of Driveway if
$ 25.00
10/21/2021
$ 30.00
Days
Enforcement
Paid Within 15 days
Police
Parking
(04)Parking Within 20Ft of
$ 25.00
10/21/2021
$ 30.00
if paid within 15 days
Enforcement
Intersection
Police
Parking
(06)Parking on Crosswalk if Paid
$ 25.00
10/21/2021
$ 30.00
Enforcement
Within 15 days
Police
Parking
(07)Parking on Yellow Line if Paid
$ 25.00
10/21/2021
$ 30.00
Enforcement
Within 15 days
Parking
(08)Handicapped Parking Only
$ 75.00
10/21/2021
$ 80.00
if paid within 15 days
Enforcement
without a permit
Police
Parking
(09)Parking in a Fire Lane if Paid
$ 75.00
10/21/2021
$ 80.00
Enforcement
Within 15 days
Police
Parking
(11)Parking on the Wrong Side of
$ 25.00
10/21/2021
$ 30.00
if paid within 15 days
Enforcement
the Street
IN
Police
Parking
(13)Parking in a No Parking Zone
5 25.00
10/21/2021
$ 30.00
if paid within 15 days
Enforcement
Police
Parking
(14)Parking in a Restricted Parking
5 25.00
10/21/2021
$ 30.00
if .paid within 15 days
Enforcement
Zone
Police
Parking
(15)91ocking an Alleyway if Paid
S 25.00
10/21/2021
$ 30.00
Enforcement
Within 15 days
poi -
Parking
Parking tam to lam when restricted
5 50.00
10/21/2021
$ 55.00 if paid within 15 days -Give Discount
Enforcement
up to $25 from Dec 15- Ian 7. No
discount after that.
Current
Date Last
Proposed
Department
Category
Description
Fee
Updated
Fee Comment
Parking
Hook and Drop Fee
5 150.00
08/07/2024
$ 200.00 Change to Tow Fee -Increased due to
Enforcement
Tow Company increase in rate of
5200.00
Parking
46Hour Parking Ordirax_'vcla.ion'
c 20.00
10/21/2021
$ 30.00
Enforcement
Pol ce
Parking
Parallel Parking Infraction
20.00
10/21/2021
$ 30.00
Enforcement
Police
Parking
Parking Outside Stall Infraction
S 20.00
10/21/2021
$ 25.00
Enforcement
Police
Park;ng
Use of Lost/Stolen or Forged Permit
5 100,00
10/21/2021
$ 105.00
Enforcement
Police
Parking
[B] Business Parking Discretionary
S 200.00
08/07/2024
5 240.00 Billed Monthly @ $20 per month
Permit
Stall Parking Pass/Year
Police
Parking
[DR]Downtown Residential Parking
S 80.00
OS/07/2024
$ 90.00 Billed Monthly @ $30 per month
Permit
Pass/Semester
Police
Parking
[U] University On -Street Parking
5 80.00
OS,107/2024
$ 90.00 PAamtenance accounts for S=5/Star, -
Permi:
Pass per Semester
RecWvure*c for maintenance billed
Polce
Parking
[U] University On -Street Parking
5 200.00
08/07/2024
$ 240.00 f+la:nterance accounts for SiS/Stac-
Permit
Pass/Year
Reconfigure a for maintenance billed
Police
Parking
[DR]Downto,.vn Residen:Parking
$ 20.00
08/07/2024
$ 240.00 Bikdrnoathr. tw520-00permorn
Permit
Allocated Stall/Yr
Police
Parking
[B] Business Parking Allocated
5 50.00
08/07; 2024
$ 120.00 BAled Mcnmty @S1D.00 per mon:h
Permit
Sall ear
Rexburg Rapids
Admission
Individual Ages 3 - 59
5 S.O0
12/015/202.3
$ 10.00
Rexburg Rapids
Admission
Individual Non -Swimmer
S �i.CC)
12/06/2023
S 6.00
Rexburg Rapids
Admission
Individual Seniors (60 years+),
S 6.00
12/06/2023
$ 8.00
Veterans
Current
Date Last
Proposed
Department
Category
Description
Fee
Updated
Fee Comment
Rexburg Rapids
Admission
Daily Admission Only Residen:
15°/ Daly Admission Fees Only (Excludes
Discount-15%
punch passes) Resident must show
Proof of residency (Utilty gill,
Property Tax Statement, Drivers
License, or Rental Agreement) to
receive discount.
F.j oids
Admission
Evening Exclusive Aquatic Cenme-
S 1,650.00
03/07/2024
5 1,900.00
2HR rental
Rexburg Rapids
Admission
Evening Exclusive Aquatic Center
5 400.00
12/06/202;
$ 500.00
extra H R rental
Rexburg Rapids
Admission
Evening Group Reserved Nor.
$ 400.00
12,106/2023
$ 500.00
Exclusive 0-200peale
Rexburg Rapids
Programs
Non -Resident Swim Lessons 30
S 65.00
08/07/2024
S 80.00
minutes
Rexburg Rao`d:
Programs
Resident Swim Lessons 30 minutes
S 60.00
08/07/2024
$ 70.00
Rexburg Rao'ds
Programs
Swim Club- 5 Wee: Session/hrce
5 145.00
12/07/2022
$ 160.00 T-shirt and Swim Suit Included in
per week/60 minute
this registration cost
Rexburg Rapids
Pass
10 Punch Pass
S 68.00
12/06/2023
$ 85,00 15%off regular price
Rexburg Rapids
Pass
25 Punch Pass
S 170.00
12/06/2023
$ 200.00 209i off regular price
Rexburg Ransds
Rental
Large Shelter Rental cos; per Hour
$ 75.00
12/07/2022
$ 120.00
Rexburg Rapids
Rental
Small .Shelter Rental coat per Hour
5 40.00
12/07/2022
S 60.00
Rexburg Rapids
Admission
Water Aerobics Daily Admission
$ 10.00
Rexburg Rabies
Pass
Water Aerobics 10 Punch Pass
$ 60.00
Rexburg Rao s
Pass
Water Aerobics Season Pass
$ 120.00
Recreation
Programs
Boys Basketball Camp/Adaptive
S 30.00
10/21/2021
$ 35.00
Youth
Camp per Ders.
Recreation
Programs
Boys Basketball per person
5 90.00
08/07/2024
$ 85.00
Recreation
Programs
Girls Basketball (Grades 2-8)
$ 60.00
08/07/2024
$ 85.00
I
Current
Date Last
Proposed
Department
Category
Description
Fee
Updatedl
Fee Comment
Recreation
Programs Girls
Basketball Camp (Grades 2-8)
S 30.00
06/07/2024
S
20
Recreation
Programs
Golf -Youth (Ages 11-18) per person
$ 65.00
08/07/2024
$ 75.00
R
Recreation
Programs
Womens Volleyball Team Entry Fee
$ 500.00
08/07/2024
$ 650.00
Romance Theater
Fee
Cleaning Fee if outside food brought
$150
Will only charge $75 if they only use
in
the front Lobby for food
Sanitation
Fee
90 GAL Weekly Per Pickup Fee
5 5.34
10/01/2017
Delete
Duplicate -This fee not needed
Street
Claw -back
Curb & Gutter per lin. ft incl
125.00
09/07/2024
$ £8.50
LID 54 Curb and Gutter plus 1/2 cost
Fee
infiltration system
Storm Infiltrator System every 300 ft
Street
Claw -back
Street Construction per Square Yd
$ 71.50
08/07/2024
$ 70.25
LID 54 Excavation, Granular Borrow,
Fee
for Business Sub
Road Base, Asphalt, fabric of
business Section 4
SV eet
Claw -back
St Construction per Square Yd for
$ 53.00
08/07/2024
$ 50.75
LID 54 Excavation, Granular Borrow,
Fee
Residential sub.
Road Base, Asphalt, fabric of
residential Section 1
Street
Claw -back
Sidewalk per square yard
$ 162.75
08/07/2024
$ 123.75
LID 53 prep and sidewalk and
Fee
sealant
Wastewater
Claw -back
In -City Main Line Fee per Front Foot
$ 65.00
08/07/2024
$ 53.25
LID 54 Price for 8" Sewer Line (Pipe,
Fee
each side
Trenching, Bedding, Backfill) +
Manhole every 400 ft Divided by 2
plus 250 ft worth of area charge
Wastewater
Claw -back
Outside City Claw -back Main Line
$ 97.50
08/07/2024
$ 80.00
1.5X In -City Rate
Fee
Fee per Front Ft•each side
Controller Miller reported one of the major changes involved the golf fees. Council Member C.
Erickson shared that the entire golf board had thoroughly discussed the proposed changes and
unanimously supported them.
Contorller Miller said additional changes were made to the Rexburg Rapids fees. These changes were
intended to better cover operating costs. Council Member Johnson began addressing those issues and
explained that one of the longstanding problems, including with the golf program, was that fees had
been kept too low for too long. As a result, both programs have become more competitive than
necessary, attracting people from outside the area due to significantly lower prices. The golf fee changes
aimed to address this imbalance. Similarly, Rexburg Rapids proposed adjustments. One suggestion
involved creating a special card for county residents. Due to past urban renewal funding that may have
included county money, it appeared necessary to offer county -wide discounts rather than limiting them
to city residents.
Council Member Johnson asked whether county -wide inclusion was required due to the past urban
renewal funding since Madison County currently does not participate any of the operation expenses for
Rexburg Rapids. Economic Development Director Johnson admitted they had not heard that
explanation before. He agreed it would be helpful to check on that issue, especially since the city paid an
annual subsidy. Council Member Johnson said according to city Recreation Director Lewis, general
admission currently cost $8. Under the new proposal, county residents would pay $8.50, while non -
county residents would pay $1o. She explained that he proposed a resident card system with several
thoughtful details. Residents could apply online and would need to renew their card every two years.
This system would also help address concerns about long lines by creating a separate line for
cardholders. The pricing differences would extend to punch passes, reflecting higher costs for non -
county residents. Cardholders would need to prove county residency to receive the discount. Controller
Miller noted that the types of documentation required could become burdensome. That concern led to
the resident card idea, which would streamline the process and make it faster.
Council Member Reeser asked where residents could obtain the resident card for Rexburg Rapids.
Controller Miller clarified that residents would prove their Madison County residency once —likely at
Rexburg Rapids —and then use that card moving forward. Controller Miller acknowledged that while
rates needed to increase, the goal was to reduce the impact on local residents by offering targeted
savings.
Council Member C. Erickson moved to approve to set a Public Hearing for the Proposed
Fee Changes on August 6th, 2025; Council Member Johnson seconded the motion; Council
President Walker asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried
6. Review Amended Budget for Fiscal Year 2025 and set public hearing for August 6, 2025-
Action Item
21
City Controller Miller reviewed the amended Budget for Fiscal Year 2025.
CITY OF REXBURG
BUDGETED REVENUES A111) EXPENDITURES
FISCAL YEAR 2025 1 Year ender!
9:30R025
TOTAL F:U1
Parks Police A Fire
Public AAm, Building Recreation Emergency
FUND
ORIGINAL AMENDIVIENTS1 TOTAL NOTES
Works &,wh.ad Safety Cultural Arts 9—ices
t,—S: L.Pznns h.". C "In
=m!zs
F-5:? �Offsas- PT
r Fc- C*j:c _,E,ze E.-qr,
Lega Eud-2,- -cn tc
F gemrrn m-fi
D-Y :,ns 1, c- i, .-mcec by
heath
'GC
121 IG
74-, D--
81 F:)c
!'22 1 4::
-z
'10 7r r
!TAI
7� 2,3C
_N=UCATISN
1g400
4:Ci
LNTS
Q
't -110
nr
SM41 t—c a--E 'h
le i30
22_ 4DC
lr.vatm -,rcLt-
___r2 —Soc
—C
Sn
24 1.110C
P
_7
_J)
REBCRVE
__W'_'Gr1
z Z7
CIAFITAL F=-ERVE
n 5LQ
��C
F-_- CAFr-A.L
_"!M0
C
11'2c 93cl
CITY OF REXBURG
BUDGETED REVENUES AND EXPENDITURES
FISCAL YEAR 2025 iYear ended 9302025)
Parks Police & Fire
FUND
ORIGINALI
TOTAL
�NIENTS
AMEND
FP�L_
TOTAL
Public ArdisArdisB.ildmg R�*.ki.. Emergency
Works O�.d Safety Cul"A Arts Services
NOTES
TRAIL ::,= M-D SON
0-30 5M
510
Zia 2D0
k
QX. 4.
641,'K'
-
ROVANCE 4E'17=�F
ill! iro
JQQ
2lu 34,0
CONS7zUCTICN
500
IQ I
==7
DY nec
I t' 5t
A� 000
,LF N
227 500
7 7 N
1e'90 arc
3.9v
70
J-
112
7 AVIBIANCE
TAL ziE?_1AC=Ma7 FUNU
.2
Silt C! FO,'MDAT;Ohl
z
—
G RAND TOTAL
92,263,800
2,138,700
94,408-5001
34,A08,500
53,600300 9-8-E,2001 1,210.6001 10,2541,6001 113,516.500
100.0%
"4 110% 1% 1111% 21%
Controller Miller reviewed the bottom section of the report. The original budget was $92 million. A
budget adjustment Of $2,138,70o had been proposed, which brought the total budget to $94,4o8,500.
Controller Miller then reviewed the areas where adjustments needed to be made. He identified
multiple items in the general fund, including police laptops that had been previously discussed, building
maintenance and remodel expenses, and additional garden boxes funded through a contribution. There
were several other items included as well.
Controller Miller reviewed the streets fund; there was a $84,600 adjustment due to a grant received
for traffic signal software. As with other adjustments, approval was required to spend the funds. A small
adjustment was made to the recreation budget to account for Frisbee golf tournaments, which were
offset by revenues. In emergency services, there was an adjustment for the purchase of small tools for
the ambulance, funded through a private contribution.
22
Council Member Johnson moved to approve the Amended Budget for Fiscal Year 2025
and set a Public Hearing for August 6, 2025; Council Member Reeser seconded the motion;
Council President Walker asked for a vote:
Those voting ave
Council Member Johnson
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried
Those voting nay
none
B. Public Works: — Keith Davidson
1. Surplus 1999 Alliance Street Sweeper from the Street Department - Action Item
Public Works Director Davidson stated that there were three street sweepers to be presented at
the last City Council meeting; however, there were only two street sweepers on the surplus list. He is
seeking City Council approval to declare the third street sweeper as surplus.
Council Member C. Erickson moved to approve the Surplus of 1999 dance Street
Sweeper from the Street Department; Council Member Johnson seconded the motion; Council
President Walker asked for a vote:
Those voting ave
Council Member Johnson
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried
Those voting nay
none
2. Federal Grant Application for Pavement Maintenance at the Airport - Action Item
Public Works Director Davidson explained he is seeking City Council approval to apply for a
federal grant through the FAA for airport pavement maintenance. He said some existing funds were
about to expire, so they planned to use them for necessary pavement maintenance at the airport. The
grant amount totaled $435,494, and the city's share of the cost, split with the county, would be
approximately $io,887. Council President Walker clarified that the cost would be split with the county,
meaning the city's portion would be roughly $5,000.
Council Member Johnson moved to approve the Federal Grant Application for Pavement
Maintenance at the Airport; Council Member C. Erickson seconded the motion; Council
President Walker asked for a vote:
Those voting ave
Council Member Johnson
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried
Those voting nay
none
3. Engineering Selection for the Comprehensive Safety Action Plan - Action Item
Public Works Director Davidson explained that they had received a grant called "Safe Streets for
All." As part of that grant, funds were available to develop a comprehensive Safety Action Plan for the
entire city. He said city staff had sent out a request for proposals and received several submissions from
consulting firms. After reviewing the proposals, the committee recommended selecting Keller and
Associates to complete the Safety Action Plan. He stated he is seeking Council approval to enter contract
negotiations with Keller and Associates for that portion of the project.
23
Council Member C. Erickson moved to approve the Engineering Selection for the
Comprehensive Safety Action Plan; Council Member Reeser seconded the motion; Council
President Walker asked for a vote:
Those voting aye
Council Member Johnson
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried
Those voting nay
none
Council Member C. Erickson asked Public Works Director Davidson if there was any news or
information regarding the $2,000,000 grant intended to help connect the community. Public Works
Director Davidson responded a conversation had taken place with the granting agency the previous
week. The grant had not been denied, but approval had also not yet been granted. The city remained in
a holding pattern and was still waiting for a final decision. Public Works Director Davidson emphasized
that the grant would help meet a real need in the community by improving connectivity, but as of this
point, there was no update.
Council President Walker asked for an update regarding the traffic light at the intersection of Trejo.
Public Works Director Davidson explained that everything had been submitted to the Railroad
Company, and they were now waiting on them to connect the traffic signal. The city had already
transferred the necessary funds for the equipment needed to connect the railroad preempt system with
the signal. This would ensure that when a train approached, the traffic signal would turn red,
preventing a conflict between a green traffic light and a flashing railroad signal.
Mayor's Report/Business: NONE
Items for Consideration: NONE
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council's agenda packet
regarding these items.
A. Minutes from July end, 2025, Meetings - Action Item
B. Approve Payment of the City of Rexburg Bills - Action Item
Council President Walker moved to approve the Consent Calendar containing the city bills
and minutes; Council Member C. Erickson seconded the motion; Council President Walker
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Adjournment 7:58 P.M.
Attest:
n
Mar' nna Gonzalez, City uty C erk
APPROVED:
Mikel Walker, City Council President
Q1