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Home My WebLink AboutCouncil Minutes - June 25, 2025(208) 359-3020 35 North 1" East Rexburg, ID 83440 Rexburg.org I Engage.Rexburg.org ............................................................................................................................................. City Council Minutes —June 25, 2025 Mayor Jerry Merrill Council Members: Bryanna Johnson Eric Erickson Robert Chambers David Reeser Colin Erickson Mikel Walker City Staff: Spencer Rammell — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy — City Clerk 6:3o P.M. Council Member E. Erickson said the prayer. Council Member Chambers led the pledge. Roll Call of Council Members: Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson (via Zoom), Council Member E. Erickson, Council President Walker (via Zoom), and Mayor Merrill Council Member Reeser did not attend the meeting. Motion to Amend the Agenda as per Idaho State Statute §74-204(4)(b): Amendment to include discussion and review of a possible new Urban Renewal District under Agenda Item 8(A)(3) Finance Staff Reports Action Item Council Member Chambers moved to Amend the Agenda as per Idaho State Statute §74- 204(4)(b): Amendment to include discussion and review of a possible new Urban Renewal District under Agenda Item 8(A)(3); Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none Employee Recognition: Officer Ryan Kamachi and Officer Robert Yardley certifications Police Chief Rhodes began by inviting Officer Yardley to come forward. He stated that this recognition was intended to acknowledge the efforts of Officer Yardley. He explained that the Idaho P.O.S.T. Council had created a system for officers to obtain certificates based on a combination of training hours and education. For example, the intermediate certificate which Officer Yardley has received requires a minimum of 1,800 P.O.S.T.-approved training hours. Officer Yardley has been with the Rexburg Police Department since 2021, after transferring from the Idaho Falls Police Department. Since joining, he has played a significant role in the department. He completed instructor development training and became an instructor in arrest techniques. Additionally, he served as a drone operator for both the SWAT team and patrol operations. Chief Rhodes praised Officer Yardley for doing a phenomenal job and for being a vital part of the Police Department. He presented the certificate for the intermediate level and thanked him for his dedication and service. Police Chief Rhodes recognized Officer Kamachi. He noted that Officer Kamachi has been with the Rexburg Police Department since 20o9 and has served in many capacities. He is currently the resource officer at the Madison Junior High School, the SWAT commander, and a canine instructor. He had previously served in the K9 unit for nine years and had also been a D.A.R.E. instructor. Police Chief Rhodes emphasized the numerous compliments the Police Department has received from teachers, juvenile probation officers, school district staff, and principals regarding the work of their school police resource officers. He specifically noted that Officer Kamachi had been at the center of that praise. Officer Kamachi has recently earned the P.O.S.T. Master Certificate, which required extensive time and effort, including years of service, college credits, and training hours. Chief Rhodes commended Officer Kamachi for his achievement and expressed the department's appreciation for his hard work and dedication. Mayor Merrill thanked both officers for their dedication and all the hard work they have put into their training. He also acknowledged how that effort has paid off in the professionalism and capability of the police force. He expressed appreciation to Police Chief Rhodes as well. Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Tracy Winn explained a couple of months ago; she and Christy Thompson met with Public Works Director Davidson. During their meeting, Mr. Davidson stated that years ago the city of Rexburg put the Local Improvement District (LID) ordinance to vote, but it did not pass. Many residents did not recall this item being on a ballot or, more importantly, being informed about the LID ordinance at the time they purchased their homes. In other words, residents seemed unaware of the LID ordinance unless they had been directly affected by it. As a result, a Committee of Homeowners took it upon themselves to go door to door, distributing a flyer to nearly every home in Rexburg. The flyer explained the LID ordinance and outlined what it would mean for homeowners if their streets were to be affected by it. She believes now, residents understand what the ordinance entails. Mrs. Winn stated as homeowners in Rexburg, they understand that they needed to help pay for residential street improvements, as they would in any city across the country. However, they did not want to fund these improvements using an outdated LID ordinance. They are willing to contribute through yearly taxes —without the addition of interest. She asked that the LID ordinance be placed on the ballot for a vote in the upcoming November election. Mayor Merrill responded by stating they would review the timeline to determine whether placing the LID ordinance on the November ballot was feasible. He noted that residents would need to support a bond and discussed the possibility of it being structured as a one-year, five-year, or even ten-year bond. Finance Officer Nielson clarified the city would have to pass a permanent override to the levy. Council Member Johnson questioned if the LID ordinance is not on the November ballot, could it be next year? What would the steps be to have the LID ordinance on a ballot? Mayor Merrill responded they would need to consult with the county to understand the process for getting the measure on the ballot. He is not certain of the number of petition signatures that would be required. City Clerk Lovejoy acknowledged that deadlines were approaching quickly and expressed concern about meeting the requirements for the November ballot. Mayor Merrill explained that they were already navigating a similar timeline challenge with a police bond, which had a strict deadline of August loth for final ballot wording. He said that while the November ballot might not be realistic due to time constraints, the May ballot next year could be a more achievable goal. Mayor Merrill continued to explain that the LID ordinance has both advantages and disadvantages. Some property owners liked it and willingly enrolled, while many others disliked it, including city officials. Council Member E. Erickson mentioned that over the past few months, there has been discussion about forming a citizen committee to help guide the city in identifying a replacement mechanism for the LID ordinance. He emphasized that simply eliminating the LID ordinance would remove a significant portion of the streets budget, so an alternative source of funding, likely a citywide bond —would need to be established. Discussion regarding the status of the Citizens Committee, it was noted that the Winn's neighborhood might already have interested individuals. Names were exchanged, and two residents expressed their willingness to serve on the committee. Elizabeth Crisp explained as someone who had recently —within the last few years —paid a significant LID assessment, she expressed her willingness to pay taxes so that other families would not have to go through the same experience. She said her LID assessment had cost around $1o,000 and recalled how her entire neighborhood had been filled with worry, especially concerning the older residents who lived on fixed incomes. She shared how everyone had struggled to figure out how to manage the financial burden. She stated clearly for the record that, even though she had already paid for her LID assessment, she was still happy to pay taxes to prevent others from enduring similar financial stress. 2 Mrs. Crisp mentioned that Council Member Johnson had worked on obtaining funding for an ADA accessible swing at Smith Park. She recommended that the city consider adding even more ADA accessibility features, especially given how many people in the area have special needs. She noted that the local school serves many students who would benefit from inclusive playground equipment. Mrs. Crisp voiced her opposition to spending funds on projects such as pickleball courts and instead advocated for investing those resources in families and individuals with special needs. She emphasized that there are many such individuals in the community, yet very few recreational options available for them. Mayor Merrill mentioned the city would be holding a ribbon -cutting event that Friday at io AM at Smith Park. The event would celebrate the installation of the ADA accessible swing and a merry-go- round, which the city has spent $8o,000 to install. He explained that ADA features are expensive, however, the city is making efforts to move in that direction. He invited Mrs. Crisp to attend the event. Jan Wright asked for the city's conclusion regarding the significant and recurring issue with golf balls landing on her property causing property damage and personal injury. Mayor Merrill explained the conclusion that was reached was that the city, as referenced by the city attorney, was not obligated to protect private homes from damage caused by the golf course if a homeowner chose to build or move next to it and determined that it was the homeowner's responsibility to protect their own property in such cases. City Attorney Rammell provided an update from a previous meeting, stating that he and Public Works Director Davidson had reviewed the development plans to identify any limitations related to tree height or the planting of new trees. They reviewed those documents and discussed the findings with the golf board approximately two weeks earlier. During that meeting, the board reviewed the notes from the city council meeting and had an in-depth discussion about the suggestions that had been brought forward. There had been a suggestion to shorten the distance on hole 3 or 4, but the board questioned whether that change would make any real difference, since even poor golfers could still cause errant shots. There was no action taken at that meeting. The groundskeeper discussed the existing trees in the area, and a few Golf Board Members agreed to examine the location further. Ultimately, no final decisions were made, and the matter remained an ongoing discussion. Mayor Merrill mentioned that in his experience at resort golf courses, many homeowners had installed large, screened enclosures behind their homes to protect against stray golf balls. He noted that in those cases, the golf course or city did not hold liability, and those measures were often taken at the homeowner's expense. He added that, in situations where a specific golfer hit a ball that damaged a home, the individual golfer might be personally liable. City Attorney Rammell confirmed that there was no guaranteed liability, however, a better legal argument existed in cases where the golfer could be identified. This situation is like instances where a golf ball hit a car on Main Street —liability often depended on whether the responsible individual could be identified and held accountable. City Attorney Rammell described the following scenario where city/county Golf Pro Garn handled several situations. If someone reported damage, Golf Pro Garn either collected information from the group or, in more serious cases, locked the pro shop and had a city employee assist directly on the course. Sometimes golfers admitted responsibility and willingly provided contact and insurance information. Other times, individuals denied involvement, which made the situation difficult to resolve. Golf Pro Garn reportedly offered to follow a similar process at the Legacy Golf Course when someone reported a broken window or car damage. He was willing to ask golfers coming off the course or finishing a round if anyone was aware of an incident. Mrs. Wright asked whether the golf course had posted any signage informing golfers of potential liability. City Attorney explained that such a sign would not be advisable because legal liability was not guaranteed. Since liability laws varied by jurisdiction, posting a sign could create misleading expectations or legal complications. He continued by stating that municipal liability standards, especially those involving golf courses, were tied to industry standards. The city has reviewed its practices and believes it operates within those standards. He also explained that the city is limited in what it could do due to FAA regulations. For example, even if the city wanted to plant tall trees or install nets to block errant golf balls, the proximity to the airport made such actions infeasible. The land the Legacy Golf Course occupies is subject to FAA restrictions. City Attorney Rammell mentioned the Golf Board was fully aware of the issue and continued to evaluate possible solutions. He noted that the golf board met monthly in a public meeting at the front conference room at City Hall —on the second Tuesday of each month at 4:30 PM. Items from Council: A. Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight Board, Historical Preservation Committee, and Legacy Flight Museum 3 Council Member Johnson reported the Trails/Parks & Recreation and Beautification Committees have not met. Council Member Chambers reported the city's Cultural Arts has two upcoming events. The first event is the Patriotic Program on Thursday, July 3rd, 2025, starting at 7:00 PM at the Rexburg Tabernacle. The Patriotic Program is sponsored by the City of Rexburg and the Chamber of Commerce, this event is free and everyone is invited. Come and enjoy music and inspiring words, provided by local music groups, the Stars and Stripes orchestra and choir, and our special guest speaker, JAG officer Gian Molina from the US Army. The second event is Annie Jr. Musical performed by Youth Summer Theater on July 18th and 19th at the Romance Theater. Annie Jr. Showtimes: 7/18/2025 7:00 PM 7/19/2025 2:00 PM (ASL available) 7/19/2025 7:00 PM The ticket price is $12 Council Member Chambers reported Madison Economic Partners (MEPI) has produced a 43- second mailer video that is scheduled to be sent out (the video mailer was played on the overhead screen). A total of 25 mailers had been prepared and were being sent to companies that most frequently use the Career Center at BYU—Idaho to recruit workers. The idea behind the mailer is to suggest that if these companies were actively seeking local talent, they should consider relocating to Rexburg. He explained that they would evaluate the effectiveness of the mailer campaign, and if it proved successful, they planned to produce and distribute more mailers in the future. Council Member E. Erickson reported Trails/Parks and Recreation Committee did not meet. However, at the invitation of Mayor Merrill, he attended the Emergency Services Board meeting the previous week. He stated that, based on what he observed, the transition appeared to be going well —at least from the perspective of the Fire Department. He acknowledged that there would likely be a few growing pains as the process continued. Councilmember Erickson noted that a major item requiring attention is the rewriting of the Joint Services Agreement between the City, the Fire Board, and the Ambulance District. He described this as an ongoing process that would require involvement from the city's legal team. He emphasized that the City Council would likely need to weigh in on the matter as the rewrite progressed. He added that the goal was to have the revised agreement completed by October 1st. Finance Officer Nielson confirmed that a small amendment had already been made to clarify that the new employer is the Fire District. This amendment allowed them to coordinate more effectively with the Social Security Office. -- Council Member C. Erickson reported the Airport Board did not meet. Council President Walker reported the MYAB and ADA Oversight Board did not meet. Mayor Merrill reported the Legacy Flight Museum held there every other year Fly -in with free pancake breakfast at the airport on Saturday, June 141h. The event was well attended, and he thanked the Council Members for helping to cook the food at the event. He also thanked City Clerk Lovejoy for all the hard work she put into that event. B. Other Reports: Public Hearing 6:30 P.M. Planning & Zoning recommendation to approve the annexation of 1036 McJon Ln into the City of Rexburg #25-00318. Designated as Ordinance No 1332 if motion passes and considered 1st read— Alan Parkinson Action Item Planning and Zoning Administrator Parkinson explained that the property in question is located north of the Pine Brook Subdivision. The homeowner is building a new home on the back portion of the lot and planning to remove the existing home from the front of the property. In the process, he needed to replace the sewer system. The homeowner consulted with District 7 Health Department to determine what steps were necessary. District 7 Health Department informed him that, due to the property's proximity to city services, they would not permit the installation of a septic system. Instead, he was required to connect to the city sewer system. 11 — Proposed Annexation into City of Rexburg 1036 McJon Ln P&Z Administrator Parkinson said the city code states, any property owner who wishes to connect to city utilities needs to be annexed into the city. The homeowner agreed to request annexation so that the city could move forward with providing sewer service to his property. Council Member E. Erickson inquired whether the adjoining property owners had been notified and given the opportunity to annex as well. P&Z Administrator Parkinson responded that most of the neighboring property owners were not interested in annexation at this time. Mayor Merrill opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None City Clerk Lovejoy mentioned there was written correspondence opposing the proposal. To Whom it may concern: We, Janet and Merlin Anderson, owners of the house and acreage at 976 McJon Lane are strongly Opposed to Lot 5 being annexed into the city of Rexburg. We feel that this would impose unnecessary and unforeseen complications to our neighborhood. We fee this will reduce our freedom of choice and autonomy while increasing our overall cost of living. We want to preserve our existing community structure and culture and feel that this would negatively impact this current structure. This will increase our overall cost of living and be a degradation to our current way of Life. Mayor Merrill closed the public hearing. Council Member Johnson moved to approve Ordinance No 1332 the annexation of 1036 McJon Ln into the City of Rexburg and consider first read; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none 5 Staff Reports: A. Finance: -Matt Nielson i. Financial Reports Finance Officer Nielson reviewed the Cash and Investment Balance Report. He stated there is not much new information to add and noted that the figures had not changed significantly since the last report presented 3o days prior. He reminded the City Council Members that, moving into the upcoming years, they should expect to see some of the reserves -particularly in the water and sewer funds - decrease quite substantially. Finance Officer Nielson explained that the city currently holds approximately $13 million in liquid assets, while the remaining funds were invested. Most of those investments are earning interest in the 4 to 5 percent range, although some were earning slightly less depending on the timing of the investments. CITY OF REXBURG FY 2025 CASH & INVESTMENT BALANCE REPORT %ol'Total BALANCE Portfolio As OF CASH & VESTMENTS R IvYleld < 1 YEAR 1.2 Years 2-3 Years 34 Years 4.5 Years > 5 YEARS 5.312025 Gash On Hard NA 5.9W 0.01% = 9%C ZCMS Bark Gen"' Checking NA 171.738 0.34% 171.738 Zons Bari: Payroll Checking NA 20.285 0.04% 202e5 Zrns Bark Cr lazeratzeU A=. 9.211% 2.001,1.124 3-96% 2.0000.124 <eY Eank Checking IRLF_1 0-01% 4.620 0-01% 4.520 Nells Fargo DY11g Fund Checking 0.01% 13.133 0.031% 13.133 Wels - 3 0.&1% 321.n5 Bank G 0.10% 208.383 0.41% ZOS 383 Total Cash Accounts 1749.048 5.44'c 2,749.048 Bank c! Conosrcc Bank CO 421,1= 256.040 0_51% 296 .090 d:e5una,&CD 5.08's 276.955 055% 276.985 Beehrre CreCT UYr,n C) 2.46% 250'i53 049% 250.153 Fror•_w CU CD 4 73% 767.5-= 1.52%'€7.506 kaatro CeT.r32 Crea Unk;n GO 4.0916 D 49% 250,025 Mountain Afrorca Credit Unkn 4.891�v ". -- 047% 226883 C1tl=ens Cronrunky Bank 4-50% ?1P..{:-1 049% -749.671 ';3FCE3Ni: 5-10Fm 0.49% `J.OiA CR'i Go'f Cart CD - tnts n ai - 107.5 5� 021 % 107.558 Total Certrficate of Deposlc Invesmients 2,537.313 107.559 5.23% 2.644,971 Moreion Rase: Managem;-'. 4 45x' 5.045.942 7251 35.1€5 1,250.927 236.623 2926% 14,601.9Ci9 Ions Bark Capita! Advisors 4.14:a 3.353.161 1 1i;T,)S7 d54,626 752.631 11-37% 5.747.1B6 T.'t - Bond Investment 3-64 % 2.0; 5.272 3.Q27.&23 23`.C.793 3.130.131 2.171,928 2527% 12,776.047 dl - Bon; Mvestmnnt - Fro Olen a 4.90 % 341 u37 310.781 129% 552-719 Slate LGZCTy 4.39% 10.656.5e1 96 780 2127% 10.753.361 State LG'-fna 7 strict 4-3y% 152BO 139 OA3% 15.419 Finance Officer Nielson reviewed the Treasurers Expenditure Report by Fund as of 5/31/2025 at 66.7% of the Fiscal Year. CITY OF REXBURG TREASURER'S EXPENDITURE REPORT BY FUND YFAR-TO-DATE AS OF 5/31/2025 @ 66.7% OF THE FISCAL YEAR 2025 (OCT'24-SEPT'25) 66.7% CASH/ PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT t FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE 51.10GET SPENT IA ANCE BALANCE M GENERAL 7,301,325 2,272,343 C, 274,770 2.085,600 a.1.934,637 23,22e,200 52,15h 4,53=,45d 7,699,766 02 5TR'sET OPERATIONS E.2L998 842,357 17335 646,303 2,328,594 5A21,400 46.4% 385,749 1,003,088 03 RECREATION PROGRAMS 37,103 -44,246 0 0 0 181,351 317,500 57.1% 2S,093 50586 04 TABERNACLE 40,921 0 52,733 n_93.513 1,753,300 11.056 255,736 259.552 07 POUCE IMPACT °c= CAPITAL _ 500 Q 210 0 710 75,000 0.9% 410,993 40i,493 08 D.A.3.E. nY S- = -'.. - 0 9,562 n O 9,562 M 1S,0 53.1% i91113 19,113 C9 DRUG INTER_:.•:'.:'-;'2DUCATION 7 3,813 O 0 0 3,813 19,470 19.7% 31,531 32,511 13 POLICE SMALL ti:aANTS 22,429 939 0 Q 0 23,360 46,000 50.8% -9,4158 -c,888 15 HIGH 5 GRANT 0 .. 0 0 0 0 0 0.0% 11 0 16 FIRE STATION ?LOG FUND 0 O 0 0 0 0 112001000 0.0% 238,213 238,213 17 EMERGENCYSERVICES 2,982,867 1,025,133 ra 8,935 Q 11018; 55 5383A00 57.2% 237,773 -205.258 18 JOINT FIRE EQUIPMENT 0 7,000 0 3,390 ^_ 16,390 778,S00 2.1% S 1,646,202 L^-F..25C 19 MADISON COUNTY FIRE DISTRICT 0 952 0 4,211 8272DO S32,363 11241,1,289,643-- 000 67.1% 20 = _ . = _ -- =EE CAPTAL 0 0 Q 0 272C^3 27.203 42110C 64.6% 6" 1 - _ - 21 = -._ : _ ---. ENT EMPLOYEE >> 0 0 0 0 31000 0X% 27,155 22 R:;'._: '." _:AN •0 --,382 i C. C -1,362 735110 -1.9% 1,551,676 _ =75n 23 REV _ _ °==ID' OPERATIONS 62,453 5i1580 0 Q 0 714.137 583,140 19.6% 80.812 24 CEG'-. _.., ='_ . -- MUS±UM n 28,892 0 0 0 28,892 2' 3,600 13.5% 3-17 -*4_ ,--.. L5 SANI--- : .7ERATIONS 345',57 i1733,287 145,33, 54911?5 •3 2,77d,295 315C51:00 79.1% 11- .74E 1. ;.;.;_5 25 WA`='-:-,--, N5 819,329 1,205,475 141,272 79,913 0 2,447,61i 10_21201 45.8% 22,351,%=3 7,.-3.:: 27 WA-,', 906,737 1,403,447 475,072 2,056,552 0 4.841,307 13,5_8„30 35.8% dl 1 755 _ .-. 28 91'L_ _ . "_-. 492,575 200,522 - 49,430 742,51 J L210,�J0 bl.?% 1,T_7.529 _.. -.- 29 GE':<==---f: ,=ORMATION SYSTEM 302,720 70,095 ra 0 9 372,810 567,Zn 55.7% 2501213 _=.z33 30 :: „.-:...=.cr'lGAL1ZATION 0 0 O 0 0 0 0.C% 0 32 NEI^' _ _= C• C17Y i-AL_ POL 0 0 _. 0 O 365,000 O.C% 1,91_S,S34 1,915,384 33 ST;.=I%IPACT=EE CAPITAL 0 O Q O 0 0 245,P30 O.Q% 2,458,252 2,458,252 34 WATER CAPITAL RESERVE 0 37.366 0 0 0 37,365 1,120,500 3.314 3,280.,567 3,280,867 35 SEWER CAPITAL RESERVE 0 2517 Q 0 0 2,517 3,?29,100 0.196 5,087,716 4,3°G.1C 36 ARTS PF;OMU:GA710N Q 0 !T O 33,6^0 33,600 105=0 31.0% 182,678 37 PARAMEDIC CARE WE DLAND Z84,548 86"C. 0 82,411 12dIJ013 777,539 1,505,100 51.6% 153,668 31;.'-? 38 PARKS IMPACT FEE CAPITAL 0 Q 0 24,682 20100J 44 ES2 1,225,000 3.6% 707,561 ...' ." 39 TRAILS OF %1A015CN COUNTY 0 Q 0 d01811 0 40,?11 530,500 6.5% 257,240 ='.' 40 ROMANCE TaBATER 41,353 44,843 0 75,790 0 _."_,886 210,300 77.0% -65;_50 41 PARK CONSTRUCTION 0 0 O 81.553 4 5116-3 333.600 24.5% 31S,332 3_5 is 42 WATER CAP ITAL CONSTRUCT •3 0 0 84,6^-9 ^ s=,c=3 575.000 14.7% -84.e49 -: 43 STREET REPAIR!RECONSTRUCTION 0 0 0 7a" 78 3,3S9,CA0 0.09ti 3,953,357 3,353A35 44 STREET NEW CONSTRUCTION 0 0 0 2661029 26t.025 4,115,000 6.5% 476,481 e76,527 47 AIRPORT OPERATIONS 12,261 22,9ZB 0 0 35,i89 62,400 56.4% 6,487 5,413 CASH/ PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT N FUND EXPEfSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE BALANCE 48 AIRPORT CONSTRUCTION 0 0 C J 17,180 717,400 2AU -7e,953 -74,953 49 AIRPORT RELOCATION RESERVE 0 0 u 0 0 0 45,000 0.0% 1,127,247 1,127,247 50 GOLF COURSE OPERATIONS 368,454 510,959 0 326,652 72,000 1,072,064 1,641,500 65.7% 394,795 521,264 51 GOLF COURSE DESTSERVICE 0 16,240 0 0 0 16,240 227,500 7.156 137,361 47,361 52 SEWER CAPITAL CONSTRUCTION 0 0 0 78,705 0 78,705 21650,000 3.0% 675,937 684,889 53.58 LID CONSTRUCTION FUNDS 0 0 0 109,723 0 109,723 3,995,200 2.7% -109,723 -101,665 59-79 LID DEBT SERVICE FUNDS 0 0 0 0 0 0 941,100 0.0% -1,80e,291 _.900A27 81 REXBURG CULTURAL ARTS 66,288 81,8d4 0 0 0 148,131 270,2D0 54.8% 6,817 5,860 82 FIBER CONSTRUCTION 0 0 0 306,442 0 306,442 200,000 153.2% 254,364 -177,227 83 ENTREPRENEURIAL PROGRAMS 0 26,675 0 0 0 26,675 35,000 76.2% 48,368 48,570 84 N INTERCHANGE CONSTRUCTION 0 0 0 325 0 325 2,931,000 0.0% -325 -325 85 COMM. SAFETY LIGHTING 0 35,945 0 0 0 35,945 620,600 5.8% 314,997 295,201 86 FIBER OPERATING 0 8,235 0 0 67,200 75,435 123,300 0.0% 88,132 38,711 91 SHOP WITH ACOP 0 17,090 0 0 0 17,090 19,200 93.9t6 47,556 47,556 93 AMBULANCE CAPITAL REPLACEMENT 0 0 0 0 0 0 440,000 0.0% 439,427 439,427 94 REXBURG ARTS COUNCIL TRUST 0 0 0 0 0 0 0 0.0% 0 95 CITY 501c3 FOUNDATION 0 0 0 0 1,597 1,597 5,100 31.3% 5.14= 5,1d4 TOTAL $15,129,401 $9,734,106 $979,016 $5,267,492 $3,258,397 $34,3"A13 $93,058,500 36,956 $100,S51,812 $50,554,073 CRkens are invited to inspect the detailed supporting records of the above financial statement. This report can be found on our webeite al : r. xbura.ora'fnanee: ciae financial -reports Finance Officer Nielson noted that, when reviewing the "spent" column, he had observed a few key points. The spending on public safety, particularly on emergency services -had previously been trending a little higher; however, has since aligned more closely with expectations, which he considered a positive development. Improvements have been made in that area. He mentioned that some departments, such as sanitation, were still trending high. This is due to the capital project for the new shop being built for that department, which is progressing quickly resulting in higher fund expenditure. Finance Officer Nielson also pointed out that spending on the Romance Theater was a bit elevated. This was largely because nearly all its capital budget had already been spent. Turning to the final page of the report, he addressed some negative balances, such as those in airport construction. He explained that such deficits were not unusual because reimbursements from the federal government -specifically the FAA -often took a long time to process. Finance Officer Nielson highlighted the overall expenditure breakdown, noting that operational expenses, including personnel wages and benefits, made up most of the spending at this point. Out of the total expenditures, approximately $25 million had gone toward operations, another $5 million had been spent on capital projects, and $3 million had been used for transfers between funds. He clarified that transfers were not true expenditures but internal movements of funds. In summary, he stated that the city has spent roughly $31 million on actual expenditure so far, with most costs related to operational and personnel expenses. He noted that capital expenditures were expected to increase throughout the remainder of the fiscal year as more projects moved into the execution phase and large invoices were paid. By the end of May, the city has spent approximately 37% of the total budget. 2. Monthly Police Facility project update - Action Item Finance Officer Nielson gave an update on the police station facility. He stated that city staff and committee members have met since the last City Council meeting and have focused on determining the estimated square footage for the new facility. He explained that they hope to have Headwaters Construction present the estimated project costs based on that square footage and current market rates at their next meeting in early July. Finance Officer Nielson reported that they had just received the deed back for the land the city purchased for the new Police Sation that week and had discussed fencing requirements with the seller. The seller, who owned the adjoining property to the south, requested that a vinyl fence be installed. The purchase of the property on Pioneer Road for the new police station is scheduled to close on July 8th. Finance Officer Nielson informed the City Council that on July 16th, a city staff member would likely be presenting the ordinance containing all of the bond language and ballot measures, as he will be out of town. He also shared that he and Mayor Merrill spoke with Zions Bank to bring them on as the city's municipal financial advisor. The banks role would be to help forecast interest rates and formalize the ballot questions. This would also allow the city to begin cost analysis for property owners. Finance Officer Nielson explained that the city has started educating the public about the project. Although it has been discussed in public meetings for a long time, they planned to increase outreach efforts. He displayed a draft of the first monthly newsletter. The newsletter outlines the process to date, explains the need for a new police station, and introduces upcoming community engagement opportunities. He noted that the newsletter would be distributed as an insert in the utility bill and that updates would be posted on social media and through the city app. QR codes would direct residents to the website. A website has already been drafted and is expected to go live in io to 14 days. 7 REXBURG - Fat 1883 - i The Cit,✓ of Rexburg and the Rexburg Police 7epartmert are acv:efy exploring epexs to x11nstrud a r,-u police station to replace teir existing fad[ Tr,e Gil has been setdrr aside funds for ti-us project over the past se-: _raj years and is now under cont-act to purchase land fc- a new ;n, chr-g- Fol owing disyss ions with project consultants it has became evident that fe cxarent savings xil not UFy cover the tote cost of construrticn. To pkmuc. eid. the City will reed voter approve of a bond. which reaui es a super-rna)ori<y (�,.y" i vote in a Rexburg city eletion A* are working to pace Nis bond measure or. the November 2025 ba`ict. 'Ahie we are still finalbraa details. our goa' is :o proMe transparercr- thmughout the process so residents car make ar inf a•rnee decision. n the earning moritirs. we will share additional information. including preliminary correpts, and police department statistic5. These updates will be shared through our digital p!atlotms and in *,he Citf s rronthla rewsletter. Thank ;,roc & eta,` tuned. Mayor Jerr., Merrili & Chief Joshua Rhxaes �,exrug con:r:ues fc grow_ the demgrds on our police depa riment have increased significancy. T •e current Polite station - cr.ginatty built for a much smaller department -now fares severs. critical challenges: • -inveted Space: Tt e department has outgrown tip_ fac ity, sffecting daily operations. staiimg. s dole parking, and training capacity. • Aclirg lnfrastrucaare & Ter_f-rology. The existing building no longer meet, modern safety. techrdog—m'. or energy-effljdencr standards for accrediiatbn by the Idaho Chief of PoliGs association ; I C r A)- • ?ubfic Safety Standards_ Today s law enforcement operations reuuire secure e adence processing areas enhanced safety for stab. and private, confidertial spaces for victims and members of the public. • suture Preparedness:.", new fadWy would enable the department to accornmod;te *uture population- groom and emergency response capapabilities- I ne, new Police Station project is currently in the concept design and pteirrinary planing phase- Kei 364tiees underway include: • Site s&ction & land acquisition • Ce4ebt-knent or Initial architectura! ccnrfipm • Estirmaor of prelimirari xnstiu don dusts • Coordinatim with Cri Cow al and public safety leadershic • Preparation for upcorrrrg mrnmunity -gager—, events to share Goncepts and user ;ncut Frelifrunarj Srte Selection & Fxd^ase • 'kiy 10th, Police Station Loanrnureq C*n House. 4-6 pm • ,gull 15th. City Coureal Tonvvn Hall --W. @ 5-30 pm Ordinanr,e proposal to Rextaarg lily Counca' • :August tic'. Polioe Station Community C:pen House 4-6 pm • -grit 20th, crdmance 3rd Reading • ugust29th. Banal submissioor: questions d--j `, =_disco County Finance Officer Nielson announced that they were proposing a police station community open house at the current police station on July loth and August iith from 4:00 to 6:0o p.m., allowing the public to tour the facility and ask questions. Additionally, on July 16th at 5:30 p.m., they planned to host a City Council town hall meeting. He said this would give the public a chance to ask questions and learn more details about costs, the property, and the project. City Staff, consultants, and police would be present, along with elected officials. Finance Officer Nielson asked the City Council if they were comfortable with the proposed direction or if they had any suggestions. Council Member E. Erickson expressed support, and suggested holding an additional town hall meeting closer to the election in September or October to remind residents to vote. Finance Officer Nielson agreed and said more events would likely be added during those months. City attorney Rammell emphasized the importance of legal compliance throughout the process. He praised Finance Officer Nielson and the committee members for their efforts to ensure everything is done properly. He reminded the City Council Members and city staff that they must focus on education and not advocacy regarding the bond measure for the new police station. 3. Discussion of a possible new Urban Renewal District Map on the west side of Highway 20. Finance Officer Nielson reviewed a map illustrating the creation of an Urban Renewal District location on the west side of Highway 20. Finance Officer Nielson explained that a newly proposed subdivision to the west was recently added to the map. The Urban Renewal Board believed it should be included due to the infrastructure improvements needed in that area, particularly at the intersection of 12th West and Main Street. He said they expressed concern that, as development occurred causing heavier traffic volume, it would make it difficult for vehicles making left-hand turns, resulting in most of the traffic being funneled onto 12th West. As a result, there would be a need to widen Main Street and 12th West. He noted the complexity of doing so, citing the gas station on the corner and the challenges of adding lanes in a constrained area. Even installing a traffic signal could cost $700,000-$800,000, and power lines might need to be relocated. Additionally, sewer infrastructure improvements were discussed. The goal was to support development by extending the infrastructure to the west side of the highway. Finance Officer Nielson addressed the inclusion of the golf course in the proposed district. He said one of the main goals is to construct a pathway connecting 12th West to Pine Brook. The county had received a grant to build a trail from that point to the roundabout near Hibbard Elementary School. They emphasized their interest in pedestrian connectivity and explained that trails along the river for pedestrians and cyclists would require significant investment, particularly because of the presence of the golf course. Another major potential project mentioned was the widening of the Teton River bridge, which would come with high costs. Finance Officer Nielson said after speaking with the Urban Renewal attorney to determine if the district could be approved by the end of the year. The attorney indicated that the process would likely extend into 2026. He asked the City Council to review the map and provide feedback. The Urban Renewal Board is scheduled to meet again on July 16. If they approve the creation of the new Urban Renewal District, the city would then need to follow several steps, including City Council approval, present it to the County Commissioners for consideration, and conduct an eligibility study, which would take several months. He emphasized that the map was subject to change during the eligibility and surveying processes. Council Member Chambers clarified these Urban Renewal Districts are 20-year districts. He questioned how far down 12th West the district extended. Finance Officer Nielson responded that it reached as far south as the new water tank near Summerfield, and it did include the proposed school site in that area. Therefore, widening efforts could extend there as well. C Council Member Chambers suggested including the airport property east of Highway 20 in the district. Finance Officer Nielson explained that they had discussed it and decided against including the airport property at this time. The Urban Renewal Board had concerns that starting the 20-year clock too early would reduce the district's ability to generate revenue, especially since moving the airport could take 10-12 years. Including it now could prevent the city from securing bonds due to limited remaining years to repay them. Council Member Chambers asked what the primary revenue generators within the proposed district might be. Finance Officer Nielson identified several areas, including property owned by Bron Leatham, and Mitch Neibaur, and the Fall River Medical project. The land near the water tank, recently purchased by the Summerfield developer, was also considered a key area. Mayor Merrill questioned if the districts need to be contiguous of the district. Finance Officer Nielson explained that the district might need to include Summerfield for connectivity purposes, even though it was mostly developed and would not generate much revenue. Other large parcels near the highway and a subdivision across from Pine Brook were also mentioned as potentially significant areas. It was noted that the golf course, although included in the map, would not generate revenue. Council Member Johnson asked for clarification about how the urban renewal mechanism worked. Finance Officer Nielson explained that when a district was formed, the existing property value was considered the "base," and taxes from that base continued to go to existing taxing entities. Any increase in value (the "increment") would go to the urban renewal district. Schools held harmless, and new laws allow ambulance and fire districts to opt out. The revenue comes primarily from new developments. Mayor Merrill emphasized that urban renewal helps cities build infrastructure ahead of development, with the cost of those improvements repaid by the new development over the life of the district. Council Member Chambers added that this ensured existing residents were not taxed to support new growth. Mayor Merrill explained that the legislative challenges urban renewal faced, especially given the lack of municipal experience among Idaho legislators. The state legislature had frequently attempted to limit or restrict the use of urban renewal, even though it is among one of the few tools that cities use to fund infrastructure without placing the burden on taxpayers through bonds. Council Member E. Erickson confirmed that another urban renewal district already existed to the south near University Boulevard. That district had a 25-3o-year term, longer than the standard 20 years proposed here. Discussion regarding the widening of 12th West, particularly at the intersection with Main Street, is a major priority. They hope to realign the traffic signal box and expand Main Street at that point to allow for dual turning lanes. Finance Officer Nielson said the traffic studies had shown that the intersection was already very busy, and traffic would only increase with future development. Council Member E. Erickson pointed out that the bridge over the canal on 12th West would likely become a bottleneck. Finance Officer Nielson responded that canal work was included in the planning, though they hadn't specifically called out the bridge. B. Public Works: — Keith Davidson 1. Surplus truck snowplow attachment, stacker/conveyor, pull behind paver, V-blade for backhoe, truck hood, 1985 Chevrolet pickup, and a 1986 International 2-ton truck from the Street Department - Action Item Public Works Director Davidson reviewed the items for surplus. Discussion: • Several items located at the street shop have not been used for a few years and are being considered for surplus to clean up the area. • After discussion with the Street Department, it was decided not to surplus the snowplow blade, and it was removed from the surplus list. • Items remaining on the surplus list included: o An old stacker conveyor belt o A gravel spreader for paving o A backhoe snowplow attachment that no longer fits current equipment o The front section of a truck o An old paint truck o A non-functioning truck (potential to salvage the transmission before disposal) • It was noted that two old street sweepers, not originally included, should be added to the surplus list. These items are also no longer in use. City Clerk Lovejoy said the old street sweepers would be considered for surplus at the next City Council Meeting because they were not on the original list advertised to the public. 10 Council Member E. Erickson moved to approve the Surplus of the truck snowplow attachment, stacker/conveyor, pull behind paver, V-blade for backhoe, truck hood, 1985 Chevrolet pickup, and a 1986 International 2-ton truck from the Street Department; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Mayor's Report/Business: Mayor Merrill reported: i. Regarding the July 3rd Independence Day Program Mayor Merrill reiterated Council Member Chambers' comments regarding the upcoming July 3rd Independence Day program at the Tabernacle. He described the program as inspirational, and he encouraged residents to attend with their families. 2. Meeting with State Legislators Mayor Merrill said earlier in the day, he met with Idaho Legislatures Senator Cook (Ammon) and Senator Burtenshaw (Ririe). • Their discussion focused on a new initiative regarding long-term water storage in Idaho, particularly in the eastern region. • Postcards related to the initiative were made available for attendees to take and review. • The initiative includes the possible rebuilding of the Teton Dam to provide flood control, consistent river flow, recreation, and potential power generation. • Residents were encouraged to sign a petition supporting the initiative to demonstrate public backing and influence congressional support. 3. YSA Conference Service Projects Mayor Merrill reported that BYU—Idaho's YSA Conference is taking place the following two days. • The Parks Department has been preparing for student volunteers who would assist with a variety of service projects. • Community members may see participants engaged in cleanup and beautification efforts throughout the city. • Mayor Merrill expressed appreciation for their volunteer service. Items for Consideration: A. Planning & Zoning recommendation to approve the Conditional Use Permit (CUP) to allow a school in a Low Density Residential 1 (LDRi) zone located at 301 S 12th W #25-00437 — Alan Parkinson Action Item P&Z Administrator Parkinson reported a Gem Prep Charter School representative approached city staff about looking for a location in Rexburg to build a charter school. They identified the Birch property on 12th West as a suitable location that met their criteria. The Gem Prep representative met with city staff and presented their preliminary plans, which included how they intended to manage traffic flow and vehicle stacking on the property. These plans were presented during a public hearing before the Planning and Zoning Commission. The only significant concern raised during the hearing was related to traffic. Overall, there was general support for the school, and the Planning and Zoning Commission recommended the project for approval by the City Council. Council Member E. Erickson asked whether a traffic study had been conducted. P&Z Administrator Parkinson responded that the study had already been submitted, but a few items were sent back for additional clarification. Council Member E. Erickson raised specific concerns about the south entrance to the property, where it bordered a canal. The narrow bridge over the canal and the lack of a turn lane on 12th West were seen as potential bottlenecks for traffic entering from both directions. P&Z Administrator Parkinson explained that they submitted a site plan illustrating a dedicated entrance for buses and a double -lane vehicle stacking area accommodating up to 104 cars. Student drivers would park in a designated lot. The traffic impact study was expected to evaluate whether modifications such as a turn lane or bridge widening were necessary. The canal might be placed in a culvert or moved east to create room for road improvements that complied with city standards. 11 Council Member Johnson expressed her concerns about the overall impact of traffic in that area, particularly during peak hours. It was noted that 12th West already experienced congestion during school hours, and the addition of a school would only worsen the issue. She expressed concern about pedestrian safety, particularly due to the lack of sidewalks. P&Z Administrator Parkinson emphasized that while the road was not currently at capacity, it would need to be upgraded over time. Development along 12th West would continue regardless of the school, and all developers would be required to follow traffic study recommendations. Council Member E. Erickson asked whether the charter school would be exempt from property taxes. City Clerk Lovejoy confirmed that under Idaho statute 63-602E, charter schools were property tax-exempt. Discussion also included concerns about the proximity of homes to the roadway and how future road widening might affect property owners. P&Z Administrator Parkinson explained that while some properties might lose yard space, they would still meet zoning setback requirements and remain in compliance. He said he spoke directly with the affected property owners, including Leon Parson, and while not all were happy with the changes, they expressed understanding of the necessity. The traffic study was confirmed to have been conducted while school was in session to capture accurate traffic patterns. Council Member C. Erickson agreed that improvements at the intersection of 12th West and Main Street (Highway 33) should be a priority and that additional pressure should be put on the Idaho Transportation Department to fund those changes. He noted that the county is planning to extend University Boulevard to 3000 West, which could help alleviate some of the traffic issues in the future. P&Z Administrator Parkinson said that while the school project raised concerns, particularly regarding traffic, road improvements would eventually be required regardless of this specific development. Daivd Higginson noted that no one had spoken in favor of the proposal during that hearing and that all public input focused on concerns about the streets. He emphasized that the residents were not necessarily opposed to the school itself, but rather expressed concerns about the impact of adding a 600-student school to an already overburdened road. He said he had hoped to appeal to the City Council to take meaningful action to address the street issues. City Attorney Rammell said due to Mr. Higginson's comment and the applicant being present. The applicant should have an opportunity to respond to the comment made by Mr. Higginson. Jason Bransford introduced himself as the Chief Executive Officer of Gem Prep Schools. He explained that Gem Prep operated seven schools across the state of Idaho. While he acknowledged that letters opposing the school had been submitted prior to the Planning and Zoning hearing, he clarified that the only live public comments received during that hearing were either supportive or neutral. He stated that most people were excited about the new school and emphasized that they were doing everything possible within their available resources to address traffic concerns. 12 Mr. Bransford explained that Gem Prep was a public school, funded similarly to traditional public schools in Idaho, but without access to local bond and levy funds. Unlike traditional schools, charter schools did not receive supplemental funding from local taxpayers, which means they built and operated their facilities without increasing the local debt burden. He highlighted that charter schools, including those under Gem Prep, helped expand educational capacity in communities without requiring additional taxpayer -funded bonds. He also noted that Gem Prep schools consistently ranked among the top ten schools in the state and expressed confidence that the proposed school would continue that standard of excellence. Council Member Johnson stated that she would be voting against the motion —not because she opposed the school itself, but because the plan failed to address the larger traffic issue. She emphasized that the primary concern was not how to get cars on and off 12th West, but how to move them to their final destinations afterward. She believed that the plan did not resolve this issue. Council Member E. Erickson acknowledged that he had initially been undecided but, after reviewing the letters and testimony submitted to the Planning and Zoning Commission, he did not perceive overwhelming opposition from residents. He leaned toward supporting the proposal and expressed confidence in the city staff to resolve the traffic concerns on 12th West. Council Member Chambers moved to approve the Conditional Use Permit (CUP) to allow a school in a Low Density Residential 1(LDR1) zone located at 301 S 121h W; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Calendared Bills: A. Tabled Items: Those voting nay Council Member Johnson 1. Approval for budget adjustment in Mayor/City Council Department to book artist for Stadium 25o Event - Action Item Mayor Merrill said there has been more discussion with the county regarding the Stadium 25o event; however, they are not ready to take this item from the table. B. Second Reading: Those items which have been first read: NONE C. Third Reading: Those items which have been second read: 1. Ordinance No 1331 Cost of Living Salary Increase for Mayor and City Council, January 1, 2026 - Action Item ORDINANCE NO. 1331 AN ORDINANCE ESTABLISHING THE SALARIES OF THE MAYOR AND CITY COUNCIL MEMBERS OF THE CITY OF REXBURG, REPEALING ORDINANCE 1299; PROVIDING AN EFFECTIVE DATE TO COMMENCE; JANUARY 1, 2o26. Discussion: Council Member E. Erickson moved to approve Ordinance No 1331 Cost of Living Salary Increase for Mayor and City Council, January 1, 2026; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Those voting nay none 13 Consent Calendar: The consent calendar includes items which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from June 4th, 2025, Meetings - Action Item B. Approve Payment of the City of Rexburg Bills - Action Item C. Fireworks Stand — Big Bang Fireworks at 9oi N 2nd E, Rexburg, ID - Action Item Council Member Johnson moved to approve the Consent Calendar containing the minutes, city bills and Firework Stand — Big Bang Fireworks at 9oi N 2nd E, Rexburg, ID; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker The motion carried. Mayor Merrill discussed the plans for the upcoming 4th of July parade. He confirmed that five golf carts are available. Mayor Merrill and Council Member E Erickson indicated they did not need a cart, which helps with distribution of the carts. He said, as in previous years, he asked the Council Members to meet at the Madison Junior High School at 9:0o AM. The parade is scheduled to begin at io:oo AM. He encouraged the Councilmembers to arrive as early as 8:15 AM if they wished to decorate their carts. The City Council's parade position is #9 this year. Adjournment 8:2o P.M. Attest: u Marianna Gonzalez, City Deputy rk ROVED: Je Merrill ayor- 14