HomeMy WebLinkAbout2. 24346 SLA CN_ready for sponsorState/Local Agreement (Construction) INT 7th South and Center St Signal
Key No. 24346 Page No. 1
STATE/LOCAL AGREEMENT (CONSTRUCTION) PROJECT NO. A024(346) INT 7th SOUTH AND CENTER ST SIGNAL KEY NO. 24346
PARTIES
THIS AGREEMENT is made and entered into this day of , ______, by and between the IDAHO TRANSPORTATION BOARD by and through the IDAHO TRANSPORTATION DEPARTMENT,
hereafter called the State, and the CITY OF REXBURG, acting by and through its Mayor and Council, hereafter called the Sponsor.
PURPOSE
The Sponsor has requested federal participation in the costs of INT 7th South and Center St Signal. which has been designated as Project No. A024(346). This Agreement sets out the
responsibilities of the parties in the construction and maintenance of the project.
Authority for this Agreement is established by Section 40-317 of the Idaho Code.
The Parties agree as follows:
SECTION I. GENERAL
1.This Agreement is entered into for the purpose ofcomplying with certain provisions of the Federal-Aid
Highway Act in obtaining federal participation in theconstruction of the project.
2.Federal participation in the costs of the project willbe governed by the applicable sections of Title 23, U.S.
Code (Highways) and rules and regulations prescribed orpromulgated by the Federal Highway Administration,
including, but not limited to, the requirements of 23U.S.C. §313.23 and CFR §635.410.
3. Funds owed by the Sponsor shall be remitted to theState through the ITD payment portal at:
https://apps.itd.idaho.gov/PayITD
State/Local Agreement (Construction) INT 7th South and Center St Signal
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4. All information, regulatory and warning signs,pavement or other markings, and traffic signals, thecost of which is not provided for in the plans and
estimates, must be erected at the sole expense of theSponsor upon the completion of the project.
5. The location, form and character of all signs,markings and signals installed on the project,initially or in the future, shall be in conformitywith the Manual of Uniform Traffic Control Devices as
adopted by the State.
6. This State/Local Agreement (Construction) upon its
execution by both Parties, supplements the State/LocalAgreement (Project Development) by and between the
same parties, dated August 30, 2023.
7. Sufficient Appropriation. It is understood and agreed
that the State is a governmental agency, and thisAgreement shall in no way be construed so as to bind
or obligate the State beyond the term of anyparticular appropriation of funds by the FederalGovernment or the State Legislature as may exist fromtime to time. The State reserves the right toterminate this Agreement if, in its sole judgment, the
Federal Government or the legislature of the State ofIdaho fails, neglects or refuses to appropriatesufficient funds as may be required for the State tocontinue payments. Any such termination shall takeeffect immediately upon notice and be otherwise
effective as provided in this Agreement.
SECTION II. That the State shall:
1.Enter into an Agreement with the Federal HighwayAdministration covering the federal government's pro
rata share of construction costs.
2.Advertise, open bids, prepare a contract estimate of
cost based on the successful low bid and notify theSponsor thereof.
3. Award a contract for construction of the project, based
State/Local Agreement (Construction) INT 7th South and Center St Signal
Key No. 24346 Page No. 3
on the successful low bid, if it does not exceed the State’s estimate of cost of construction by more than ten (10) percent. If the low bid exceeds the estimate by more than 10%, the bid will be evaluated, and if
justified, the contract will be awarded and the Sponsor will be notified. 4. Obtain concurrence of the Sponsor before awarding the contract if the Sponsor’s share of the low bid amount exceeds the amount set forth in Section III, Paragraph 1 by more than ten (10) percent.
5. Provide to the Sponsor sufficient copies of the Contract Proposal, Notice to Contractors, and approved
construction plans.
6. Designate a resident engineer and other personnel, as the State deems necessary, to supervise and inspect construction of the project in accordance with the plans
and specifications in the manner required by applicable state and federal regulations. This engineer, or his
authorized representatives, will prepare all monthly and final contract estimates and change orders, and submit all change orders to the Sponsor for their concurrence. If the Sponsor’s share of any change order exceeds $1,000.00, the State will submit a statement to the
Sponsor indicating the amount owed by the Sponsor. 7. Appoint the Local Highway Technical Assistance Council as the contract administrator for the State.
8. Notify the Sponsor when construction engineering and inspection (CE&I) costs have reached approximately 85%
of the estimated cost for CE&I. 9. Maintain complete accounts of all project funds received
and disbursed, which accounting will determine the final project costs.
10. Upon completion of the project, after all costs have been accumulated and the final voucher paid by the
Federal Highway Administration, provide a statement to the Sponsor summarizing the estimated and actual costs, indicating an adjustment for or against the Sponsor. Any excess funds transmitted by the Sponsor and not
State/Local Agreement (Construction) INT 7th South and Center St Signal
Key No. 24346 Page No. 4
required for the project will be applied to any outstanding balance the Sponsor may have on a previously completed project. If no such outstanding balance exists, the excess funds will be returned to the Sponsor.
SECTION III. That the Sponsor shall:
1. Pay to the State before the advertisement for bids, the amount of EIGHTY-EIGHT THOUSAND THREE HUNDRED FIFTY-ONE DOLLARS ($88,351), which is the Sponsor’s estimated share of the cost for construction, plus the non-
participating amount, plus preliminary engineering, and construction engineering & inspection (CE&I), and after deducting credit for the Sponsor’s previous deposit as
applies to Preliminary Engineering and the Sponsor’s match for the consulting agreement. These costs and the
Sponsor’s match are detailed in the attached Worksheet
for State/Local Construction Agreements marked Exhibit A. The actual cost to the Sponsor will be determined
from the total quantities obtained by measurement plus the actual cost of engineering and contingencies
required to complete the work. Construction engineering, inspection and contingencies will be approximately 21% of the total construction cost. 2. Upon approval of the lowest qualified bid received, if
the Sponsor’s share exceeds the amount set forth in Section III, Paragraph 1, transmit to the State the Sponsor’s portion of such excess cost. 3. Authorize the State to administer the project and make
any necessary changes and decisions within the general scope of the plans and specifications. Prior approval
of the Sponsor will be obtained if it is necessary, during the life of the construction contract, to deviate from the plans and specifications to such a degree that
the costs will be increased or the nature of the completed work will be significantly changed.
4. Designate an authorized representative to act on the Sponsor’s behalf regarding action on change orders.
That authorized representative’s name is ___________________________________, Phone No. ___________________.
State/Local Agreement (Construction) INT 7th South and Center St Signal
Key No. 24346 Page No. 5
5.When change orders are submitted by the State forapproval pursuant to Section II, Paragraph 6, theSponsor or its authorized representative shall giveapproval of same as soon as possible, but no later than
ten (10) calendar days after receipt of the change order.If approval is delayed, any claims due to that delayshall be the responsibility of the Sponsor.
6.Upon receipt of any statement referred to in Section II,Paragraphs 6 and 10, indicating an adjustment in costagainst the Sponsor, promptly remit to the State a check
or warrant in that amount.
7.Maintain the project upon completion to the satisfaction
of the State. Such maintenance includes, but is notlimited to, preservation of the entire roadway surface,
shoulders, roadside cut and fill slopes, drainagestructures, and such traffic control devices as arenecessary for its safe and efficient utilization.
Failure to maintain the project in a satisfactory mannerwill jeopardize the future allotment of federal-aid
highway funds for projects within the Sponsor’sjurisdiction.
8. To the extent permitted by Idaho law and as provided bythe Idaho Tort Claims Act, indemnify, save harmless the
State, regardless of outcome, from the expenses of andagainst suits, actions, claims or losses of every kind,nature and description, including costs, expenses andattorney fees that may be incurred by reason of any actor omission, neglect or misconduct of the Sponsor or its
consultant in the design, construction and maintenanceof the work which is the subject of this Agreement, or
Sponsor’s failure to comply with any state or federalstatute, law, regulation or rule. Nothing containedherein shall be deemed to constitute a waiver of the
State’s sovereign immunity, which immunity is herebyexpressly reserved.
State/Local Agreement (Construction) INT 7th South and Center St Signal
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EXECUTION
This Agreement is executed for the State by its Division Administrator, and executed for the Sponsor by the Board of
Commissioners, attested to by the Clerk, with the imprinted corporate seal of the City of Rexburg.
IDAHO TRANSPORTATION DEPARTMENT
_________________________________ Division Administrator
ATTEST: CITY OF REXBURG
_________________________________ Clerk Mayor
(SEAL)
By regular/special meeting on ____________________.
KG:24346 SLA CN
RESOLUTION
WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF REXBURG hereafter called the CITY, for construction of INT 7th SOUTH AND CENTER ST SIGNAL;
and
WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural policies in the development, construction and maintenance of improvements made to the Federal-aid Highway System when there is federal participation in the costs; and
WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and
WHEREAS, The STATE can only pay for work associated with the State Highway system; and WHEREAS, the CITY is fully responsible for its share of project costs; and
NOW, THEREFORE, BE IT RESOLVED:
1.That the Agreement for Federal Aid Highway Project A024(346) is hereby
approved.
2.That the Mayor and the City Clerk are hereby authorized to execute the
Agreement on behalf of the CITY.
3.That duly certified copies of the Resolution shall be furnished to the Idaho Transportation Department.CERTIFICATION
I hereby certify that the above is a true copy of a Resolution passed at a regular, duly
called special (X-out non-applicable term) meeting of the City Council, City of Rexburg, held on _____________________, _______.
(Seal) ___________________________
City Clerk
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Idaho Transportation Department AASHTOWare Project™ Version 5.03.03 Revision 039
Cost Estimate Summary Report
Cost Estimate Name:
23
Improvement Type:
Work Type:08Description:
24346
Spec Book:
Unit System:English
Estimated By:
Total Construction Budget:$1,005,496.50
Base Cost Estimate
Contingency & Risk
Total Cost Estimate Items:
Total Allowances:
$1,005,496.50
$0.00
Total Market Contingency:
Total Non-Bid Items:
$0.00
$0.00
Total Construction Contingency:$0.00
04Estimate Phase:
Estimate Type:Construction Year:0
DescriptionName Cost
DescriptionName Amount
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Cost Estimate:
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Idaho Transportation Department AASHTOWare Project™ Version 5.03.03 Revision 039
Cost Estimate Summary Report
Cost Category Breakdown
Catg DescriptionCatg Name Total Cost
001 Roadway $1,005,496.50
Cat Line #Item #Item Description Unit Quantity Price Item Total Price Source
001 30 203-130B REMOVAL OF PAVEMENT MARKINGS SF 809.000 $8.00 $6,472.00 Ad Hoc
001 35 212-095A INLET PROTECTION EACH 2.000 $200.00 $400.00 Ad Hoc
001 40 303-021A 3/4" AGGREGATE TYPE A FOR BASE TON 48.000 $50.00 $2,400.00 Ad Hoc
001 45 405-240A MISCELLANEOUS PAVEMENT SY 16.000 $75.00 $1,200.00 Ad Hoc
001 50 614-015A SIDEWALK SY 82.000 $200.00 $16,400.00 Ad Hoc
001 55 614-025A CURB RAMP SY 51.000 $300.00 $15,300.00 Ad Hoc
001 60 615-492A CURB & GUTTER TYPE 2 FT 143.000 $80.00 $11,440.00 Ad Hoc
001 75 630-010A TRANSVERSE, WORD, SYMBOL, AND
ARROW PAVEMENT MARKINGS -
PREFORMED THERMOPLASTIC
SF 814.000 $20.00 $16,280.00 Ad Hoc
001 85 656-010A SIGNAL HOUSING EACH 10.000 $3,000.00 $30,000.00 Ad Hoc
001 90 656-020C INTERSECTION DETECTION SYSTEM -
VIDEO
EACH 1.000 $60,000.00 $60,000.00 Ad Hoc
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Cost Estimate:
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Idaho Transportation Department AASHTOWare Project™ Version 5.03.03 Revision 039
Cost Estimate Summary Report
001 95 656-025A ELECTRICAL SERVICE PEDESTAL TYPE
1
EACH 1.000 $16,000.00 $16,000.00 Ad Hoc
001 100 656-030A INTERSECTION SIGNAL STRUCTURE EACH 1.000 $140,000.00 $140,000.00 Ad Hoc
001 105 656-035A INTERSECTION PEDESTRIAN SYSTEM EACH 1.000 $30,000.00 $30,000.00 Ad Hoc
001 110 656-040A SIGNAL CABINET EACH 1.000 $50,000.00 $50,000.00 Ad Hoc
001 115 656-045A SIGNAL CONTROLLER EACH 1.000 $26,000.00 $26,000.00 Ad Hoc
001 10 203-006A REMOVAL OF SIGN EACH 4.000 $400.00 $1,600.00 Ad Hoc
001 15 203-060A REMOVAL OF CONCRETE SIDEWALK SY 118.000 $30.00 $3,540.00 Ad Hoc
001 20 203-070A REMOVAL OF CURB & GUTTER FT 143.000 $15.00 $2,145.00 Ad Hoc
001 25 203-122A REMOVAL OF MISCELLANEOUS ITEMS EACH 3.000 $1,000.00 $3,000.00
(ILLUMINATION)
Ad Hoc
001 65 616-090A SPECIAL INSTALL SIGN EACH 4.000 $1,500.00 $6,000.00 Ad Hoc
001 70 619-010A ILLUMINATION TYPE 2 LS 1.000 $18,000.00 $18,000.00 Ad Hoc
001 80 630-025A LONGITUDINAL PAVEMENT MARKING -
WATERBORNE
FT 5,639.000 $0.50 $2,819.50 Ad Hoc
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Cost Estimate:
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Idaho Transportation Department AASHTOWare Project™ Version 5.03.03 Revision 039
Cost Estimate Summary Report00180630-025A LONGITUDINAL PAVEMENT MARKING -
WATERBORNE
FT 5,639.000 $0.50 $2,819.50 Ad Hoc
001 120 656-050A PEDESTRIAN & TRAFFIC CONTROL
SIGNAL HEAD FRANGIBLE POLES
EACH 7.000 $4,500.00 $31,500.00 Ad Hoc
001 125 656-065A COMBINED CABINET & SERVICE
PEDESTAL FOUNDATION
EACH 1.000 $15,000.00 $15,000.00 Ad Hoc
001 130 656-070A ADDITIONAL ELECTRICAL ITEMS LS 1.000 $250,000.00 $250,000.00 Ad Hoc
001 135 675-005A SURVEY LS 1.000 $20,000.00 $20,000.00 Ad Hoc
001 140 675-010A DIRECTED SURVEYING CA 5,000.000 $1.00 $5,000.00 Ad Hoc
001 145 677-005A RECORD DRAWINGS LS 1.000 $5,000.00 $5,000.00 Ad Hoc
001 150 S900-50A CONTINGENCY AMOUNT CA 15,000.000 $1.00 $15,000.00
DIRECTED REPAIRS
Ad Hoc
001 155 S900-50B CONTINGENCY AMOUNT CA 15,000.000 $1.00 $15,000.00
DIRECTED TEMPORARY TRAFFIC
CONTROL
Ad Hoc
001 160 S900-50C CONTINGENCY AMOUNT CA 20,000.000 $1.00 $20,000.00
ROCK EXCAVATION
Ad Hoc
001 165 S904-05A SP LS 1.000 $30,000.00 $30,000.00
TEMPORARY TRAFFIC CONTROL
Ad Hoc
001 170 Z629-05A MOBILIZATION LS 1.000 $140,000.00 $140,000.00 Ad Hoc
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Cost Estimate:
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Idaho Transportation Department AASHTOWare Project™ Version 5.03.03 Revision 039
Cost Estimate Summary Report
24346
Page: 5 of 5
Cost Estimate:
Key No: 24346
Project No: A024(346)
Project Name:
Sponsor:
Description of work:
Date of State/Local Agreement for Project Development: 8/30/2023
TOTAL ESTIMATED COST OF
CONSTRUCTION Includes E&C $1,218,286
APPROVED FORCE ACCOUNT WORK $0
PLUS PE BY STATE (from 2101)$4,000PLUS PL BY LHTAC (from 2101)$35,900
PLUS PC (from PC Agreements) $108,500MINUS ALL NON-PARTICIPATING $0
PARTICIPATING TOTAL $1,366,686
MATCH PERCENTAGES
PERCENTAGE AMOUNTS $1,266,370.78 $100,314.72MINUS FEDERAL MAXIMUM $0ADD OVERAGE ( If Any To Local )$0
LOCAL SHARE OF CONSTRUCTION AMOUNT
PLUS ALL NON-PARTICIPATING (From above if work by contract)$0
MINUS FUNDS ADVANCED BY THE SPONSOR FOR STATE PE (from PD Agreement)$4,000
MINUS APPROVED FORCE ACCOUNT WORK (From above)$0MINUS PRELIMINARY ENGINEERING PAID BY LOCAL $7,964
(If LPA has not rec'd reimbursement, use actual PC dollars paid by LPA)
(If LPA has rec'd reimbursement, use local match % of actual PC dollars paid by LPA)
(Amounts must be supported by District Records Inspector Audit)
$1,005,496.50
$0.00
$0.00
$50,275.00
$130,000.00
$30,000.00
$2,514.00
Comments:
PREPARED BY: & Ryan Rush Date: 7/30/2025
WORKSHEET FOR STATE / LOCAL CONSTRUCTION AGREEMENTS
$100,315
FEDERAL
ADJUSTMENTS
LOCAL
92.66%7.34%
Activated Crosswalk Signal (HAWK) to improve safety for all roadway users.
1,266,371
City of Rexburg, Madison County
INT 7th South and Center St Signal
For the work to replace the existing Rectangular Rapid Flashing Beacon with a High Intensity
Craig Herndon
CONSTRUCTION AMOUNT REQUIRED FROM SPONSOR AFTER ADJUSTMENTS
Design Agreement Administrator - Brian Wright, P.E.
Resident Engineer - Matt Koster, P.E.
$88,351
Construction Estimate (CN):
$1,218,285.50
Non-Bid Items :
Contingencies (5.00%):
Const Engineering (CE&I 12.93%):
Const Admin (CL 2.98%):
Const Admin (CE 0.25%):
TOTAL CN ESTIMATED COST:
Utilities:
rd 8/06