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Home My WebLink About3. 250295 Rexburg City Water Dept. _ AE fee proposal v.2_method studio_250714_ methodstudio, inc. 160 west 2nd street, suite 201, Rexburg, ID 83440 ph:208.747.2690 July 14, 2025 Justin Beard Justin.beard@rexburg.org 208.372.2412 Assistant Public Works Director City of Rexburg – Public Works Dept. 35 N 1st East Rexburg, ID 83440 RE: City of Rexburg Public Works, Water Department Building Renovation, A/E Design Services Fee Proposal v.2 Mr. Beard, On behalf of Method Studio, thank you for your consideration of our fee proposal for programming and design services for the City of Rexburg Water Department Building Renovation in Rexburg, ID. We want to thank you personally, as well as the City of Rexburg Public Works Department and the office of Mayor Merril, for your trust and support. Please know that our team is fully committed to making this project a success for the City and the Public Works / Water Department. We are proud of our long track record of negotiating fair fees – please contact us if you have any questions or comments regarding the proposal as outlined on the following pages. We welcome an opportunity to discuss these details with you at your convenience. SCOPE OF WORK & PROPOSED FEES SUMMARY Project Overview The Total Project Budget is anticipated to be $1,220,000, with approximately $1,100,000 for construction. It is anticipated that the project will include a 3-bay addition to the west of the storage portion of the building (built in the year 2000). We anticipate each bay to be approximately 16’ wide by 60’ long (approx. 3,000 sf of tall bay space). The project also consists of a complete interior renovation of the older offices in the building, built in 1980. We understand the 1980 building to be approximately 1,600 sf and the 2000 addition to be approximately 4,750 sf. Scope of Work:  Building Expansion: Addition of three car/overhead door bays to the west of the existing structure, designed for a drive-through configuration accommodating a truck and trailer. This addition will take priority.  Office Renovation: Full gut and renovation of the older section of the building, including: o New HVAC system o Replacement windows and addition of larger windows o Additional insulation o New break room/conference room, roughly 26’x26’ methodstudio, inc. 160 west 2nd street, suite 201, Rexburg, ID 83440 ph:208.747.2690 o Office space and workstations for 10 personnel (no reception needed) o 2 offices that can be fully closed for the Foreman and Assistant Foreman o Necessary ADA upgrades o Roof replacement o Possible enclosure of exterior space between existing buildings for document storage or restrooms o Upgrade of existing restrooms o Addition of Unisex Restroom in the shop area that includes a shower.  Utility rerouting as necessary  Seismic evaluation and structural upgrades (addressing cracks in block walls)  Reconfiguration of storage areas to enhance functionality  Exterior painting, new siding and exterior repairs.  Possible entry enhancements (adding coverings to replace temporary canopies for snow/ice protection)  Civil grading FULL ARCHITECTURAL AND ENGINEERING SCOPE The scope of work requires full architectural and engineering, with basic services to include Programming & Conceptual Design (PG Phase), Schematic Design (SD Phase), Design Development (DD Phase), Construction Documentation (CD Phase), Bidding / Contract Negotiations support (BN), Construction Administration (CA), and Project Closeout (PC). Architectural 2D and 3D “sketches” will be provided as needed at no cost. Cloud-based 3D modeling (BIM) via Revit software is our standard approach, and electronic files can be shared with Rexburg City upon request. Additional photo-realistic renderings can be provided upon request at $2,500 per rendering. Additional scope required for this unique project: - As-built verification of existing conditions & available record drawings will be an important part of the scope of work. We understand that the scope of work will require our team to develop as- built drawings for the project area based on preliminary drawings provided by the city of Rexburg. - Topographic & Boundary Surveys as required for site design and permitting. - Furniture, Fixtures, and Equipment Package – Design & Documentation Fee Breakdown (Parts 1 – 3) Part 1 – Basic Design Services Fee – West addition (3 Drive-Through Bays) ≈$450K $ 36,000 Architectural Services (by Method Studio): $ 21,500 Structural Engineering (by BE Structural Engineers): $ 5,800 Mechanical & Plumbing Engineering (by ESA): $ 2,500 Electrical Engineering (by Payne Engineering): $ 2,000 Civil Engineering (by Connect): $ 4,200 methodstudio, inc. 160 west 2nd street, suite 201, Rexburg, ID 83440 ph:208.747.2690 Part 2 – Basic Design Services Fee –Office Building Remodel ≈$450K $ 46,000 Architectural Services (by Method Studio): $ 26,000 Structural Engineering (by BE Structural Engineers): $ 1,000 Mechanical & Plumbing Engineering (by ESA): $ 4,500 Electrical Engineering (by Payne Engineering): $ 4,500 Civil Engineering (by Connect): $ - Interiors, Furniture, Fixtures, and Equipment Package – Design & Documentation (by Method Studio) Optional: Hourly, NTE $ 10,000 Part 3 – Site Design and Coordination ≈$250K $ 13,250 Site Design and Coordination (by Method Studio) $ 8,000 Civil Engineering- Topographic Survey/Base Line File and Surface of Existing Site (by Connect) $ 4,500 Civil Engineering Coordination Fee (by Connect) $ 750 TOTAL FEES (Options) A: PARTS 1-3 = $ 95,250 ADDITIONAL PHOTO-REAL RENDERINGS = $ 2,500/ea Reimbursable Expenses: We intend to service this project from our Rexburg office and provide all files in a digital/electronic format. As such, we anticipate travel expenses to/from meetings will be limited to keep costs down as much as possible. However, there will be some travel for key members of our team coming from Salt Lake City as needed for in-person meetings/presentations. If travel is necessary, Method Studio will request approval before solidifying any arrangements. Any required reimbursable expenses (travel, printing, etc.) will be billed separately at cost + 10%. Exclusions:  Services/Items listed below MAY BE REQUIRED BUT ARE NOT INCLUDED in this proposal, and are to be provided by the Owner or others if/when applicable:  Note: This list is not intended to be a comprehensive list of exclusions as other atypical or extraordinary project requirements are also excluded, unless noted otherwise.  Note: Upon request Method Studio can help arrange fee proposals for many of these services on behalf of the Owner. Services in BOLD are recommended at this phase to help with planning and more accurate cost estimating. Any additional services requiring more in-depth design work can be addressed with additional fees, as necessary. We will not proceed with the work without your prior approval. Any additional work beyond the base scope will be billed at the hourly rates at the end of this document. methodstudio, inc. 160 west 2nd street, suite 201, Rexburg, ID 83440 ph:208.747.2690  ENVIRONMENTAL ASSESSMENTS (PHASE I OR II)  ALTA/BOUNDARY SURVEY  TOPOGRAPHICAL SURVEY  GEOTECHNICAL INVESTIGATION AND REPORT  SEISMIC / GROUND-MOTION HAZARD ANALYSIS  METHANE AND RADON MITIGATION SYSTEMS DESIGN  SECURITY SYSTEMS  AV SYSTEM  HAZARDOUS MATERIALS SURVEY  PLANNED DEVELOPMENT APPLICATION  US A.C.E. WETLAND DELINEATION  US A.C.E. WETLAND MITIGATION PLAN  DWR STREAM ALTERATION PLAN  FOOD SERVICE / KITCHEN EQUIPMENT  INFILTRATION / PERCOLATION TESTING  SLOPE STABILITY ANALYSIS  D.O.T. PERMITS  ARCHEOLOGY INVESTIGATION / REPORT  SOIL THERMAL CONDUCTIVITY ANALYSIS  LIGHTNING RISK ASSESSMENT  HYDROLOGICAL STUDY  VOLUNTARY CLEAN-UP PLAN (LANDFILLS, ETC  ENGINEERED WATER SUPPLY ANALYSIS (EWSA)  ART & ACCESSORIES  LEED CERTIFICATION  TRAFFIC STUDY  ACOUSTIC ENGINEERING  LANDSCAPE DE  DEEP FOUNDATION SYSTEM DESIGN/ENG.  IRRIGATION BOOSTER PUMP / VAULT DESIGN  AERIAL MAPPING  UTILITIES MAPPING  OFF-SITE UTILITIES DESIGN  FEMA – FLOODPLAIN MAPPING  LAND TITLE REPORT  LEGAL DESCRIPTION  SUBDIVISIONS AND PLATS  STORM-WATER DISCHARGE PUMP STATION  WELLS, CANALS, AND WATER RIGHTS DOCUMENTS  SEPTIC SYSTEMS  ZONING CHANGE/VARIANCE APPLICATION  OWNER’S PROJECT REQUIREMENTS (OPR)  EXISTING BUILDING ASSESSMENT  AS-BUILT DRAWINGS  STRUCTURAL ASSESSMENT (TIER 2, TIER 3)  SWPPP DESIGN/ENGINEERING & INSPECTIONS  BUILDING ENERGY MODELING  BUILDING SYSTEMS COMMISSIONING  BUILDING ENVELOPE COMMISSIONING  3D ANIMATIONS ESTIMATED SCHEDULE A detailed schedule will be provided as the design scope commences: PG SD DD CD BN CA July Aug Sept.-Oct. Oct.-Nov. Dec/Jan Feb ’26 - 2025 2025 2025 2025 2025 Sept. ‘26 In addition to the Billing Schedule for Basic Services: - Reimbursable Expenses will be invoiced monthly. - If accepted, any Additional Services will be billed as a percentage of completion corresponding to each phase. methodstudio, inc. 160 west 2nd street, suite 201, Rexburg, ID 83440 ph:208.747.2690 Method Studio Hourly Billing Rates (through 2025): Any additional services required beyond those described in this proposal will be billed at our standard hourly rates shown above. Hourly rates for consulting engineers are attached. Thank you for your trust and support of our team. We have enjoyed working with the City of Rexburg over the years. Please do not hesitate to contact me with questions or comments. Sincerely, Approved: Scott W. Smith, AIA By_____________________________ Associate Principal Title: __________________________ Cc: Joshua Greene, Principal Cc: Rebekah Barton, CFO Date:__________________________ Sr. Principal $260 Sr. Interior Designer $150 Graphic Designer $125 Principal $185 Interior Designer $125 Architectural Associate $130 Sr. Project Manager $180 Interior Design Associate $115 BIM Specialist $120 Project Manager $160 3D Artist $150 BIM Technician $115 Sr. Architectural Designer $180 Sr. Job Captain $125 Technical Support $100 Architectural Designer $140 Job Captain $120 Administrative $120 Project Architect $150 Sr. Graphic Designer $150 Clerical $ 80 BE Structural Solutions PLLC 137 W 1900 North Layton, UT 84041 Method - Rexburg Water Department Addition 2025 06 03.docx Tuesday, June 3, 2025 Method Studio 360 W Aspen Ave Salt Lake City, UT 84101 Attn: Scott Smith Re: City of Rexburg Water Department Renovation Gentlemen: This letter is written at your request for a proposal to provide the structural engineering services for the City of Rexburg Water Department Renovation. This is described as a 3 bay addition to the west of the existing masonry structure with anticipated construction of concrete spread foundations, masonry walls and wood truss roof. 1. Structural design of the addition building structure including footing and foundations, floor and roof framing, lateral force resisting systems, structural connections, and support framing. 2. Structural design will be based on the 2018 International Building Code. 3. Attend design coordination meetings and other meetings as required. 4. Prepare structural contract documents and provide electronic copies at the end of schematic design, design development, and construction document phases of the project using Autodesk Revit. 5. Review the structural portion of the specifications to be provided by your office and redline as required for compliance with the design intent. 6. Assist with bidding and contract administration as required. This will include site observations as needed. 7. Review the applicable structural shop drawings. 8. Review cracks in the existing building and recommend repair. 9. Renovate existing 1970s building including new openings and infilling open space between 1970s and 2000 addition. 10. Demolish and replace 1970s portion with a new structure. BE Structural Solutions PLLC 137 W 1900 North Layton, UT 84041 Method - Rexburg Water Department Addition 2025 06 03.docx It is anticipated that the budget for the project to be around $1,100,000. It is proposed to provide the above-outlined services for the building for a fixed fee broken out: Items 1-7 $5,800 Item 8 $ 500 Item 9 $1,000 Item 10 0.6% of cost of building We appreciate the opportunity to submit this proposal and look forward to working on the project. Sincerely, Donald L. Barfuss Engineered Systems Associates Engineering Services 1355 E. Center, Pocatello Idaho 83201 | (208) 233-0501 www.engsystems.com | esa@engsystems.com Dave Hansen, P.E 1 | P a g e June 3, 2025 Method Studio Attn: Scott Smith Associate Principal / Project Manager 160 West 2nd Street Rexburg, ID 83440 Engineering Services Proposal for Rexburg Water Department Building Renovation and Addition Rexburg, Idaho Dear Scott, Thank you for asking ESA to provide this proposal for engineering services. This letter outlines the scope, fees, and schedule for the above referenced project. The proposed scope is based on your email request and a visit to the site. Scope Per your email, the scope includes the following: • Building Expansion: Addition of three car/overhead door bays to the west of the existing structure, designed for a drive-through configuration accommodating a truck and trailer (approximately 2,100 sq-ft). • Office Renovation: Full gut and renovation of the older section of the building, including: o New HVAC system o New break room/conference room o Office space and workstations for 11 personnel (no reception needed) o Necessary ADA upgrades o Possible enclosure of exterior space between existing buildings for document storage or restrooms • Utility rerouting as necessary • Reconfiguration of storage areas to enhance functionality • Possible entry enhancements (adding coverings to replace temporary canopies for snow/ice protection) • Additional Consideration: Demolishing the existing 1970s-era office building and constructing a replacement structure The mechanical and plumbing scope has 3 parts: 1. Shop addition: Provide gas-fired heaters in shop area. Include a hose bibb, compressed air, and floor drains. The drains will be connected to an oil and sand separator. The existing bay floor drains are not connected to a separator. They may need to be revised to go to the new tank. The water and compressed air will connect to the existing shop. 2 | P a g e 2. Office renovation: Replace the existing gas-fired furnaces, ductwork, etc with new. This may be rooftop unit(s) or furnace(s). It includes exhaust for the toilet and break room. Plumbing includes water, waste and vent piping for replacing the existing plumbing fixtures with ADA type. It is assumed that a fire protection system is not required. There are two (2) water heaters that may be replaced. 3. Office demo and rebuild: This scope includes new HVAC and plumbing systems. This would also include a performance specification for a fire sprinkler system. Services 1. Design Services include the following: a. Preparation of the mechanical and plumbing plans and specifications. b. General notes for fire sprinkler modifications (if required). c. Provide COMcheck report. d. Respond to RFI’s during the bidding process. e. Respond to comments for permitting. 2. Construction Administration includes the following: a. Respond to RFI’s during construction. b. Review submittals and shop drawings. c. Two (2) to three (3) jobsite visits with reports during construction. Corresponding Fee The engineering service fees will be a lump sum for each option: 1. Shop: Two Thousand Five Hundred ($2,500) 2. Office Renovation: Four Thousand Five Hundred ($4,500) 3. New Office: Three Thousand Nine Hundred ($3,900) Schedule Work will commence after receiving the signed proposal and electronic floor plans. The tentative schedule is as follows: 4 weeks Complete Construction Documents TBD Construction Admin Services Assumptions and Exclusions The assumptions and exclusions are as follows: - Plumbing work connects to existing. - Fire sprinkler scope is not included for an office renovation. - Opinion of probable cost is not included. - Record drawings are not included. - Drawings will be in AutoCAD format and submitted in PDF format. - Additional services will be billed hourly per the included rate table. Liability to Engineered Systems Associates is limited to the amount of the fee stated in this letter. If the above is acceptable, please send a signed copy of this letter. 3 | P a g e Sincerely, Engineered Systems Associates (Company) Method Studio (Signature) Dave Hansen, PE (Typed Name) Scott Smith Managing Principal (Title) June 3, 2025 (Date) Additional Services Rate schedule for additional services are as follows: Senior Engineer $ 170 per hour Engineer $ 135 per hour Senior Designer $ 115 per hour Designer $ 100 per hour CADD Operator $ 85 per hour Admin $ 65 per hour 1823 East Center Street Pocatello, Idaho 83201 (208) 232-4439 Page 1 of 2 Method Studio 03 June 2025 160 West 2nd Street, Suite 201 Rexburg, Id 83440 801.386.6003 RE: City of Rexburg Water Dept. Building - Rexburg, Idaho Electrical Engineering Fee Proposal Scott, Below find a fee proposal for the above referenced facility. Proposal is based on the following (3) options: Option #1: New ~1,200 SF Building expansion garage with (3) drive-thru bays. Option #2: Full renovation of the existing ~1,800 SF Office building with all new systems. Option #3: Complete demolition of the existing office building and replace with a new ~1,800 SF building. We'd appreciate the opportunity to work with you. Please take an opportunity to learn more about us at Payneengineeringinc.com. Electrical Scope: 1. Design/CDs: Complete electrical engineering and electrical design drawings and specifications thru permitting. Including main electrical service and building electrical distribution, panel schedules, load calculations, etc., general electrical device layout and design for receptacles and required connections to Mechanical and Owner provided equipment. interior/exterior & egress lighting and lighting Comcheck, Site lighting photometrics and design as required.  Rough-in Only for Low Voltage systems; Data Cabling, access control and security systems as defined by Owner.  Schematic Fire Alarm System Design as required  Bidding: Responding to contractor questions preparing any applicable addendum etc.  (1) Scoping Visit as needed 2. Construction Administration:  Shop Drawing review, field questions etc.  (1) Final Punchlist with Report as requested 3. Site Visits: a. Additional site visits upon request (Max of 3). 1823 East Center Street Pocatello, Idaho 83201 (208) 232-4439 Page 2 of 2 Exclusions and Assumptions:  Design and specification of the data cabling system including; headend equipment, peripheral devices, phone systems, distribution components and etc to be by others.  Design and Specification of components, cabling, infrastructure, distribution and equipment for Sound System, AV, Access control and security systems to be provided by others. Fee Proposal: OPTION #1: Design/CD’s (Item #1): $1,500.00 Construction Administration (Item #2): $500.00 OPTION #2: Design/CD’s (Item #1): $4,000.00 Construction Administration (Item #2): $500.00 OPTION #3: Design/CD’s (Item #1): $3,500.00 Construction Administration (Item #2): $500.00 We are looking forward to helping you with this project. Please review and call if you have any questions Sincerely, Shawn Meador Accepted:_______________________________________; Date________________ Scott, If I understand the project correctly the addition on the west end will require the most re- grading for tie in purposes to the building and the existing asphalt and westerly curb and gutter. I believe for the other additions that are described the grading will be minor. I would assume that that a complete site topographic survey would be needed in order to locate the building so that the additions mentioned can be shown in relation to the existing structures. Below is what we would estimate to do the following: 1. Topographic Survey/Base Line File and Surface of Existing Site- $4,500 a. This is tying the site to the property but does not include a boundary survey or record of survey 2. Civil Engineering for West Addition Grading - $4,200 a. Tying into existing asphalt and grading near the addition 3. Demolition of Old Structure on East and New Structure Grading - $2,200 (This is assuming tying back into existing asphalt) 4. Project Coordination/Meetings with Project Lead or Team -$750 As you mentioned in your email… if they decide to renovate more of the site we can look into what the entails at that time. Let me know if you have any questions or concerns. Thanks, Blake Jolley, P.E. (Arizona, Idaho, Montana, Nevada, Utah) bjolley@connectengr.com Idaho Falls | Chubbuck 208.881.0081