HomeMy WebLinkAboutCouncil Minutes - June 4, 2025 (208) 359-3020
35 North 1st East
Rexburg, ID 83440
Rexburg.org | Engage.Rexburg.org
City Council Minutes – June 4, 2025
Mayor Jerry Merrill
Council Members:
Bryanna Johnson Eric Erickson
Robert Chambers David Reeser
Colin Erickson Mikel Walker
City Staff:
Spencer Rammell – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
4:30 P.M. Fiscal Year 2026 Budget Work Meeting:
Council Member C. Erickson attended the meeting via Zoom.
Finance Officer Nielson reviewed the 2025 Budget Preparation Calendar for 2026 Fiscal Year Budget.
Finance Officer Nielson reviewed the City of Rexburg 2026 Budget Highlights.
Finance Officer Nielson reviewed the General Fund Balance Carryover.
Finance Officer Nielson reviewed the Fund Balance Carryover for Street, Sanitation, Water, and Wastewater.
Finance Officer Nielson reviewed the Budget Request for Capital & New Personnel report.
Finance Officer Nielson reviewed the General Fund Department total increases.
Finance Officer Nielson reviewed the Fiscal Year 2026 Personnel Request.
Finance Officer Nielson reviewed the Capital Assests from Fiscal Year 2026 Budget.
Finance Officer Nielson reviewed the Utility Rate Schedule.
Finance Officer Nielson reviewed the Utilities Sample Bills.
Finance Officer Nielson reviewed the Wastewater Rate Calculation.
Finance Officer Nielson continued to review the Wastewater Rate Calculation.
Finance Officer Nielson reviewed the Water Rate Calculation.
Finance Officer Nielson reviewed the Sanitation Rate Calculation.
Finance Officer Nielson reviewed the Madison County Share Budgets of Joint Operations with the City of Rexburg.
Finance Officer Nielson reviewed the Notice of Public Hearing Utilization of a portion of foregone property tax to be included in the upcoming Budget Year levying authority.
Finance Officer Nielson reviewed the Notice of Public for the Proposed Budget for Fiscal Year Ending 9/30/2026 (FY 2026).
Set Fiscal Year 2026 Tentative Budget - Action Item
Discussion:
Council President Walker moved to approve Fiscal Year 2026 Tentative Budget; Council Member Chambers seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Set date for public hearing for use of foregone dollars as part of tax levying authority, July 16, 2025 - Action Item
Council Member Johnson moved to approve to Set a Public Hearing for use of foregone dollars as part of tax levying authority on July 16, 2025, with the condition that the budget adjustment
in Mayor/City Council Department to book artist for Stadium 250 Event remain tabled until further information regarding sponsorship, artist, etc. prior to this public hearing; Council
Member Reeser seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Work Meeting Adjournment 6:22 P.M.
6:30 P.M.
Council Member Chambers said the prayer.
Council Member Reeser led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson (via Zoom), Council Member E. Erickson, Council Member Reeser, Council President Walker and Mayor
Merrill.
Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
Dale Wright addressed the City Council regarding ongoing safety and property concerns related to the municipal golf course. He began by expressing appreciation for the overall appearance
and maintenance of the course, crediting the city and country for their continued efforts.
Mr. Wright then described a significant and recurring issue with golf balls landing on his property. According to Mr. Wright, the problem appears to originate from hole/tee number 4
(exact designation uncertain), which includes three tee boxes located near the new canal water pump. Distances from the tees to the hole are approximately:
194 yards (farthest)
185 yards (middle)
154 yards (closest)
He explained that when golfers—particularly inexperienced ones—tee off from the longer distances, errant shots frequently slice toward his home. Mr. Wright reported:
16 visible holes in his fence and house caused by golf balls.
Golf balls regularly land in the street and striking other nearby homes.
Two broken windows.
An incident where his wife was struck in the leg while picking cherries, resulting in a severe bruise that lasted six months.
A recent near miss involving a contractor working at his home.
Mr. Wright proposed a solution: remove the two longer tee boxes and retain only the 154-yard tee to reduce the risk. He offered to volunteer his time and operate heavy equipment to
assist with the removal, citing prior experience with the city under proper insurance coverage.
As an alternative, he suggested installing netting along the canal to catch stray balls, acknowledging the need for periodic replacement due to weathering.
Mayor Merrill discussed a possible mitigation option of planting a dense row of trees along the canal; however, City Attorney Rammell noted that FAA regulations could prohibit new plantings
exceeding certain height limits (estimated at 18 feet), due to proximity to airport airspace.
City Attorney Rammell clarified that while the city may not be legally obligated to make changes—since the golf course predates many surrounding homes—the City Council could consider
action as a matter of fairness and community safety.
Action Items:
Mayor Merrill said he and city staff would conduct a site visit to evaluate the area in question and determine the next steps.
Finance Officer Nielson was asked to review the issue with the Golf Board and discuss removing tee boxes number one and two.
City Staff will verify FAA limitations regarding tree planting and research alternatives for physical barriers (e.g., netting).
Mr. Wright emphasized that while property damage was an issue, the greater concern was the safety of his family and others. He reiterated that they routinely collected large numbers
of stray golf balls and had to monitor golfers teeing off before safely using their backyard—an inconvenience that sometimes still failed to prevent near misses.
Greg West addressed the City Council to raise awareness about ongoing cleanup efforts at the local skate park and to request assistance from the city. He stated that since March, he
had been organizing a fundraiser to support the cleanup, specifically targeting graffiti removal.
Mr. West noted that for over two decades, the skate park had been largely free of graffiti, or any graffiti that did appear was promptly cleaned. Recently, however, the park had become
heavily vandalized with graffiti, much of which was inappropriate for children. This had led to concern among parents, and he has taken the initiative to begin cleanup efforts.
Mr. West said as part of the project, Dr. Hepworth had donated a ramp for the park. He needed assistance transporting the ramp from Ammon and inquired whether the city might have a
trailer he could use. Additionally, Mr. West requested access to water and/or a pressure washer, or permission to connect a personally purchased pressure washer to a water source. His
goal was to clean the cement surfaces of the skate park more effectively. To help improve security and prevent further vandalism, Mr.
West suggested installing additional lighting. Although a new security camera had recently been installed, he felt more lighting would enhance the overall safety and effectiveness of
the cleanup.
Mr. West encouraged the City Council to consider including these improvements as part of the city’s ongoing beautification efforts. He thanked the council for their time and consideration.
Mayor Merrill thanked Mr. West for his community efforts and stated that the city would explore possible ways to assist.
Council Member Johnson asked for clarification regarding the ramp Mr. West is bringing to the skate park. In response to Council Member Johnson’s question, Mr. West clarified that the
ramp was not a building and would not be a permanent addition unless further plans for expansion were made. He reminded the City Council that the skate park was approximately 25 years
old and had never been fully completed. He indicated his intent to continue fundraising and to return for further discussions as needed.
Nelson Moak addressed the City Council to raise concerns shared by multiple residents of Trejo Street. The primary issue discussed was persistent speeding by vehicles at all times of
the day and night. Mr. Moak emphasized that pedestrian safety—particularly that of children walking to school and residents walking their pets—are at risk due to these traffic violations.
He also pointed out the presence of numerous blind spots along Trejo Street. These blind spots occur where vehicles enter the street, creating hazardous conditions with a high risk of
T-bone collisions. Although residents attempt to drive cautiously, the unsafe behavior of speeding drivers creates constant danger. In addition to the safety risks, the resident described
excessive noise disturbances caused by vehicles with modified mufflers, motorcycles, and diesel trucks, which frequently wake residents during the early morning hours.
Mr. Moak acknowledged that the police have been called multiple times and expressed appreciation for their efforts. However, they recognized the limitations of police resources to patrol
a street non-stop. A temporary speed tracker had been installed in the past but was deemed an insufficient short-term solution to a long-term issue.
Todd Beck said he is another Trejo Street resident who recently relocated from Dallas. He presented suggestions based on effective traffic-calming strategies used in other cities. While
Dallas had banned speed bumps and speed tables, it had implemented visual narrowing of streets, adjusted parking angles, and used other non-invasive measures to slow traffic.
Mr. Beck explained that these methods reduced speeding by altering driver perception, even without changing the actual traffic flow. He noted that Trejo Street appeared especially wide
and open, particularly on the south side, making it visually conducive to speeding. He also expressed skepticism that a new stoplight on Yellowstone Avenue would have any significant
effect due to its location at the far end of the problem area. Mr. Beck described a pattern of nighttime traffic using Trejo as a shortcut from Pioneer Road to Yellowstone and suggested
the city consider ways to make that route less appealing to drivers.
Mayor Merrill acknowledged their concerns and assured the residents that the city would evaluate potential solutions. Mr. Beck expressed gratitude for the city’s attention to the issue
and emphasized that Trejo Street is not the only street affected.
Todd Beck concluded by congratulating the city on once again being recognized as the safest city in Idaho—a key reason his family chose to move to Rexburg. He also voiced support for
the adoption of the Local Improvement Districts (LID), recognizing that while it was a divisive issue, he wanted to represent the residents in favor of the LID’s. Mayor Merrill thanked
Mr. Beck and agreed that the city should do a better job of informing the public about the benefits of LID.
Staff Reports:
Finance: - Matt Nielson
Approval of contract to purchase real property on Pioneer Rd and Budget Adjustment for new police facility - Action Item
Finance Officer Nielson explained the proposed approval of a contract to purchase approximately 4.9 acres of real property located on Pioneer Road. This acquisition would be used as
the future site for a new police facility. The contract required a corresponding budget adjustment to utilize previously saved funds allocated for land acquisition and police facility
development.
Finance Officer Nielson continued to explain that over the past year, the city had engaged a construction manager and an architect to assist with conceptual planning for the facility,
including evaluating size, scope, and potential cost. A critical factor in the planning process was identifying a suitable site, as land and development costs varied widely by location.
After considering multiple properties, the city selected the Pioneer Road parcel based on cost, accessibility, and overall suitability.
City Clerk Lovejoy highlighted the selected site on a map shown on the overhead screen during the meeting. The city obtained pricing on several parcels, and the Pioneer Road site proved
to be the most cost-effective and strategically advantageous option.
Finance Officer Nielson said City Attorney Rammell worked directly with the property owner and their attorney to finalize the contract. The proposed purchase price was $1.3 million.
The contract included provisions requiring installation of a perimeter fence before construction and a $10,000 earnest money deposit. A 20-day feasibility period was also included, during
which the city could conduct any required evaluations. City Staff did not anticipate the need for environmental studies or any significant issues with the parcel. Initially, the seller
requested a use restriction limiting the property’s use to law enforcement purposes. To maintain flexibility, the city negotiated the right of first offer clause instead. Under this
provision, if the city later opted not to use the site for a police facility, the seller would have 30 days to repurchase the property at the original sale price of $1.3 million before
it could be sold to another party. The city had already allocated the purchase funds in a dedicated account (Fund 32). The budget adjustment would allow these funds to be recorded as
revenue and expended as a capital expense for land acquisition.
Finance Officer Nielson noted that the city aimed to place a bond initiative on the November ballot to secure additional funding for construction. The land purchase would be made with
cash, and the city also had approximately $1 million in reserve to contribute toward the project’s development.
Council Member E. Erickson raised concern regarding the speculative nature of the purchase, given that the bond had not yet been passed. He noted the parcel had remained undeveloped
for about 20 years, and there was a risk of owning vacant land if the bond measure failed.
City Attorney Rammell responded that the parcel had previously been under contract at a higher price, but that agreement fell through due to unrelated funding issues. He further noted
that the seller—who also owned nearby Village Apartments—supported the idea of a police facility at that location.
Mayor Merrill acknowledged the concern and stated that land within the city was becoming scarce and increasingly expensive. Finance Officer Nielson added that the parcel was considered
semi-developed, with nearby utility services in place. Other potential sites were more expensive per acre and were in less desirable locations. A broker’s opinion confirmed that the
negotiated price was well below market value, reinforcing the decision.
Mayor Merrill also commented that having a police facility on Pioneer Road could help address local speeding issues, such as those recently raised by residents on Trejo Street.
Council Member Johnson moved to approve the contract to purchase real property on Pioneer Road and Budget Adjustment for new police facility; Council President Walker seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Research & Business Development Center (RBDC) lease contract re-negotiations - Action Item
Finance Officer Nielson presented a summary of the Research & Business Development Center (RBDC) lease contract re-negotiations.
Over the past month, the City Council and City Staff have been exploring options for future use of the hatchery space.
The current tenant, RBDC, held a lease through July 2026, with a contractual end date of August 1, 2026.
City Staff initiated discussions with RBDC to request early access to the hatchery space to allow the Cultural Arts Department to install a museum exhibit.
RBDC agreed and allowed cultural arts staff to access the space as early as April 2025.
Lease Termination Request:
Shortly thereafter, RBDC approached the city requesting early termination of their lease.
Staff evaluated the impact of this request, noting a minor revenue loss for the current and following fiscal years.
Staff visited the facility with the city Economic Development Director Johnson to assess possible repurpose of the space.
Finance Officer Nielson noted that RBDC was sub-leasing approximately four offices. City Staff were informed that sub-leases had a maximum term of six months, followed by month-to-month
arrangements. Remaining sublease durations were estimated at two to four months.
Proposed Space Allocation:
City Staff identified two rooms for continued city use:
The social media lab (to remain designated for economic development).
A larger conference room (to host cultural arts programming currently located in the hatchery).
Two of the sub-leased offices would be retained for ongoing rental income.
City Staff proposed relocating cultural arts staff from the upstairs space into the front portion of the hatchery, providing access to offices, storage, and exhibit areas including the
boardroom.
The upstairs space could be offered for lease to a new tenant. The space had been previously leased 8–10 years ago and was now more marketable due to recent improvements.
Financial and Operational Considerations:
City Staff recommended requesting RBDC to pay rent through the end of July 2025, giving them adequate time to vacate and allowing the city to prepare for the cultural arts department
move-in during the summer.
The move would enable the preparation of museum exhibits, including a planned flood history exhibit.
The Cultural Arts Department would also use hallway and hatchery space for programming.
RBDC would continue limited collaboration with the city by:
Hosting monthly Networking Night events.
Running bi-annual boot camps (held twice weekly over six weeks). These could be accommodated in either the Economic Development offices or in the City Council chambers as available.
City Staff proposed drafting a lease addendum to formalize RBDC’s early termination, subject to City Council approval.
Lease Flexibility:
City Staff advised lease terms for the upstairs space could remain flexible. Though multi-year leases were standard, a one-year lease term was recommended to preserve the city’s space
planning flexibility.
The City Council supported limiting the term to one year to maintain options for future city use.
Feedback from Cultural Arts:
City Staff reported positive feedback from the city Cultural Arts Department regarding the proposed relocation.
The current upstairs location had limited accessibility, making programming difficult.
The hatchery’s ground-level layout would improve public access and program functionality.
From a financial perspective, staff advised against acquiring or leasing a new building due to the general fund outlook. Utilizing existing city-owned space was viewed as fiscally responsible.
Facility Features & Use:
The hatchery space:
A front reception area.
Five offices.
A large conference room.
Additional exhibit space (the hatchery room).
A board/meeting room.
These features would allow co-location of cultural arts and museum staff, improve coordination and offer potential labor cost efficiencies.
Additional Storage Considerations:
The upstairs space (approx. 2,000–2,500 sq. ft.) could serve as temporary exhibit storage.
A 40-foot conex container was recently purchased to store museum items that are housed in the sewer department’s affluent building.
City Staff were evaluating which items required climate-controlled storage, to be relocated accordingly.
Long-term storage in the Tabernacle basement remained an option once renovations are complete.
Flood Exhibit:
The proposed flood exhibit would be in the open area of City Hall for ease of public access.
More sensitive displays could be housed in the hatchery.
A video component could be shown in the City Council Chambers or another designated room.
Council Member E. Erickson moved to approve City Staff to enter lease contract re-negotiations with the Research & Business Development Center; Council Member Chambers seconded the
motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Public Works: - Justin Beard
Parks Storage Shop Addition Bid Award and Budget Adjustment - Action Item
Assistant Public Works Director Beard explained that City staff have been working on the addition to the Parks Department shop, which was located on 2nd North, near Rexburg Rapids.
The original plan had been to construct a steel-framed building as an addition to the existing facility. They had requested bids for this project a couple of months earlier; however,
the bids came back higher than expected. In response, staff re-evaluated the project and decided to pursue bids for a wood-framed building instead. Although the revised design still
featured metal siding and a metal roof, it included a wood frame for the interior structure. Two bids were received under this new scope.
Based on the results, staff recommended awarding the contract to Cleary Building Corporation to complete the addition to the park shop.
Mayor Merrill acknowledged that the project had been in development for several years, with ongoing efforts to provide the Parks Department with additional space to store equipment
indoors, particularly during the winter months. The final proposal reflected significant planning, revisions, and rebidding to meet budgetary constraints.
Council Member Chambers moved to approve the low bid of $135,986 from Cleary Building Corporation for the Parks Storage Shop Addition; Council E. Erickson seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Approval of Contractor for 2025 Chip Seal Project - Action Item
Assistant Public Works Director Beard explained the city received bids for a chip sealing project, which was intended to maintain several major streets that had been reconstructed the
previous year. These streets included University Boulevard, South Yellowstone Highway, Pioneer Road, North Hill Road, and Barney Dairy Road. Two bids were submitted for the project.
Most of the funding for the chip sealing work came from a $2 million grant awarded by the Idaho Transportation Department (ITD) the previous year. While a portion of that grant had been
used for the CRABS (Composite Rehabilitation and Asphalt Base Stabilization) project to reconstruct the streets, not all the funds had been expended. The remaining grant funds were allocated
to cover the cost of chip sealing those same streets, along with some additional work on North Hill Road and Barney Dairy Road. He proposed awarding the chip sealing contract to HK Contractors,
the lowest responsive bidder.
Council President Walker moved to approve the low bid of $221,760 from HK Contractors for the 2025 Chip Seal Project and contract; Council Member Reeser seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Resolution No 2025 – 05 Approval of Idaho Transportation Department, Division of Aeronautics, Grant Agreement for the Sage Grouse Mitigation Site for New Airport, Program No. F258RXE,
Project No. AIP-024 - Action Item
Assistant Public Works Director Beard explained that the city had been offered a grant from the State of Idaho to support an environmental study related to the new replacement airport.
The purpose of the study was to identify a sage grouse mitigation site to offset habitat that would be impacted by the construction of the new airport. The grant amount totaled $11,453.47
and was designated specifically for that environmental study. He requested approval from the City Council to accept the grant and sign the associated agreement.
Resolution 2025 – 05
A Resolution to Acceptance of Idaho Transportation Department, Division of Aeronautics Grant Offer for Program No. F258RXE, Project No. AIP-024, to Assist in Sage Grouse Mitigation
for New Rexburg Madison Airport. Exact from the minutes of a regular meeting of the City Council of Rexburg, Idaho held on June 4, 2025.
Resolution number 2025 - 05 of Rexburg, Idaho accepting the Grant Offer of the State of Idaho through the Idaho Transportation Department, Division of Aeronautics, in the maximum amount
of $11,453.47 to be used under the Idaho Airport Aid Program, FS Program number: F258RXE, Project number: AIP-024 in the development of the Rexburg-Madison County Airport; and
Be it resolved by the Mayor and City Council of Rexburg, Idaho (herein referred to as the City as follows:
Sec. 1. That the City shall accept the Grant Offer of the State of Idaho in the amount of $11,453.47, for the purpose of obtaining State Aid under FS Program Number: L24SRXE, Project
Number: AIP-024 in the development of the Rexburg-Madison County Airport; and
Sec. 2. That the Mayor of the Rexburg City Council is hereby authorized and directed to sign the statement of Acceptance of said Grant Offer (entitled Acceptance) on behalf of the City,
the City Clerk is hereby authorized and directed to attest the signature of the Mayor and to impress the official seal of the City on the aforesaid statement of Acceptance; and
Sec. 3. A true copy of the Grant Agreement referred to herein be attached hereto and made a part thereof.
Passed by the City Council and approved by the Mayor this __ day of __ 2025.
CITY OF REXBURG, MADISON COUNTY, IDAHO
BY:
Jerry L. Merrill, Mayor
ATTEST:
Deborah Lovejoy, City Clerk
CERTIFICATE
I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true, and correct copy of Resolution No. 2025 - 05 adopted at a regular meeting of the City Council held
on the __ day of __ 2025, and that the same is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this __ day
of __ 2025.
Deborah Lovejoy, City Clerk
City Clerk Lovejoy noted that a resolution was required as part of the grant agreement. Mayor Merrill clarified that the grant funding would be used solely to help pay for the study
needed to identify a suitable sage grouse mitigation site.
Council Member Chambers moved to approve Resolution No 2025 – 05 Approval of Idaho Transportation Department, Division of Aeronautics, Grant Agreement for the Sage Grouse Mitigation
Site for New Airport, Program No. F258RXE, Project No. AIP-024; Council President Walker seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Approval of Millhollow Rd Sidewalk Bid Award - Action Item
Assistant Public Works Director Beard explained that the city received a grant through the Local Highway Technical Assistance Council (LHTAC) under the Child Pedestrian Safety Program
to construct a sidewalk on Millhollow Road. The project location was identified as the area between the hospital—where the current sidewalk ends and 2nd South. The sidewalk was planned
for the west side of the road. At the time, the area only had a white painted stripe indicating a walking path. The project proposed moving the curb to make room for a new concrete sidewalk,
replacing the striped asphalt pathway.
Assistant Public Works Director Beard stated the city was awarded a $250,000 grant for this project. Bids were received the previous day, and it was noted that the bid amounts were
significantly lower than the total grant award. As a result, there was potential to discuss with LHTAC the possibility of expanding the scope of the project to utilize the full funding.
For the current project scope, staff recommended awarding the contract to Galicia’s Concrete in the amount of $140,651.50.
Mayor Merrill shared an observation from a recent trip to Sun Valley, where some pedestrian pathways were constructed with a different curb design. Instead of the traditional high stand-up
curbs, several locations had rolled curbs that were nearly as tall but had a sloped design. He noted that these rolled curbs appeared to withstand snowplow damage better and suggested
that the city consider similar curb options. Assistant Public Works Director Beard acknowledged the comment and confirmed that the project currently included a full high-back curb but
agreed that other curb options could be evaluated for potential future improvements.
Council Member Reeser moved to approve the low bid of $140,651.50 from Galicia’s Concrete for the Millhollow Road Sidewalk; Council Member Johnson seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Council President Walker mentioned the traffic signal on University Boulevard has not been fully repaired. He raised a concern regarding a specific movement at the intersection when
the traffic signal does not function properly. He explained that while the light rotated, the sensor did not work as intended. The cameras associated with the signal are experiencing
issues which affect the functionality of the traffic light.
Assistant Public Works Director Beard acknowledged the issue and committed to reporting the problem back to Public Works Director Davidson as a reminder to address the issue with the
signal. He mentioned that the heat from the sun sometimes caused the sensors to stick or malfunction, and that
the problem had not yet been resolved. Council Member C. Erickson confirmed that the issue persisted, emphasizing that the light was not fixed.
Mayor Merrill responded by noting they had driven through the intersection earlier that day and observed that the light seemed to be functioning properly at that time. However, it was
clarified that the signal appeared to work only when there was cross traffic present. If no vehicles were detected, the light would rotate on a fixed cycle, causing unnecessary delays—up
to 30 seconds—for drivers waiting to proceed.
P&Z Administrator Parkinson mentioned that City Engineer Joel Gray had recently adjusted the settings within the last couple of days. They agreed to test the intersection again that
evening to see if the issue had been resolved.
Council Member Johnson questioned the timeline for repainting the city’s crosswalks. Assistant Public Works Director Beard responded that the street striping had been completed earlier
that week, but they had not yet received a specific schedule for the crosswalk painting. It was noted that the work was contracted out and typically completed early in the season.
Mayor’s Business:
Mayor Merrill reported the city had received a $245,000 grant to assist with improvements to the HVAC system at the Tabernacle. Unfortunately, a new requirement was added to the grant
conditions, which mandated a radon test be conducted in the building. The radon test results indicated levels that were too high, confirming the presence of radon in the structure. As
a result, the city needed to move forward with a radon mitigation plan. Although the exact cost of the mitigation was unknown, initial feedback suggested it would likely be a straightforward
fix. Typically, the solution involved installing a venting system and a fan to push the radon safely out of the building and into the atmosphere. City Staff hoped the expense would be
manageable and not overly burdensome.
Mayor Merrill shared his experience attending the recent Water Users Conference in Sun Valley. He noted the value of the event, particularly given ongoing conversations about water
use and rights throughout the state. He emphasized the importance of the city staying involved in those discussions to protect local water access for current and future residents.
Mayor Merrill said he had productive conversations with Idaho Department of Water Resources Director Matt Weaver and the Bureau of Reclamation’s Area Director. One key topic of discussion
was the potential future reconstruction of the Teton Dam. He reported that the idea had been gaining momentum among legislators and other stakeholders. There is a letter of support circulating
for signatures and offered to share it with City Council members for consideration. He also emphasized the continued need for the dam. He stated that the original need had not diminished
over time, but rather increased due to regional growth. Key benefits of rebuilding the dam would include enhanced water storage, improved flood control, hydroelectric power generation,
and expanded recreational opportunities. Council members were encouraged to review the information and sign the letter if they supported the effort.
Mayor Merrill reported on downtown development efforts. The city had been working on downtown redevelopment for several years, but rising construction and development costs had presented
challenges for the private sector. As a result, City Staff were considering scaling back the projects to focus on a single section of the downtown area rather than pursuing three areas
simultaneously. The primary goal of the downtown development was to construct a larger, higher-value building in an area where utilities and infrastructure were already in place. By
concentrating on development in a location with existing services, the city could avoid additional infrastructure costs and increase long-term revenue potential.
Mayor Merrill said another area of focus was tourism development. The mayor explained that attracting more visitors could generate economic benefits with relatively low infrastructure
investment, since the community already had hotels and supporting amenities. One potential initiative was the development of an indoor aquatic center, which could serve school swimming
teams and host regional or statewide meets. The school district and other community members had expressed interest in such a facility. Additionally, staff were exploring the feasibility
of constructing indoor venues that could host sporting tournaments, such as soccer or lacrosse. The goal was to create opportunities for "sports tourism" by attracting athletes and spectators
from outside the area. The mayor noted that similar strategies had worked successfully in other small to mid-sized cities, particularly in the Midwest, and expressed a desire to apply
those models locally. These tourism development ideas were still in the early stages of planning. Mayor Merrill reiterated the city’s commitment to exploring practical, community-enhancing
projects.
Item of Consideration:
Approval for Altura CDBG Administration Contract for Tabernacle Civic Center HVAC Project - Rick Miller, Altura Action Item
Finance Officer Nielson reported Rick Miller with Altura provided the following information pertaining to the Altura CDBG Administration Contract for Tabernacle Civic Center HVAC Project.
Altura proposed to administer the grant under a contract not to exceed $24,500. This amount represented approximately 10% of the total grant value, which aligned with standard administrative
cost allocations.
Finance Officer Nielson said he had previously discussed the overall project budget, which totaled approximately $875,000. Of that, roughly $360,000 came from carryover funds made up
of public contributions and city savings. The grant itself contributed $245,000, and the remaining balance was expected to come from transfers within the arts promulgation fund and the
general fund.
Council Member Chambers moved to approve Altura to Administer the CDBG Contract for the Tabernacle Civic Center HVAC Project; Council Member Johnson seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Planning & Zoning recommendation to approve the Squires Subdivision No 3 (Rexburg WinCo Foods) Plat at approximately 350 E Moody Rd, the application is to subdivide the parcel into
4 additional lots #24-01086 – Alan Parkinson Action Item
P&Z Administrator Parkinson explained the property is located just south of the existing Walmart. He noted that the property was correctly shown on the Plat, although the parcel viewer
had not yet been updated to reflect recent changes. The original deed had been recorded incorrectly, but the issue had been resolved. The correct deed had been sent to the city, and
although the GIS system had not yet been updated, the Plat and deed are now consistent. He pointed out a small jog on the east side of the property as shown on the updated Plat. They
confirmed that the correction had been made and that the updated documentation aligned with all requirements.
P&Z Administrator Parkinson said City Staff have reviewed the proposal and provided the necessary development requirements for the applicant. The applicant had met all those requirements.
City Staff confirmed that the property could be serviced with both sewer and water and that the proposed road designs had been reviewed and approved. All the required infrastructure
has been designed and is ready for implementation. The Planning and Zoning Commission has reviewed the application and recommended it to the City Council for approval.
Council Member E. Erickson mentioned the entrance onto 2nd East. P&Z Administrator Parkinson confirmed that the entrance was a right-in, right-out only, drivers could not make left
turns. That was the only reason that entrance was allowed. Additionally, a connection was going to be built that would connect to Stationery Place Road.
P&Z Administrator Parkinson further clarified the road connections for the proposed Plat. The connection would run along the property on the corner. It would bring traffic to Stationery
Place Road. There will be two or three connections that would lead back onto Moody Road, which would likely become the main access point for the store. The store was planned to sit close
to the back of the property. He added that three other lots have been created in that area. Those lots were expected to be sold to other developers.
Council Member E. Erickson moved to approve the Squires Subdivision No 3 (Rexburg WinCo Foods) Plat at approximately 350 E Moody Rd, the application is to subdivide the parcel into
4 additional lots; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Calendared Bills:
Tabled Items:
Approval for budget adjustment in Mayor/City Council Department to book artist for Stadium 250 Event - Action Item
Mayor Merrill asked for a motion to remove from the table budget adjustment in Mayor/City Council Department to book artist for Stadium 250 Event. This budget adjustment will be discussed
prior to the public hearing on July 16, 2025.
Second Reading: Those items which have been first read:
Ordinance No 1331 Cost of Living Salary Increase for Mayor and City Council, January 1, 2026 - Action Item
Discussion:
Council Member Johnson moved to approve Ordinance No 1331 Cost of Living Salary Increase for Mayor and City Council, January 1, 2026; Council President Walker seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Third Reading: Those items which have been second read: NONE
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items.
Minutes from May 21, 2025, Meeting
Approve the City of Rexburg Bills
Approval of the 2025 Fireworks Stands
City Clerk Lovejoy clarified one of the fireworks stand applicants had listed the location address as the City Hall Building; however, it was a mistake on their part. They are setting
up their stand at 1256 N 2nd E which is property the city previously owned.
Council Member Johnson moved to approve the Consent Calendar containing the minutes, city bills and 2025 Fireworks Stands; Council Member C. Erickson seconded the motion; Mayor Merrill
asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Council President Walker explained that the bridge on the west side of the Nature Park, north of the shelter and the playground, is broken. He also brought up the condition of the pickleball
courts. He noted that the nets were in very poor condition. The nets have been duct-taped by pickleball players. He suggested that when the resurfacing work is complete to fix the cracks,
new nets could be installed. Mayor Merrill said he would inform the Parks Department.
Adjournment 7:50 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
________________________________
Marianna Gonzalez, City Deputy Clerk