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Home My WebLink AboutCouncil Minutes - May 21, 2025+lep� 1 9 0 (208) 359-3020 m� l 9e�/SHED leg^' City Council Minutes — May 21, 2025 Mayor Jerry Merrill Council Members: Bryanna Johnson Eric Erickson Robert Chambers David Reeser Colin Erickson Mikel Walker 35 North Vt East Rexburg, ID 83440 Rexburg.org I Engage.Rexburg.org ............................................................................... City Staff: Spencer Rammell — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy — City Clerk 5:00 P.M. Combined City Council/Planning & Zoning Work Meeting to review certain aspects of Ordinance No 1200 City of Rexburg Development Code Planning and Zoning Administrator Parkinson opened the work meeting and explained that staff have identified some areas of the Development Code that need adjusted. Staff have proposed new wording and are looking for feedback from the Planning and Zoning Commission and City Council. He showed the zoning map on the screen, and gave the disclaimer that this code does not apply to the 12 blocks located downtown that are in the Form Based code. Administrator Parkinson reviewed that the amendments are broken into sections so that they can be voted on independently if necessary. He explained that that the red font is removing or moving language, green is adding or moving language, and black is the current code without changes. He indicated that the goal for staff was to consolidate and make it easier to find information. Council Member E. Erickson asked about the driving forces behind the amendments. Administrator Parkinson replied that some areas need updated to comply with fair housing, equity and discrimination laws. Mayor Merrill commented that the changes seem to simplify the code and make it less wordy. Administrator Parkinson confirmed that staff try to consolidate and make the information easy for the public to read and understand. Section is Accessory Setbacks Size restrictions were clarified. Section 2: Dayeares Updated language to match state language, changed the deciding body from the P&Z Commission to City Council, added definitions, and updated parking requirements. Mayor Merrill commented that the less deciding bodies an application goes through, the simpler it is for citizens. Administrator Parkinson explained that if a change is significant, it should go before those responsible to constituents. The group discussed the requirements around caring for a specific number of children noting that the state regulations and complaints trigger enforcement. Parking requirements were discussed with Councilmember Johnson and Councilmember C. Erickson noting concerns with a lack of parking at current daycares and schools. Mayor Merrill disagreed, expressing that requiring additional parking would make having a daycare or school more difficult. The group asked staff to review the parking requirements for daycares. Discussion on parking requirements continued, citing the challenge of walking multiple young children along the street to enter a vehicle and schools having more than one teacher in a classroom. Office staff, student teachers, and paraprofessionals were all noted as also requiring parking during the school day. Councilmember Reeser inquired about the number of BYU-I students who bring a car to attend school. Economic Development Director Johnson answered that BYU-I is figuring out approximately 8o% of students bring vehicles and they are looking at providing additional parking. The group asked staff to change the Family Home Daycare Conditional Use Permit to be Administratively approved rather than going before the P&Z Commission and City Council. Horne occupation and home business restrictions were discussed. Section 3: Landscaping Mayor Merrill disagreed with removing cobble rock restrictions stating it would lead to people putting gravel everywhere which doesn't add to the nature of the community. Several affirmed that they don't mind rock landscaping, noting it would reduce water consumption. Commissioner Kempton pointed out that it seems misplaced as it is a prescriptive rule in the definition. Discussion touched on regulating landscaping on residential lots and the landscaping and maintenance of rights -of -way. The group asked staff to remove "design" from the maintenance clause. Options to avoid overhead powerlines and the clustering of landscaping on Highway 20 were discussed. The group asked staff to remove "low" from the shrub's requirement. Parking buffers were discussed, before moving on to reducing water consumption while maintaining the look. Mayor Merrill debated the balance of property rights, making people do things they don't want to do and the effect not doing those things have on the neighbors. Administrator Parkinson suggested consulting with Legal about whether that would be handled better in the Municipal Code or the Development Code. Commissioner Hanna noted that landscaping takes up a lot of work and Councilmember Johnson added it is expensive and not everyone has the money to do it. Commissioner Kempton suggested providing low-income housing so that those who cannot afford or have time for the landscaping have a place to live without worrying about it. Commissioner Smith stated that new developers are putting in front yards and including them in the price people pay. Section 5: Parking Administrator Parkinson explained that this section applies strictly to off street parking and street parking does not count towards the parking numbers. There were no concerns with adding visitor parking requirements to multi -family dwellings. The PED overlay still allows reduced parking to 75% in dormitories. Issues with parking near Porter Park were discussed, as was the removal of Elderly residences. Administrator Parkinson explained those would be recategorized into either single- family residence, multi -family residences, or assisted living. Restaurants, daycares, and school parking requirements were reviewed. Staff were asked to review school parking requirements to account for office staff and paraprofessionals. The chart showing parking space sizes and drive aisle widths came from public works. Administrator Parkinson thanked everyone in attendance and confirmed that a second work meeting would be scheduled to finish reviewing the proposed Development Code amendments. Work Meeting Adjourned at 6:28 PM. Katie Jo Saurey, P&Z Administrative Assistant 6:go P.M. Council Member Johnson said the prayer. Council President Walker led the pledge. Roll Call of Council Members: Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson, Council Member E. Erickson, Council Member Reeser, Council President Walker, and Mayor Merrill 2 Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. Avery Simpkins shared her experience, knowledge, and growth. A little over a year ago... I was young. I was 20 years old when I got married. I moved across the country — at the end of that marriage — and I was in an abusive relationship. One day, I listened to a podcast from a well-known actor. He described his relationship with his wife as inspiring — he said he was proud of the person she had become... and proud of the version of himself that she brought out. He said he wouldn't be where he was without her. I remember watching that... and collapsing to the floor in my closet, crying. Because I knew — that would never be the reality of my relationship. My name is Avery Simpkins, Miss Rexburg. And I survived an abusive marriage. The reason I chose to compete in this pageant was to share my story and spread awareness through my platform: Healthy Relationships. When we break down the word healthy, it stands for relationships with your body, your mind, and with others. Today, I want to help you understand what a healthy relationship looks like — so you'll never mistake abuse for love. What is abuse? For me, it was emotional. It was psychological. It was controlling. It started with manipulation... and isolation. I was forced to move across the country. I wasn't even allowed to say goodbye to my parents. I was handed a scripted phone call — and told not to deviate from it. I wasn't allowed to say goodbye. Abuse also meant gaslighting. I was told I was too sensitive, not capable, or just crazy. When I tried to say, "This hurts me," he called me Cravey—a cruel twist on my name and the word crazy. I wasn't allowed to speak up. Then came control. At first, it sounded like love: "You look great, but maybe you lose 20 pounds for the wedding dress?" Eventually, it became a demand: "You have to lose 20 pounds before you can get your dress." I wasn't allowed to eat my favorite food —pickles — unless I worked out for go minutes. He would count them when he came home. It was never about health. It was about control. There were red flags. Love bombing. Rushing the relationship. Saying "I love you" too soon. Jealousy masked as protection. And boundary violations — because to abusers, boundaries don't matter. I learned about something called learned helplessness. When you get punished no matter what you do... you start to believe you deserve it. He checked my phone. I wasn't allowed to talk to my family. How did I heal? I started talking. I learned to name the abuse. I began unlearning self-doubt and fear. I discovered what a healthy relationship looked like: Safety. Being seen. Being allowed to disagree. A healthy partner supports you —emotionally and spiritually. I began to build self-worth. Not from someone else... but from within. Like a muscle, it took time — and kindness. 1 spoke to myself like someone I loved. I replaced shame with truth. I am worthy. I am capable. I set boundaries —and I kept them. I did things that made me proud: Getting up on time. Drinking water. Taking walks. I was told I was too dumb for college. So I enrolled. And I succeeded. I also healed my relationship with my body. Because your body remembers — what your mind tries to forget. In the final months of my marriage, I was bedridden. Physically ill. My body was screaming... long before my mind could catch up. Therapy, self -love, and support helped me find health again. And then there was my grandma. The one person I was allowed to talk to. She didn't know it — but she was my lifeline. We made meals together. She gave me hope. She was my goodness. Now I ask you: What kind of relationships do you have? Because it's okay to be broken... but it is better to be kind. How do we help others? By being vulnerable. By showing support. By reminding them —they can survive. A quote that carried me through was this: `Abuse is part of your story, but it is not your identity." In closing... My story is one of survival — but yours doesn't have to be. 0 You can help others. You can raise your voice. You can shine a light on what's okay... and what's not. And if you are in a situation like I was, know this: You can get through it. .And you will. Thank you. Mayor Merrill said he liked the "heal thy" and how combining these words spells "Healthy" which is a clever way Miss Simpkins lead into her message. He thanked Miss Rexburg, Avery Simpkins and hopefully the future Miss Idaho for sharing her experience. Items from Council: A. Committees: MEN, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight Board, Historical Preservation Committee, and Legacy Flight Museum Council Member C. Erickson reported the Golf Board met; they reviewed the golf course budget. He said everything is going well, the golf course grounds look good this year, and the course is filling up with patrons which is great to see. The School Board is busy planning the commencement ceremony for the graduating class of 2025. He mentioned the graduation ceremony for the Central High School is tonight. He is sad to be missing that graduation ceremony that he has not missed over the last 30 years. The graduation ceremony for Madison High School is scheduled for tomorrow, and he hopes all the City Councilmembers can attend that graduation ceremony. Council Member Johnson reported she and Council Member E. Erickson recently attended a Trails, Parks, and Rec Committee meeting. They discussed organizing some service projects at various parks during the summer. She hopes they will have the dates for the park service projects soon and she encouraged all residents to participate in those projects. Council President Walker reported the Mayor's Youth Advisory Board met and assisted in the Flow- Bor Day Community Event. Two weeks before that, they held their closing social. The ADA Oversight Committee also met, but they did not have a quorum. They only discussed a few things, and no decisions were made. Mayor Merrill added Mary Flanary the city's staff liaison to the Mayor's Youth Advisory Board also assisted in organizing the Flow-Bor Day Community Event, they did an excellent job. There were nearly 8o volunteers that participated in planting flowers along Main Street and in front of City Hall. Mayor Merrill said he appreciated all the volunteers who helped. Families from the city, 4-H kids from Rexburg and Sugar City, and university students all came to help. It was a great mix of participants. Council Member Chambers reported that he had been gone for the past two and a half weeks and had just returned a few hours ago, so he had nothing to report. Council Member Erickson reported he and Council Member Johnson attended Trails, Parks and Rec. Committee meeting. They are going to be busy this summer with both parks and recreation programs. In one of the meetings, he attended that week (though he couldn't recall which), there was discussion about reviving the Trails of Madison County project. He thought it might be of interest to Council Member Johnson. The county has grant funds available and expressed a desire to partner with the City Parks and Recreation Department to improve and connect the trail systems from the roundabout near the Hibbard Church along the road to the other roundabout, then around the corner to the golf course. They were seeking input on which side of the road would be best. The goal was to connect it to the golf course and continue the trail down to Main Street. Plans also included building a trail along the new frontage road from south of Rexburg down to Thornton. They were aiming to create a well-connected and more usable trail system. Council Member Reeser reported that the Legacy Flight Museum Board had met. They discussed past and future air shows, and the logistics involved. Due to the high costs and time required to book the airshow acts, they considered switching to an every -other -year schedule. During the off years, they might host events like the free pancake breakfasts and drag races at the airport, which were reportedly a popular use for the landing strip. They also discussed the potential relocation of the airport and how that might impact the museum. B. Other Reports: Public Hearing 6:30 P.M. Surplus of Public Property with intent to sell as per Idaho State Statute §50-1402, located at 195 E ist S, the old pump house property — Keith Davidson Action Item Discussion: 5 Mayor Merrill opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None Mayor Merrill closed the public hearing. Council President Walker moved to approve the Surplus of Public Property with intent to sell as per Idaho State Statute §50-1402, located at 195 E 1st S, the old pump house property; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nay none City Clerk Lovejoy mentioned a Resolution Declaring Surplus Property Located At 195 E 1st S — Resolution No 2025 — 04 as part of the process of the surplus of that property. Public Hearing 6:30 P.M. Cost of living salary increases for Mayor and City Council to be effective January 1, 2026. Designated as Ordinance No 1331 if motion passes and considered ist read — Matt Nielson Action Item Mayor Merrill explained the requirement for elected officials in Idaho to approve their own salary adjustments. This is typically done through cost -of -living adjustments (COLA), rather than general increases. 5.83% is a cumulative COLA adjustment (approximately 2.5% per year over the last two years) to the salaries of the Mayor and City Council. The change will take effect on January 1, 2026. Mayor & Council Salary Raises CPI 2023 317.477 2025 335.489 public hearing May 7, 2025 Propcs _d Percent Increase 5.83% publish April 15 & 22 Proposed Changes to take Affect January 2026 Current Proposed Proposed Proposed Calculated Annual Pay Period Wage - Wage Increase* Wage 26/Year Mayor $ 94,243 $ 5,496 S ?9,739 ; 3,836.11 Council Member $ 10,980 5 641 5 11,62_ < 446.96 Council President $ 12,408 1 5 724 1 S 13,132 1 505.08 `Rcunde� up to whole number Idaho Code 50-203 The officials of each ciN shall consist of a mayor and either four (4) or six (6) councilmen whose compensation shall be fixed by ordinance published at least seventy-five (761 days before any general city election, which ordinance shall be effective for all said officials commencing on January 1 following said election and continuing until changed pursuant to this section. Proposed as of 1/1/2026 Pocatello Idaho Falls Mayor 99,740 $ 104,449 Council Member $ 15,24C S 15,667 Council President $ 15,240 1 S 15,667 Mayor Merrill opened the public hearing. Public Testimony in favor of the proposal (5-minute limit): None Public Testimony neutral to the proposal (5-minute limit): None Public Testimony opposed to the proposal (5-minute limit): None Mayor Merrill closed the public hearing. Council President Walker clarified that salary changes are only allowed during election years (every other year), meaning not all current members would receive the benefit. 3 Council Member Chambers moved to approve Ordinance No 1331 Cost of living salary increases for Mayor and City Council to be effective January 1, 2026; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting ave Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nay none Council Member C. Erickson stated that after researching practices across other Idaho cities, most conduct annual increases through ordinances. He supported the current adjustment as reasonable and minimal at times, given the work involved. Staff Reports: A. Finance: -Matt Nielson 1. Financial Reports Finance Officer Nielson thanked the City Council Members for their participation in the recent budget meetings, noting that all funds and line items had been reviewed. Mayor Merrill advised the City Council Members to avoid scheduling vacation time during the middle two weeks of May to improve attendance at future budget meetings. Finance Officer Nielson discussed scheduling the upcoming city budget work meeting for June 0', 2025, at 4:30 PM, allowing for a two-hour work session. Finance Officer Nielson reviewed the Cash and Investment Report. He mentioned the upcoming water and sewer capital improvements necessitated shifting related funds into the Local Government Investment Pool (LGIP) for better liquidity, which currently offers a 4.3 % return. He projected that investment balances could decline by over $10 million in 18 months due to these projects. CITY OF REXBURG FY 2025 CASH & INVESTMENT BALANCE REPORT °� of Total BALANCE Portfollo AS OF CASH & INVESTMENTS Rate.Nleld < 1 YEAR 1.2 Years 2-3 Years 3.4 Years 4.5 Years > 5 YEARS Al13W2025 Cash On Hand NA 5.960 0.01% 5960 Zions Bank General Checking NA 621,058 1.20% 621,058 Zions Bank Payroll Checking NA 20,057 0.04% 20,057 Zions Bank Collateralized Acct 020% 250,069 0.48% 250,069 Key Bank Checking (RLF) 0.01 % 5.6D6 0 01% 5,608 Wells Fargo Drug Fund Checking 0.01 % 13,133 0.03% 13.133 Wells Farga FIre District Banking 0.03% 567.610 1.10% 567,810 Bank o1 Cow a Ledacy FM 0.10% 208.383 0 a0% 208.383 Total Cash Accounts 1,691.878 3.289b 1,691.878 Bank of Commerce Bank CD 4.21% 256.090 0501A 256,090 vVemmark CD 5.08% 276.985 0.54% 276.985 Beehive Credit Union CD 2.48% 250,153 0.48% 250.153 Frontier CU CD 4.73% 767,505 1.49% 767,605 Idaho Central Credit Union CD 4.09% 250.025 0.48% 250.025) Mountain America Credit Union 4.89% 236,883 0.46% 236,883 Citizens Community Bank 4.50% 249,671 0.48% 249,671 4YaFtl Bank 5.10% 250.000 0.48% 250,000 City Gott Can CD - Internal 3.00% 107.558 0.21% 107.558 Total Certificate of Deposes Investments 2,537,313 107,558 5.12% 2,644,871 Moreton Asset Management 4.45% 5,032,657 5,927.251 2,335,166 1,250,927 238,623 28.63% 14,784,624 Zidns Bank Capital Advisors 4.44% 3,335.723 1,187.067 454,626 752.631 11.OA 5,730,048 TVI - Bond investment 3,64% 2,099,737 3,034.376 2.355,803 3,136.802 2,176,557 24.79% 12.803,278 TVI- Bond investment - Fire District 4.BD% 341,937 310,781 1.26% 652.719 State LGIP--City 4.39% 12,143.081 110,280 23.73% 12,253,361 State LGIP--Fire District 4.39% 15,280 139 0 03% 15 419 Stale LGIP--RLF 4.39% 736,525 6.689 1 44% 743.214 Total Managed Investments 23.704.940 10.576,583 5.145.594 5.140,361 2,415.180 0 90.974o 46,982,659 Real Estate Investment- (Streets) NA 327,334 0.635� 327.334 Total Real Estate Investments 327.334 0.83wo 32T334 GRAND TOTAL 28.261,465 10.576,583 5.145.594 5,247,920 2.415.180 0 100° 51.1346.742 '.a OF TOTAL PORTFOLIO 54.7', 20.5"E 10.0% 10.2?. 4.7% 0.00 160" Mayor Merrill addressed the public, explaining that large reserve balances are necessary to fund infrastructure projects without issuing bonds or increasing taxes. Finance Officer Nielson stated that reserves would likely cover capital projects through 2026, but a bond or judicial confirmation may be needed by 2027 for projects such as a $7 million wastewater upgrade. The city will make its final payment on the 2010 wastewater bond in the next two months. Finance Officer Nielson reviewed Treasure's Expenditure Report. As of April, the General Fund expenditure was at 55%, consistent with budget expectations. Emergency services spending was slightly higher; however, adjustments have been made during budget planning. 7 CITY OF REXBURG TREASURER'S EXPENDITURE REPORT BY FUND YEAR-TO-DATE AS OF A/30 JZOZS AP 58.3"+ OF THE FISCAL YEAR 2025 (OCT -24 - SEPT '2.5 ) 38.3 6 CASH) PERSO10JEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT M FUM EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE BALANCE 61 GENERAL 4,--- 63? 3917.979 _%395 -33,323 1,524,3Cv7 105 9437 L?.225.200 35. L� :.v S.263 ,596,526 8.371.795 C2 STREET CWEFATONS 717,449 312,570 -15.926 646'Z46 0 2,092T50 5.021,400 41.7-- 67S.354 D3 RECREATION PROGRAMS 27611 IC4,149 4956 0 a 136,716 317;500 43.1�t 10.0@5 _S,782 C4 TABERNACLE OPERATIONS 53,32i 3',153 C 92,733 0 193,207 � 753,300 1D-4- 232,0T4 235.544 07 ?DUCE IMPACT FEE'-PRAL a 0 0 -10 0 210 75,000 0.34 398,833 39S,E33 06 ')Ask.E.TRUSTF''-WD 0 8:274 0 0 0 8;274 18,000 46.0% 19;301 :4306 09 DRUG INTERTYCTION;•EGICATION 0 2,W3 0 0 0 2.803 19,4W 14.4?'i 32,541 32.769 13 POLICE ST✓Le' GPANTS 21.7K 939 C 0 0 22,671 46;000- 493z -10,726 15 HIGH 5 GRANT 0 0 C 0 0 C 0 0-0= C 0 16 FIRESTATION BLOG FUND 0 0 0 a 0 0 1,2CO;OW 00-4 208,513 205.513 17 EMERGENCY SERVICES 2,625,sT5 8C4.944 156,219 c.935 0 3396.575 59:S,100 60.2 -242,520 -69,032 1fi ;JINTFIRE"sOUIPVENT ❑ 7,000 0 9,342 11 16.342 T78,800 2-1F 1.613,879 1,613.€79 19 P.t?.D:SON COi1HTY FIRE CYSTRICT 0 952 0 4,21I 723,800 728963 _.241,000 59.7% 1,348,7€0 1348,7W 20 FIRE RIPACT SEE C=-TLL 0 D C 0 2S,Sw 23,800 42,100 F6.F% 8,069 £,a89 21 FOtE DE?AFTME'G E'.'°-��?E 0 0 G 0 ❑ 0 3,DW 0-o? 2?,165 27.165 2.'. REVC=' 'I L".N 0 3.574 0 0 0 3574 73,50C 4-9' 1,639,5S3 777,537 23 RE71sU°: °.'=':} _%e°.--=7NS 39,372 1519 a a 94..024 583,100 16.17t 74,647 76,002 24 LEGAC ,- _.;_ .,..c. .. 15.44: 581 C 0 177023 21.3.600 8.03, 3511551 35LE39 _45 3E3 5Z5 :16 549,185 2 3525,32C 3,509,5W 72-0# Z.918.142 1.608.1G2 26 V/ATE3 C.= =:TIONS ___ _ __� F62 624,023 79,543 0 i205,110 5'cu'--W 4E.CF, 22.633E n9 6.>55,778 _, WASEWATIR -:. .'. _.-_. SJ337B 1.774.38E ❑ 4_140,642 13516,900 31-4% 34.95F.?65 7,95S.984 2S T LDItKWET'; 201,331 45,430 0 664;486 1,210,800 54.9+; 1?02.721 1,7?4,158 29 GEOGRAPH'C INFOR WPON SYSTEM -6S,534 Sa 259 a 0 0 3352--3 567,200 59-21% -28; 298 _ .. 30 DOWNTOWN REVITALIZATION 0 0 0 a 0 C 0 0.0- 0u0 31 3HOF BUILDJNG 0 C D ❑ 0 C 0 D.O� C 0 32 NEW 51-DG CM HALL -A a D 0 0 a 365,000 0.05- 1,8890;8S4 IZ40.884 33 5TREETAIRACT FEE CAPITAL a .. 0 'a a C 245,000 0.7,r 2;439,30S 2.439.505 34 WATER CAPITAI RESEINS 0 37,366 C a 0 37,36E =.-LO,SOC 3.3% 3,257;359 3 Z=?.355 35 3EWER CAPITAL RE5ER'JE a 2;51- 0 0 a 2,517 3,929,100 0.1= 1976 _89 4.66216S7 36 ARTS PROMULGATION 0 0 0 29,400 29;400 105,000 28.0-t 156,676 186,678 37 PAPAMEDqC CARE'Jv'ILD9.LND =38,764 ._._-- 0 76,481 108,S00 706,942 13CAIAM 46.9W 224,265 401,991 38 FARK9 IMPACTFEE CAP17Ar 0 _ C _4,682 17,500 42AS2 1,225,C00 3.4- 696,159 696.159 39 TRAILS OF MAD!SON COUNTY 0 C 0 30,267 0 30,267 630,WD 4.Vt 264;463 264R63 40 ROMANCE THEATER 37,207 4_C:Z SS" 74,£9S 0 153.703 210,300 73.1a -73,328 -40.521 41 PARK CONSTRUCTION 0 C 81,653 0 81,653 Z88,6W Z8.3?9 310.632 310.632 42 WATER CAPT,41 CON57RJCl' ❑ : 0 84.649 a. S4,649 575;OW 14.7-: -Z4,639 -£A.649 43 STREET REPAI"CONSTRUCT ON C _ 0 a 0 0 3;359,000 0.0. 3.949,235 3,949,235 44 STREET NEW CONSTRUCriON 0 0 214,£Z4 0 214,824 4,115.060 51;t 435:%-' 460.017 47 AIRPORT OPERATIONS 10347 8.C-C >_',775 0 0 31,412 .52,400 50.3-s 8,312 6.644 2. Approval for budget adjustment in Mayor/City Council Department to book artist for Stadium 25o Event - Action Item Finance Officer Nielson and Economic Development Director Johnson gave an update on the Fourth of July Fireworks plan: 2025 Fireworks: • Fireworks will occur at two locations: Rexburg Rapids and Teton Lakes. The Middle School site was removed due to increased costs, tariffs, and logistical considerations. 2026 Celebration Planning: • A special event is being planned for July 4, 2o26, marking the 25oth anniversary of the United States. • The proposed event will take place at the local high school stadium, featuring: o Food vendors o A musical performance by a nationally recognized artist o A drone show o An extended fireworks display • Tickets are estimated at $4o and will include re-entry privileges. Fireworks will be visible citywide. Sponsorships and Financials: • Sponsorships are being sought to cover event costs. • Any profits will be split between the city and the county: 0 City funds to support Tabernacle improvements o County funds to support the new fairgrounds Financial Projections: • Estimated Expenses: $26o,000 • Revenue Goal: $245,000 • Projected Subsidy: $15,000 (if minimal donations/ticket sales occur) • Scenarios based on ticket sales: 0 3,500 tickets: $140,000 revenue (subsidy likely) o 6,500 tickets (stadium full):-$uo,000 profit 0 9,500 tickets (including field standing): Over $28o,000 in potential revenue • Artist fees are projected at $175,000-$200,000, and one suitable performer has been contacted and is available. Expense Breakdown Includes: • Artist fee • Drone show: $20,000 • Fireworks: $20,000 • Advertising and taxes: $40,000 Council Member C. Erickson raised the concern regarding the lack of a specific budget allocation for event security. He emphasized that an anticipated attendance of 6,500 to 9,500 people would N. present significant safety and logistical challenges. He inquired whether the additional burden would fall on the Police and Fire Department budgets or if funds should be allocated separately for security measures. Economic Development Director Johnson acknowledged Council Member C. Erickson's concern and stated that $40,000 had been set aside for security -related expenses, though that amount may be insufficient. Mayor Merrill suggested allowing volunteers who provide security assistance to bring their families to the event free of charge as an incentive. Finance Officer Nielson commented that the event could be managed similarly to the city's air show, which has historically handled up to io,000 attendees successfully. City Clerk Lovejoy agreed, commending the air show team's effectiveness. Council Member C. Erickson reiterated the importance of accounting for security costs, noting that the absence of alcohol would help mitigate risks; however, would not eliminate the need for planning. Finance Officer Nielson presented a proposed budget adjustment of $195,000 to support the Stadium 25o event. The breakdown included $ioo,000 from the General Fund contingency and $95,000 from carryover funds. He noted that approximately $33,500 would remain in the contingency fund and stated this was not concerning, as the current fiscal year budget would likely close within 30- 4o days without further adjustments. Dept: I General Fund -Mayor & Council iscal Year Affected-12025 Expense Accounts to Receive Increased Budget: Account:0141IA410 Amount: 195.000 FIREWORKS-CITY/COUNTY Account: Amount: Account: Amount: l9 Accounts Where Budget is Coming From: COI GENERAL IJ (WOULD L AV Account: 014'11-6000 1 Amount: IU0.000 $33 500 Account: 01411-3999 IAmiounil 95,000 1 IFUND BALANCE CARRYOVER R Account: I Amount: TOTALI 195.000 Net Expense less Revenue (This must be zero) Coming From: Contingency: 100,000 Other Expense: 95,000 New Revenue: TOTAL INCREASE 195 000 Reason for the Increase: See estimated expenses and revenues for the 250th Anniversary Celebration Event on Friday July 3, 2026. This would be an event put on by the City and other Community Partners at the Madison High School Football Stadium. The event would include fireworks, a drone show, and a concert with a hired artist. In order to assure an artist it would be best to book that talent as soon as possible. Knowing the artist allows us to better present the proposal for the community event to potential donors The City and County are committed now in budget to contribute $15,000 each to the event and we believe if we book a recognized artist that ticket sales would be successful and it wouild be easier to raise donations. The request is to prefund it from general fund this year with hope to recoup outlay of expense with donations and ticket revenues next year and any proceeds (profits) could be split between the tabernacle fundraiser and he fairgrounds project as acIreed upon by the CitylCounty. We believe a known artist will cost between S175 to $200 K. Mayor Merrill inquired about the county's financial involvement beyond its co -funding of fireworks. Director Johnson confirmed that the county had committed $15,000 to the project and expressed a willingness to offer additional support. Sponsorship conversations were also underway with previous contributors such Stones Toyota. Council Member Johnson requested clarification on the financial structure. She questioned the equity of the city providing $195,000 while the county contributed $15,000, given that profits would be shared equally. Finance Officer Nielson explained that while the city would cover most of the expenses, revenue from ticket sales and sponsorships would be shared, and the county's $15,000 would be included in the revenue distribution. Council Member Johnson asked who would assume the risk if the event failed to generate adequate revenue. Finance Officer Nielson clarified that the city would absorb any losses. Mayor Merrill noted the importance of weighing risk and reward in the profit-sharing model and suggested that the final agreement should reflect this balance. Council Member E. Erickson expressed concern about scheduling conflicts with other regional events, specifically in Idaho Falls. Economic Development Director Johnson explained that the event was planned for Friday, July 3, to avoid competing with Fourth of July activities and to accommodate vendor availability, as vendors typically cease operations early on the Fourth. Council Member Johnson voiced her appreciation for the efforts put into planning this event; however, expressed disappointment over changing the format of the fireworks event. She noted that residents appreciated the existing model with multiple free -access locations and minimal traffic congestion. She also opposed allocating tax dollars to pay a headline artist and expressed concern over relying on unconfirmed donations. She characterized the project as a financial gamble, particularly considering the city's recent call to reduce expenditure. 0 Economic Development Director Johnson responded that the multiple -site fireworks model had not initially received public support; however, had since grown in popularity. He reiterated that the Stadium 25o event would be a one-time celebration and not a permanent change. He also noted that attendance at the current viewing locations had not been as high as expected and that the high school stadium would provide greater visibility citywide. Mayor Merrill added that if sufficient sponsorship support could not be secured, the city retained the option to cancel the event. Economic Development Director Johnson confirmed this, stating that early budget adjustment was necessary to allow time for talent booking and donor engagement. If adequate resources could not be obtained, the event would not proceed. Council President Walker moved to approve the Budget Adjustment in Mayor/City Council Department to book artist for Stadium 25o Event; Council Member Chambers seconded the motion; Discussion: Council Member E. Erickson questioned whether a decision on this budget adjustment needed to be made that evening. He expressed a willingness to take on some financial risk but requested more information —such as the name of the proposed artist —before proceeding. He suggested delaying the vote for a week or two to allow for further discussion. Economic Development Director Johnson stated that the urgency behind the discussion was due to the high competition in securing artists for the intended weekend. Many other groups were seeking to book talent, so prompt action was required to stay ahead. He added that initial contacts with potential artists had already been made, indicating the potential to move forward. Economic Development Director Johnson noted a challenge with sponsors, who wanted to know which artist would be featured. However, the artist could not be confirmed until they were secured creating a predicament. He mentioned the idea for the event originated from a community gathering, and Mayor Merrill had asked him to lead the effort. Council Member E. Erickson expressed support for the concept, describing it as a promising community event capable of uniting residents. Mayor Merrill inquired whether an opt -out clause could be included, such as canceling the event if a minimum threshold of sponsors or ticket sales was not reached by a set date —so that operations could revert to the status quo if necessary. Council Member Chambers clarified the possibility that suitable talent may not be found, in which case the event would not proceed. Economic Development Director Johnson explained that most performance contracts allow for cancellations within a specified time frame, and such provisions could be written in the agreement. Council Member Johnson asked whether, in the event the motion on the floor failed, additional information would be available by the next Council meeting. Economic Development Director Johnson responded that efforts were ongoing. He had met with two potential sponsors in the previous week and three the week before. Interest in sponsorship was growing. Finance Officer Nielson mentioned that artist Russell Dickerson, a country musician, was available for a performance on July 3rd. His fee would range between $175,000 and $200,000. Council Member C. Erickson supported the concept but expressed concern about committing significant funds ($200,000) without an exit strategy. He emphasized the financial risk involved. Mayor Merrill agreed that the endeavor involved risk but believed the event could build excitement, especially as part of the country's upcoming 25oth anniversary. He reiterated the importance of a contingency plan should sponsorship or ticket sales fall short. Council Member C. Erickson requested that such contingencies be formally included in any future motion. Council President Walker withdrew his original motion. Council Member Johnson raised concerns about the financial contributions of community partners. She questioned the fairness of the city bearing the full cost and asked why those who had proposed the event were not contributing financially. She emphasized the importance of detailed structure and accountability due to the use of taxpayer funds. Economic Development Director Johnson clarified that the idea originated with the Chamber of Commerce and the county. Both had expressed willingness to support the event. The Chamber had committed to helping with vendor coordination, and the county indicated it was willing to increase its 10 financial contribution based on need. Final funding requests could not be made until the artist and full event costs were known. Mayor Merrill noted that the formation of a preliminary budget would enable more productive conversations with potential partners and sponsors, aligning with Councilmember Johnson's concerns. Council Member Reeser questioned whether a two -week delay would provide sufficient time to obtain the necessary answers without jeopardizing momentum. Economic Development Director Johnson responded that the timing was favorable, as many stakeholders were currently engaged in their own budgeting processes. Council Member Reeser inquired about industry standards for contract cancellation and refund policies. Economic Development Director Johnson explained that cancellation policies vary by artist and agent. He shared insights gained from working with BYU-Idaho on a separate concert, noting that contracts often allow for cancellations well in advance of the scheduled performance. Council President Walker moved to Table Budget Adjustment in Mayor/City Council Department to book artist for Stadium 25o Event until the next City Council Meeting, allowing time to gather additional information; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye - Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. B. Public Works: - Keith Davidson 1. Bid Approval of Wastewater Repairs 2025 - Action Item Those voting nay none Public Works Director Davidson reported that, as part of the city's annual TV inspection of utility lines, several areas requiring repair had been identified. In response, the city issued a request for bids to complete the necessary repairs. Three bids were received, with Vanguard submitting the lowest bid. Vanguard had previously performed similar repairs for the city and had historically been the lowest bidder. Based on their performance and track record, staff recommended awarding the contract to Vanguard in the amount of $279,925. Council Member E. Erickson commented on the wide range of bid amounts received and inquired whether there were concerns regarding quality. Public Works Director Davidson responded that the city had worked with Vanguard in the past and had found them to be reliable. He explained that discrepancies in pricing were often influenced by contractor availability and their interpretation of the project scope. He added that, comparatively, these bids were closer in range than others received in past projects. Mayor Merrill noted that Vanguard was known for specializing in small projects and typically offered lower pricing. Public Works Director Davidson confirmed that Vanguard had completed quality work for the city previously. Bid Tab Project: 2025 Wastewater Sewer Repairs Mav 7. 2025 (@ 3pm CONTRACTORICOMPANY NAME: BID AMOUNT: � � v 59, q3I a 00 Council Member C. Erickson moved to approve the low bid of $279,925 for Wastewater line repairs from Vanguard; Council Member Reeser seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting nay none 11 2. Budget Adjustment and Approval for purchase of water rights, 5o acres - Action Item Public Works Director Davidson explained that the city had the opportunity to purchase water rights and was seeking a budget adjustment to do so. The total adjustment requested was $713,500. He noted that the city would recover these funds over time through development -related fees as new developments required water rights. By securing the rights now, the city could expedite the development process by having water rights readily available for allocation. He clarified that the purchase would equate to approximately 5o acres' worth of water rights and that the funding would come from the Water Department's capital reserves. Dept: WaterFiscal Year Affected: 12025 EXDense Accounts to Receive Increased Budget: Account: 26434-5637 I AmouLl 713.500 'Water Riohts Account: Amount: Account: Amount: TOTAL: I 713.500 Accounts Where Budqet is Coming From: Account: I 26434-5999 I Amount:1 713.500 1 T c Be Deprec ated Account: Amount: Account: Amount: TOTALA 713.500 Net Expense less Revenue (This must be zero) Coming From: Contingency: Other Expense: 713,500 New Revenue: TOTAL INCREASE 7i3,500 Reason fnrthe hicrease: !•'ater Rights Purchase of approximately 50 Acres per Public Works Director. These costs will be reimbursed by future development needing to bring water rights. Council Member C. Erickson asked whether the price for these water rights was reasonable, as he did not have prior knowledge to compare. Public Works Director Davidson responded that the city was working with Roger Warner on the purchase, and clarified that the purchase involved groundwater rights from property on the bench near the temple —specifically, the Jensen property. These were not shares but actual water rights tied to a specific area. Council Member C. Erickson acknowledged the importance of securing additional water resources. Public Works Director Davidson explained that for large developments, the city still encouraged developers to secure their own water rights. However, for smaller projects, it was often more practical for the city to purchase rights in bulk and then recoup the cost through capacity fees paid by developers. This approach simplified the process and ensured consistent access to needed resources. He summarized that the city would be fronting the cost, which would then be reimbursed as development occurred. Council Member Reeser asked for clarification about how the reimbursement process worked. Public Works Director Davidson confirmed that reimbursement would occur through capacity fees, which were separate from impact fees, and noted that these fees were assessed when developers came in with new projects. He further explained that in areas without access to canal water, such as on the hill, having city -managed groundwater rights ensured that developments could proceed efficiently. Council Member Chambers asked if the purchase of the water rights would be funded from the Water Department's reserves, and Public Works Director Davidson comfirmed the water rights would be funded with Water Reserves. Council Member Reeser moved to approve the Budget Adjustment for the purchase of 50 acres of water rights; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. 3. Approval of Architect for Water Shop - Action Item 12 Public Works Director Davidson reported that four architectural firms had submitted proposals for the new Water Department building. Following review, the selection committee recommended Method Studio. The request before the City Council is to approve entering contract negotiations with Method Studio. Tabulation Architectureal Services: Water Project: Department Building April 29 4 m CONTRACTOIWCOMPANY NAME: JHS Architects PA JRW & Associates Method Studio Resin Architecture Council Member Reeser asked whether the city had previously worked with Method Studio. Public Works Director Davidson confirmed that the city had partnered with Method Studio on prior projects. Mayor Merrill added that the firm had a local office in Rexburg and had consistently delivered high - quality work. Council President Walker moved to approve the Architect Contract with Method Studio for the Water Shop; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nav Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Council President Walker asked about activation delay on the traffic light signal on Trejo Street. Public Works Director Davidson explained that the delay stemmed from a pending connection with the railroad company. The lights were designed to preemptively turn red when a train approached, in accordance with state safety laws. According to state law, a flashing railroad signal overrides a green traffic light, requiring all vehicles to stop. Due to safety concerns, the city decided to temporarily cover the signal heads, effectively disabling the light and treating the intersection as unsignalized. The railroad company estimated that it would take approximately 3o days to complete the necessary preemption work and allow full activation of the light Council President Walker raised a concern about a malfunctioning traffic signal near McDonald's on University and Yellowstone. Public Works Director Davidson stated that repairs had already been made, including camera maintenance, but acknowledged that the issue might require a full wire replacement. He noted that the light appeared to work fine on a weekly basis. Council President Walker maintained that the signal was still not functioning correctly, particularly for northbound traffic during late -night hours. Council Member E. Erickson inquired about recent volunteer activities at Smith Park, particularly regarding the retaining wall. Public Works Director Davidson reported that the service project had taken place the previous Saturday involving approximately 70 volunteers. City crews dug behind the leaning wall, which was then disassembled and partially restacked to correct its structure. Due to time constraints, the work was not completed and would require additional effort to finish. Additional cleanup tasks were performed by volunteers, including collecting pinecones and trimming the ballfields. Public Works Director Davidson stated he would follow up with the Parks Department to determine a completion timeline. Mayor Merrill added that the Parks team had a crew lined up and expected the work to resume soon, though a specific date was not confirmed. Council Member C. Erickson expressed concern about insufficient communication related to a recent railroad crossing closure on State Route 33. He indicated that many citizens were unaware of the closure and questioned whether emergency responders had been informed. He also emphasized that it 13 had not reached all public channels, including Eastern Idaho News. Council Member C. Erickson urged broader communication methods in the future to ensure both the public and emergency services are adequately informed. Mayor Merrill agreed that communication with ITD and the public should be improved and thanked Council Member C. Erickson for raising concern. Mayor's Report/Business: Mayor Merrill reminded the City Council about the Madison High School Commencement Ceremony scheduled for the following night at the BYU-I Center. He asked the City Council Members if they had received the invitation to the graduation. Council Member C. Erickson explained that he had contacted the high school two days prior because he noticed they typically receive the graduation announcement but had not received it this time. The school confirmed the event was still happening and encouraged attendance. Items for Consideration: A. Planning & Zoning recommendation to approve the Teton River Townhomes Plat #25- 00172, located at 351 E Lorene St, the application is to subdivide the parcel into 44 lots — Allen Parkinson Action Item PSrZ Administrator Parkinson reviewed the Planning and Zoning Staff Report for the Teton River Townhomes Plat, located at 351 E Lorene St, the applicant desires to subdivide the parcel into 44 lots. He stated that the property was located behind Standard Plumbing and Big Five. To the north was the Teton Lofts development and to the south, Teton Flats. The original project plan covered the full 10- acre site, beginning with two buildings on the west side. After completing those buildings, the original developer decided to sell the remaining portion of the land to another company, which now sought to develop the rest into townhomes. The proposed townhomes would be constructed in groups of six or seven units. The design met all zoning requirements, and the city had adequate capacity for sewer and water service. Road access and other infrastructure also met the city's standards. Based on these factors, the Planning and Zoning Commission recommended approval. Planning arici Zoning Staff Report CASE NUMBER: 25-00172 CASE NAME: Teton River Townhomes APPLICANT: Joe Allen and Jim Hirrlinger PROPERTY OWNER(S): Teton River Townhomes LLC PURPOSE: To subdivide the property PROPERTY LOCATION: 351 E Lorene St R COMPREHENSIVE PLAN: Intermediate Residential (IR) CURRENT ZONING: Medium Density Residential 2 (MDR2) PARCEL SIZE: Approx 2.26 acres PROPOSED Ii OF LOTS: 44 AUTHORITY' §'-w.=IA) eerm,isens�c«h � �rhveyre;atsd�r.-d ere,—wy;orheeu..�I 0=ra-co..*TW&Mntythenmeand :o�inq.punng,andb0d,'-7 wit M 1rP Cif of RE/Ltir ' Summary of Information to consider with this request: • Townhomes are currently being built on the property. • The property is adjacent to the Teton River Flats and Teton River Lofts projects. The plat will consist of approximately 2.26 acres and will contain a total of 44 lots. • Pending public testimony, Staff asks that the Planning & Zoning Commission consider recommending that City Council approves the application. Council Member C. Erickson asked whether the development would have access to the north. P&Z Administrator Parkinson confirmed that while it was not part of the current phase, the road was designed to eventually extend straight north. For the time being, the development would include access points through Carlo Street, providing two routes in and out. Council Member C. Erickson expressed concern about traffic funneling through a stop sign on end East, the city's busiest road. P&Z 14 Administrator Parkinson clarified that access through Carlo Street would allow vehicles to reach the nearby traffic light, reducing congestion at the stop sign. Council Member C. Erickson moved to approve the Teton River Townhomes Plat #25- 00172, located at 351 E Lorene St, the application is to subdivide the parcel into 44 lots; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Calendared Bills: Those voting nay none A. Second Reading: Those items which have been first read: NONE B. Third Reading: Those items which have been second read: NONE Consent Calendar: The consent calendar includes items which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from May 7h, 2025, Meetings - Action Item B. Approve Payment of the City of Rexburg Bills - Action Item Council Member Johnson moved to approve the Consent Calendar containing the minutes and city bills; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Those voting naX none P&Z Administrator Parkinson provided a follow-up regarding a previous inquiry by Council Member C. Erickson about the light pole on Ella Lane. He explained that due to low - hanging power lines, the light head had been mounted directly on an existing power pole rather than installing a new pole. He confirmed that the required lighting was in place. Roll call vote to move into Executive Session as per Idaho State Statute §74- 2o6(i)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement — Action Item 15 Council Member E. Erickson moved to enter the Executive Session as per Idaho State Statute §74-2o6(i)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does not satisfy this requirement; President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council Member Reeser Council President Walker The motion carried. Entered into Executive Session at: 8:03 PM Exited out of Executive Session at: 9:34 PM Adjournment 9:35 P.M. Attest: Gonzalez, City`l)eputy Cler A PROVED: Jer erpill, ay r Those voting nay none 16