HomeMy WebLinkAboutCouncil Minutes - May 21, 2025(208) 359-3020
35 North 1st East
Rexburg, ID 83440
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City Council Minutes – May 21, 2025
Mayor Jerry Merrill
Council Members:
Bryanna Johnson Eric Erickson
Robert Chambers David Reeser
Colin Erickson Mikel Walker
City Staff:
Spencer Rammell – City Attorney
Matt Nielson – Finance Officer
Keith Davidson – Public Works Director
Alan Parkinson – Planning & Zoning Administrator
Scott Johnson – Economic Development Director
Deborah Lovejoy – City Clerk
5:00 P.M. Combined City Council/Planning & Zoning Work Meeting to review certain aspects of Ordinance No 1200 City of Rexburg Development Code
Planning and Zoning Administrator Parkinson opened the work meeting and explained that staff have identified some areas of the Development Code that need adjusted. Staff have proposed
new wording and are looking for feedback from the Planning and Zoning Commission and City Council. He showed the zoning map on the screen, and gave the disclaimer that this code does
not apply to the 12 blocks located downtown that are in the Form Based code.
Administrator Parkinson reviewed that the amendments are broken into sections so that they can be voted on independently if necessary. He explained that that the red font is removing
or moving language, green is adding or moving language, and black is the current code without changes. He indicated that the goal for staff was to consolidate and make it easier to find
information.
Council Member E. Erickson asked about the driving forces behind the amendments. Administrator Parkinson replied that some areas need updated to comply with fair housing, equity and
discrimination laws. Mayor Merrill commented that the changes seem to simplify the code and make it less wordy. Administrator Parkinson confirmed that staff try to consolidate and make
the information easy for the public to read and understand.
Section 1: Accessory Setbacks
Size restrictions were clarified.
Section 2: Daycares
Updated language to match state language, changed the deciding body from the P&Z Commission to City Council, added definitions, and updated parking requirements.
Mayor Merrill commented that the less deciding bodies an application goes through, the simpler it is for citizens. Administrator Parkinson explained that if a change is significant,
it should go before those responsible to constituents. The group discussed the requirements around caring for a specific number of children noting that the state regulations and complaints
trigger enforcement. Parking requirements were discussed with Councilmember Johnson and Councilmember C. Erickson noting concerns with a lack of parking at current daycares and schools.
Mayor Merrill disagreed, expressing that requiring additional parking would make having a daycare or school more difficult.
The group asked staff to review the parking requirements for daycares.
Discussion on parking requirements continued, citing the challenge of walking multiple young children along the street to enter a vehicle and schools having more than one teacher in
a classroom. Office staff, student teachers, and paraprofessionals were all noted as also requiring parking during the school day.
Councilmember Reeser inquired about the number of BYU-I students who bring a car to attend school.
Economic Development Director Johnson answered that BYU-I is figuring out approximately 80% of students bring vehicles and they are looking at providing additional parking.
The group asked staff to change the Family Home Daycare Conditional Use Permit to be Administratively approved rather than going before the P&Z Commission and City Council.
Home occupation and home business restrictions were discussed.
Section 3: Landscaping
Mayor Merrill disagreed with removing cobble rock restrictions stating it would lead to people putting gravel everywhere which doesn’t add to the nature of the community. Several affirmed
that they don’t mind rock landscaping, noting it would reduce water consumption. Commissioner Kempton pointed out that it seems misplaced as it is a prescriptive rule in the definition.
Discussion touched on regulating landscaping on residential lots and the landscaping and maintenance of rights-of-way.
The group asked staff to remove “design” from the maintenance clause.
Options to avoid overhead powerlines and the clustering of landscaping on Highway 20 were discussed.
The group asked staff to remove “low” from the shrub’s requirement.
Parking buffers were discussed, before moving on to reducing water consumption while maintaining the look. Mayor Merrill debated the balance of property rights, making people do things
they don’t want to do and the effect not doing those things have on the neighbors. Administrator Parkinson suggested consulting with Legal about whether that would be handled better
in the Municipal Code or the Development Code. Commissioner Hanna noted that landscaping takes up a lot of work and Councilmember Johnson added it is expensive and not everyone has the
money to do it. Commissioner Kempton suggested providing low-income housing so that those who cannot afford or have time for the landscaping have a place to live without worrying about
it. Commissioner Smith stated that new developers are putting in front yards and including them in the price people pay.
Section 5: Parking
Administrator Parkinson explained that this section applies strictly to off street parking and street parking does not count towards the parking numbers. There were no concerns with
adding visitor parking requirements to multi-family dwellings. The PED overlay still allows reduced parking to 75% in dormitories. Issues with parking near Porter Park were discussed,
as was the removal of Elderly residences. Administrator Parkinson explained those would be recategorized into either single-family residence, multi-family residences, or assisted living.
Restaurants, daycares, and school parking requirements were reviewed.
Staff were asked to review school parking requirements to account for office staff and paraprofessionals.
The chart showing parking space sizes and drive aisle widths came from public works.
Administrator Parkinson thanked everyone in attendance and confirmed that a second work meeting would be scheduled to finish reviewing the proposed Development Code amendments.
Work Meeting Adjourned at 6:28 PM.
Katie Jo Saurey, P&Z Administrative Assistant
6:30 P.M.
Council Member Johnson said the prayer.
Council President Walker led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson, Council Member E. Erickson, Council Member Reeser, Council President Walker, and Mayor Merrill
Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful.
Avery Simpkins shared her experience, knowledge, and growth.
A little over a year ago… I was young. I was 20 years old when I got married.
I moved across the country— at the end of that marriage— and I was in an abusive relationship.
One day, I listened to a podcast from a well-known actor. He described his relationship with his wife as inspiring— he said he was proud of the person she had become… and proud of the
version of himself that she brought out.
He said he wouldn’t be where he was without her.
I remember watching that… and collapsing to the floor in my closet, crying.
Because I knew— that would never be the reality of my relationship.
My name is Avery Simpkins, Miss Rexburg. And I survived an abusive marriage.
The reason I chose to compete in this pageant was to share my story and spread awareness through my platform:
Healthy Relationships.
When we break down the word healthy, it stands for relationships with your body, your mind, and with others.
Today, I want to help you understand what a healthy relationship looks like— so you’ll never mistake abuse for love.
What is abuse?
For me, it was emotional. It was psychological. It was controlling.
It started with manipulation… and isolation.
I was forced to move across the country. I wasn’t even allowed to say goodbye to my parents. I was handed a scripted phone call— and told not to deviate from it.
I wasn’t allowed to say goodbye.
Abuse also meant gaslighting. I was told I was too sensitive, not capable, or just crazy.
When I tried to say, “This hurts me,” he called me Cravey—a cruel twist on my name and the word crazy.
I wasn’t allowed to speak up.
Then came control.
At first, it sounded like love: “You look great, but maybe you lose 20 pounds for the wedding dress?”
Eventually, it became a demand: “You have to lose 20 pounds before you can get your dress.”
I wasn’t allowed to eat my favorite food—pickles— unless I worked out for 90 minutes. He would count them when he came home.
It was never about health. It was about control.
There were red flags.
Love bombing. Rushing the relationship. Saying “I love you” too soon. Jealousy masked as protection.
And boundary violations— because to abusers, boundaries don’t matter.
I learned about something called learned helplessness.
When you get punished no matter what you do… you start to believe you deserve it.
He checked my phone. I wasn’t allowed to talk to my family.
How did I heal?
I started talking. I learned to name the abuse. I began unlearning self-doubt and fear.
I discovered what a healthy relationship looked like: Safety. Being seen. Being allowed to disagree.
A healthy partner supports you—emotionally and spiritually.
I began to build self-worth. Not from someone else… but from within.
Like a muscle, it took time— and kindness.
I spoke to myself like someone I loved. I replaced shame with truth.
I am worthy. I am capable.
I set boundaries—and I kept them. I did things that made me proud: Getting up on time. Drinking water. Taking walks.
I was told I was too dumb for college. So I enrolled. And I succeeded.
I also healed my relationship with my body.
Because your body remembers— what your mind tries to forget.
In the final months of my marriage, I was bedridden. Physically ill.
My body was screaming… long before my mind could catch up.
Therapy, self-love, and support helped me find health again.
And then there was my grandma. The one person I was allowed to talk to.
She didn’t know it— but she was my lifeline. We made meals together. She gave me hope. She was my goodness.
Now I ask you: What kind of relationships do you have?
Because it’s okay to be broken… but it is better to be kind.
How do we help others?
By being vulnerable. By showing support. By reminding them—they can survive.
A quote that carried me through was this:
“Abuse is part of your story, but it is not your identity.”
In closing…
My story is one of survival— but yours doesn’t have to be.
You can help others. You can raise your voice. You can shine a light on what’s okay… and what’s not.
And if you are in a situation like I was, know this:
You can get through it. And you will.
Thank you.
Mayor Merrill said he liked the “heal thy” and how combining these words spells “Healthy” which is a clever way Miss Simpkins lead into her message. He thanked Miss Rexburg, Avery Simpkins
and hopefully the future Miss Idaho for sharing her experience.
Items from Council:
Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board, Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight
Board, Historical Preservation Committee, and Legacy Flight Museum
Council Member C. Erickson reported the Golf Board met; they reviewed the golf course budget. He said everything is going well, the golf course grounds look good this year, and the
course is filling up with patrons which is great to see. The School Board is busy planning the commencement ceremony for the graduating class of 2025. He mentioned the graduation ceremony
for the Central High School is tonight. He is sad to be missing that graduation ceremony that he has not missed over the last 30 years. The graduation ceremony for Madison High School
is scheduled for tomorrow, and he hopes all the City Councilmembers can attend that graduation ceremony.
Council Member Johnson reported she and Council Member E. Erickson recently attended a Trails, Parks, and Rec Committee meeting. They discussed organizing some service projects at various
parks during the summer. She hopes they will have the dates for the park service projects soon and she encouraged all residents to participate in those projects.
Council President Walker reported the Mayor’s Youth Advisory Board met and assisted in the Flow-Bor Day Community Event. Two weeks before that, they held their closing social. The ADA
Oversight Committee also met, but they did not have a quorum. They only discussed a few things, and no decisions were made. Mayor Merrill added Mary Flanary the city’s staff liaison
to the Mayor’s Youth Advisory Board also assisted in organizing the Flow-Bor Day Community Event, they did an excellent job. There were nearly 80 volunteers that participated in planting
flowers along Main Street and in front of City Hall. Mayor Merrill said he appreciated all the volunteers who helped. Families from the city, 4-H kids from Rexburg and Sugar City, and
university students all came to help. It was a great mix of participants.
Council Member Chambers reported that he had been gone for the past two and a half weeks and had just returned a few hours ago, so he had nothing to report.
Council Member Erickson reported he and Council Member Johnson attended Trails, Parks and Rec. Committee meeting. They are going to be busy this summer with both parks and recreation
programs. In one of the meetings, he attended that week (though he couldn’t recall which), there was discussion about reviving the Trails of Madison County project. He thought it might
be of interest to Council Member Johnson. The county has grant funds available and expressed a desire to partner with the City Parks and Recreation Department to improve and connect
the trail systems from the roundabout near the Hibbard Church along the road to the other roundabout, then around the corner to the golf course. They were seeking input on which side
of the road would be best. The goal was to connect it to the golf course and continue the trail down to Main Street. Plans also included building a trail along the new frontage road
from south of Rexburg down to Thornton. They were aiming to create a well-connected and more usable trail system.
Council Member Reeser reported that the Legacy Flight Museum Board had met. They discussed past and future airshows, and the logistics involved. Due to the high costs and time required
to book the airshow acts, they considered switching to an every-other-year schedule. During the off years, they might host events like the free pancake breakfasts and drag races at the
airport, which were reportedly a popular use for the landing strip. They also discussed the potential relocation of the airport and how that might impact the museum.
Other Reports:
Public Hearing 6:30 P.M. Surplus of Public Property with intent to sell as per Idaho State Statute §50-1402, located at 195 E 1st S, the old pump house property – Keith Davidson Action
Item
Discussion:
Mayor Merrill opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Mayor Merrill closed the public hearing.
Council President Walker moved to approve the Surplus of Public Property with intent to sell as per Idaho State Statute §50-1402, located at 195 E 1st S, the old pump house property;
Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
City Clerk Lovejoy mentioned a Resolution Declaring Surplus Property Located At 195 E 1st S – Resolution No 2025 – 04 as part of the process of the surplus of that property.
Public Hearing 6:30 P.M. Cost of living salary increases for Mayor and City Council to be effective January 1, 2026. Designated as Ordinance No 1331 if motion passes and considered
1st read – Matt Nielson Action Item
Mayor Merrill explained the requirement for elected officials in Idaho to approve their own salary adjustments. This is typically done through cost-of-living adjustments (COLA), rather
than general increases. 5.83% is a cumulative COLA adjustment (approximately 2.5% per year over the last two years) to the salaries of the Mayor and City Council. The change will take
effect on January 1, 2026.
Mayor Merrill opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Mayor Merrill closed the public hearing.
Council President Walker clarified that salary changes are only allowed during election years (every other year), meaning not all current members would receive the benefit.
Council Member Chambers moved to approve Ordinance No 1331 Cost of living salary increases for Mayor and City Council to be effective January 1, 2026; Council Member Johnson seconded
the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Council Member C. Erickson stated that after researching practices across other Idaho cities, most conduct annual increases through ordinances. He supported the current adjustment as
reasonable and minimal at times, given the work involved.
Staff Reports:
Finance: – Matt Nielson
Financial Reports
Finance Officer Nielson thanked the City Council Members for their participation in the recent budget meetings, noting that all funds and line items had been reviewed. Mayor Merrill
advised the City Council Members to avoid scheduling vacation time during the middle two weeks of May to improve attendance at future budget meetings.
Finance Officer Nielson discussed scheduling the upcoming city budget work meeting for June 4th, 2025, at 4:30 PM, allowing for a two-hour work session.
Finance Officer Nielson reviewed the Cash and Investment Report. He mentioned the upcoming water and sewer capital improvements necessitated shifting related funds into the Local Government
Investment Pool (LGIP) for better liquidity, which currently offers a 4.3% return. He projected that investment balances could decline by over $10 million in 18 months due to these projects.
Mayor Merrill addressed the public, explaining that large reserve balances are necessary to fund infrastructure projects without issuing bonds or increasing taxes. Finance Officer Nielson
stated that reserves would likely cover capital projects through 2026, but a bond or judicial confirmation may be needed by 2027 for projects such as a $7 million wastewater upgrade.
The city will make its final payment on the 2010 wastewater bond in the next two months.
Finance Officer Nielson reviewed Treasure’s Expenditure Report. As of April, the General Fund expenditure was at 55%, consistent with budget expectations. Emergency services spending
was slightly higher; however, adjustments have been made during budget planning.
Approval for budget adjustment in Mayor/City Council Department to book artist for Stadium 250 Event - Action Item
Finance Officer Nielson and Economic Development Director Johnson gave an update on the Fourth of July Fireworks plan:
2025 Fireworks:
Fireworks will occur at two locations: Rexburg Rapids and Teton Lakes. The Middle School site was removed due to increased costs, tariffs, and logistical considerations.
2026 Celebration Planning:
A special event is being planned for July 4, 2026, marking the 250th anniversary of the United States.
The proposed event will take place at the local high school stadium, featuring:
Food vendors
A musical performance by a nationally recognized artist
A drone show
An extended fireworks display
Tickets are estimated at $40 and will include re-entry privileges. Fireworks will be visible citywide.
Sponsorships and Financials:
Sponsorships are being sought to cover event costs.
Any profits will be split between the city and the county:
City funds to support Tabernacle improvements
County funds to support the new fairgrounds
Financial Projections:
Estimated Expenses: $260,000
Revenue Goal: $245,000
Projected Subsidy: $15,000 (if minimal donations/ticket sales occur)
Scenarios based on ticket sales:
3,500 tickets: $140,000 revenue (subsidy likely)
6,500 tickets (stadium full): ~$110,000 profit
9,500 tickets (including field standing): Over $280,000 in potential revenue
Artist fees are projected at $175,000–$200,000, and one suitable performer has been contacted and is available.
Expense Breakdown Includes:
Artist fee
Drone show: $20,000
Fireworks: $20,000
Advertising and taxes: $40,000
Council Member C. Erickson raised the concern regarding the lack of a specific budget allocation for event security. He emphasized that an anticipated attendance of 6,500 to 9,500 people
would
present significant safety and logistical challenges. He inquired whether the additional burden would fall on the Police and Fire Department budgets or if funds should be allocated separately
for security measures.
Economic Development Director Johnson acknowledged Council Member C. Erickson’s concern and stated that $40,000 had been set aside for security-related expenses, though that amount
may be insufficient. Mayor Merrill suggested allowing volunteers who provide security assistance to bring their families to the event free of charge as an incentive.
Finance Officer Nielson commented that the event could be managed similarly to the city’s air show, which has historically handled up to 10,000 attendees successfully. City Clerk Lovejoy
agreed, commending the air show team’s effectiveness. Council Member C. Erickson reiterated the importance of accounting for security costs, noting that the absence of alcohol would
help mitigate risks; however, would not eliminate the need for planning.
Finance Officer Nielson presented a proposed budget adjustment of $195,000 to support the Stadium 250 event. The breakdown included $100,000 from the General Fund contingency and $95,000
from carryover funds. He noted that approximately $33,500 would remain in the contingency fund and stated this was not concerning, as the current fiscal year budget would likely close
within 30–40 days without further adjustments.
Mayor Merrill inquired about the county’s financial involvement beyond its co-funding of fireworks. Director Johnson confirmed that the county had committed $15,000 to the project and
expressed a willingness to offer additional support. Sponsorship conversations were also underway with previous contributors such Stones Toyota.
Council Member Johnson requested clarification on the financial structure. She questioned the equity of the city providing $195,000 while the county contributed $15,000, given that
profits would be shared equally. Finance Officer Nielson explained that while the city would cover most of the expenses, revenue from ticket sales and sponsorships would be shared, and
the county’s $15,000 would be included in the revenue distribution. Council Member Johnson asked who would assume the risk if the event failed to generate adequate revenue. Finance Officer
Nielson clarified that the city would absorb any losses. Mayor Merrill noted the importance of weighing risk and reward in the profit-sharing model and suggested that the final agreement
should reflect this balance.
Council Member E. Erickson expressed concern about scheduling conflicts with other regional events, specifically in Idaho Falls. Economic Development Director Johnson explained that
the event was planned for Friday, July 3, to avoid competing with Fourth of July activities and to accommodate vendor availability, as vendors typically cease operations early on the
Fourth.
Council Member Johnson voiced her appreciation for the efforts put into planning this event; however, expressed disappointment over changing the format of the fireworks event. She noted
that residents appreciated the existing model with multiple free-access locations and minimal traffic congestion. She also opposed allocating tax dollars to pay a headline artist and
expressed concern over relying on unconfirmed donations. She characterized the project as a financial gamble, particularly considering the city’s recent call to reduce expenditure.
Economic Development Director Johnson responded that the multiple-site fireworks model had not initially received public support; however, had since grown in popularity. He reiterated
that the Stadium 250 event would be a one-time celebration and not a permanent change. He also noted that attendance at the current viewing locations had not been as high as expected
and that the high school stadium would provide greater visibility citywide.
Mayor Merrill added that if sufficient sponsorship support could not be secured, the city retained the option to cancel the event. Economic Development Director Johnson confirmed this,
stating that early budget adjustment was necessary to allow time for talent booking and donor engagement. If adequate resources could not be obtained, the event would not proceed.
Council President Walker moved to approve the Budget Adjustment in Mayor/City Council Department to book artist for Stadium 250 Event; Council Member Chambers seconded the motion; Discussion:
Council Member E. Erickson questioned whether a decision on this budget adjustment needed to be made that evening. He expressed a willingness to take on some financial risk but requested
more information—such as the name of the proposed artist—before proceeding. He suggested delaying the vote for a week or two to allow for further discussion.
Economic Development Director Johnson stated that the urgency behind the discussion was due to the high competition in securing artists for the intended weekend. Many other groups were
seeking to book talent, so prompt action was required to stay ahead. He added that initial contacts with potential artists had already been made, indicating the potential to move forward.
Economic Development Director Johnson noted a challenge with sponsors, who wanted to know which artist would be featured. However, the artist could not be confirmed until they were
secured creating a predicament. He mentioned the idea for the event originated from a community gathering, and Mayor Merrill had asked him to lead the effort.
Council Member E. Erickson expressed support for the concept, describing it as a promising community event capable of uniting residents.
Mayor Merrill inquired whether an opt-out clause could be included, such as canceling the event if a minimum threshold of sponsors or ticket sales was not reached by a set date—so that
operations could revert to the status quo if necessary.
Council Member Chambers clarified the possibility that suitable talent may not be found, in which case the event would not proceed. Economic Development Director Johnson explained that
most performance contracts allow for cancellations within a specified time frame, and such provisions could be written in the agreement.
Council Member Johnson asked whether, in the event the motion on the floor failed, additional information would be available by the next Council meeting. Economic Development Director
Johnson responded that efforts were ongoing. He had met with two potential sponsors in the previous week and three the week before. Interest in sponsorship was growing.
Finance Officer Nielson mentioned that artist Russell Dickerson, a country musician, was available for a performance on July 3rd. His fee would range between $175,000 and $200,000.
Council Member C. Erickson supported the concept but expressed concern about committing significant funds ($200,000) without an exit strategy. He emphasized the financial risk involved.
Mayor Merrill agreed that the endeavor involved risk but believed the event could build excitement, especially as part of the country’s upcoming 250th anniversary. He reiterated the
importance of a contingency plan should sponsorship or ticket sales fall short.
Council Member C. Erickson requested that such contingencies be formally included in any future motion.
Council President Walker withdrew his original motion.
Council Member Johnson raised concerns about the financial contributions of community partners. She questioned the fairness of the city bearing the full cost and asked why those who
had proposed the event were not contributing financially. She emphasized the importance of detailed structure and accountability due to the use of taxpayer funds.
Economic Development Director Johnson clarified that the idea originated with the Chamber of Commerce and the county. Both had expressed willingness to support the event. The Chamber
had committed to helping with vendor coordination, and the county indicated it was willing to increase its
financial contribution based on need. Final funding requests could not be made until the artist and full event costs were known.
Mayor Merrill noted that the formation of a preliminary budget would enable more productive conversations with potential partners and sponsors, aligning with Councilmember Johnson's
concerns.
Council Member Reeser questioned whether a two-week delay would provide sufficient time to obtain the necessary answers without jeopardizing momentum. Economic Development Director
Johnson responded that the timing was favorable, as many stakeholders were currently engaged in their own budgeting processes.
Council Member Reeser inquired about industry standards for contract cancellation and refund policies. Economic Development Director Johnson explained that cancellation policies vary
by artist and agent. He shared insights gained from working with BYU–Idaho on a separate concert, noting that contracts often allow for cancellations well in advance of the scheduled
performance.
Council President Walker moved to Table Budget Adjustment in Mayor/City Council Department to book artist for Stadium 250 Event until the next City Council Meeting, allowing time to
gather additional information; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Public Works: – Keith Davidson
Bid Approval of Wastewater Repairs 2025 - Action Item
Public Works Director Davidson reported that, as part of the city’s annual TV inspection of utility lines, several areas requiring repair had been identified. In response, the city
issued a request for bids to complete the necessary repairs. Three bids were received, with Vanguard submitting the lowest bid. Vanguard had previously performed similar repairs for
the city and had historically been the lowest bidder. Based on their performance and track record, staff recommended awarding the contract to Vanguard in the amount of $279,925.
Council Member E. Erickson commented on the wide range of bid amounts received and inquired whether there were concerns regarding quality. Public Works Director Davidson responded that
the city had worked with Vanguard in the past and had found them to be reliable. He explained that discrepancies in pricing were often influenced by contractor availability and their
interpretation of the project scope. He added that, comparatively, these bids were closer in range than others received in past projects.
Mayor Merrill noted that Vanguard was known for specializing in small projects and typically offered lower pricing. Public Works Director Davidson confirmed that Vanguard had completed
quality work for the city previously.
Council Member C. Erickson moved to approve the low bid of $279,925 for Wastewater line repairs from Vanguard; Council Member Reeser seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Budget Adjustment and Approval for purchase of water rights, 50 acres - Action Item
Public Works Director Davidson explained that the city had the opportunity to purchase water rights and was seeking a budget adjustment to do so. The total adjustment requested was
$713,500. He noted that the city would recover these funds over time through development-related fees as new developments required water rights. By securing the rights now, the city
could expedite the development process by having water rights readily available for allocation. He clarified that the purchase would equate to approximately 50 acres’ worth of water
rights and that the funding would come from the Water Department’s capital reserves.
Council Member C. Erickson asked whether the price for these water rights was reasonable, as he did not have prior knowledge to compare. Public Works Director Davidson responded that
the city was working with Roger Warner on the purchase, and clarified that the purchase involved groundwater rights from property on the bench near the temple—specifically, the Jensen
property. These were not shares but actual water rights tied to a specific area.
Council Member C. Erickson acknowledged the importance of securing additional water resources. Public Works Director Davidson explained that for large developments, the city still encouraged
developers to secure their own water rights. However, for smaller projects, it was often more practical for the city to purchase rights in bulk and then recoup the cost through capacity
fees paid by developers. This approach simplified the process and ensured consistent access to needed resources. He summarized that the city would be fronting the cost, which would then
be reimbursed as development occurred.
Council Member Reeser asked for clarification about how the reimbursement process worked.
Public Works Director Davidson confirmed that reimbursement would occur through capacity fees, which were separate from impact fees, and noted that these fees were assessed when developers
came in with new projects. He further explained that in areas without access to canal water, such as on the hill, having city-managed groundwater rights ensured that developments could
proceed efficiently.
Council Member Chambers asked if the purchase of the water rights would be funded from the Water Department’s reserves, and Public Works Director Davidson comfirmed the water rights
would be funded with Water Reserves.
Council Member Reeser moved to approve the Budget Adjustment for the purchase of 50 acres of water rights; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a
vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Approval of Architect for Water Shop - Action Item
Public Works Director Davidson reported that four architectural firms had submitted proposals for the new Water Department building. Following review, the selection committee recommended
Method Studio. The request before the City Council is to approve entering contract negotiations with Method Studio.
Council Member Reeser asked whether the city had previously worked with Method Studio. Public Works Director Davidson confirmed that the city had partnered with Method Studio on prior
projects. Mayor Merrill added that the firm had a local office in Rexburg and had consistently delivered high-quality work.
Council President Walker moved to approve the Architect Contract with Method Studio for the Water Shop; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Council President Walker asked about activation delay on the traffic light signal on Trejo Street. Public Works Director Davidson explained that the delay stemmed from a pending connection
with the railroad company. The lights were designed to preemptively turn red when a train approached, in accordance with state safety laws. According to state law, a flashing railroad
signal overrides a green traffic light, requiring all vehicles to stop. Due to safety concerns, the city decided to temporarily cover the signal heads, effectively disabling the light
and treating the intersection as unsignalized. The railroad company estimated that it would take approximately 30 days to complete the necessary preemption work and allow full activation
of the light
Council President Walker raised a concern about a malfunctioning traffic signal near McDonald’s on University and Yellowstone. Public Works Director Davidson stated that repairs had
already been made, including camera maintenance, but acknowledged that the issue might require a full wire replacement. He noted that the light appeared to work fine on a weekly basis.
Council President Walker maintained that the signal was still not functioning correctly, particularly for northbound traffic during late-night hours.
Council Member E. Erickson inquired about recent volunteer activities at Smith Park, particularly regarding the retaining wall. Public Works Director Davidson reported that the service
project had taken place the previous Saturday involving approximately 70 volunteers. City crews dug behind the leaning wall, which was then disassembled and partially restacked to correct
its structure. Due to time constraints, the work was not completed and would require additional effort to finish. Additional cleanup tasks were performed by volunteers, including collecting
pinecones and trimming the ballfields. Public Works Director Davidson stated he would follow up with the Parks Department to determine a completion timeline. Mayor Merrill added that
the Parks team had a crew lined up and expected the work to resume soon, though a specific date was not confirmed.
Council Member C. Erickson expressed concern about insufficient communication related to a recent railroad crossing closure on State Route 33. He indicated that many citizens were unaware
of the closure and questioned whether emergency responders had been informed. He also emphasized that it
had not reached all public channels, including Eastern Idaho News. Council Member C. Erickson urged broader communication methods in the future to ensure both the public and emergency
services are adequately informed. Mayor Merrill agreed that communication with ITD and the public should be improved and thanked Council Member C. Erickson for raising concern.
Mayor’s Report/Business:
Mayor Merrill reminded the City Council about the Madison High School Commencement Ceremony scheduled for the following night at the BYU-I Center. He asked the City Council Members
if they had received the invitation to the graduation. Council Member C. Erickson explained that he had contacted the high school two days prior because he noticed they typically receive
the graduation announcement but had not received it this time. The school confirmed the event was still happening and encouraged attendance.
Items for Consideration:
Planning & Zoning recommendation to approve the Teton River Townhomes Plat #25-00172, located at 351 E Lorene St, the application is to subdivide the parcel into 44 lots – Allen Parkinson
Action Item
P&Z Administrator Parkinson reviewed the Planning and Zoning Staff Report for the Teton River Townhomes Plat, located at 351 E Lorene St, the applicant desires to subdivide the parcel
into 44 lots. He stated that the property was located behind Standard Plumbing and Big Five. To the north was the Teton Lofts development and to the south, Teton Flats. The original
project plan covered the full 10-acre site, beginning with two buildings on the west side. After completing those buildings, the original developer decided to sell the remaining portion
of the land to another company, which now sought to develop the rest into townhomes. The proposed townhomes would be constructed in groups of six or seven units. The design met all zoning
requirements, and the city had adequate capacity for sewer and water service. Road access and other infrastructure also met the city’s standards. Based on these factors, the Planning
and Zoning Commission recommended approval.
Council Member C. Erickson asked whether the development would have access to the north. P&Z Administrator Parkinson confirmed that while it was not part of the current phase, the road
was designed to eventually extend straight north. For the time being, the development would include access points through Carlo Street, providing two routes in and out. Council Member
C. Erickson expressed concern about traffic funneling through a stop sign on 2nd East, the city's busiest road. P&Z
Administrator Parkinson clarified that access through Carlo Street would allow vehicles to reach the nearby traffic light, reducing congestion at the stop sign.
Council Member C. Erickson moved to approve the Teton River Townhomes Plat #25-00172, located at 351 E Lorene St, the application is to subdivide the parcel into 44 lots; Council Member
Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Calendared Bills: (02:02:12)
Second Reading: Those items which have been first read: NONE
Third Reading: Those items which have been second read: NONE
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet regarding these items.
Minutes from May 7th, 2025, Meetings - Action Item
Approve Payment of the City of Rexburg Bills - Action Item
Council Member Johnson moved to approve the Consent Calendar containing the minutes and city bills; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
P&Z Administrator Parkinson provided a follow-up regarding a previous inquiry by Council Member C. Erickson about the light pole on Ella Lane. He explained that due to low-hanging power
lines, the light head had been mounted directly on an existing power pole rather than installing a new pole. He confirmed that the required lighting was in place.
Roll call vote to move into Executive Session as per Idaho State Statute §74-206(1)(f) To communicate with legal counsel for the public agency to discuss the legal ramifications of
and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal counsel at an executive session does
not satisfy this requirement – Action Item
Council Member E. Erickson moved to enter the Executive Session as per Idaho State Statute §74-206(1)(f) To communicate with legal counsel for the public agency to
discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated. The mere presence of legal
counsel at an executive session does not satisfy this requirement; President Walker seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Entered into Executive Session at: 8:03 PM
Exited out of Executive Session at: 9:34 PM
Adjournment 9:35 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
________________________________
Marianna Gonzalez, City Deputy Clerk