HomeMy WebLinkAboutPublic Gathering Permit - Office Rexburg Meltdown 6/28/2025.pdfAction History (UTC-07:00)
Submit by Anonymous User 5/12/2025 4:08:06 PM (Public Gathering Permit Submission)
Approve by Marianna Gonzalez 5/13/2025 9:19:15 AM (Cust Serv Calendar Approval)
The task was assigned to Marianna Gonzalez, Amanda Williams, Deborah Lovejoy. The due date is: June
13, 2025 5:00 PM. The priority is: High 5/12/2025 4:08:08 PM
Marianna Gonzalez assigned the task to Marianna Gonzalez 5/13/2025 9:19:10 AM
Approve by Deborah Lovejoy 5/13/2025 11:57:07 AM (City Clerk Approval)
The task was assigned to Deborah Lovejoy. The priority is: Medium 5/13/2025 9:19:17 AM
Approve by Joshua Rhodes 5/13/2025 3:54:48 PM (Chief of Police Approval)
Two officers for 1 hour to close road. Cone and barrier set up and take down.
The task was assigned to Gary L. Hagen, Joshua Rhodes. The priority is: Medium
5/13/2025 11:57:09 AM
Joshua Rhodes assigned the task to Joshua Rhodes 5/13/2025 3:52:58 PM
Approve by Corey Child 5/14/2025 10:49:37 AM (Fire Department Approval)
The task was assigned to Corey Child. The priority is: Medium 5/13/2025 3:54:49 PM
Approve by Marianna Gonzalez 5/15/2025 4:38:00 PM (Customer Services Permit Finalize)
CUSTOMER PAID ON 5/15/2025
The task was assigned to Marianna Gonzalez, Amanda Williams, Deborah Lovejoy. The priority is:
Medium 5/14/2025 10:49:38 AM
Marianna Gonzalez assigned the task to Marianna Gonzalez 5/14/2025 12:23:53 PM
'Mayor Sponsorship Approval' was assigned to Marianna Gonzalez, Deborah Lovejoy 5/14/2025 10:49:39
AM
City of Rexburg Public Gathering/Parade Permit
Public gathering permit application for events in a public street or venue that will have an impact
on the public.
Reference: Ordinance 759 & Ordinance 810 - An application for a permit shall be filed with the City Clerk at least
FORTY-FIVE days (45) and not more than one year before the parade or public assembly is proposed to commence. An
"Expedited Application Fee" of $25.00 will be added if received less than 21 days prior to the event
Date of Application
Event Name *
Event Location *
Date of Event *
Time of Event *
Number of
Participants and
Observers *
Description of
Event *
Check "Yes" if Event
is a 5K Race:
Sponsoring Group
Applicant Name *
Applicant Email *
Applicant Address *
Phone *Phone 2
5/12/2025
Rexburg Meltdown
The Beehive Pavillion
Permit approval will in part be based on prior calendared events. City sponsored events will have first priority.
6/28/2025
1:00 PM - 10PM
anticipated 200- 300
Please give a complete description of event
We intend to put on a music festival that celebrates local musicians from Rexburg
and the surrounding communities. We will have music starting from 1 PM and
ending at 9:45 on two stages- the Beehive pavilion and another portable stage to be
located to the north of the pavilion. We also intend to have vendors from local
businesses, Students, BYUI IBCs, and the bands themselves. The vendor area will
be to the south of the pavilion in the parking spots, or if possible in the street.
Yes No
Cloud Devil Records
Blake Johnson
Blakejohnson@byui.edu
City
Rexburg
State / Province / Region
ID
Postal / Zip Code
83440
Country
United States
Street Address
333 W 6th S
Address Line 2
APT. 101
7039757145
Crowd Control Plan *
If NON-PROFIT
provide 501(c)c (3)
No.
Attach a map showing proposed street closures and route for the event. You may use the GIS Parcel Viewer Map to
create your map.
Map of Event
Location
City Services
Estimated Hours
Permit Application Fees - Standard Public Gathering Permit Fee is $50.00
Standard Public Gathering Permit Fee is $50.00
Permit Fee Type Permit Cost
Add Standard Permit Fee AND $25 Expedite Permit Fee if application is received less than 21 days prior to event
Did you make a Park Shelter or Carousel Reservation?
Shelter Rental Park Shelter Rental Permit #
To Make a Park Shelter or Carousel Reservation Click Here.
Certificate of Liability
Insurance
Any other gatherings in the same area at the same time are not to be disturbed.
With the issuance of the permit, the applicant is responsible for the crowd control. If any disturbances of any sort
occur; the City of Rexburg Police Department has the right to revoke this permit at any time.
Upon notification of permit approval, Payment for services due seven (7) calendar days prior to the
event, or the event may be canceled.
If damage or excessive cleanup is needed to restore city property back to its previous condition, you may be billed
restoration fees.
For questions, call the City Clerk at (208) 372-2313.
Please indicate your plan for crowd control at this event
We will have vendors in the vendor area with clear paths of egress. The areas for
audiences to gather will be roped off, making sure walkways are not blocked. Please
see the attached map to see the crowd control map. If possible, we request that the
road from the west end of the pavilion south of the beehive pavilion be blocked off to
the end of the intersection on s 2nd west.
This permit must be present at the event, and must be available upon request
REXBURG MELTDOWN MAP.pdf 549.02KB
(Map must be a PDF)
Additional fees may be added if City Services are needed for an event. Additional costs will be calculated during
the City approval process.
Police- 1 officer $64 per hour
Fire Crew- $300 per hour
Ambulance Crew- $200 per hour
Public Works- Dependent on service
Park Shelters/Carousel Rental
Extra Garbage- $6.33 per 90 Gal Cont + $25 Delivery Chrg
City Event Sponsorship
Please enter approximately how long the event will last
9
Standard Permit Application Fee 50.00
Yes No Porter North Beehive Pavillion
Please upload a PDF of proof of liability insurance unless it is a private gathering in a public place. You may also
contact your insurance company and have them send us a copy.
Signature of
Applicant
Recreation
Notification
Police/Emergency Services
Department Fee
Description
Hourly Cost Units (?)Hours Department
Total
CHARGE CODE PCEVNT
Maximum Building
Occupancy Approved
Other Requirements
Total Permit Cost
City Event
Sponsorship
Sign
Office Use Only
Recreation Notification
Police Public
Gatheri
ngs per
officer
hour
(include
s
vehicle)
64.00 2 1 128.00
178.00$
City Event Sponsorship - Mayor Approval
Fill out only if permit needs to have the Mayor's permission to be waived
Mayor approval to waive gathering permit and other fees associated with permit for Rexburg Meltdown
Waive Permit Fees Do Not Waive Permit Fees