HomeMy WebLinkAboutPublic Gathering Permit - Office Celebrate Youth 8/19/2025 (2).pdfAction History (UTC-07:00)
Submit by Anonymous User 5/6/2025 11:38:29 AM (Public Gathering Permit Submission)
Approve by Marianna Gonzalez 5/6/2025 12:57:44 PM (Cust Serv Calendar Approval)
The task was assigned to Marianna Gonzalez, Amanda Williams, Deborah Lovejoy. The due date is:
August 5, 2025 5:00 PM. The priority is: High 5/6/2025 11:38:30 AM
Marianna Gonzalez assigned the task to Marianna Gonzalez 5/6/2025 12:57:38 PM
Approve by Deborah Lovejoy 5/6/2025 1:02:43 PM (City Clerk Approval)
The task was assigned to Deborah Lovejoy. The priority is: Medium 5/6/2025 12:57:46 PM
Approve by Joshua Rhodes 5/9/2025 10:24:53 AM (Chief of Police Approval)
The task was assigned to Gary L. Hagen, Joshua Rhodes. The priority is: Medium 5/6/2025 1:02:44 PM
Email was sent for reminder "Task Reminder" 5/8/2025 1:03:12 PM
Joshua Rhodes assigned the task to Joshua Rhodes 5/9/2025 10:24:44 AM
Approve by Corey Child 5/13/2025 11:13:26 AM (Fire Department Approval)
The task was assigned to Corey Child. The priority is: Medium 5/9/2025 10:24:55 AM
Email was sent for reminder "Task Reminder" 5/13/2025 10:25:35 AM
Mayor Sponsorship by Marianna Gonzalez 5/13/2025 2:46:11 PM (Mayor Sponsorship Approval)
The task was assigned to Marianna Gonzalez, Deborah Lovejoy 5/13/2025 11:13:28 AM
Marianna Gonzalez assigned the task to Marianna Gonzalez 5/13/2025 11:55:21 AM
Approve by Marianna Gonzalez 5/13/2025 2:46:41 PM (Customer Services Permit Finalize)
The task was assigned to Marianna Gonzalez, Amanda Williams, Deborah Lovejoy. The priority is:
Medium 5/13/2025 11:13:28 AM
Marianna Gonzalez assigned the task to Marianna Gonzalez 5/13/2025 2:46:31 PM
Approve by Marianna Gonzalez 5/15/2025 4:00:12 PM (Customer Services Permit Finalize)
The task was assigned to Marianna Gonzalez, Amanda Williams, Deborah Lovejoy. The priority is:
Medium 5/13/2025 2:46:14 PM
Email was sent for reminder "Task Reminder" 5/15/2025 2:46:32 PM
Marianna Gonzalez assigned the task to Marianna Gonzalez 5/15/2025 4:00:00 PM
City of Rexburg Public Gathering/Parade Permit
Public gathering permit application for events in a public street or venue that will have an impact
on the public.
Reference: Ordinance 759 & Ordinance 810 - An application for a permit shall be filed with the City Clerk at least
FORTY-FIVE days (45) and not more than one year before the parade or public assembly is proposed to commence. An
"Expedited Application Fee" of $25.00 will be added if received less than 21 days prior to the event
Date of Application
Event Name *
Event Location *
Date of Event *
Time of Event *
Number of
Participants and
Observers *
Description of
Event *
Check "Yes" if Event
is a 5K Race:
Sponsoring Group
Applicant Name *
Applicant Email *
Applicant Address *
Phone *Phone 2
5/6/2025
Celebrate Youth
Porter Park
Permit approval will in part be based on prior calendared events. City sponsored events will have first priority.
8/19/2025
9am-8pm
10000
Please give a complete description of event
Madison School District's annual event (Celebrate Youth) for the youth and
community.
Yes No
Macail Chavez
chavezm@msd321.com
City
Rexburg
State / Province / Region
idaho
Postal / Zip Code
83440
Country
usa
Street Address
60 W Main Street
Address Line 2
9094998145 2083593300 EXT 3434
Crowd Control Plan *
If NON-PROFIT
provide 501(c)c (3)
No.
Attach a map showing proposed street closures and route for the event. You may use the GIS Parcel Viewer Map to
create your map.
Map of Event
Location
City Services
Estimated Hours
Permit Application Fees - Standard Public Gathering Permit Fee is $50.00
Standard Public Gathering Permit Fee is $50.00
Permit Fee Type Permit Cost
Add Standard Permit Fee AND $25 Expedite Permit Fee if application is received less than 21 days prior to event
Did you make a Park Shelter or Carousel Reservation?
Shelter Rental Park Shelter Rental Permit #
To Make a Park Shelter or Carousel Reservation Click Here.
Park Shelter/Carousel Rental
Please indicate your plan for crowd control at this event
RPD will be on site. We will have a map that outlines vendors/entertainment tents so
that there is a flow of traffic. We will also have a lost child station.
We will need city support to have Police officers for
crowd/traffic safety in the area. We have 1-2 adults supervising each station/booth.
The Fire Dept. will be on-site managing their booth in case we need emergency
services. We will have designated staff in communication with each other through
cell phones to monitor safety at different
This permit must be present at the event, and must be available upon request
82-6000835
(Map must be a PDF)
Additional fees may be added if City Services are needed for an event. Additional costs will be calculated during
the City approval process.
Police- 1 officer $64 per hour
Fire Crew- $300 per hour
Ambulance Crew- $200 per hour
Public Works- Dependent on service
Park Shelters/Carousel Rental
Extra Garbage- $6.33 per 90 Gal Cont + $25 Delivery Chrg
City Event Sponsorship
Please enter approximately how long the event will last
6
Standard Permit Application Fee 50.00
Yes No Carousel
Yes No Porter South
Yes No Porter North
Yes No Porter Beehive Pavilion
Stage
Shelter Rental Fee Units Blocks/Hours Shelter Fee
Total
Extra Garbage Services
Garbage Services Garbage Cost Units (?)GB Hours Department Total
Certificate of Liability
Insurance
Any other gatherings in the same area at the same time are not to be disturbed.
With the issuance of the permit, the applicant is responsible for the crowd control. If any disturbances of any sort
occur; the City of Rexburg Police Department has the right to revoke this permit at any time.
Upon notification of permit approval, Payment for services due seven (7) calendar days prior to the
event, or the event may be canceled.
If damage or excessive cleanup is needed to restore city property back to its previous condition, you may be billed
restoration fees.
For questions, call the City Clerk at (208) 372-2313.
Signature of
Applicant
Recreation
Notification
Police/Emergency Services
Department Fee
Description
Hourly Cost Units (?)Hours Department
Total
Beehive Pavilion 40.00$1 2 80.00$
Shelter 1-100 People 4 Hour Block 40.00$1 2 80.00$
Shelter 1-100 People 4 Hour Block 40.00$1 2 80.00$
Shelter 1-100 People 4 Hour Block 40.00$1 2 80.00$
Over 100 4 Hr Block Per 100 People 30.00$99 2 5940.00$
Over 100 4 Hr Block Per 100 People 30.00$99 2 5940.00$
Over 100 4 Hr Block Per 100 People 30.00$99 2 5940.00$
90 Gal
Containers
6.33 30 6 1139.40
Container
Delivery
Charge
25.00 30 1 750.00
Please upload a PDF of proof of liability insurance unless it is a private gathering in a public place. You may also
contact your insurance company and have them send us a copy.
Sign
Office Use Only
Recreation Notification
Police Public
Gatheri
ngs per
officer
hour
(include
s
vehicle)
64.00 2 8 1024.00
CHARGE CODE PCEVNT
Maximum Building
Occupancy Approved
Public Works Services
Fee
Description
Hourly Cost Units (?)Hours Department
Total
Number of Port-A-
Potties Required
Parks Labor Services
Parks Labor Parks Cost Units (?)Hours Department Total
Other Requirements
Other Charges
Description Cost
Total Permit Cost
City Event
Sponsorship
0.00
1 0.00
$
0.00$
City Event Sponsorship - Mayor Approval
Fill out only if permit needs to have the Mayor's permission to be waived
Mayor approval to waive gathering permit and other fees associated with permit for Celebrate Youth
Waive Permit Fees Do Not Waive Permit Fees