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Home My WebLink AboutCouncil Minutes - February 5, 2025+�%3 R G, t� 9Z m `> r 9e��SNED �8$'i City Council Minutes — February 5, 2025 Mayor Jerry Merrill Council Members: Bryanna Johnson Eric Erickson Robert Chambers David Reeser Colin Erickson Mikel Walker 6:3o P.M. Council Member Chambers said the prayer. Council Member Johnson led the pledge. (208) 359-3020 35 North Vt East Rexburg, ID 83440 Rexburg.org I Engage.Rexburg.org .................................................................... ................... City Staff: Stephen Zollinger — City Attorney Matt Nielson — Finance Officer Keith Davidson — Public Works Director Alan Parkinson — Planning & Zoning Administrator Scott Johnson — Economic Development Director Deborah Lovejoy — City Clerk Roll Call of Council Members: Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson, Council Member E. Erickson, Council Member Reeser, Council President Walker and Mayor Merrill. Welcome New Employees: Jackson Likes — Street Department, Steven Guzman — Street Department, Frank Morin — Water Department Mr. Jackson said he and his wife moved to Rexburg this Summer and she is a teacher at the Burton Elementary School. She teaches 3rd grade. On their spare time they enjoy the outdoors. Mr. Guzman said he was born and raised here in Rexburg. He graduated from Madison High School and has been waiting for an opportunity to work for the City of Rexburg. Mr. Morin said he and his wife moved to Rexburg from Texas. His wife was born and raised in Rexburg. He said he is not bothered by the winter weather. He expressed his appreciation for the opportunity to work for the city. Police Department Employee Recognition — Kaleb Nordfelt and Peter Noel — Post Certifications; Eric Wheeler promotion to Sergeant Police Chief Rhodes asked Police Officer Kaleb Nordfelt to come to the front of the room to be recognized. Officer Nordfelt started working for the Rexburg Police Department in January of 2024. He previously worked for the Madison County Sheriffs Office as a deputy. Officer Nordfelt is doing a phenomenal job for the Police Department; he recently received his certification as a phlebotomist. He completes all the departments blood draws among all his other work responsibilities. Officer Nordfelt has also received his intermediate certificate through P.O.S.T. There is a lot of time, training and education that goes into receiving the intermediate certificate. Chief Rhodes expressed his appreciation for Officer Nordfelt's hard work and dedication. Police Chief Rhodes asked Peter Noel to come to the front of the room to be recognized. Officer Noel started working for the Rexburg Police Department in 2oii. He previously worked for the Rigby Police Department. He has been a Field Training Leader, teaches DARE, is the Madison Middle School Resource Officer, SWAT team leader, and teaches Alive at 25 classes. Chief Rhodes recognized all the police officers for all their hard work, they help build each other up and each officer carries a heavy workload. Officer Noel has completed the requirements necessary for his P.O.S.T. Master Certificate. Police Chief Rhodes expressed his appreciation for Detective Sergeant Chuck Kunsaitis. Sergeant Kunsaitis will be retiring in a few weeks; he has done a great job helping the Police Department become what it is today. Police Chief Rhodes asked Eric Wheeler to come to the front of the room to be recognized. Detective Sergeant Wheeler is taking the role as the detective sergeant. Sergeant Wheeler will be a phenomenal detective; he was patrol sergeant before being promoted. Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for discussion on a future agenda. Please keep comments on point and respectful. NONE Staff Reports: A. Public Works: - Keith Davidson 1. Bid Approval and Budget Adjustment for Parks Shop Public Works Director Davidson reviewed the bids received for the addition to the Parks Shop. The bids came in higher than what we had anticipated and higher than what they had budgeted by about $78,000; however, they are looking at other options to bring down the costs so that it is closer to the budgeted amount. Once they can bring down the costs, he will present the bids to the City Council for approval. Discussion regarding the different options city staff is looking at to lower the costs of the addition to the Park Shop. Public Works Director Davidson said the Parks Department crew could do some of the demolition and excavation backfill to bring the cost down by $io,000. They are also looking at less expensive building material such as timber verses steel framing. 1 2S :025 Parks Shop addition Proiect = BLD-01 Bid Results Galicia's Concrete Alpine Construction Management. LLC esert Peak General Contractors. LLC Item No. Item Description Unit Bid Amount Bid Amount Bid Amount 1 Demolition. Excavarion. and Backfill LS S 31.S9; rQ) S S2.310.00 S 6 2.3-'0.25 Construct Concrete Footings and Fotuidotion LS S _0.52 .Pt) S 40.77100 S "6.151.53 3 Construct Metal Building LS S 1_H;000 S E8.730.00 S 1S1.C'-5_0S 4 Construct Concrete Floor and Exterior Pad LS S 35.15'J.00 S 36.602.00 S Base Bid Subtotal S 221.707.00 S 228.414.00 S 374.469.10 5 La.srr and S zrulkler Re airs LS 5 Dt).0<.i S _._-E:00 S - 72tS.Otj 6 Asphalt Patching LS S 2.i,15.00 S 3.95S.00 S Y 12.600.tk) Total ss ith Bid Alternates S 226.222.00 S 23S.748.00 S 394.795.10 Reduction if the City does Demolitiou and LS S 10.000,00-1 Rechution if the City dons La.vu and S rirtl:ler LS I S i 2.^0t).00'y Totall S 213.722.00 1 S 235.748.00 S 394.791 Buddget Sources: General Fund Transfer S s5.000 Park Impact Transfer S 50JXJ?) Current Budget S 135.000 Shortage S (78.7.22.00) Budget Adjusnnenr Options available: General Fund C orttmgencv Available S 11119.100 Park Impact Can -Mover Available S S1.700 Park Constmcrion Carryover Available S 200.000 Could C011tr1111t to Explore other Opttoni-Reconinlenied by Staff Public Works Director Davidson said he is setting up a meeting with the Oversight Committee to go over the estimated costs of LID 54. The costs are coming in high so they would like to discuss any options to lower the costs. B. Finance: -Matt Nielson 1. Approval of the Construction Manager/General Contractor (CM/GC) for the Rexburg Police Station Facility and authorization to work with selected firm on a contract Finance Officer Nielson said he is preparing the Budget Calendar for Fiscal year 2026 for the next City Council meeting. He reviewed some of the proposed dates for the City Council drive around, the public hearing date for the budget and the department level budget meetings. Finance Officer Nielson explained that city staff have been working on obtaining a CM/GC for the new police station facility building for several months. He advertised the Request for Proposal for a CM/GC and received a total of five different proposals. The five proposals were reviewed by a committee of eight people which included elected officials, legal oversight and city staff with all providing input. They narrowed the five proposals to three and interviewed the three engineering firms. After interviewing the three firms, the committee is recommending to the City Council the authorization to work towards a contract with Headwaters Construction. Finance Officer Nielson said the committee still needs to interview the architect firms. They will be completing those interviews next week and in two weeks they will have a recommendation for an architect for the City Council. 2 Council Member Johnson moved to approve the Construction Manager/General Contractor (CM/GC) for the Rexburg Police Station Facility and authorization to work with Headwaters Construction Company on a contract; Council Member C. Erickson seconded the motion; Mayor Merrill asked for a vote: Those voting a Those voting nay Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker Council Member Reeser The motion carried. Mayor's Business: Mayor Merrill reported he attended the Local Emergency Planning Council (LEPC) meeting this morning. There are representatives from the city, county and university on the council. They meet every month to review the process and procedures in case of an emergency such as earthquakes, wild land fires, floods, etc. The council has shelters in place in case of an emergency. Items for Consideration: NONE Calendared Bills: A. Second Reading: Those items which have been first read: 1. Ordinance No 1327 Annexation of enclaved properties located at approximately 1076 W Main Street, 5th West and University Blvd, and Eagle Park into the City of Rexburg #24-0o918 — Alan Parkinson Discussion: ORDINANCE NO. 1327 Annexing Twelve (12) Enclaved Properties into the City of Rexburg, Madison, Idaho AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXBURG, IDAHO; DESCRIBING SAID LANDS AND DECLARING SAME A PART OF THE CITY OF REXBURG, IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE. Proposed Annexation in the City of Rexburg Property 1 - 7 Ry 51 7 1 5 2 3 m1k; D, 4 Parcels Annexation 6 - -- - UW.... ny Bird .. M.dl.......mr..d Proposed Annexation in the City of Rexburg Property 8 - 11 fl..h,,t Di 8 6 9 3 1 i O Parcels MrmaWn - gacrs.n coumre•a+n. cosy � R.xmna Proposed Annexation in the City of Rexburg Property 12 12 Parcels Mrexatian � GaCimn (. W.1f' a+OHu Cily of Re.b=.n9 are r.l ..pwrwb4 fro mz-.» d rhrz Qata. J Council Member E. Erickson moved to approve Ordinance No 1327 the Annexation of enclaved properties located at approximately 1076 W Main St, 5th W and University Blvd, and Eagle Park into the City of Rexburg and consider second read; Council Member Chambers seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nay Council Member Johnson none Council Member Chambers Council Member E. Erickson Council Member C. Erickson Council Member Reeser Council President Walker The motion carried. B. Third Reading: Those items which have been second read: 1. Ordinance No 1326 Final Assessment Roll for Local Improvement District 53 (LID 53) — Keith Davidson Action Item 0 Discussion: LOCAL IMPROVEMENT DISTRICT 53 FINAL ASSESSMENT ROLL ORDINANCE NO. 1326 AN ORDINANCE CONFIRMING THE ASSESSMENT ROLL, FOR LOCAL IMPROVEMENT DISTRICT NO. 53 IN REXBURG, IDAHO, FOR THE PURPOSE OF INSTALLING CERTAIN STREETS, CURBS, GUTTERS, SIDEWALKS, AND OTHER PUBLIC FACILITIES AND PARTS THEREOF WITHIN THE CORPORATE LIMITS OF SAID CITY, TO BE GRADED, RE- GRADED, GRAVELED, PAVED, RE -PAVED AND OTHERWISE IMPROVE THE HEREINAFTER DESCRIBED STREETS WITHIN THE DISTRICT AND TO CONSTRUCT AND RECONSTRUCT SIDEWALKS, CURBS, GUTTERS, DRIVEWAYS, DRAINAGE FACILITIES, OFFSITE STORM SEWER, WATER AND SANITARY SEWER FACILITIES, STREET LIGHTS AND OTHER PUBLIC FACILITIES AND OTHER WORK INCIDENTAL TO ALL OF THE FOREGOING IMPROVEMENTS; ORDERING ASSESSMENTS TO BE MADE IN ACCORDANCE WITH THE ASSESSMENT ROLL AND PRESCRIBING DETAILS CONCERNING SAID ASSESSMENTS; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH, AND DECLARING AN EMERGENCY. Council President Walker moved to approve Ordinance No 1326 Final Assessment Roll for Local Improvement District 53 (LID 53) and consider third read; Council Member Reeser seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker Council Member Reeser The motion carried. Those votingnay none Consent Calendar: The consent calendar includes items which require formal City Council action, however, they are typically routine or not of great controversy. Individual Council members may ask that any specific item be removed from the consent calendar for discussion in greater detail. Explanatory information is included in the City Council's agenda packet regarding these items. A. Minutes from January 22, 2024, Meeting B. Approve the City of Rexburg Bills Council Member C. Erickson moved to approve the Consent Calendar containing the minutes and city bills; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote: Those voting aye Council Member Johnson Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker Council Member Reeser The motion carried. Those votingnay none Roll call vote for motion to move into Executive Session as per Idaho State Statute §74-2o6(i)(c) To acquire an interest in real property not owned by a public agency. Council Member Chambers moved to enter into Executive Session as per Idaho State Statute §74-2o6(1)(c) To acquire an interest in real property not owned by a public agency approve; Council President Walker seconded the motion; Mayor Merrill asked for a vote: Those voting aye Those voting nav Council Member Johnson none Council Member Chambers Council Member C. Erickson Council Member E. Erickson Council President Walker Council Member Reeser The motion carried. Executive Session Began 6:55 P.M. Executive Session Ended 8:41 P.M. Adjournment 8:42 P.M. Attest: anna Gonzalez, C ty Depu Clerk VED: i r Merrill May6r 2