HomeMy WebLinkAboutCouncil Minutes - January 22, 2025.......................................................................I..........................
City Council Minutes —January 22, 2025
Mayor Jerry Merrill
Council Members:
Bryanna Johnson Eric Erickson
Robert Chambers David Reeser
Colin Erickson Mikel Walker
(208) 359-3020
35 North V East
Rexburg, ID 83440
Rexburg.org I Engage.Rexburg.org
.....................................................................................................................
City Staff:
Stephen Zollinger — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Alan Parkinson — Planning & Zoning Administrator
Scott Johnson — Economic Development Director
Deborah Lovejoy — City Clerk
5:00 P.M. Public Hearing Presentation of Water Study Findings by Keller Associates
Tyrel Clark started the presentation of the Water Study Findings by Keller Associates by reviewing the
project objectives.
Quinn Gardner also with Keller Associates reviewed the system overview. Council Member Eric
Erickson asked about the three pressure service areas. Mr. Gardner explained that because of the
different elevations in the city there are separate pressure zones. The pipes running downhill do not
need the same pressurization as pipes running along a level ground. Public Works Director Davidson
clarified sometimes the city will receive complaints about areas experiencing low water pressure. The
areas experiencing low pressure are generally the areas where there is a step down in elevation causing
low pressure zones.
Mr. Gardner explained the most important factors of a planning study and what they generally start
with is the city's population. The population growth rate projection of 1.89% per year was based off of
Census data, jobs data, and BYU-Idaho University's student enrollement which makes up a significant
part of the city's population. He said to determine the city's future water demands, they look into the
city's water usage over the previous five years combined with the city's population growth projections.
As shown in the chart below the city's population growth rate projection is steady over the next 20
years. He reviewed the water usage on an Average Day Demand (ADD), the Max Day Demand (MDD),
and Peak Hour Demand (PHD).
Planning Criteria Development
Population projections based on
1.89%per year growth rate
Developed demands from per capita
demands and population projections
Mr. Clark said when completing these facility plan studies one of the major items that impacts the
water rights here in Rexburg is recharge. The yellow line in the chart below illustrates the water rights
that the city has independent of any recharge. The blue line is water usage based on the projection
population growth, and the green line is the city's water rights incorporating the required recharge.
Currently, the water usage is beyond the city's water rights that do not require recharge.
Mr. Clark said recharge is necessary in order for the city to stay within it's water rights and as the
demand increases that need to capture the water righst is only going to become greater. The dash line
illistrates the current capacity for recharge, so as demand grows, they are projecting the city will exceed
that recharge capacity by 2027. This graph does not incorporate the county gravel pit that the city is
looking at as a potential recharge site. He said if the gravel pit were to become a recharge site, they
anticipate it would provide water rights beyond what the city would need.
2
Mr. Gardner explained after determining what the city's water rights are and the amount of water the
city can legally take out of the ground to put into the water system, they are able to complete a Supply
Summary. They compare the capacity of each zone to the projected demands of 2042. He said they
prefer to look at each zone instead of the entire system because they want the zones to operate
somewhat independently of each other and not rely on one another. The zone supply report
demonstrates an existing deficiency in zone two; however, there is capacity to take water from zone one.
Discussion regarding well number three in zone one. BYU-Idaho University is supplied by well three, if
their water usage were consistent all year round it would create a large deficiency in zone one. There is
also a proposed development in that area. Public Works Director Davidson explained the deficiency
would be resolved through Capital Improvement Plans by determining where to drill additional wells
and reservoirs.
Supply Summary
Compared the existing supply
capacity of each Zone to the 2042
projected demands
Due toZone 2&3's
interconnection they are evaluated
together
Only Zones 2/3 have an existing
deficit
All Zones need additional supply
and by 2042
:'Je�.l t
2.11U
'L1tU
Weil3
1.2W
1.200
We-i u
1.140
1W .9
Weu 8
1.620
,.620
Yiou U
2.210
2210
,.Cell W
1.300
Total capv.'I;y
11AW
12,060
Firm Capacity
SAN
10,70
r.1irJ Ilxis4ny:l �i4•e1
9.202
11388
9upPly 9urplwr
iC;:li tit i'
gas
-2.638
Zone 2 & 3
-
_..%
2.110
2,170
2.110
Totcl C'r...:v
Firm Capacity
4.280
2,110
4. 280
2,110
1.CDD tCyinm5i Future)
3.018
4.392
Supply Surplus)
iCcfi clot'
-908
-2.282
Mr. Gardner explained the Storage Summary chart. Similarly to the Supply Summary, they look at
zone one separate of zones two and three. Zone one looks good; however, the city would need more
storage by 2032. Currently, there is a storage deficit in zone two and three. By fixing the supply deficit
in zones two and three, it lessens that storage deficit.
Storage Summary
Compared the existing storage
capacity of each Zone to the 2042
projected demands
Due to Zone 2 & 3's
interconnection they are evaluated
together
Only Zones 2/3 have an existing
deficit
All Zones need additional storage
by 2042
ADD'gp,rr
MDD ,gp,nl
;2.870.W0
S.023
13.:188
Peaking and O_'eiauonal Storage' Enmrgency2
0Fue' 1,080,000
Total Stc;age Required (rounded)
Total Awilwle Storage
3,950.000
4.750,000
0.250.000
4,750.000
[storage Surplus) (Deficient)
800,000
11,500,000)
AD0(9Wi1)
MDO (gpm)
,.13=
3.018
1,048
4.392
il O peaking arperational Storage
Emergerlcy2
Frd
1.910.000
0
450.000
1..820,000
0
450,000
Total Storage Required (rounded)
Taal Awid.Ue Storage
2.360,000
2.185,000
2.270,000
2.165.000
Storage Surplual (Deficiency)
(175,000)
(85,000)
Mr. Gardner reviewed the existing hydraulic model peak hour usage. The areas highlighted in red are
areas that need to be addressed. There are areas with extremely high water pressure and areas with low
water pressure during peak hour usage.
Mr. Gardner reviewed the existing hydraulic model fire flow report. They looked to see if the city can
meet the fire flow requirements that are assigned to each area. They assigned the fire flow for
residential at 1500 gallons, commercial 2500 gallons, industiral 4500 gallons and 8000 gallons per
minute for the downtown area because of the close connection of those buildings. The areas in red
illistrate the fire hydrants that do not have sufficient water pressure to give the required amount of
water.
xisting Hydraulic
Model Fire Flow
a The system also currently has a few
areas that do not meet Fire flow
requirements
a These are caused by similar issues as
Peak Hour Demand and largely ae`
occur in the same areas
• Smaller dead-end lines make up the
remainder of these failed nodes
Mr. Clark explained the alternative development address the deficiencies and are straightforward.
Alternative Development
x
Alternatives to address both
existing a future deficiencies were
developed
Alternatives for relatively
straightforward improvements are
not discussed. (i.e., upsizing a
dead-end line to improve fire flow)
Typically, the most cost-effective
viable alternative was selected
1 New 2.000 gpm Waaa antl 7.S MG Grow" Tank
2 Ne i.0 0 5 VG Tani. and G.250 ppm
- 3ecste-Wtk.n
2 It, 2_411c q-r^':''_ t. "G Ef I.-d Ta k
7 New 2.400 gpm Wep 1-1 MG Tank and 2.5W gpm
Booaarr SbNon
New 2-25 MG Tart W! WNh rW Bopa[Ha
2 %t, _ " Ea axed ra-k —
Mr. Clark reviewed a section of their findings regarding the chlorine alternative for the city's water.
The fact that Rexburg has been able to grow as big as it is and still avoid chlorination of the water
M
supply is a testament to good operation, good practices and good flushing by the operator of the system.
It is also a testament to good growth and development. One of the reasons why developing gradually
from a central point is beneficial rather than having an area develop three mile away from the center
affects the water agent and can be a potential driver towards having problems with the water system.
Mr. Clark reviewed the Capital Improvement Plan Prioritization chart.
Capital Improvement Plan Prioritization
IAN JAW*
1
These improvements are the most pressing for the City and should be started as
soon as possible or as funding/financing allow.
These improvements can wait several years to come online but generally should be
2
j
started within the next 10 years.
i
3
These improvements are slated to begin in 2032 and will offset future deficiencies.
These projects should be updated and re -analyzed in future studies.
4
These improvements will all or partly be development driven and funded. These
projects should be updated and re -analyzed in future studies
Mr. Clark mentioned the priority four items are driven by development. Zone three is getting to the
point that the city can not develop in the higher elevation areas and still maintain the fire flow pressures
so that then becomes the boundary for the next pressure zone. The purple lines are a representation of
what that pressure zone might look like.
ll I 1..1 WI.1M.t V[W lin.e'..,a.�:-. Lw�:. �.: v....r.l SIfICC➢YO I
Mr. Gardner reviewed the Priority 1 Capital Improvement Plan Summary. These are items the city
needs to resolve in the immediate future.
5
Priority 1 CIP Summary
Zone 3Vk11
-:c ease 5u ;1,Capacr,b Zc^e 3
56.020.000
Viell 3 Deepening and knpro*ments
Increase 5upplyCapaMy to Zone 1
51.070,000
3
Viet! 1ODe•.elopment
mcreaseSupplycaw0ybzone 1
52.730,000
1A
New BurEm Boosler
Ircrease DeheryCapacitylo Zone 1
5270.000
15
','let! S and 7 Compound knpraements
Increase De'r ery Capacity b Zone 3
S480,000
1.6
Smi*h and Boyle PRVRepacement
Ageing Gnhastmcbre Replacement
5270-000
1.7
Zone 2:3 Adjustment e1
Dress low Pressures and Loopmg
5700.000
18
Zone 1,12 PRV eplacemen5
e)ng kn..astrucNre eptacemeM
1-9
Zone 1 1.5 MG Tank
Increase Sbrage Capacty in Zone 1
S7 410.000
1.10,
AdditionalRecnargeCapaa(StudyaldPreecil
Increase hiitga'_anCapaGtykrWater Right
22-12882
T.B.D.
Total Priority t Improvements (rounded)
S1111" ,Ot16
Mr. Gardner reviewed the Future System. Council Member E. Erickson asked where the funding
comes from for these types of improvements. Public Works Director Davidson replied there are several
different funding opportunities such as the Urban Renewal District and the capacity fees the city
charges. The city is allowed to use the capacity fees to increase capacity or to put in new infrastructure.
The city has also completed water system projects through a two million dollar Department of
Enviornmental Quality loan at a 1.75% interest rate.
Future
System
M
ESe
n wQ Aew
er[
7 �
O
2
cc
r
Council Member Reeser expressed his concerns about the 19 million dollar costs of the Capital
Improvement Plan priority one items within a five year time frame. The zone three water well is the top
priority. Public Works Director Davidson explained the benefits of having studies completed are ways to
look at a specific system and re-evaluate where the immediate needs are located so when a funding
option becomes available the city can apply for that funding option.
Mr. Clark said from their standpoint they expect there to be changes on the priority list. Some of those
changes come from where development is occurring, operational changes where one well is no longer
producing the adequate amount of water or things come together with funding.
Mr. Gardner reviewed the Potable Water Master Plan Summary.
Potable Water Master Plan Summary
Existing potable water system is currently in a good state, minus
a few known deficiencies
Existing deficiencies are associated with meeting existing fire
flow requirements and Peak Hour pressures
Additional supply, storage and delivery capacity is needed as the
City grows
The capital improvement plan is intended to correct existing
deficiencies and provide reliable infrastructure and sustainable
growth
i
Council Member Johnson asked Public Works Director Davidson if he is taking into account when
City Council is approving new development that the growth is not outpacing the city's ability to provide
adequate services. Public Works Director Davidson replied yes, he does evaluate the available capacity
when new development occurs.
Council Member Johnson asked if the chlorination of the city's water is going to be the last resort.
Public Works Director Davidson replied yes, it would be the city's last resort to chlorinate the water.
The city's water quality is exceptional because the city's Water Department does a good job protecting
the water system. The Water Department protects the water system by backflow prevention and not
allowing people to take water out of the water system without notifying the city.
Water Department Foreman Chuck Velman explained they also use water protection source
around the well heads. They aggressively try to make sure nothing gets back into the city's water system
including chemicals that are in the vicinity, or in farm areas where water is traveling through the
aquifer towards the city's wells.
Council Member Chambers asked Public Works Director Davidson if the ig million dollar Capital
Improvement Plan items are going to require a new rate study. Public Works Director Davidson said
they are in the process of completing a rate study, they need to complete this Water Study Findings by
Keller Associates first to submit to the firm that is completing the rate study. By completing the rate
study, they can make sure the city's rates are where they need to be to manage growth. He said he
receives push back from developers when collecting capacity fees especially when the fees are estimated
in the hundreds of thousands of dollars. The reason why the capacity fees are so high is to ensure the
city has sufficient funds to help increase the capacity of its systems.
Council Member Chambers asked about the potential recharge location being the gravel pit. Public
Works Director Davidson replied, the city's current recharge location is Walter's Pond. They like to start
recharge as early as they can in the year; however, it depends when the snow and ice come off. They can
get about four to five cubic feet per second (CFS) into that pond. He is currently working with the
county, and they completed a study this past year of the county's gravel pit for the city to use as a
second recharge location. The study results have not come back yet, hopefully the results will be ready
by the end of February.
Public Works Director Davidson continued to explain that the city is also working with the Idaho
Department of Water Resources. In fact, they are going to have a hearing soon to determine if the city is
allowed to use the county's gravel pit as one of its recharge locations. At the county gravel pit they can
recharge about 30 CFS or 40 CFS. He said having the second recharge location will allow the city to get
the recharge faster in early spring when the snowmelt runoff is at its peak and not affecting the water
usage for local farmers.
Discussion regarding the sources that the city utilizes to acquire water rights. Public Works Director
Davidson mentioned groundwater rights, wells, surface water out of the Teton River, which are older
priority water rights. One of the city's best water rights is the one from 1883. He said for every one
gallon of water the city takes from surface water; they must put one and a half gallons back into the
aquifer through recharge. There are also canal water rights, this type of water source is only used for
irrigation. To obtain new water rights the city would purchase dry farms that have water rights. The
Alpine Hights development was able to purchase groundwater rights and are transferring them to the
city to help supply that development.
Discussion regarding secondary irrigation. Public Works Director Davidson said the city's water
demand during the winter is below the city's water rights capacity, it is during the summer when the
city's water demands bump up against the capacity. That is why the city is looking into mandating a
secondary irrigation system. Council Member Reeser asked about the subdivisions in the city that have
the secondary irrigation system. Public Works Director Davidson replied that the Summerfield
Subdivision is installing the secondary irrigation system. By using the canal water for irrigation, it
reduces the demand for drinkable water.
Council President Walker opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Council President Walker closed the public hearing.
Discussion regarding the fire hydrant flow demands for the Pine Brook Subdivision.
Work Meeting Adjournment 6:oi P.M.
VA
6:3o P.M.
Council Member E. Erickson said the prayer.
Council Member Chambers led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson,
Council Member E. Erickson, Council Member Reeser, and Council President Walker
Mayor Merrill did not attend the meeting.
Welcome New Employees: Jackson Likes — Street Department, Steven Guzman — Street
Department
Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful. NONE
Items from Council: -
A. Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board,
Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight Board,
Historical Preservation Committee, and Legacy Flight Museum
Council Member C. Erickson reported the remodel of the Teton Lakes Clubhouse is going well.
There was a vehicular accident outside the clubhouse that caused damage to the deck. They will need to
reconstruct the deck due to the damage.
Council Member Chambers reported the Tabernacle Legacy Campaign is underway. They are trying
to raise five million dollars to restore the Tabernacle with most of the restoration work being internal.
There will be additional updates about the campaign in the future. The Museum of Rexburg is still
looking for a location; however, their immediate need is a location to store the exhibits. They are open
to ideas of which buildings could be used to house the museum.
Council Member Chambers also reported that the Cultural Arts Department is planning the 50th
anniversary of the Teton Dam Flood, with commemorations to occur in June of 2026.
Council Member E. Erickson reported the Trails/Parks & Recreation Committee met and most of
the discussion was centered around a developer's desire to develop and then donate a portion of his
development to the city as a public park. The meeting was mainly an inquiry into the type of amenities
the park would have and one of the amenities that kept coming up was Pickleball Courts. The developer
is going to take the input given at the meeting regarding the different amenities desired and come up
with a conceptual drawing. The drawing will show the exact placement of the park in relation to the
development. The developer was very open to the possibility of expanding the size of the park. The park
would be donated to the city in lieu of some of the impact fees the city charges for development. The
committee members were open to discussion about the impact fees; however, no decisions were made
regarding recommendation to the City Council.
Council Member Chambers asked if there is a minimum size in acreage for a park before the city
accepts it as a donation. Planning and Zoning Administrator Parkinson replied they have discussed the
acreage of a city park being a five -acre minimum; however, the amount of acreage is not specifically in
the city's code, it's not a standard.
Council Member Johnson asked if there was a desire for play structures for younger children for the
proposed park? Council Member E. Erickson said the play structure was not the top priority, it was
possibly the fourth priority. They mainly discussed whether there would be sufficient space at the park
for six Pickleball Courts and parking spaces for residents outside of the development.
Council Member Reeser reported he, as well as other Councilmembers and city staff, have attended
several meetings with the Police Department to discuss the department's future needs.
B. Other Reports:
Public Hearing 6:30 P.M. Annexation of enclaved properties located at approximately
1076 W Main St, 5th W and University Blvd, and Eagle Park into the City of Rexburg #24-
oog18. Designated as Ordinance No 1327 if motion passes and considered first read — Alan
Parkinson
Planning and Zoning Administrator Parkinson reviewed the Planning and Zoning Staff Report
and explained there are two areas within the city that are considered enclaves. Idaho State Statute
allows the city to annex these properties because they are currently receiving some city services, such as
access to public roads, sewer lines, and water lines. Currently, these properties are not receiving city
sewer and water services; however, they have access to other city services.
Planning and Zoning Staff Report
CASE NUMBER:
24-00918
CASE NAME:
Annexation of Enclaves within City Limits
APPLICANT:
City of Rexburg
PROPERTY OWNER(S):
City of Rexburg, ALD Holdings LLC, Bethany Ricks, Deloy Ward,
Deloy Z Ward, Jeremy Barnes, Marco Franco, Michael Ricks,
Springmont LLC
PURPOSE:
Annex properties to amend the city boundaries
PROPERTY LOCATION:
Approx. 1076 W Main, Approx. 550 N 5d' W, 901 S 5d' W, 909 S 5"
W,919S5d'W,1001S5d'W,889S51hW,1041 S5d W
PROPERTY ID:
RPC6N4CE31367C, RP06N40E313448, RP06N40E313766,
RP06N40E312405, RP06N40E313460, RP06N40E314110,
RPR6N40E313501, RP06N39E246223, RP06N39E246295,
RP06N39E246392, RP06N39E24DT02, RP06N40E190012
PARCEL SIZE:
Approx 25.63 acres
APPLICABLE CRITERIA:
Idaho State Code §50-222 Annexation by Cities
AUTHORITY,
51.o;.alo 1A)"The Commission shalihrathe=wWrry to Ca SdK al dfKLY1L^dZ' to the Cwrii
aidmanus, omen&.,enrt rhenro, and raaeIX uJordiran: s affectingmnirq, o;ana%ond-wildi'v
within the ocv of xod'u g'
Summary of Information to consider with this request:
• The properties include a business, fields, open space, and residences,
• The properties are located in three general areas: at the north end of 5th West; at the
south end of 5d' W; and the west side of Main St, near the interchange.
• The annexation applies to a total of approximately 25.63 acres.
• The properties are zoned as Public Facilities; Rural Residential 1 (RR1); and Community
Business Center (CBC) and Transitional Agriculture (TAG). The Comprehensive Plan
designations are Open Space/Public Facility; Intermediate Residential; and Commercial.
Neither the Comprehensive Plan designation nor the zone will change at this time if the
annexation is approved.
• A total of 52 hearing notifications were mailed to surrounding property owners.
• Pending public testimony, Staff asks that the Planning & Zoning Commission consider
recommending that City Council approves the application.
Council Member Chambers asked if there were any residents at the public hearing that expressed
any concerns with the annexation. P&Z Administrator Parkinson said there was one landowner that
spoke against the proposal because they would prefer to wait a couple more years before their property
is annexed.
P&Z Administrator Parkinson mentioned there is one parcel of the city's Eagle Park that was never
annexed into the city so that parcel is part of this annexation.
Council President Walker opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit): None
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Council President Walker closed the public hearing.
Discussion: P&Z Administrator Parkinson said the property owners called City Hall to express their
concerns about their property being annexed. They were under the impression that they would not be
able to use their property in the manner that they are currently using their property. City staff informed
them that the annexation would not force them to change the use of their property because it is
grandfathered into the city.
Council President Walker clarified the annexation of these properties into the city does not affect
the property's current zone.
Council Member Chamber moved to approve Ordinance No 1327 the Annexation of
enclaved properties located at approximately 1076 W Main St, 5t" W and University Blvd, and
Eagle Park into the City of Rexburg and consider first read; Council Member C. Erickson
seconded the motion; Council President Walker asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
none
9
Staff Reports: -
A. Information Technology — Todd Smith
i. Bid Approval and Budget Adjustment for Council Chambers Audio/Video Broadcast
System
IT Operations Manager Patrick Jackson reviewed the Budget Adjustment for council chambers
A/V system. There have been glitches over the last month with the broadcast system. The
Councilmembers microphones have not been working properly. The projector is also having issues. The
IT Department has been trying to get a new system installed for over a year. They submitted Request for
Proposals (RFP) back in June; however, the RFPs came back with extremely high-level updates for that
system.
Dept:lCity Council Fiscal Year Affected: F2025
Expense Accounts to Receive Increased Budget:
Account:
101414-5318
1 Amounti
75,800
1
JAUDIOIVIDEO/SOUND BROADCAST SYSTEM
Account:
Amount:
Account:
Amount:
TOTAL:
1 75,800
1 11
Accounts Where Budget is Coming From:
Account:
01411-6000
Amount:
75,800
ONTINGENCY GENERAL FUND (Would Leave
5 189. 100 in Contingency)
Account:
Amount:
Account:
Amount:
TOTAL: 75,800
Net Expense less Revenue - (This must be zero)
Coming From: Contingency: 75,800
Other Expense:
Neva Revenue:
TOTAL INCREASE 75.800
Reason for thelncrease:
This •::as in our Capital Improvement Plan during the FY 25 budget meetings and ::as discussed. The original budget request
was for $85,000. We pulled it out of the budget through the budget cutting process. Since then ::e rene•:red our health insura
at a lover amount and .vere able to increase contingency by over S216.000. We also decided to move fore'ard :.ith pursuing
new police station as a priority. We have had issues as of late with the sytem and it is in need of updating very soon. IT staff
:✓orked with our onl • bidder `J.L.C.M. to refine the scope of work needed and get the bid dorm to $75,800_ If approved by the
Council this budget adjusment would take contingency in the general fund dovm from $264.900 to $189.100.
IT Manager Jackson explained that with the new system the microphones on the dais will be
replaced and have mute buttons. The new systems will have the capability to live stream the City
Council meetings so they will not have to use Boxcast, saving the city funds. They will have two cameras -
that can be controlled by city staff and the cameras can move around as needed.
Council President Walker asked if the new cameras would provide a view of the overhead screen. IT
Manager Jackson replied yes, the new cameras have the capability to screenshare which will allow the
viewer to see what is being projected on the overhead screen.
Council Member Johnson said she will recuse herself from voting because one of her relatives is the
owner of VLCM.
Discussion regarding the need for the council chambers A/V system. Council Member E. Erickson asked
for the reason the system was cut from the budget. IT Manager Jackson explained the RFPs they
submitted called for an A/V system like what the City of Idaho Falls and the City of Pocatello have in
place; however, the costs for that type of system are about $250,000 which was too expensive with a
tight budget.
Council Member C. Erickson moved to approve the Budget Adjustment for Council
Chambers Audio and Video Broadcast System; Council Member E. Erickson seconded the
motion; Council President Walker asked for a vote:
Those voting aye Those voting nay
Council Member Chambers none
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
B. Finance: —Scott Miller
1. Financial Reports
10
City Finance Controller Miller reviewed the Treasurer's Expenditure Report by Fund. The Finance
Department was able to close out last fiscal year in the Tyler Munis Software so now the fund balances
can be shown in the report.
CITY OF REXBURG
TREASURER'S EXPENDITURE REPORT BY FUND
YEAR-TO-DATE AS OF 12/31/2024 (aa 1S56 OF THE FISCAL YEAR 2025 (OCT'24 - SEPT'25)
2S.OS4
CASH/
PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT
8 FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE BALANCE
01 GENERAL
2.646,L33
755,239
73,455
153, 135
782,100
4,410,173
19,095,20C
23.1`E
2,135,356
02 STREET OPERATIONS
280,496
96,649
178,254
79,391
0
634,790
4,936,800
12.9%
-846,455
-77093
03 RECREATION PROGRAMS
6,156
36,207
2,124
0
0
44,487
310,700
14.3%
11,011
13,701
04 TABERNACLE OPERATIONS
18,274
12,049
0
75,533
0
105,8513
1,753,300
6.05A
167,053
171,647
07 POLICE IMPACT FEE CAPITAL
0
0
0
210
0
210
75,000
0.3%
372,311
372,311
08 D.A.R.E. TRUST FUND
0
128
0
0
0
128
18,000
0.716
25,447
25,447
09 DRUG INTERDICTION/EDUCATION
0
0
0
0
0
0
1_9,400
0.0%
29,229
29,229
13 POLICE SMALL GRANTS
12,103
470
0
0
0
12,572
46,00
27.3%
-161162
-14,592
15 HIGH 5 GRANT
0
0
0
0
0
0
0
0.01A
66,887
01
16 FIRE STATION BLDG FUND
0
0
0
0
0
0
1,200,000
0.01%
89,100
89,100'
17 EMERGENCY SERVICES
1,044,528
308,621
66,951
0
0
1,420,100
5,973,100
23.8%
597,962
324,705
18 JOINT FIRE EQUIPMENT
0
0
0
0
0
0
778,800
0.0%
1,494,149
1,494,249
19 MAD15ON COUNTY FIRE DISTRICT
0
0
0
0
310,200
310,200
1,241,000
251056
978,220
978,220
20 FIRE IMPACT FEE CAPITAL
0
0
0
0
10,200
10,200
42,1D0
24.2%
-691
-531
21 A RE DE PARTM ENT EM PLOYEE
0
0
0
0
0
0
3,000
O.0%
26,611
26,611
22 REVOLVING LOAN
0
0
0
0
0
0
73,500
0.0%
1,603,932
443,483
23 REXBURG RAPIDS OPERATIONS
23,181
22,865
651
0
0
46,697
583,100
8.0%
8,453
12,715
24 LEGACY FLIGHT MUSEUM
0
6,167
249
0
0
6,416
213,600
3.0%
345,264
546,478
25 SANITATION OPERATIONS
128,375
475,269
225,062
I0,226
0
848,931
3,509,500
24.296
3,447,133
2,039,868
26 WATER OPERATIONS
297,939
250,548
267,396
57,P,13
0
873,656
5,012,200
17.41A
22,567,796
7,051,256
27 WASTEWATER
331,049
413,108
343,377
613,637
0
1,701,171
13,518,900
12.&A
35,315,366
7,375,913
28 BUILDING SAFETY
179,516
39,457
43,449
0
0
262,422
1,210,800
21.7%
1,725,833
1,748,036
29 GEOGRAPHIC INFORMATION SYSTEM
107,318
53,637
0
0
0
160,956
567,200
28.44
49,177
-34,595.
30 DOWNTOWN REVITALIZATION
0
0
0
0
0
0
0
0.056
0
0
31 SHOP BUILDING
0
0
0
0
0
0
0
0.01A
0
0
32 NEW BLDG CITY HALL POL
0
0
0
0
0
0
365,000
0,056
1,756,216
1,756,216
33 STREET IMPACT FEE CAPITAL
0
0
0
0
0
0
245,000
0.0%
2,3i3,041
2,313,041
34 WATER CAPITAL RESERVE
0
0
0
0
0
0
1,120,SDO
O.0%
3,038,240
3,038,240
35 SEWER CAPITAL RESERVE
0
0
0
0
0
0
3,929,100
0.0°11
4,167,563
=,292,186
36 ARTS PROMULGATION
0
0
0
0
12,600
12,600
105,000
12.0%
203,650
203,650
37 PARAMEDIC CARE WILDLAND
299,146
16,763
0
39,131
46,500
401,540
11509,100
26.656
414,025
552,664
38 PARKS IMPACT FEE CAPITAL
0
0
0
3,738
7,500
11,238
1,225,000
09%
563,902
567,639
39 TRAILS OF MADISON COUNTY
O
0
0
1,984
0
1,984
630,500
0,356
279,566
279,566
40 ROMANCE THEATER
15,357
19,561
249
25,610
0
60,777
185,300
32.8%
-17,542
-4,188
41 PARK CONSTRUCTION
0
0
0
11,118
0
11,118
142,600
7.81A
330,368
330,368
42 WATER CAPITAL CONSTRUCT
0
0
0
14,I21
0
14,221
575,000
2.5%
-14,221
-11 094
43 STREET REPAIR/RECONSTRUCTION
0
C.
0
0
0
0
3,359,000
0!01A
3,932435
3,932,435
44 STREET NEW CONSTRUCTION
0
0
0
40,189
0
40,18'd
3,775,000
1.1%
610,601
620,228
47 AIRPORT OPERATIONS
4,276
3,608
5,475
0
0
13,359
02,400
21.4%
13,514
7,527
Controller Miller mentioned fund 82 Fiber Construction is at 61% because of the progress of that
project. Fund 91 Shop with a Cop is at 93%. Council Member C. Erickson explained the money in Fund
91 Shop with a Cop are all donations. The city only administers money in that fund.
Controller Miller said Fund 93 Ambulance Capital Replacement was added with the intent that the
city would administer that account; however, the Ambulance District has decided to allow the county to
continue to administer that fund so the city will be removing that fund from the report.
Council Member Johnson asked for further clarification regarding Fund 93. Controller Miller
explained at the end of Fiscal Year 2024 there was a plan in place for the City Finance Department to
take over the administration of the Ambulance District Fund from the county. As the City Legal
Department looked closer at the legalities of the way the Fire Chiefs wanted the city to administer that
fund, it would require an extensive process per -Idaho State Statute. The city/county and Emergency
Services Board decided the county would continue to administer the Ambulance District Fund and
would make sure the Ambulance District receives the interest that it should within its own fund.
CASH/
PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED FUND INVESTMENT
4 FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE BALANCE
48
AIRPORT CONSTRUCTION
-
-
-
-
0
717,40C
..--
.:.-35
-u9935
49
AIRPORT RELOCATION RESERVE
0
0
0
0
C.
0
45,000
O.O,z
1,105,104
1,105,104
50
GOLF COURSE OPERATIONS
144,742
84,493
15,252
137,272
27,000
408,758
1,641,500
24.9%
308,752
379,623
51
GOLF COURSE DEBT SERVICE
0
0
0
0
0
0
227,500
0.0%
83,601
43,601
52
SEWER CAPITAL CONSTRUCTION
0
0
0
3,880
0
3,680
2,650,DOO
0.1%
696,276
698,276
53-58
LID CONSTRUCTION FUNDS
0
133
0
77,355
0
77,488
3,995,200
1.9%
-766,651
-70,735
59-79
LID DEBT SERVICE FUNDS
0
0
0
0
0
0
941,100
0.01A
-1,865,513
-2,093,,53
81
REXBURG CULTURALARTS
21,494
32,301
126
0
0
53,920
270,200
20.01%
2,197
6,536
82
FIBER CONSTRUCTION
0
0
0
123,380
0
123,380
200,000
61.7%
4,125
32,933
83
ENTREPRENEURIAL PROGRAMS
0
1,698
0
0
0
1,698
35,000
4.954
52,390
52,390
84
N INTERCHANGE CONSTRUCTION
0
O
0
325
0
325
2,931,000
0.0%
-325
-325
85
COMM. SAFETY LIGHTING
0
9,770
0
0
0
9,770
620,600
1.6%
219,443
199,fi98
86
FIBER OPERATING
0
3,911
0
0
25,200
29,111
123,300
0.0%
080
53,817
91
SHOP WITH A COP
0
17,090
0
0
0
17,M
18,200
93.9%
X,537
37,276
93
AMBULANCE CAPITAL REPLACEMENT
0
0
0
0
538,900
538,800
440,000
122.5%
-110,388
-113,388
94
REXBURG ARTS COUNCIL TRUST
0
0
0
0
0
0
0
0.OcA
0
O
95
CITY 5O1c3 FOUNDATION
G
0
U
0
0
0
5,100
O.OFb
5,069
5,0610
TOTAL $5,560,132 $2,659,901 $1,222,070 51,478,148 $1,760,100 $12,690,251 $92,269,800 13.7% $87,710,838 $44,953,413
Citizens are invited to inspect the detailed supporting records of the above financial statement.
This report can be found on our weboile at wv✓v✓.rexburp.oralfinrmcopage :financial -report;
Controller Miller reviewed the Cash and Investment Report. The Finance Department continues to put
the city's money in the best investment companies to earn the most interest.
11
CITY OF RE%BURG CASH & INVESTMENT
FY2025 BALANCE REPORT
%of Total
BALANCE
Por9folio
AS OF
CASH 8 INVESTMENTS
Rate Yield
1 YEAR
1-2 Years
2.3 Years
34 Years
4-5 Years
$ YEARS
t2.31.2024
CaehO^Hard
td4
1.4&)
14cr
Zions 93r#. General Chino
N
1.869'i•vj
a.16%
1.b5P.3EC
Zons Bark Payroll Checkmq
NA
1 S KC i
O 014%
9 a 'es1
Zws Sank Cdl3*4-,ed Aw,
0.20%
500 122
1.11%
5'a?.122
Key Binh CheckingiRLF)
0,01%
45,833
0.10%
-5,�33
Wells Fargo Drug F•,xd Checking
0.01%
13.020
1-13%
13.02C
'Wells Fargo Fire D:5trict Banking
0.03%
245,757
055%
2a5 75.7
Bank of Comrrc•rc Legacy Fr,1
t0'o
270 6`%
<''IC- -
Total Cash Arcoun4
2 a05.222
6.46�'r
2.905.222
Bank of Conmerce Bank CL
5.00%
246.272
7"%
246 272
'.Vestma"kGo
5.05%
271.30?.
A1.604i
211.Ke7
Beenrte CrW4linen CD
2.48%
250,153
0 `e%
21111
FronterCUCD
5.23%
750,IDS
1.6T%
750,108
Idaho Cemra! Credt Un;pl CD
2.97%
250.025
0 `4%
- -
Mountain A-ma_rca Cread Union
1.70%
10,612
0-02%
Citi=erSCammun„7Balk
4.50%
236,DOO
0-`It%
-----
'di aFd Bank
6.10%
250.D:0
-
Clty Golf Cart vD - Intema :
3.00%
}2,457
-`7
Total Certificate of Deposit. Investments
122,457
hloreron Asse-t Managernem
5.02%
4,959.733
3.523,841
2-S53.754
252.924
1,266.353
- '
13.15%.6it5
Zens Earl. Capital Advisors
5.18%
2.939.4C>4
1AN.889
489.820
5DC-.T59
251.743
12.511%
5.641 �16
TVI - Bond Investment
2.74%
3,616,9)5
2-521495
2AW951
1.341.434
1,051.664
23.A7%
1Q731.468
Tt'1 - Bore Inve=.hrwA- Fare
4.80%
642.659
1.43%
512.55N
State DNersTw_d Borg: Fund
3.63%
00%
C
State LGiP--Csty
5•.16%
5.455.Eel
149.9G8
i1e.979;
13.616-1'
State LGIP-fire D:stnc--
5, 16%
170,530
3.019
173 55C
stale LCIP-RLF
5.16%
3633,193
6431
O F2%
369-624
Total Managed Investments
21 +58.316
7.96i.983
5.543.525
2.095.117
2.569.790
0 87ACO',
39M1.721
Rea; ESWe it, ie--- t--nts iStreets,
1'.4
327.3'--
7.73:
32.T334
Total Real Estate Invesmlent5
32T,334
0.73?_.
327.334
GRAND TOTAL
26,657,550
7,964.393
5.543,525
2.217,574
2.569.780
0 1001e
44.953A13
C. Public Works: - Keith Davidson
i. Surplus approval of aluminum storage dispenser and liquid storage tank (used for
chlorine) from the Street Department
Public Works Director Davidson reviewed the items from the Wastewater Treatment Plant and
Street Department that they need to surplus. The liquid storage tank was used at the Wastewater
Effluent building when the city used to chlorinate and disinfect the water before it went into the river.
They no longer use the tank since the upgrades were completed on the Wastewater Plant. The Street
Department thought they could use the tank to mix the brine solution used on the roads; however, the
tank ended up not working for that purpose.
Squa
Liquid storage, tank (,was use: for chlorine)
Council Member Reeser moved to approve the Surplus of the aluminum storage dispenser
and liquid storage tank (used for chlorine) from the Street Department; Council Member
Johnson seconded the motion; Council President Walker asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
none
12
2. Porter Park parking hours amendment per City Council discussion on November 6, 2025, City
Council Meeting. Recommendation of a 4-hour parking limit and no overnight parking around
the park year-round
Public Works Director Davidson explained the discussion they had at the last City Council meeting
regarding the parking limit and no overnight parking around Porter Park, he thought the City Council
should officially approve those parking limits. The signs would read parking from 6:oo A.M. to 12:00
A.M. and then no overnight parking from 12:oo A.M. to 6:oo A.M.
Council Member C. Erickson said he drove past the park this morning and only two cars were
parked at the park at about 8:15 A.M., it is a big change compared to the number of vehicles that used to
park there. The number of vehicles parked around Porter Park may not make a difference during the
winter, as much as during the summer when more patrons are visiting the park.
Council Member E. Erickson moved to approve a 4-hour parking limit and no overnight parking
around the park year-round; Council Member Chambers seconded the motion; Council President
Walker asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council. Member C. Erickson
Council. Member Reeser
Council President Walker
The motion carried.
Mayor's Report/Business:
Council President Walker thanked the Council Members and City Staff that attended the State of
Cities and Counties breakfast. Council Member Chambers did an excellent job giving the State of the
City Report at the breakfast.
Items for Consideration:
A. Approval of new On -Premises Beer and Wine License for El Tequila Mexican Restaurant, 27 W
Main Street
Discussion:
Council Member Johnson moved to approve the On -Premises Beer and Wine License for
El Tequila Mexican Restaurant 27 West Main Street; Council Member Reeser seconded the
motion; Council President Walker asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Calendared Bills:
A. Second Reading: Those items ,,vhich have been first read:
1. Ordinance No 1326 Final Assessment Roll for Local Improvement District 53 (LID
53) — Keith Davidson
Discussion:
LOCAL IMPROVEMENT DISTRICT 53 FINAL ASSESSMENT ROLL
ORDINANCE NO. 1326
AN ORDINANCE CONFIRMING THE ASSESSMENT ROLL, FOR LOCAL
IMPROVEMENT DISTRICT NO. 53 IN REXBURG, IDAHO, FOR THE PURPOSE OF
13
INSTALLING CERTAIN STREETS, CURBS, GUTTERS, SIDEWALKS, AND OTHER
PUBLIC FACILITIES AND PARTS THEREOF WITHIN THE CORPORATE LIMITS OF
SAID CITY, TO BE GRADED, RE -GRADED, GRAVELED, PAVED, RE -PAVED AND
OTHERWISE IMPROVE THE HEREINAFTER DESCRIBED STREETS WITHIN THE
DISTRICT AND TO CONSTRUCT AND RECONSTRUCT SIDEWALKS, CURBS,
GUTTERS, DRIVEWAYS, DRAINAGE FACILITIES, OFFSITE STORM SEWER, WATER
AND SANITARY SEWER FACILITIES, STREET LIGHTS AND OTHER PUBLIC
FACILITIES AND OTHER WORK INCIDENTAL TO ALL OF THE FOREGOING
IMPROVEMENTS; ORDERING ASSESSMENTS TO BE MADE IN ACCORDANCE WITH
THE ASSESSMENT ROLL AND PRESCRIBING DETAILS CONCERNING SAID
ASSESSMENTS; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES
IN CONFLICT HEREWITH, AND DECLARING AN EMERGENCY.
Council Member C. Erickson moved to approve Ordinance No 1326 Final Assessment
Roll for Local Improvement District 53 (LID 53) and consider second read; Council Member
Johnson seconded the motion; Council President Walker asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member C. Erickson
Council Member E. Erickson
Council President Walker
Council Member Reeser
The motion carried.
Those voting nay
none
B. Third Reading: Those items which have been second read:
1. Ordinance No 1325 Rezone 340 W 2nd N from Low Density Residential 1 (LDR1) to
Medium Density Residential 1 (MDR1) #24-00939 — Alan Parkinson
Discussion:
ORDINANCE NO. i325
Rezone 340 W 2nd N from Low Density Residential 2 (LDR2) to Medium Density
Residential i (MDRi) Zone
AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY
OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF
THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN
REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER
DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME
EFFECTIVE.
Proposed Rezone from
Low -Density Residential 1 to Medium -Density Residential 1
z
I
I
Y
14
Council Member Chambers moved to approve the Ordinance No 1325 the Rezone at
approximately 340 W 2°d N from Low Density Residential i (LDR1) to Medium Density
Residential 1(MDR1) and consider third read; Council Member E. Erickson seconded the motion;
Council President Walker asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council President Walker
Council Member Reeser
The motion carried.
Those voting nay
none
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council's agenda packet
regarding these items.
A. Minutes from January 8, 2025, Meeting
B. Approve the City of Rexburg Bills
Council Member C. Erickson moved to approve the Consent Calendar containing the
minutes and city bills; Council Member Johnson seconded the motion; Council President
Walker asked for a vote:
Those voting aye
Council. Member Johnson
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Adjournment 7:03 P.M.
Attest:
\ate
Ma t
a Gonzalez, Deputy Cirderk
Those voting nay
none
APPROVED:
Mikel Walker, Council President
15