HomeMy WebLinkAboutCouncil Minutes - December 18, 2024(208) 359-3020
35 North Vt East
Rexburg, ID 83440
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....................................................................................................
City Council Minutes — December 18, 2024
Mayor Jerry Merrill
Council Members:
Bryanna Johnson Eric Erickson
Robert Chambers David Reeser
Colin Erickson Mikel Walker
City Staff:
Stephen Zollinger — City Attorney
Matt Nielson — Finance Officer
Keith Davidson — Public Works Director
Alan Parkinson — Planning & Zoning Administrator
Scott Johnson — Economic Development Director
Deborah Lovejoy — City Clerk
6:3o P.M.
Council Member C. Erickson said the prayer.
Council Member Reeser led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Chambers, Council Member C. Erickson,
Council Member E. Erickson, Council Member Reeser, Council President Walker, and Mayor Merrill
Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful. NONE
Items from Council: 0 0 : 0 ? - 2 81
A. Committees: MEPI, Cultural Arts, Grants, School Board, MUSIC, MYAB, Emergency Services Board,
Beautification, Trails/Parks & Recreation, Urban Renewal, Airport, Golf Board, ADA Oversight Board,
Historical Preservation Committee, and Legacy Flight Museum
Council Member Reeser reported that he, Council Member C. Erickson, Rexburg Police Officers and
police officers from several other counties participated in the Shop with the Cop event. The event was
well attended. He apologized that the police sirens and lights woke up residents living along Main Street
that morning. He said the Shop with the Cop program is a great benefit to the communities that
participate in the program, and he is grateful to have been a part of it this year.
Council Member E. Erickson reported there is ongoing discussion with a developer to consider a
new city park as part of that development. The Recreation Department is busy gearing up for the Winter
Park at Teton Lakes Golf Course. They are hoping for a good season this year with a lot of snow.
Mayor Merrill mentioned city staff were informed that the one -million -dollar USDA Forest Service
Grant the city received can only be used for the planting of trees and not for some of the other things
they previously told city staff the funds could be used for at the Teton River Park. He and city staff are
meeting tomorrow to review the areas where they can plant trees.
Council Member Chambers reported that the Historical Preservation Committee has started
meeting regularly. The committee members are interested in forming their own brand, logo and using
social media outside the city's media platforms. Council Member Chambers said the committee
chairman asked him to bring their exemption request to the City Council for consideration to allow the
Historic Preservation Committee to branch out and have their own social media page.
Council Member Johnson expressed her concerns with allowing one committee to branch out of the
city's social media page because if they make an exception for one committee, they will have to make an
exception for the other committees. She has spoken with City Clerk Lovejoy about issues the city has
had with social media and to have city employees deal with the kind of fallout that could happen with
social media would be unfair.
Council Member Eric Erickson said he agrees with Council Member Johnson, the committee
members make recommendations for the City Council to consider; therefore, they are not governing
boards and should be kept under the city's umbrella.
Council President Walker reported the Mayor's Youth Advisory Board helped with the Shop with a
Cop event by helping the kids take their carts full of gifts out to their parent's vehicles when they were
done. The MYAB will meet tomorrow for their Christmas Party. The ADA Board did not meet, they will
start meeting after the first of the year.
Council Member Johnson said the Trails/Parks and Recreation Committee will not meet again until
January.
Council Member Colin Erickson reported the Airport Board did not meet. The Golf Board met to
discuss the Teton Lakes clubhouse remodel. The School District will begin their Christmas break this
Friday at noon and will resume classes on January 6th. He mentioned the concert Christmas at Madison
with George Dyer tomorrow night at the high school starting at 7 P.M.
B. Other Reports:
Staff Reports:. `- - -
A. Finance: —Matt Nielson
1. Review of the Fiscal Year 2024 Annual Street Report to be published by the end of
December 2024
Finance Officer Nielson reviewed the Fiscal Year 2024 Annual Street Report. The city is required to
publish this report every December and submit it to the state.
CITY OF REXBURG
Annual Road and Street Financial Report
For the Fiscal Year Ending
9'30t2024 A411310140066 .
Beginning Balance 10f1.=
6-656,480 CMf:
RECEIPTS
RrYt•wa, and Peer pudrases
Local Funding Sources:
SLrtt! r1F4 n:
Prcpety tax levy (for reads. steel and bridges -C untr Passthri: 4l
319,509 ;,,r yy •�.} 4.rr;rt - cn;tktrar
Sale of Assets
473 T #a! Cgsbursemants
Interest Income
187,274 Rec.-;As o r� r dsburserwr fs
Lora:Impact Fees
SK"O17 Clos ng $alaftee f 30 272i
nll other La ai source
6,591.410
Funds Oblgat-Q ter Fut re arojdtts
Total Local Funding
6.629.083
Enefinq Bafant+430 2024
State Funding Sources:
H 9h, a User Re•,renue inducting HR 362 and'365
3,837.010 RE-'ORTING MEASJRES
Dale, State Receipts
2,057.300 INs _j-e �rt+ii l,4."i"_'lii+•?�i
_-.
Federal Funding Sources:
Federal -aid Bridge
198.510
All Other Fcdeai Funding
0 a:;4Y—el
Total Receipts
12.7f t.903 T x
DISBURSEMENTS
FU'TURE?31%EC75'•i EF.19CESCRIPTIIM
Year Amount
New Construction:
Roads
2,551,549 stlw Ist-5ixm^YI:, •�S.)le-
;..W, 2S&OC
Bridges. cuNerts and stcrm drainage
210,757 , . ,
Wad `-=dnctu t I I. - 4^ , ,- _m Zed :;1c a1s ti r. �S i ..n ^ir: 2t1 r:, : +;
RR Grassing
488.481
Othe, (signs. signals of t•affic ccnhch
.39,949 A:2
=t, 2 �_ [IE4
ReconstructiontReplace:meMrRehabilitation:
R d `;erv:stW LID Frt-o I m Veeiii*m b Fayuh 41n 4 t <fr I tr: Ic
Roads (rebuilt reafian. or o; e- ay upgrade;•
4.565.148 'tT''d S arid ' N 2n; N 2nd 1' frs:t 4E1 S to 71h S 2nd F 1! 21"1 k an: As^,a
Sri*-s. cwverts and stoma drainage
0 '•r»�e t1Yr +7 sn to lAipr
z7 20,W
Routine Maintenance:
1 a: Rem". yi LID tsl N ". 2nd ,'I 10 2rY; E 3ai E I m_ tlxn 1. 2n N
Chip sealing or seal mabng
153,038 L ii [-.,c tray+ N H:: Rd lrs Dei 1A: Wax Rd f s i`cd S �; Bpi t and
Patching
335.021 `,z S. ftor Ceater in 10 E
it: u Z555.000
'A nter Mantenance
193.687 Road ReA^tcrl LID 4ih n 4(n) Eade sa sd'A' cm S `Cn '� f+ A.Othe-
(en. Marrt s!srs. signals or tra$- control;•
17143,224
U*rmmit, _ -id f Orn 5M Ae-z to war<Ser and ' 2P 'A' a, t �r! k 4. rn 3t
Equipment:
E tft ► E. W 4!1� = f-im $m -S b 7t 5
21'N 2465 A
New equipment pumhase
225.9T9
Funds Obfiq*d fbt Future Pro.wfs
1321i8,000
Equipment martenance
278.709
Othe%BuJdir 1 Purchase
0 o�tis o mr the 4,Wc•, z s^s
13 29:90(
Finance Officer Nielson reviewed the General Fund Balance. The city's carryover at the end of the
fiscal year went from about 6.5 to about 7.1 million dollars. One of the inquiries the state makes is which
projects the city has deferred, so he adds the city's five-year plan to the report. There are about 13 million
dollars of projects identified in the five-year plan.
Recommended'
General Fund Balance Carryover
Estimated with All
Adopted After
Actual
Actual
Estimated
Requests prior to Cuts
Budget Cuts
2022
2023
2024
2025
202
Fund Balance as of beginning of year
S
6,011,926
S 6.901,374
S 66,94.1,876
S 5.842,153
S
5.842,153
Actua6'ForecastBudgeted Car yover(shortage.
S
889,448
S 4Q502
S (1,099,723)
S (2.448,500)
S
(1,000.000)
Net available as of end of the year
5
6.901,374
S 6.941,876
S 5,842,153
S 3.393.553
S
4,842,163
Expenditures including contingency
S
17,523,322
S 15,833,790
S 18,676,744
S 20,579,228
S
19,095,200
Less Contingency
S
S -
S -
$ (285,000)
$
139.100
Net Expenditures
S
17.523,322
S 16,833.790
S 18,676,744
S 20.294,228
S
18.956.100
Minimum Reserve % of Expenditures 25%
S
4.380,831
S 3,958,447
S 4,13%,186
S 5.073,557
S
4,739.025
Amount Above Minimum Reserve: 251f
S
2.520,644
S 2,983,428
S 1,172,967
S (1,e3T9,904)
S
103,128
Actual Percentage
39.
43.84°!
31 28'
16.72%
25.64°:
Maximum Reserve °a of Expenditures 33°4
P.motmt aver- Under) 33%
S
S
5.782,696
1.118,678
S 5,225,15'I
S 1,716.725
S 6,163'325
S {32i'173
S 6.6147.095
S (3.31 .443)
S z
S
6,255.513
(1.413.360}
2. Discussion of and decision on whether to offer a new contract in April for a restaurant
vendor at Teton Lakes Clubhouse. Golf Board recommendation is to not offer a new
contract. The County Commissioners are also invited to participate in this
discussion/decision as they are 50% owners of the Golf Courses - -_-. -
Finance Officer Nielson gave a summary of the background of the restaurant lease at the Teton Lake
Clubhouse. In 2016 the Golf Board started discussing trying something different at the clubhouse other
2
than selling snacks. They asked the prior contractor to run a restaurant that served food options and not
only snacks. There have been two other contractors since the first contract with Daivd Rail. He said
Blister's provides food service to golf patrons and patrons outside of golf. The restaurant facility is a
governmental fund, the city/county does not treat it as a business type or proprietary fund because it is
subsidized by tax dollars.
Finance Officer Nielson continued to explain that the golf course has changed over the last few
years. It is much busier with this year being the busiest. They have also completed many capital
improvement projects. One of those projects was adding 40 parking stalls to the parking lot. The
current restaurant contract is with Blister's, and they have been allowed to make some changes over the
last few months. One of those changes was allowing them to bring a meat smoker to prepare their meat
on location; therefore, the club house would not be a satellite location anymore. Blister's would operate
as a full -service restaurant at the club house. Blister's has also secured another location in the
downtown area. The restaurant owner's intent is to open both locations.
Finance Officer Nielson asked the City Council to consider whether to or not to extend the contract
to Blister's. He said another option is to not lease the space after Blister's contracted date of March
2025. Finance Officer Nielson mentioned the list of some of the concerns from the Golf Professionals
that were discussed during the Golf Board meeting. The Golf Board also had some concerns
To summarize the points of concern they include:
• Smoking food on siteismoke smells
Parking for both golf patrons and restaurant patrons during the busy golf season
Inconsistency of hours with food vendor in the past
Takes av:ayfrom GoLf
Pace of Play potential concerns
Parking concerns
Loss of Qpportunityto utilize that space for golf eve ntsitournaments and or other golf related activities
Finance Officer Nielson explained there are other options if the space is not leased to the restaurant.
One of those options is to operate a snack bar to sale drinks and repackaged snacks. Another option is
for the city/county to operate a restaurant, overseeing day and time of operation. He said from a
financial standpoint, he believes leasing the restaurant space is the better option.
Council Member Johnson said when the City Council approved of the contract with Blister's BBQ,
the golf course was not as busy. Now, with the golf course being busier, it feels like there are two
competing businesses. With a full -service restaurant operating out of the clubhouse, the golf course is
going to lose some of its purpose of being a golf course. She said she also feels like there is not enough
space at the clubhouse to have a full -service restaurant. The Golf Board meeting minutes indicated the
lease amount was only $12,000 a year and the Golf Professional had to run the restaurant at times and
then cut them a check. There is a problem with the meat smoker, it makes the merchandise in the pro
shop smell like smoke which is an issue because the city/county take a cut of merchandise sells.
Council Member E. Erickson clarified that the concern of Blister's operating a full -service
restaurant has been addressed in the fact that they are not going to operate a full -service restaurant like
they have in the last couple of months. The Teton Lakes clubhouse would just be a satellite operation.
Blisters would no longer be smoking their meat at the clubhouse.
Council Member E. Erickson questioned if the City Council is considering not extending the
restaurant contract to Blisters or to any other restaurant. Finance Officer Nielson replied, the Golf
Professional proposed to the Golf Board that the city try to operate a restaurant on our own and part of
his reasoning is so that the city has full control of the space to use for golf related activities. Council
Member E. Erickson expressed his concern about not having an option for food. Finance Officer Nielson
explained the city could try to offer some food options; however, the options would be limited to what a
contractor could offer on a day-to-day basis. Finance Officer Nielson said as he financially analyzed the
costs for the city to keep a restaurant open year-round, he determined it is not financially beneficial.
Council Member E. Erickson said he believes the space needs to be utilized as it was designed to be
used, which is to have some sort of food option. A restaurant would be an amenity for the golf course
patrons. There are some concerns from the women golf course patrons that are opposed to having a
restaurant because they like to use the space for parties and potluck dinners. He said if the space is not
controlled by the lessee, then that space would be available for other functions. Finance Officer Nielson
said currently the contract states the current restaurant can cater for golf tournaments; however, if
someone does not want to use the restaurant catering service, they would have to pay the restaurant
$400. The reason they must buy out the restaurant for that time frame is because the restaurant must
shut down their operation and not sell food during that time. The other advantage of having a
restaurant is that they can sell alcohol.
Council Member Chambers asked Finance Officer Nielson if the issue over the restaurant space a
current realized problem or if it is an anticipated problem. Have there been problems in the past where
the Golf Professional wanted to use the restaurant space and couldn't because it was occupied by the
3
restaurant? Finance Officer Nielson replied yes, there are times when the Golf Professional would like
to take up the space to put up Tournament Sheets like they used to do before the restaurant was there.
There are times when weather can be a factor and instead of having to set up a tent they can use the
restaurant space.
Council Member C. Erickson said he has attended the Golf Board meetings where they have
discussed the restaurant contract numerous times and does not believe the Golf Board Members are
against Blisters. The Golf Board wants to have food options; however, they are against having a full -
service restaurant operating at the clubhouse. He said with the new information received this afternoon
regarding Blisters, he suggested the new information be shared with the Golf Board Members for
further discussion.
Council Member Reeser asked about the issue with parking, he understands the parking lot was
full; however, it was not a major problem before Blisters stopped their main operation at Mother
Hibbard's and moved to the golf course. Council Member C. Erickson replied parking could be an issue
in the future, it is difficult to know now because it is the end of golf season. Council Member Johnson
said she does not agree with designating parking stalls for the restaurant or having a meat smoker on
site.
Council Member Walker said he agrees with Council Member C. Erickson suggestion to remand the
Golf Boards recommendation to not offer a new contract to Blisters Restaurant due to the new
information received. He said he does not believe the city should get into the food service business.
Brady Gardner said he is the owner of Blisters Restaurant. He explained that, unfortunately, he was
given 6o days to move his restaurant out of Mother Hibbard's gas station location so he thought it
would be a great opportunity to have a full -service restaurant at the golf course. One of the concerns
was that the Golf Professional was running the restaurant; however, that was not the case. There were
times when golf patrons would come early in the morning when the restaurant was not open to buy a
drink or snacks, so they would pay for those items with the Pro Shop employee. There are golfers that
start playing at 6:0o A.M. and some play at 8:0o P.M., these are times the restaurant is closed. The
restaurant is also closed on Sundays, which was one of the busiest days of the week. There was a lot of
revenue made on Sundays through beer sales at the golf course, those revenues were reimbursed back
to the restaurant.
Mr. Gardner explained they are only operating about 30% of the restaurant business out of the
clubhouse. With Mother Hibbard's location no longer open, he believes they will have more customers
at the clubhouse. He said with a full -service restaurant, they are hoping to host Christmas events and
weddings; however, if the Golf Professional does not want the restaurant business at the clubhouse, he
will understand.
Madison County Commissioner Mendenhall explained the County Commissioner's number one
desire is the best interest for the golf course which is golfing; however, it is rare to go to a golf course
and not have some kind of food option. He said larger golf courses have a restaurant area that is not
utilized by the public nor is it utilized by tournaments. Unfortunately, our golf course is not large
enough, so with the new information received, he too is in favor of remanding the Golf Board's
recommendation for further discussion.
Council Member C. Erickson moved to approve remanding of not offering a new contract
to Blisters Restaurant to the Golf Board for further discussion due to the new information
received of Blisters operating as a satellite restaurant; Council Member Johnson seconded the
motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
3. Financial Reports
a. General Fund Balance Carryover at Fiscal Year 2024 Year End -Unaudited
Finance Officer Nielson reviewed the Cash and Investment Balance Report. During this time of
year, the reserves keep decreasing so the cash reserves are down to about 42.6 million dollars and the
liquid reserves are at about nine million dollars.
2
CITY OF REXBURG CASH & INVESTMENT
FY2025 BALANCE REPORT
Addtnonal aQmatments will be made as part o/the year end close ror bscaf year 2024
%of Total
BALANCE
Portfolio
AS OF
CASH 8 INVESTMENTS
Rate. -Yield
< t YEAR
1.2 Years
2.3 Years
3-1 Years
4.5 Years
> 5 YEARS
11i3012024
Cash On Hand
NA
2,460
0 01%
2,480
Ions Bank General Checking
NA
87,211
0.20%
87.211
Zons Sank Payroll Checking
NA
20,000
0.05%
20,000
Zions Bank Collateralized Acct
0.20%
292,342
0.69%
?92.342
Key Bank Cnecking (RLF)
0.01%
45,833
0,11%
46.833
wells Fargo Drug Fund Checking
0.01%
13,020
0,03%
13.020
`Hells Fargo Fire District Banking
0.03%
245.757
0.58%
245,757
Bank of Commerce Legacy FM
0 10%
212.109
0.50%
212,109
Total Cash Accounts
610 713
2.15%
018.732
Bank of Commerce Bank CD
5.00%
246,272
0.58%
246.272
Westmark CD
5.05%
271308
0,64%
27008
Beehive Credit Union CD
2.48%
250.153
0.59%
250,153
Frontier CU CD
5'23%
750.10E
76%
1.59%
750.108
Idaho Central Credit Union CD
2.97%
250,025
250.025
Mountain America Credit Union
1.70%
10.812
0.03%
10,812
CIO.ens Community Bank
4 50 %
238.000
056%
238,000
WWaFd Bank
s.10t;
250,000
059%
250,000
City Golf Can CD - Internal
' CG°'
0
122.457
0 29%
122_457
Total Certificate of De Udell Investments
2 266 679
122,457
5.60%
2,389.136
Moreton Asset Management
5.0246
4,896,706
3,823,641
2 853.754
4•2.924
1.266,353
30.7055
13,093.579
Zons Bank Capital Advisors
5.18%
2,920.162
1 A59389
489,820
500,759
251.743
1118%
5.622.374
TV] - Bond Investment
2.74%
3.606.345
2,514 810
2,193,770
1.337.865
1.048,729
25.09%
10,701,319
TV] - Bond Investment - Fire District
4.80%
642,659
1.51%
642,659
State Diversified Bond Fund
163%
0.00%
0
State LGIP--City
5.16%
6.269,771
146,428
19.73%
8,416.199
State LGIP--Fire District
516%
170.530
1,019
0.41%
173,550
State LGIP-RLF
5-16%
358.587
61"
0.86%
364,936
Total Managed Investments
20,864,760
7.954,337
5.537.345
2.091.348
2.566,826
0 91.481.
39.014,616
Rea! Estate InveiOnenis !Streets)
NA
0.77%
327,334
Total Real Estate Investments
327.334
0.77%
327,334
GRAND TOTAL
24.377,504
7.954.337
5.537.345
2.213.805
2.566.826
0 100-,,
42.649.817
L U
m r
.o
i .o
,o .
.to
n. .c
1
Finance Officer Nielson reviewed the Treasurer's Expenditure Report by Fund. The city is about two
months into the Fiscal Year. He said if the city had spent it's full budget up to this point, the budget
would be about 16.7%; however, the city has only spent about 9%.
CITY OF REXBURG
TREASURER'S EXPENDITURE REPORT BY FUND
YEAR-TO-DATE ENDING 11/30/2024 @ 16.7% OF THE FISCAL YEAR 2025
Additional adjustments Millie modem port of the year end close for fiscol year 1024 16.75e
CASH/
PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED INVESTMENT
8 FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SPENT BALANCE
O1 GENERAL
1,684,549
538,984
48,970
138,847
521,400
2,932,650
19,095,200
15.4k
S,24D,772
02 STREET OPERATIONS
178,107
61,723
118,836
79,391
0
418,057
4,936,800
8.9%
-745,516
03 RECREATION PROGRAMS
4,167
26,107
1,416
0
0
31,690
310,700
10.2%
-2,357
04 TABERNACLE OPERATIONS
11,774
7,902
0
75,533
0
95,209
1,753,300
5.456
129,225
07 POLICE IMPACT FEE CAPITAL
0
0
0
113
0
113
75,000
0.2%
371,199
08 D.A.R.E. TRUST FUND
0
0
0
0
0
0
18,000
0.0%
22,110
09 DRUG INTERDICTION/EDUCATION
0
0
0
0
0
0
19,400
0,0%
29,229
13 POLICE SMALL GRANTS
6,557
470
0
0
0
7,027
46,000
15.3%
-12,517
15 HIGH 5 GRANT
0
0
0
0
0
0
0
0.0'%
16 FIRE STATION BLDG FUND
0
0
0
0
0
0
1,200,000
0.0%
59,400
17 EMERGENCY SERVICES
650,094
215,368
44,634
0
0
910,086
5,973,100
15.2%
760,691
18 JOINT FIRE EQUIPMENT
0
0
0
0
0
0
778,800
0.0%
1,414,835
19 MADISON COUNTY FIRE DISTRICT
0
0
0
0
206,800
206,SD0
1,241,000
16.7%
1138,920
20 FIRE IMPACT FEE CAPITAL
0
0
0
0
6,800
6,800
42,100
16.21,6
1,277
21 FIRE DEPARTMENT EMPLOYEE
0
0
0
0
0
0
3,000
0.056
26,611
22 REVOLVING LOAN
0
0
0
0
0
0
73,500
0.01A
438,795
23 REXBURG RAPIDS OPERATIONS
16,298
16,401
434
0
0
33,134
583, WO
17%
15,806
24 LEGACY FLIGHT MUSEUM
0
2,094
166
0
0
2,260
213,600
1.1%
346,561
25 SANITATION OPERATIONS
80,941
172,564
150,020
16,331
0
419,856
3,509,500
12.0%
1,949,164
26 WATER OPERATIONS
190,387
170,465
178,238
57,201
0
596,291
5,012,200
11.9%
6,995,909
27 WASTEWATER
212,990
220,539
228,876
591,827
0
1,254,222
13,518,900
9.3-6
7,170,291
28 BU ILDING SAFETY
114,035,
31,908
28,966
0
0
174,913
1,210,800
14.4,E
1,751,830
29 GEOGRAPHIC INFORMATION SYSTEM
69,795
6,042
0
0
0
75,838
567,200
13.49-'
-106,532
30 DOWNTOWN REVITALIZATION
0
0
0
0
0
0
0
0.0111
31 SHOP BUILDING
0
0
0
0
0
0
0
01044
32 NEW BLDG CITY HALL POL
0
0
0
0
0
0
365,000
0.0%
1,731,216
33 STREET IMPACT FEE CAPITAL
0
0
0
0
0
0
245,000
0.0%
2,287,851
34 WATER CAPITAL RESERVE
0
0
0
0
0
0
1,120,500
0.0%
3,026,169
35 SEWER CAPITAL RESERVE
0
0
0
0
0
0
3929,1D0
0,01A
4,182,455
36 ARTS PROMULGATION
0
0
0
0
8,400
8,400
105,000
8.0%
207,850
37 PARAMEDIC CARE WILDLAND
299,146
16,566
0
10,D00
31,000
356,712
1,508,100
23,7%
-245,151
38 PARKS IMPACT FEE CAPITAL
0
0
0
0
5,000
5,000
1,225,000
0.4%
558,361
39 TRAILS OF MADISON COUNTY
0
0
0
0
0
0
630,500
0.0%
276,266
40 ROMANCE THEATER
9,825
6,317
166
25,610
0
41,918
185,300
22.614
-7,784
41 PARK CONSTRUCTION
0
0
0
11,108
0
11,108
142,600
7.8%
122,669
42 WATER CAPITAL CONSTRUCT
0
0
0
11,094
0
11,1194
575,11.
1.91A
-11,094
43 STREET REPAIR/RECONSTRUCTION
0
0
0
0
0
0
3,359,000
0.0%
3,928,235
44 STREET NEW CONSTRUCTION
0
0
0
3,401
0
3,401
3,775,000
0.1%
122,107
47 AIRPORT OPERATIONS
2,845
1,112
3,650
0
0
7,608
62,400
12.2%
-3,110
CASH/
PERSONNEL OPERATIONS OTHER CAPITAL TRANSFER TOTAL REVISED -� INVESTMENT
B FUND EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE EXPENSE BUDGET SENT BALANCE
48
AIRPORT CONSTRUCTION
..
0
i:.2,43'
... 4;4
7i 7,403
49
AIRPORT RELOCATION RESERVE
.,
0
0
0
0
0
45,C00
0,0%
1,101,753
50
GOLF COURSE OPERATIONS
110,182
67,494
10,168
90,272
18,000
296,055
1,641,500
18.0%
400,595
51
GOLF COURSE DEBT SERVICE
0
0
0
0
0
0
227,500
0.0%
29,601
52
SEWER CAPITAL CONSTRUCTION
0
0
0
3,880
0
3,880
2,650,000
0.1%
1,428,276
53-58
LID CONSTRUCTION FUNDS
0
0
0
0
0
0
3,995,200
0.0116
32,:57
59-79
LID DEBT SERVICE FUNDS
0
0
0
0
0
0
941,100
0.0%
-2.1
81
REXBURG CULTURAL ARTS
13,130
21,695
84
0
0
34,909
270.2DO
12.9%
-
82
FIBER CONSTRUCTION
0
0
0
85,154
0
85,194
200,000
42.6%
:--
83
ENTREPRENEURIAL PROGRAMS
0
1,052
0
0
0
1,052
15,000
3.014
.-.._-
84
N INTERCHANGE CONSTRUCTION
0
0
0
325
0
325
2,931,000
0.0%
-15i.. .
85
COMM. SAFETY LIGHTING
0
4,800
0
0
0
4,800
620,6C10
0.8%
1E3.9``0
86
FIBER OPERATING
0
2,5d4
0
0
16,800
19,344
123,3D0
O.D%
62,217
91
SHOP WITH ACOP
0
15,361
0
0
0
15,361
18,200
84.4%
38,266
93
AMBULANCE CAPITAL REPLACEMENT
0
0
0
0
359,200
359,200
440,000
51.61A
69,212
94
REXBURG ARTS COUNCIL TRUST
-
0
0
0
0
0
0
O.C4
95
CITY 501C3 FOUNDATION
0
0
0
0
D
5.103
r 69
TOTAL $3,654,807 $1,607,349 $824,624 $1,077,692 $1,173,400 $8,327,871 $92,269,800 9.0% 542,649,817
Citizens are invited to inspect the detailed supporting records of the above financial statement.
This report Can to found on our aebcda at :.r�xeuraero. IPaoeinanuabrevons
5
Finance Officer Nielson reviewed the General Fund Balance Carryover report. In the General Fund,
they try to keep a reserve between 25 and 33 percent, ideally. The General Fund Carryover was at about
39% in 2022 and about 43% in 2023; however, at the end of this Fiscal Year he is estimating it will drop
down to about 31.2%. During the budget process last year, if the City Council would have accepted all of
the budget requests, the General Fund Balance carryover would have dropped to about 16% by the end
of fiscal year 2025. He said because of all the budget cuts they were able to implement, he is projecting
the General Fund Balance carryover to end at about 25% by the end of fiscal year 2025.
J
Recommended;
General Fund Balance Carryover
Estimated with All
Adopted Afte
Actual
Actual
Estimated
Requests prior to Cuts
Budget Cuts
2022
2023
2024
2025
202
Fund Balance as of beginning of vear
S 6.011,926
S
6,90 L374
S 6941.876
S 5.842,15353
$ 5,842.153
Actuat'ForecasttBudgeted Carryovegshortagel
S 889,448
S
40.502
S (1.099,723)
S (2,448,500
S 1,000,000
Net available as of end of the year
S 6.901.374
S
6.941,876
S 5.842.153
S 3.393.653
$ 4,942,163
Expenditures including contingency
S '17,523,322
S
15,833,790
S 18,676,744
S 20,579,228
$ 19.095,200
Less Contingency
S -
S
-
S -
S (285 000)
S 139.100
Not Expenditures
S 17.523,322
S 15.833.790
S 18.676,744
S 20.294.228
$ 18.956.100
Minimum Reserve %of Expenditures 25%
S 4.380,831
S
3.958.447
S 4,669,186
S ::.073 a,7
S 4,739.025
Amount Above Minimum Reserve: 25%
$ 2.520.544
S
2,981428
S 1.172,967
S (1.679,904)
S 103,128
Actual Percentage
39.3"
43.84
31,28%
16.72%
25.64%
Maximum Reserve % of Expenditures 33°I
S 5.782696
S
5,2245,151
S 6,1633,325
S 6.697,095
S 6,255,513
Amount overi(Under) 33%
S 1,118,678
S
1,715,7251
$ (321,173)
S 3.303,443)
S (1.413,360
Finance Officer Nielson said several months ago the City Council decided not to build a new
pickleball court and moved forward with the pickleball court renovation of the tennis court at Smith
Park. There has been discussion regarding the amount to set aside for future pickleball courts. They had
mentioned setting aside $50,000; however, the estimated cost to renovate the tennis court is at least
$60,00o so he suggested setting aside $100,000. He asked the Councilmembers if they want to increase
the amount to set aside.
Discussion regarding the amount of funds to set aside for pickleball courts. Council Member E.
Erickson said the city needs to be planning for future pickleball courts because of the demand there is
from the community members. Finance Officer Nielson said there are some carryover funds from the
last few years and those funds were carried over with the intent of purchasing new playground
equipment.
Council Member Johnson said it was difficult to obtain that money put away for pickleball courts,
so it is hard to see it disappear. She agrees with Council Member E. Erickson that pickleball courts are
what the community members want. She said she would prefer to keep more than $100,00o in that
account. Finance Officer Nielson said there is about $103,000 to work with to take the General Fund
Balance carryover to the projected 25%. The city received a grant of $20,000 from the Rocky Mountain
Power Foundation to help with the costs of the court renovations at Smith Park. The city is placing a
sign on the fence surrounding the court stating the Rocky Mountain Foundation donated funds, they
will leave the sign up for five years.
Finance Officer Nielson explained the next few years are going to be tight trying to keep the General
Fund Balance carryover at that 25%. He said if the city takes 5% or 10 % every year, it is not going to
take long before they can't take anymore funds. Mayor Merrill said from a financial standpoint that
makes him nervous.
Council Member Chambers suggested they leave the amount of funds set aside for the pickleball
courts at $100,00o with the idea that they seek additional grants and hopefully at the end of the year
there is a surplus of funds to stay at 25% in the General Fund Balance carryover.
B. Public Works: - Keith Davidson
Public Works Director Davidson did not have a report.
Mayor's Report/Business: - -
Mayor Merrill reported City Staff is interviewing candidates for the Street Foreman position. He has
participated in the interviews and some of the candidates are Street Department crew members.
Mayor Merrill encouraged all to attend the Rick Robinson Christmas Light Show at Porter Park. The
Chamber of Commerce is hosting the 2025 State of the City and County Breakfast on January 21st from
7:3o A.M. to 9:0o A.M. He reported the City Council meetings in January will be held on January 8th
and 22nd because the first Wednesday in January is New Year's Day.
Items for Consideration: -
A. Staff recommendation to approve amendments to the Employee Committee Bylaws — Scott Miller
City Controller Miller reviewed the amendments to the Employee Committee Bylaws.
0
11. MEMBERS
A president, icerpresident, and secretary M11 be elected from among their
nu-Iloer Each �,'E�•]'.
To give more leadership opportun'ties to the nras'nulln number of employees.
each rep_ esentative must should be replaced, if possible. at the End of their mo-
•year term. It is permissible for the same employee to sen.-e multiple terms if
necessary and if approved by the department head of that employee.
Tile Eniployce Adviscry Committee nlaY also :'equest a change of representative if
said representative fails to rep_e-sent the department through non-pa:tirpation.
Such a request would be made to the respective department head,
111. SELECTION OF MEMBERS
In December each department, with outgo' ng representat'ves r; ill select an
employee who is -willing and capable to serve for the nest tvx'o years. beginning
January' 1. The selected employee cannot be a Departme It Header=ur
rh_,r t,., �.i ; , rt, 1-3t n. _ ^ and ShOUld be selected prior to the
December meeting so the nely representat ire can attend that meeting,
COMMITTEE REPRESENTATION & REPLACEMENTS
REPLACEMENT OCCURS AT THE
REPLACEMENT OCCURS AT THE
BEGINNING OF THE ODD
BEGINNING OF THE EVEN
NUMBERED YEARS
NUMBERED YEARS
POLICE
EMERGENCY SERVICES
STREETS/SANITATION/SHOP
WATER
c,_INANCI Alar
iuv lr
WASTEWATER COLLECTIONS
MANAGEMENT EGAt
PUBLIC WORKS
ADMINISTRATION/ECONOMIC
DEVELOPMENT
IT/CULTURAL ARTS
WASTEWATER TREATMENT
ENGINEERING/nIIRr Ir 1.41ORKS
PARKS/RECREATION
An ,IINiGIS
BUILDING P&Z - COMMUNITY
CUSTOMER ccvtrtC EC0Nnnnrr
DEVELOPMENT
-DEVE1y °MENT
ADMINISTRATIVE SERVICES
(FINANCE/ CUSTOMER
SERVICE/HR/LEGAL)
IV. MEMBER EXPECTATIONS
Council Member Walker moved to approve the amendments to the Employee Committee
Bylaws; Council Member E. Erickson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Those voting nay
none
B. Planning and Zoning recommendation to approve a zone change at 340 W 2nd N from Low
Density Residential 1 (LDR1) to Medium Density Residential 1 (MDR1) #24-00939•
Designated as Ordinance No 1325 if motion passes - Alan Parkinson
Planning and Zoning Administrator Parkinson reviewed a section of the Planning and Zoning
Staff report for the proposed zone change at 340 W 2nd N from Low Density Residential 1(LDR1) to
Medium Density Residential 1(MDR1).
planning and Zoning Staff Report
CASE NUMBER: 24-00939
CASE NAME: Larsen - 340 W 210 N - Rezone fr LDR2 to MDRI
APPLICANT: Kevin Larsen
PROPERTYOWNER(S): Kevin Larsen
PURPOSE: Change the Zoning Map
PROPERTY LOCATION: 340 W 211 N
COMPREHENSIVE PLAN: Intermediate Residential
CURRENT ZONING: Low Density Residential 2 (LDR2)
PROPOSED ZONING: Medium Density Residential 1 (MDRI)
AUTHORITY: 51.0i.o16 (A) -'M cmmirr—Aw M— W.. cxrcrrr ro —'M' cne wommcw r. rn• C-1
oVhtmua, A—"wt W.—.' o!IGrro•Si of a0.l1:Ma o r�1lcLr.�:u�irvo, �C1anrim7, ana l:riam�
..k'm:. Gry.J.Ao rg•
Summary of Information to consider with this request:
• The property is currently a residence.
• The request applies to a single parcel totaling 1.299 acres_
• The adjacent parcel to the west is zoned as Public Facilities (PF), to the north is zoned as
Low Density Residential 2 (LDR2), the east has both Low Density Residential 2 (LDR2)
and Medium Density Residential 2 (MDR2) zoning, and to the south is zoned Low Density
Residential 3 (LDR3).
7
• A total of 3o hearing nctifications were mailed to surrounding propem owners_
• Fending pubic testmony, staff ask-, that the Planning & Zoning Commission cormcler
recommending that City Courcii appraves .he applicator.
i� •f raa rs s
MEL. w
Council Member Chambers moved to approve Ordinance No 1325 a zone change at 340 W
2nd N from Low Density Residential i (LDR1) to Medium Density Residential 1(MDR1) and
consider first read; Council Member Reeser seconded the motion; Mayor Merrill asked for a
vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Calendared Bills:
Those voting nay
none
1. Second Reading: Those items which have been first read: NONE
Third Reading: Those items which have been second read: NONE
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council's agenda packet
regarding these items.
A. Minutes from December 4, 2024, Meeting
B. Approve the City of Rexburg Bills
Council Member C. Erickson moved to approve the Consent Calendar containing the
minutes and city bills; Council Member Walker seconded the motion; Mayor Merrill asked for
a vote:
Those voting aye
Council Member Johnson
Council Member Chambers
Council Member E. Erickson
Council Member C. Erickson
Council Member Reeser
Council President Walker
The motion carried.
Adjournment 7:32 P.M.
AT ROVED:
e Mer ' a or
Attest:
Marianna Gonzalez, Deputy Citj-clerk
L
Those voting nay
none