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HomeMy WebLinkAboutGolf Board Minutes - December 10 2024 1 (208) 359-3020 35 North 1st East Rexburg, ID 83440 Rexburg.org | Engage.Rexburg.org Golf Board Minutes – December 10, 2024 Council Members: Karl Boehm Paul Sorensen Brian Parkinson Eva Wright Non-Voting Members: Board Chairman Johnson Matt Nielson – City Finance Officer Colin Erickson – City Council Member Brent Mendenhall – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Ground Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Karl Boehm, Paul Sorensen, Brian Parkinson, Eva Wright and Chairman Jon Johnson. Absent: Paul Sorensen 1. Review Prior Meeting Minutes and approval (Action Item): a. October 8, 2024 Board Member Wright moved to approve the Golf Board Meeting Minutes for September 10, 2024; Board Member Boehm seconded the motion; Board Chairman Johnson asked for a vote: Those voting aye Those voting nay Board Member Boehm Board Member Wright Board Chairman Johnson Board Member Parkinson The motion carried. 2. City or County Input Issues a. Walk Through of Clubhouse with Contractor for Remodel to occur this Winter (Action Item) The Golf Board Members and Finance Officer Nielson completed a walk through with the contractor that is remodeling the club house. b. Update on storm drain project in parking lot-not sure will happen until Spring c. Update on sealing of deck d. Order Trailer and Tables and Chairs-Will do in a few months Finance Officer Nielson said they will discuss items (a) through (d) next spring or meeting. e. Review and Discuss Proposal for a new hole for Frisby Golf at Nature Park-Jon Lewis (Action Item) Finance Officer Nielson reviewed the proposal for the new hole for the Frisby Golf at Nature Park. A couple of years ago the city Recreation Department added a disc golf hole along the side of the par-three at the Legacy Golf Course. The first picture shows the hole that they are asking to add, and the second picture shows the hole that is going over the edge of the water. He said he does not foresee it being an issue to add that disc hole there. 2 Discussion regarding the direction the disc is thrown to the disc hole. Board Member Boehm moved to approve the Disc Golf Hole installation near the par-three at the Legacy Golf Course; Board Member Wright seconded the motion; Board Chairman Johnson asked for a vote: Those voting aye Those voting nay Board Member Boehm Board Member Wright Board Chairman Johnson Board Member Parkinson The motion carried. f. Update and Discuss Score Card Sponsors and Bundle Discount (Action Item) 3 Finance Officer Nielson reviewed the 2025-2026 Golf Score Card Sponsors. The businesses highlighted in red are not interested in being sponsors again. The sponsorship is for a term of two years at $600 per year. He said Beehive Credit Union is going to sponsor the pencils. Board Member Boehm said he will check with DL Evans Bank to see if they would like to be a sponsor. Cameron Garn also stated he will check with potential sponsors to fill the scorecard ads. Finance Officer Nielson reviewed the Teton Lakes Bundle Discount for the 2025 season. g. Update and Discuss considerations for a new contract with Food Vendor (Action Item) 4 Finance Officer Nielson reviewed the new Blisters restaurant contract considerations. Discussion regarding changing the location of the restaurant’s smoker. Finance Officer Nielson said City Attorney Zollinger suggested building a small pad just outside the deck area over in the southeast corner. Board Member Boehm mentioned the restaurant reserving the 10 parking stalls for the restaurant parking, it could be an issue. Board Chairman Johnson expressed his concerns with the restaurant taking away from the golf experience. Board Member Wright expressed her concerns with restaurant operation; for example, the restaurant employees forgot to unlock the entrance door to the restaurant. Board Member Boehm asked which entity is going to pay for the tenant improvements to house the restaurant. Finance Officer Nielson said he spoke with the restaurant owner and was informed that no major tenant improvements are needed beyond what has already been completed. Board Chairman Johnson explained he was not opposed when it was a satellite location and they were not smoking their meats at the clubhouse. Discussion regarding the potential parking issue the restaurant could cause and the potent smell the meat smoker creates and engulfs the entire clubhouse. Discussion regarding the amount of rent the restaurant owner pays each month. Finance Officer Nielson said the owner of the restaurant pays about $1,000 in rent each month, if the contract is renewed the rent could increase by about $600. Finance Officer Nielson asked if they don’t lease the space to the restaurant, what would they do with the space? Golf Pro Garn explained not leasing the space to the restaurant would give them the flexibility to have something different than a restaurant. The restaurant only paid $12,000 a year in rent; however, he wrote checks to the restaurant owner for $14,000 a year in snacks which were the items that they sold at Teton Lakes before the restaurant operated out of that space. Golf Pro Garn said they could sell $12,000 in snacks a year and not have to lease the space to a particular restaurant entity. Discussion regarding who would manage the snack bar, the city/county or Golf Pro. 5 Board Member Wright moved to deny the Contract Renewal of the Blisters Restaurant at the Teton Lakes Club House; Board Chairman Boehm seconded the motion; Board Chairman Johnson asked for a vote: Those voting aye Those voting nay Board Member Boehm Board Member Wright Board Chairman Johnson Board Member Parkinson The motion carried. The Golf Board recommended not renewing the Golf Contract in April 2025. Finance Officer Nielson stated he would take the recommendation from the Golf Board to discontinue the restaurant lease at the Teton Lakes Club House to the Elected Officials who would consider whether to continue or discontinue the lease agreement of the restaurant. h. Other Items as brought forward Staff or Elected Officials 3. Finance Report a. None to Report 4. Golf Pro’s update of issues/concerns/problems/projects a. All Other Items as brought forward by Golf Pro Golf Pro Garn reported he is working on scheduling next year’s golf tournaments. Discussion regarding the Sephlin Foundation Golf Tournaments. Finance Officer Nielson clarified the Sephlin Foundation would receive 50% off the green fees for one tournament total. 5. Golf Grounds Manager update of issues/concerns/problems/projects a. Tee Box, netting, and Range Lights at Tee Box (Seth and Cam to come back with design proposal) b. Update on mapping with GIS and our City Works Coordinator mark the location of all irrigation lines and equipment on a map with coordinates. i. More work to be done here with marking sprinkler heads and noting pipe size. c. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported that Golden West Irrigation picked up the irrigation pumps to repair them over the winter. They are only repairing the pumps, and they will repair the pump motors next budget year. Grounds Manager McFarland said they talked about replacing the banks mower with the remaining budget; however, the cost of that mower is going to be about $27,000 so there is a possibility they may go over budget with that purchase by about $7,000. Finance Officer Nielson said a budget adjustment may not be needed for the mower because of the $35,000 from an insurance claim for the flood. Board Member Boehm asked if it is possible to add a GPS pin to the tips of the flag poles at the golf course. Grounds Manager McFarland said he is not familiar with the GPS pin; however, he will investigate the cost to add the pins to the flag poles. 6. Board Business/issues/problems/events a. Other Items as brought forward by Board Members Doug Thompson explained that his son and nephew like to use a little one-wheel cart, and he uses a little three-wheel cart. The question that comes up is whether there is a fee to use these one-person carts on the golf course. He contacted the Twin Falls golf course, and they allowed these types of carts to be used at no additional 6 cost. He said at one point the Golf Board decided to charge to use these types of carts at Teton Lakes. He requested a non-fee to use these carts or to charge a lesser fee than a cart rental fee. There is a benefit of allowing the use of these carts because it speeds up the play. Discussion regarding the size and model of the carts Mr. Thompson desires to use on the golf course. Golf Pro Garn said he charges $250 for a yearlong trail fee to use carts, scooters, and e-bikes on the golf course. The cart rental is a large revenue source for the golf course. Mr. Thompson said he is willing to pay a reasonable trail fee to use his cart, not just the full cost of a trail cart rental. Discussion regarding how to charge for these types of carts. Golf Pro Garn said he was charging half price of the trail fee because these carts are for one rider and the golf carts are for two riders. The Golf Board decided to add this as an agenda item in the next Board Meeting. 7. Determine Next Board Meeting Date/Time a. 2/11/25 at 4:30 pm 8. Tabled Agenda Items to Consider: a. Consider landscaping items in the service shop area after completing main parking lot/clubhouse improvements. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (If necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Adjournment 6:15 P.M.