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HomeMy WebLinkAboutGolf Board Minutes - September 8, 2020 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Derik Taylor, Jon Johnson and Paul Sorensen 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. July 14, 2020 b. August 11th 2020 Board Member Wright moved to approve the Golf Board Meeting Minutes for July 14th and August 11th, 2020; Board Chairman Watson seconded the motion; Board Member Taylor asked for a vote: Those voting aye Those voting nay Board Member Paul Sorensen Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson The motion carried 2. City or County Input/issues (5 minutes) a. Discuss Teton Lakes cart storage area and potentially expanding parking at Legacy- Request made for concept City Engineer Eric Parker explained the three cost proposals from SteelVision Construction for the Legacy Golf Course cart storage area. Finance Officer Nielson said the deck at Teton Lakes needs to be replaced. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes September 8, 2020 2 Discussion regarding the current size of the deck and the possibility of expanding the deck. Finance Officer Nielson asked which of the two is a higher priority a cart storage unit or replacing the deck. Grounds Manager McFarland replied taking caring of the golf carts and other equipment during the winter months is more of a priority. Board Member Sorensen, Board Member Wright and Board Member Taylor agreed to postpone the rebuilt and expansion of the deck until a cart storage building is built. City Engineer Justin Beard said some of the joints on deck are rotten and need to be replaced. Finance Officer Nielson said the deck will be redesigned and a cost estimate will be requested. Discussion regarding the Budget Proposal for the Golf Cart Storage Facility. The city/county could provide excavation and backfill. b. Consideration of Sign at Teton Lakes i. Will try to price a typical park sign with rock- still in process of design 1. Include rock or not in design? Discussion regarding the new sign height at Teton Lakes. The height could be similar to the one at the Legacy Golf Course. Discussion regarding adding Redd’s Grill name to the sign for Teton Lakes. Finance Officer Nielson said a draft design of the sign will be completed before asking Premier Power Coating for estimate. Board Member Wright asked about having the sign light up. Grounds Manager McFarland said there is electricity to light up the sign. Finance Officer Nielson asked about the position of the sign. The sign could be place perpendicular or parallel to the road. Board Member Johnson replied he would prefer the sign to be placed parallel to the road. Discussion regarding renting the space underneath the sign for advertisement. Board Member Taylor said he is opposed to allowing any business hang a banner from the sign. Finance Officer Nielson said city staff will determine if the following is available for the sign: 1. The sign will be one sided 2. Placed parallel to the road 3. Consider electrical work to light up sign 4. Greg will look to see what type of sign is available 5. A 30 inch drop in the design and leave the ad space c. Discuss scorecards/pencils and potential to take over a revenue source-Noah to present findings Staff Accountant Noah Phethean reviewed the cost of the score cards for the Golf Courses. He is also considering having a sponsor for the pencil and score cards. There are two levels of sponsorships a gold and silver sponsor. Finance Officer Nielson asked one card could be used for both golf courses. Board Member Johnson said there are more holes available at Teton Lakes than at Legacy so having one card will not work. 3 Board Member Taylor asked who is responsible for obtaining the score card sponsors. Noah said city employee Jon Faldmo would be responsible of obtaining the sponsors. Discussion regarding yearly sponsors or two year sponsors. The Board decided to go with yearly sponsors. d. Discuss whether to keep foot golf-Matt and Noah Finance Officer Nielson said the revenues collected from foot golf this year was $482. Discussion regarding the safety concerns with having patrons playing foot golf and actual golf in close proximity. Board Member Wright moved to disallow Foot Golf play at the Legacy Municipal Golf Course; Board Member Johnson seconded the motion; Board Member Taylor asked for a vote: Those voting aye Those voting nay Board Member Paul Sorensen Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson The motion carried 4 e. Review Recommended Rate Changes by Staff and Area Comparison Finance Officer Nielson reviewed the Golf Analysis for the Current Rates, 2020 Regional Rates and Average comparison. The recommended increases for the different golf fees were discussed. f. Update on Buddy Pass Commercial-Noah or Jon Faldmo g. Other Items as brought forward Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson Finance Officer Nielson reviewed the operating loss and profit for Teton Lakes and Legacy. 5 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Update-Discussed Season Pass option for Trail Fee for those wanting to bring their own carts in last meeting and decided to move forward with current policy and offer punch passes. b. Other Items as brought forward by Golf Pro 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop progress update ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith iii. Cart/Equipment Storage 1. Review designs of deck rebuild-likely to not be available until October Meeting b. Other items as brought forward by Golf Grounds Manager Golf Grounds Manager McFarland reported the irrigation for the fence project has been installed. The wiring for that project is complete. The full length of the golf course can now be irrigated. Every year he would prefer to complete a section of fence where it’s needed especially around the parking lot, maintenance shop and where the golf carts are parked. Golf Grounds Manager McFarland said he will start aerating the grass at Legacy in October. The main line replacement project will also begin in October. When the second half of the main line replacement project is completed 25% of the course will converted. In October everything north of the ditch will be completed which is about 12.5 acres. 6 Golf Grounds Manager McFarland reported due to the recent windstorm they lost 15 trees at the golf course. 6. Board Business/issues/problems/events (10 minutes) a. Review draft of Season Pass Credit/Refund Policy as written up by staff b. Other Items as brought forward by Board Members Board Member Wright moved to approve the Season Pass Holder Refund Policy at Teton Lake/Legacy Golf Courses effective as of September 8th, 2020; Board Member Johnson seconded the motion; Board Member Taylor asked for a vote: Those voting aye Those voting nay Board Member Paul Sorensen Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson The motion carried Board Member Taylor asked if a collar could be created at the middle fork fairway to stop the bounce or roll of the golf ball into the 10 inch abyss. Grounds Manager McFarland explained there was a collar there; however, it made it difficult to mow the fairway. They made the fairway larger. The native grass is a hazard and thicker in some places; however, the fairways are 20% larger than the rest of the golf course. The usable space was not taken away. The design of the course should not be altered. 7. Determine Next Board Meeting Date/Time a. Suggestion of October 13h, 2020 at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:26P.M.