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HomeMy WebLinkAboutGolf Board Minutes - October 8, 2020 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Derik Taylor and Jon Johnson 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. September 08, 2020 Board Member Johnson moved to approve the Golf Board Meeting Minutes for July 14th and August 11th, 2020; Board Member Wright seconded the motion; Board Member Taylor asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson The motion carried 2. City or County Input/issues (20 minutes) a. Review (if available) potential turning/parking area concept at Legacy and Teton Lakes Deck Reconstruct Design-Request to Engineers made Finance Officer Nielson said the plans for the parking area at Legacy are not complete. The plans will be presented to the board upon completion. b. Consideration of Sign at Teton Lakes 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes October 13, 2020 2 i. Still working on concept design to include one sided sign parallel to road with new logo, ad space and potentially lighted c. Update on scorecards/pencils and sponsors Finance Officer Nielson said Staff Accountant Pheathan is trying to obtain sponsors for the scorecards and pencils. It shouldn’t be difficult to obtain a sponsor for those items. He asked if a two year commitment from the sponsor would be preferred. d. Update on Buddy Pass Commercial – Jon Faldmo Finance Officer Nielson said channel 8 news made a video for the Buddy Pass and allowed the city to use the video. The video highlights the benefits of the Buddy Pass and will used on the city’s social media accounts. e. Retirement Party for Duffy i. Consideration of Lifetime Pass for him and wife County Commissioner Smith asked about offering a lifetime pass to Duffy and his wife; however, were Duffy is a Golf Pro, most all golf courses allow golf pros to golf for free. Board Member Taylor said a recognition plaque should be presented to Duffy. Board Member Wright suggested two plaques be made one to give to Duffy and the other to showcase at the club house. Finance Officer Nielson suggested a Lifetime Golf Pass Certificate including free golf cart rental be presented to Duffy. f. Review and Discuss Proposed contract for restaurant to renew in January 2021 Finance Officer Nielson reviewed the proposed changes to the restaurant contract to be renewed in January. The internet and phone services will bundled to save money. A new term contract agreement of two years. Board Member Johnson questioned the 25% limit on the monthly rent. Finance Officer Nielson explained the 25% limit could increase after this contract term is complete if the board decides an increase is needed, it could be increased at that time as well. g. Other Items as brought forward Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Review revised Capital Improvement Plan (CIP) Finance Officer Nielson reviewed the revised Capital Improvement Plan. There are some items needing to be changed in Fiscal Year 2021. One of those items is the Rough Mower. They are $10,000 short to purchase the rough mower; however, there is going to be a carryover of about $84,000. The $10,000 needed for the mower could come from the carryover funds. Finance Officer Nielson clarified the request for Fiscal Year 2021 is to move the lean to and bring the mower forward this year so Grounds Keeper McFarland can begin looking for the rough 3 mower. In Fiscal Year 2022 the item in question is the de-watering pump. Grounds Keeper McFarland will follow up with City Engineer Beard on the plans for the pump. b. Seeking motion to make budget adjustment to purchase Rough Mower in FY 21 Finance Officer Nielson said he will present the budget adjustment to City Council for a decision. c. Review Finance Report Briefly Finance Officer Nielson reviewed the revenues section of the Finance Report. The subsidies the city and county contribute is one of the reasons there is a carryover amount, its better to end the year with a subsidy carryover then no carryover. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Other Items as brought forward by Golf Pro Golf Pro Garn said there is not much to report other then they are ready to close for the year. County Commissioner Smith said he is aware some golf tournaments are without sponsors. He asked 4 how those tournaments are billed. Golf Pro Gran replied the cost is split between entry fee and green fees. Council Member Wright asked for the amount of funds collected from the tournament fees have been deposited into the capital account. Finance Officer Nielson said not all of the tournaments were charged the capital fee. There are three major tournaments were the capital fee is not charged. Finance Officer Nielson said the amount of funds deposited into the revenues for capital was $1,500 for the year. The reason the amount was low this year was due to the amount of tournaments that were canceled. Board Member Taylor said he is not in favor of charging capital fees for tournaments because of the extra customers the tournaments bring to the golf course. 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop progress update ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith b. Other items as brought forward by Golf Grounds Manager Grounds Keeper McFarland said the pipe, wire and swings joints have been order for the pump replacement at the Legacy golf course. They are gearing up to complete summer projects that were postponed. Board Member Wright asked if all of the down trees have been cleared out from the last wind storm. Grounds Keeper McFarland replied the majority of the trees have been removed; however, there are some large pine trees that need to be removed. They will remove those trees when the ground freezes over. Discussion of the locations were the trees were damaged and fallen down. Ground Keeper McFarland said they are repairing the bridge on the north side of the number five tee. They started to replace the sand in some of the bunkers. In the south fork of the golf course they plan to reinforce the bridge railings. The fence will be re-stained and there are plans to rearrange the bridge by the number nine tee to the number two tee. Discussion regarding lifetime pass holders at Teton Lakes Golf Course. 6. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of November 10, 2020 at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:22 P.M.