Loading...
HomeMy WebLinkAboutGolf Board Minutes - November 10, 2020 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Paul Sorensen and Jon Johnson Board Member Taylor joined the meeting via telephone. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. October 13, 2020 Board Member Sorensen moved to approve the Golf Board Meeting Minutes for October 13th, 2020; Board Member Wright seconded the motion; Board Member Taylor asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson Board Member Sorensen The motion carried 2. City or County Input/issues (20 minutes) a. Review (if available) potential turning/parking area concept at Legacy and Teton Lakes Deck Reconstruct Design-Request to Engineers made 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes November 10, 2020 2 Finance Officer Nielson reviewed the estimated cost for the deck reconstruction design at Teton Lakes. The estimated cost to rebuild the deck with a composite deck (1300 sq. ft.) would be $38k to $75k. I’d think we’d be above the average because of the irregular shape, height, stairs, etc. The estimated cost to build a larger deck (2000 sq. ft.) would be $57k to $114k. The city engineer’s recommendation is to rebuild the deck including the composite to avoid maintenance costs. He said he will add this project to the Capital Improvement Plan. Finance Officer Nielson reviewed the parking area concept at the Legacy Golf Course. Finance Officer Nielson explained the shape of the proposed parking area is limiting and does not accomplish the desired purpose of allowing a school bus to turn into the parking lot. The reason the parking lot wasn’t pushed back further to the east is to allow golf carts to get through to the course. His recommendation is to not make major expenditures until a decision regarding the relocation of the airport is made. If parking is an issue he recommends adding side walk all the way down to the other parking lot where a bus can turn in to pick up or drop off children. Board Member Wright asked who the potential parking lot users will be. Finance Officer Nielson replied there was discussion about a drop off area for the Junior Golf participants; however, the parking lot would be used for all patrons. He said the parking lot further north is hardly used. Board Member Taylor said the issue with parking to the north is that most patrons aren’t wear that parking can be used by the patrons. Board Member Johnson suggested a sign be placed in the parking lot informing patrons they can use the parking lot. Finance Officer Nielson said if a sign is going to be posted in the north parking lot then a sidewalk will need to be installed and the section currently being used as a parking lot will closed off. 3 b. Consideration of Sign at Teton Lakes i. Still working on concept design to include one sided sign parallel to road with new logo, ad space and potentially lighted c. Update on scorecards/pencils and sponsors Campaign – Still in progress Finance Officer Nielson said city staff will continue to work on the concept design for the sign at Teton Lakes and obtaining sponsors for the scorecards and pencils. d. Review Recognition Plaque and Certificate for Duffy McFarland to present 11/18/2020 in Council Meeting Finance Officer Nielson mentioned the cost for both plaques will be about 80 dollars. One will plaque will be given to Duffy McFarland and the other one will be displayed at the Teton Lakes Club House. Duffy will also receive a certificate of award for a lifetime of complimentary Green Fees, Rand and Cart Rental for him and his spouse. The plaque and certificate will be present to Duffy and the next City Council Meeting. e. Review and Discuss Proposed contract for restaurant to renew in January 2021 as reviewed by McKinzie Finance Officer Nielson reported he gave Mr. Rail the contract for proving restaurant/concession services at Teton Lakes. f. Review Board Appointments List Finance Officer Nielson reviewed the Golf Board Member Appointments. The next appointment to end is Board Member Taylor’s appointment on January 19, 2021 and this appointment is a joint with the city and county. Board Member Johnson asked it this is Board Member Taylor’s second term. Finance Officer Nielson replied yes this is Mr. Taylor second term serving on the board. The next member’s term to expire will be John Watson’s term. Finance Officer Nielson asked the Board Members if they had recommendations of people interested in serving on the Golf Board. Board Member Taylor said he is recommending Doug Thompson to service on the board. Council Member Wolfe recommended Karl Boone has asked to serve on the board. County Commissioner Smith recommended Brian Parkinson; however, he lives in the county. Golf Pro Garn recommended Melody Mckernan. Golf Pro Garn said it’s important to choose a Board Member who is interested in serving, involved in the club house and tournaments; however, not someone wanting to serve on the board to receive free golf. g. Other Items as brought forward Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Review Finance Report Finance Officer Nielson reviewed the Finance Reports. The Total Golf Courses Revenues comparing from October of this year to the last three prior years. 4 Finance Officer Nielson reviewed the Operation Expenditures. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Other Items as brought forward by Golf Pro Golf Pro Garn said the handicap ramp at Teton Lakes needs to be installed as soon as possible. There was a customer in a wheelchair that they needed to lift up to the club house. County Commissioner Smith said they are waiting on Chairman Watson to design the ramp. Golf Pro Garn said the tournaments are on schedule for next year. He spoke with a representative from Pine Crest Golf Course regarding their reciprocal rate increase. The current reciprocal rate at Teton Lakes is $15. He is recommending the rate be increased to $17 to match Pine Crest’s increase. Golf Pro Garn said the golf courses are covered in snow and he doesn’t think the snow will clear making an end to the golf season. 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) 5 a. Provide update on Capital Projects i. Conversion of storage area to shop progress update 1. Update on Bathroom Costs-See Email Finance Officer Nielson said the improvements to the bathrooms are being completed. He mentioned the Rocky Mountain Power service updates and estimated costs for storage. 2. Update on New Power Service-can wait on –estimated at $12,000 from RMP and $18,000 with our contractor ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith b. Other items as brought forward by Golf Grounds Manager Finance Officer Nielson mentioned several of the issues with bathrooms for the shop. Some of those issues include setbacks, expense and washer/dryer would not be allowed to be added to that system. The alternative would be to add a private bathroom or use the bathroom in the club house. He said Grounds Keeper McFarland had mentioned he would build a structure around the porta potties to keep it less cold in the winter time. Board Member Sorensen explained in order to improve the feel and look of Teton Lakes eventually restrooms will need to be built on the course and the porta potties will need to be removed. Board Member Wright said it will be expensive to build restrooms on the course. Discussion regarding the restrooms at Pine Brook Golf Course and the expense of building restrooms. 6. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members Board Member Johnson reported he spoke with Grounds Keeper McFarland about grooming a fat bike trail at the Legacy Golf Course this winter. He was given permission from Grounds Keeper McFarland and Recreation Director Crowther to groom the trail. Board Member Taylor said he knows a man in Sugar City that has a grooming machine especially for fat bikes. 7. Determine Next Board Meeting Date/Time a. Suggestion of February 10, 2021 at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:17 P.M.