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HomeMy WebLinkAboutGolf Board Minutes - May 05, 2020 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Derik Taylor, Paul Sorensen and John Watson 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. April 07, 2020 Board Member Wright moved to approve the Golf Board Meeting Minutes for March 3rd, 2020; Board Member Taylor seconded the motion; Board Chairman Watson asked for a vote: Those voting aye Those voting nay Board Member Paul Sorensen Board Member Eva Wright Board Member Derik Taylor The motion carried 2. City or County Input/issues (10 minutes) a. Donations of rental of Driving Range Area for Prom Night-Sponsors JC Weber/Mark Williams i. Date TBD-likely a Saturday evening. ii. Time-likely 9 to midnight-may need access few hours earlier for setup iii. Fees-TBD iv. Food-Drinks/Treats 1. Sponsors will need to discuss with Redd’s Grill Finance Officer Nielson reported on the request from JC Weber and Mark Williams to host the Madison High School Prom at the Teton Lakes Golf Course and follow the Govenor’s social distancing guidelines. Mark Williams said their plan is to use the drivng range area as the dancing area for the prom. The prom would start at 9:00 P.M. unitl midnight. Board Member Taylor suggested the DJ start setting up at 4:00 P.M. Mr. Williams said they plan to use the Fire Department’s spotlights to light the area they are going to use. Discussion regarding the Madison High School Prom. All of the board members were in favor of allowing the prom to take place at the Teton Lakes Golf Course as long the Govenor’s social distancing guidelines were followed due to the Covid-19 Pandemic and apply for a public gathering permit with the city. Mayor Merill and the Golf Board was agreed to waive all fees. b. Buddy Pass Marketing Soapbox video Update i. Approve $600 Buddy Buddy Commerical-deferred to Fall for creation c. Review updated sign options for Legacy Golf Course-Jon Faldmo 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes May 05, 2020 2 d. Review capital improvement fee website page-Jon Faldmo/Matt Nielson 3. Financial Report/Budget 2021 Review (25 Minutes) a. Forecast 2020/ Budget 2021 Review with elected officals form County/City-Matt Nielson i. Seeking Recommendation to include in publication of tentative budget for public hearing. Finance Offier Nieslon reviewed the Golf Operations Revenues. There is an increase in the Daily Fees for both golf courses. The revenues for the total passes and cards is at $184,492 and by the end of the year the forecasted amount for the total passes and cards account should reach about $250,800. The forecasted number look solid for both golf courses. Finance Officer Nielson reviewed the Legacy Golf Course Revenues. Finance Officer Nielson said the Family Pass has also seen an increase compared to last year. The Cart Punch Pass has also seen a notable increase this year. He mentioned the three new account Clubhouse Capitol Improvement Fees, Golf Lesson-Owner Share and Inventory Sales-owner Share. He explained with Duffy McFarland’s contract expiring at the end of this Fiscal Year, The Golf Board will need to determine the out come of the Golf Pro’s position. He combined half of the golf lessons and half of the profit for the inventory and estimated them to equal about $38,000 Finance Officer Nieslon reviewed the Golf Operations Expenses and mentioned the forecasted Total Pessonnel expenses for Fiscal Year 2021. 3 Finance Officer Nielson mentioned the Fund Balance Carryover and Fund Transfer from the City. Finance Officer Nielson reviewed the Teton Lakes Golf Course Expenses. 4 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Follow Up Discussion to reconsider the $150 tournament fee per 9 holes i. dicuss/reconsider the $150 tournament fee per 9 holes b. Other Items as brought forward by Golf Pro Chairman Watson asked 5. Golf Grounds Manager update of issues/concerns/problems/projects (10 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop progress update ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith iii. Cart Storage Option at clubhouse discussion 1. To review desing cost estimates later in summer when provided by Engineers 5 b. Other items as brought forward by Golf Grounds Manager 6. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of June 2nd at 4:30 p.m. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at : P.M.