HomeMy WebLinkAboutGolf Board Minutes - May 05, 2020
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Board Members:
Chairman John Watson
Eva Wright
Jon Johnson
Derik Taylor
Paul Sorensen
Non-Voting Members:
Matthew Nielson – City Finance Officer
Christopher Mann – City Council Member
Todd Smith – County Commissioner
McKenzie Cole – Attorney
Duffy McFarland – Golf Pro
Seth McFarland – Golf Grounds
Greg McInnes – City Parks Manager
Justin Beard – City Engineer
4:30 P.M. Golf Board Meeting
Roll Call of Board Members:
Attending: Eva Wright, Derik Taylor, Paul Sorensen and John Watson
1. Review Prior Meeting Minutes and approve (Action Item): - Action Item
a. April 07, 2020
Board Member Wright moved to approve the Golf Board Meeting Minutes for March 3rd, 2020;
Board Member Taylor seconded the motion; Board Chairman Watson asked for a vote:
Those voting aye Those voting nay
Board Member Paul Sorensen
Board Member Eva Wright
Board Member Derik Taylor
The motion carried
2. City or County Input/issues (10 minutes)
a. Donations of rental of Driving Range Area for Prom Night-Sponsors JC Weber/Mark Williams
i. Date TBD-likely a Saturday evening.
ii. Time-likely 9 to midnight-may need access few hours earlier for setup
iii. Fees-TBD
iv. Food-Drinks/Treats
1. Sponsors will need to discuss with Redd’s Grill
Finance Officer Nielson reported on the request from JC Weber and Mark Williams to host the
Madison High School Prom at the Teton Lakes Golf Course and follow the Govenor’s social
distancing guidelines. Mark Williams said their plan is to use the drivng range area as the dancing
area for the prom. The prom would start at 9:00 P.M. unitl midnight. Board Member Taylor
suggested the DJ start setting up at 4:00 P.M. Mr. Williams said they plan to use the Fire
Department’s spotlights to light the area they are going to use.
Discussion regarding the Madison High School Prom. All of the board members were in favor of
allowing the prom to take place at the Teton Lakes Golf Course as long the Govenor’s social
distancing guidelines were followed due to the Covid-19 Pandemic and apply for a public gathering
permit with the city. Mayor Merill and the Golf Board was agreed to waive all fees.
b. Buddy Pass Marketing Soapbox video Update
i. Approve $600 Buddy Buddy Commerical-deferred to Fall for creation
c. Review updated sign options for Legacy Golf Course-Jon Faldmo
35 North 1st East
Rexburg, ID 83440
Phone: 208.359.3020 x2301
Fax: 208.359.3022
Marianna.gonzalez@rexburg.org
www.rexburg.org
Golf Board Meeting Minutes
May 05, 2020
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d. Review capital improvement fee website page-Jon Faldmo/Matt Nielson
3. Financial Report/Budget 2021 Review (25 Minutes)
a. Forecast 2020/ Budget 2021 Review with elected officals form County/City-Matt Nielson
i. Seeking Recommendation to include in publication of tentative budget for public
hearing.
Finance Offier Nieslon reviewed the Golf Operations Revenues. There is an increase in the Daily
Fees for both golf courses. The revenues for the total passes and cards is at $184,492 and by the end
of the year the forecasted amount for the total passes and cards account should reach about
$250,800. The forecasted number look solid for both golf courses.
Finance Officer Nielson reviewed the Legacy Golf Course Revenues.
Finance Officer Nielson said the Family Pass has also seen an increase compared to last year. The
Cart Punch Pass has also seen a notable increase this year. He mentioned the three new account
Clubhouse Capitol Improvement Fees, Golf Lesson-Owner Share and Inventory Sales-owner Share.
He explained with Duffy McFarland’s contract expiring at the end of this Fiscal Year, The Golf
Board will need to determine the out come of the Golf Pro’s position. He combined half of the golf
lessons and half of the profit for the inventory and estimated them to equal about $38,000
Finance Officer Nieslon reviewed the Golf Operations Expenses and mentioned the forecasted
Total Pessonnel expenses for Fiscal Year 2021.
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Finance Officer Nielson mentioned the Fund Balance Carryover and Fund Transfer from the City.
Finance Officer Nielson reviewed the Teton Lakes Golf Course Expenses.
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4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes)
a. Follow Up Discussion to reconsider the $150 tournament fee per 9 holes
i. dicuss/reconsider the $150 tournament fee per 9 holes
b. Other Items as brought forward by Golf Pro
Chairman Watson asked
5. Golf Grounds Manager update of issues/concerns/problems/projects (10 minutes)
a. Provide update on Capital Projects
i. Conversion of storage area to shop progress update
ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith
iii. Cart Storage Option at clubhouse discussion
1. To review desing cost estimates later in summer when provided by Engineers
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b. Other items as brought forward by Golf Grounds Manager
6. Board Business/issues/problems/events (10 minutes)
a. Other Items as brought forward by Board Members
7. Determine Next Board Meeting Date/Time
a. Suggestion of June 2nd at 4:30 p.m.
8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the
executive session must be stated-Generally held after regular meeting to discuss labor contract
matters. (Only if necessary)
Adjourned at : P.M.