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HomeMy WebLinkAboutGolf Board Minutes - March 03, 2020 1 Board Members: Chairman John Watson-Absent Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Jon Johnson, Derik Taylor 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. March 03, 2020 Board Member Johnson moved to approve the Golf Board Meeting Minutes for March 3rd, 2020; Board Member Wright seconded the motion; Board Chairman Watson asked for a vote: Those voting aye Those voting nay Board Member Jon Johnson Board Member Eva Wright Board Member Derik Taylor The motion carried 2. Introduce New Golf Board Member Paul Sorensen a. Provide By Laws Board Member Taylor asked new Golf Board Member Paul Sorensen to introduce himself. Mr. Sorensen said he works for Madison County as the Information Technology Manager. He grew up in Madison County and enjoys playing golf. He is excited to be able to serve on the Golf Board. Board Member Taylor mentioned Mr. Paul Sorensen is replacing Mike Farnworth. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.Rexburg.org Golf Board Meeting Minutes March 03, 2020 2 3. City or County Input/issues (10 minutes) a. Donations of new drinking fountain at clubhouse location i. Presentation from Beehive (Action Item) Shane Berger said he is representing Beehive Credit Union. The Beehive Credit Union has over the years contributed to the golf course, they have donated several items such as a bridge and tee markers. They are currently interested in contributing to replace the drinking fountains at Teton Lakes because one of the current drinking fountains has issues. Sometimes the fountain won’t turn on or it shoots up the water to fast. Mr. Berger said he completed research on the different types of drinking fountains available. He said they are interested in donating a fountain with a refrigeration cycle or one with a bottle refill dispenser; however, the water from the bottle dispenser wouldn’t be refrigerated. The non- refrigerated fountain are less expensive and if the Golf Board decides to with the non-refrigerated fountain Beehive would be able to donate two of them. One of the fountains would be placed near the club house and the other near the 5th golf hole. Discussion regarding wrapping the drinking fountains with Beehive Credit Union’s logo for advertisement and the type of fountain the Golf Board would prefer. Discussion regarding freezing resistant drinking fountains. Board Member Taylor indicated the Golf Board is recommending the fountain with the bottle refill dispenser. They have seen the majority of the golf course patrons use the current drinking fountain to fill up water bottles. b. Buddy Pass Marketing Concept Discussion with Soapbox (Action Item) Board Member Taylor introduced Hank Fowlers with Soapbox. The group is interested in providing a video marketing campaign for the Buddy Pass at the Legacy Golf Course. Hank played the 1st marketing video called “DIBS SCRIPT” on the overhead screen for the Golf Board Members. The second video called “BUDDY BUDDY” was viewed on the overhead screen. 3 Board Member Taylor asked how long each video will be. Hank said the first video will be about 60 seconds and the second video is about 35 seconds. Board Member Johnson said the second video catches the audience’s attention more quickly. Board Member Taylor said he prefers the script of the second video and the diversity of the audience the video will capture. Board Member Johnson suggested the second video end with the people golfing. Finance Office Nielson asked about the cost for the videos. Hank replied the cost of the first video is $1000. because it’s 60 seconds long and the cost for the second video is $600. The video will be showed at the Paramount Theater and the Drive in. The Board Members agreed with recommending the 35 second video. Discussion regarding when the video will be created. Hank indicated the video will be available the first of May. c. Review Contract Amendment if available Finance Officer Nielson reviewed the changes to the Golf Course Management Agreement amendments. 4 d. Discuss vole treatments Finance Officer Nielson mentioned Mike Farnworth has applied vole treatments to the golf course. Discussion regarding a contract with Mike Farnworth to continue to apply the vole treatment at the golf course to release the golf course from any liability. Finance Officer Nielson said Mr. Farnworth could be compensated with a free golf pass for applying the treatment. e. BYU-I Marketing Tournament Finance Officer Nielson reported the BYU-Idaho Marketing Tournament representative contacted him to ask for any type of reduction in cost to hold the tournament at Teton Lakes. He recommended charging the participants the punch pass rates. Discussion regarding the size of the tournament and the accommodations needed to host the tournament. Board Member Taylor said he is favor of offering discounts for golf tournaments 5 because there is a value of having these tournaments in the community. The golf course is still receiving revenue from the cart rentals, greens, etc. Board Member Wright asked Cameron Garn how the BYU-Idaho Representative felt about the $150. Green fee charge. Mr. Garn said the representative sounded displeased; however, when determining to offer a discount for a golf tournament, the question is where the discounted funds are coming from. The funds will more than likely come from the pro-shop. Cameron Garn asked if a decision was made regarding creating a locker room in the downstairs storage area at the club house. He said he is in favor of having the locker room. Discussion regarding the size and amount of lockers that will fit in the space. Board Member Taylor asked Finance Officer Nielson if the tournament fee is capital fee. Finance Office Nielson replied yes; however, the funds are deposited into a Revenue Account and the revenues are separated. There is a tremendous about of capital improvement items being completed. Board Member Wright clarified the recommendation is to charge the BYU-Idaho group the coupon green fees plus the tournament fee and they can make their own decision regarding wheather to use or not use Redd’s Grill for their tournament. County Commissioner Smith said the county has white tents the golf course could rent for the tournaments. 4. Financial Report (10 Minutes) a. Budget Report-Will report on in April Meeting 5. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Other Items as brought forward by Golf Pro Cameron Garn reported he has added the District Junior Tournament to the list of tournaments hosted at the golf course. The tournament is two days long in July. Board Member Wright asked about the Forsgreen Tournament. Parks Director McInnes asked Mr. Garn to coordinate the golf tournaments with Grounds Manager Seth McFarland because they create a lot more work for him. 6. Golf Grounds Manager update of issues/concerns/problems/projects (10 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop ii. Cart Storage Option at clubhouse discussion 1. See drawings from Johnny Watson b. Other items as brought forward by Golf Grounds Manager Parks Director McInnes reported the power poles for the new pump have been installed. He said Grounds Manager McFarland asked if a decision has been reached about beginning the addition of the lean to for the golf carts. 6 Finance Officer Nielson said Chairman Watson emailed to recommend extending the deck of the club house to store the golf carts. 7. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members 8. Determine Next Board Meeting Date/Time a. Suggestion of April 7th at 4:30 p.m. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary)- Not needed Adjourned at 5:53 P.M.