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HomeMy WebLinkAboutGolf Board Minutes - June 02, 2020 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Derik Taylor, Jon Johnson and Paul Sorensen 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. May 05, 2020 Board Member Johnson moved to approve the Golf Board Meeting Minutes for March 3rd, 2020; Board Member Wright seconded the motion; Board Member Taylor asked for a vote: Those voting aye Those voting nay Board Member Paul Sorensen Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson The motion carried 2. City or County Input/issues (10 minutes) a. Discuss changing monthly Golf Board Meeting to 2nd Tuesday of each month at 4:30 PM i. Makes it easier to include full accounting on monthly reports where time is allowed for credit card transactions to clear and be reconciled and posted Finance Officer Nielson explained some of the accounting reasons to move the Golf Board Meeting to the 2nd Tuesday of each month. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes June 02, 2020 2 Board Member Wright moved to approve the date change of the Golf Board Meetings to the 2nd Tuesday of each month; Board Member Johnson seconded the motion; Board Member Taylor asked for a vote: Those voting aye Those voting nay Board Member Paul Sorensen Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson The motion carried b. Request to use driving rage for Fire Works Show on 4th of July – Jerry Merrill Mayor Merrill mentioned during discussions with city staff and county staff, it was decided if sufficient funds could be raised to purchase fireworks and light them in three different locations to allow residents to watch from their homes. The city and county both funded the same amount of money to purchase fireworks and John Adams GMC contacted them and said he would match up to $15,000. He said with the amount of funds collected they, were able to purchase sufficient fireworks to light them in three different locations. The locations are Teton Lakes Golf Course, Madison Middle School and Riverside Park. Discussion regarding the location of where to light off the fireworks on the golf course. They decided to allow the fireworks to set up in the area south of the range so the golf course could remain open. c. Discussion of Driving Range Donations i. Offering to prior sponsor for $1,700 for 3,000 balls or all 6,000 balls for $3,400 1. If Trent Cichos (McDonalds) does not want to sponsor, can offer to one or two other sponsors Finance Officer Nielson said Golf Pro Garn contacted Trent Cichos owner of McDonalds about sponsoring the golf balls for the driving range and he decided not to donate this year. Discussion regarding contacting other local business owners that may desire to sponsor the golf balls for the driving range. Wolfe Lighting is one of the businesses that may be interested in being a sponsor (Later found that ICCU decided to take full sponsorship and upgrade balls to Titleist at $3,850 for 6,000 balls). Finance Officer Nielson mentioned the city does not have an account with the company that sales the golf balls in bulk. He asked the Board Members if they would agree to allow Duffy McFarland to purchase the golf balls in bulk with the company he has an account with because he would receive a better price. The Board Members were not opposed of allowing Duffy to purchase the golf balls in bulk. (Later found that only one account could be held, so Owners will work with JDM Management to order the range balls. Also discovered that logo range balls are on back order for at least three months). Other items as brought forward Staff or Elected Officials 3. Financial Report/Budget 2021 Review (25 Minutes) 3 a. Forecast 2020/ Budget 2021 Review with elected officials form County/City-Matt Nielson Finance Officer Nielson reviewed the Golf Operations Revenue for the Legacy Golf Course and Teton Lakes golf course. The forecasted amount of the total revenues for Legacy is about $73,500 and $186,000 for Teton Lakes. Finance Officer Nielson reviewed the forecasted revenues collected from the purchase of golf passes and cards. The forecasted amount for Season Passes is higher in revenues this year compared to last year. 4 Finance Officer Nielson reviewed the County Contributions Account. He has billed the county for $60,400. He is hopeful to receive several donors for the bridge. The Fund Balance Carryover of $82,100 will be used to complete the irrigation system at the Legacy Golf Course. Finance Officer Nielson reviewed the Golf Operations Expenses for the Legacy Golf Course. Board Member Johnson mentioned his wife City Council Member Bryanna Johnson was contacted by a city resident regarding the humming sound coming from the irrigation pump at the Legacy Golf Course. The resident asked if a shed could be built around the pump to keep the noise down. Mayor Merrill said city staff will look into options to correct the issue (was later decided by staff to build this wall in-house with golf grounds crew). 5 Finance Officer Nielson reviewed the Operating Expenditures for Teton Lakes Golf Course. 6 7 8 Finance Officer Nielson mentioned Teton Lakes forecasted profit (loss) of about $5,100 and forecasted loss between both courses of about $88,200. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Other items as brought forward by Golf Pro Golf Pro Cameron Garn reported the golf courses are busy. Teton Lakes hosted the Pro Am Golf Tournament. The tournament was well attended. The John Adams Golf Tournament will take place in two weeks with about 70 golf teams entering the tournament. He said the Jr. League Golf Classes through the city’s Recreation Department would start tomorrow at the Legacy Golf Course. 76 participants signed up for the class. Golf Pro Cameron Garn said any concerns with the condition of the course he coordinates with Grounds Keeper McFarland. Some of the cart paths are a little rough. Teton Lakes has been busy with many golf patrons. Board Member Wright said she has received several phone calls regarding the order in which the flags on each hole were arranged. Generally, the flags are arranged in the following manner; A blue or yellow flag typically indicates a pin position, or where the hole is located, at the back of the green; a white flag is used when the hole is in the middle of the green; a red flag signals a pin position at the front of the green. Grounds Keeper McFarland replaced the flags correctly. Board Member Taylor asked about the PGA Junior Championships being hosted at Teton Lakes will begin on Thursday from 1 pm to 3 pm. The PGA Championship was canceled due to the Covid- 19 Pandemic. Finance Officer Nielson explained Mark Williams the prom organizer will be submitting liability insurance and pay $100 for restroom facilities at Teton Lakes. Discussion regarding parking areas for the prom dance event. The dance will be on the driving range and the practice greens will roped off to keep people off the greens. 9 Discussion on which areas of the golf course need to be sectioned off to keep the people attending the prom off the fairways. 5. Golf Grounds Manager update of issues/concerns/problems/projects (10 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop progress update, Legacy Irrigation System, etc. ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith-still under construction iii. Cart Storage Option at clubhouse discussion 1. To review design cost estimates later in summer when provided by Engineers b. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported the aerating of the golf course went well. They changed the method in which the aerating is completed. The new method will save money because less sand will need to be purchased. Board Member Taylor asked for the timing of the aerating to be completed before Memorial Day and not on that weekend. Mr. McFarland said he generally tries to complete the aerating the first week of May. This year it was pushed back because of a busy spring and golf tournament schedules, the weather also delayed the aerating. Grounds Manager McFarland asked if the drinking fountains could be turned on or do they have to stay turned off due to the Covid-19 Pandemic. Finance Officer Nielson replied he is unaware of when drinking fountains will be allowed for public use again (Later discovered can be turned on per district 7 health at the end of stage 3). Discussion regarding when to allow the golf club rentals and removal of the flag poles marking the holes at Teton Lakes. Currently, the poles cannot be removed and the clubs cannot be rented out due to Covid-19. There has been discussion about installing a club washer near the drinking fountain by the clubhouse. Board Member Taylor asked if there is a maintenance plan for the grounds at the Legacy Golf Course. There are many weeds growing on the fairways. Grounds Manager McFarland replied the weeds are down 50% from last year. The work on the irrigation system for legacy has taken most of their time. They had to irrigate the greens by spray up until the 10th of May. He said the majority of the problem with the amount of weeds growing at the Legacy Golf Course is due to the airport’s green space not being maintained. Discussion regarding the lawn care used on the golf courses and the types of grass species growing on the golf courses. Board Member Sorensen thanked Grounds Keeper McFarland for his dedicated work on the golf courses. Board Member Johnson said the new method of aerating the courses is better than the method used several years ago. The grass grows back in a weeks’ time. Golf Pro Garn said there have been request for restrooms near the middle fork at Teton Lakes. Discussion regarding the cost of installing porta-poties near the middle fork. The cost of the porta- poties would be about $3,000 per year. The cost to build restrooms would be very expensive. There are slope issues that would increase the cost of installing water and waste water lines as well. 10 6. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of July 14th at 4:30 p.m. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:41 P.M.