HomeMy WebLinkAboutGolf Board Minutes - July 14, 2020
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Board Members:
Chairman John Watson
Eva Wright
Jon Johnson
Derik Taylor
Paul Sorensen
Non-Voting Members:
Matthew Nielson – City Finance Officer
Brad Wolfe – City Council Member (Not in attendance)
Todd Smith – County Commissioner
McKenzie Cole – Attorney
Duffy McFarland – Golf Pro
Seth McFarland – Golf Grounds
Greg McInnes – City Parks Manager
Justin Beard – City Engineer
4:30 P.M. Golf Board Meeting
Roll Call of Board Members:
Attending: Eva Wright, Derik Taylor, Jon Johnson and Paul Sorensen
1. Review Prior Meeting Minutes and approve (Action Item): - Action Item
a. June 02, 2020
Board Member Wright moved to approve the Golf Board Meeting Minutes for June 2nd, 2020;
Board Member Johnson seconded the motion; Board Member Taylor asked for a vote:
Those voting aye Those voting nay
Board Member Paul Sorensen
Board Member Eva Wright
Board Member Derik Taylor
Board Member Jon Johnson
The motion carried
2. City or County Input/issues (10 minutes)
a. Update on Driving Range Donation
i. Waiting on a proof for Idaho Central Credit Union (ICCU) to sponsor all
6,000 ball for $3,850
1. On back order and will not get until next season
35 North 1st
East
Rexburg, ID
83440
Phone:
208.359.3020 x2301
Fax: 208.359.3022
Marianna.gonzalez@rex
burg.org
www.rexburg.org
Golf Board Meeting
Minutes
July 14, 2020
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Finance Officer Nielson said the Titleist driving range golf balls ICCU will be donating are white
with green stripes and their logo in black. Board Member Taylor asked if the donated golf balls
could be yellow instead of white in color. Finance Officer Nielson replied he does not know if
ICCU will donate the golf balls if they are yellow. It was critical for ICCU to have the green stripes
on the golf balls due to branding reasons.
Board Member Taylor said a couple of years ago when the wrong color of golf balls were order
the sponsor was displeased. Discussion regarding the color of the donated golf balls. When the golf
balls for the driving range are white, they are confused for a player’s game ball causing wasted time
looking for the game ball. The sponsor may not donate the cost of the golf balls if they are green in
color. Golf Pro Gran said the white driving range golf balls would slow down playing time.
Discussion regarding the cost of the previous range golf ball ordered. Board Member Johnson asked
if ICCU would consider going with a yellow golf ball and black logo. Board Member Taylor said
ordering white driving range balls would be a mistake.
Finance Officer Nielson said he would ask ICCU if the range golf ball could be a different color
other than white. He asked Golf Pro Gran to check with Titleist to determine all of the color
options they have available for golf balls. (A week later after discussing options with ICCU, they agreed to
donate $3,850 for 6,000 yellow balls with black stripe and black logo).
b. Discuss Legacy cart storage area and potentially expanding parking at Legacy
After discussing moving the cart storage area and expanding the Legacy, the Board stated they are
not opposed to looking at a drive-thru drop off area with some parallel parking on one side to create
a safer drop off/pick up area for the junior golfers doing classes at the Legacy Theatre. They asked
if some concept ideas could be drawn up with cost estimates for consideration
c. Consideration of Sign at Teton Lakes
i. Review concept ideas
After reviewing the concept of the signs below, the Board was good with getting some actual bids
and proofs from vendors. Matt Nielson stated he would reach out to Jon Faldmo to do that.
d. Other items as brought forward Staff or Elected Officials
3. Financial Report (5 Minutes)
a. Forecast 2020 Budget – Matt Nielson
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Finance Officer Nielson reviewed the Operation Revnues and Operating Expenditures for Teton
Lakes and Legacy Flight Golf Courses.
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4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes)
a. Discuss cart use for parade
It was discussed with the Board and decided to try and get the carts back to the course sooner in
future years to minimize the loss in revenue from running out of carts. COVID-19 actually
influenced this more as well in 2020 as cart use/rentals has increased with our new cart rider policies.
Discussion regarding using Rexburg Motor Sports off road vehicles in the parade.
b. Review clubhouse projected hours on Golf Manager Contract
c. Other items as brought forward by Golf Pro
5. Golf Grounds Manager update of issues/concerns/problems/projects (10 minutes)
a. Provide update on Capital Projects
i. Conversion of storage area to shop progress update, Legacy Irrigation System, etc.
Seth provided an update on progress for conversion of the storage shop area.
ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith-still
working on this per Todd Smith
iii. Cart Storage Option at clubhouse discussion
1. To review design cost estimates later in summer when provided by
Engineers- Seth was meeting with Justin Beard from City to look at options
in a few days.
b. Other items as brought forward by Golf Grounds Manager
6. Board Business/issues/problems/events (10 minutes)
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a. Discuss ideas from Jon Johnson in regards to buddy pass and one time play at Teton
Lakes and getting sand to put some bunkers back in play
i. Bunkers at Teton Lakes-Consider adding sand now on north #5, maybe north
#4 and maybe north #9 now. Have $6,000 in budget in FY 21 (normally $3,000
per fiscal year) and could spend the cash now and make enhancement sooner.
Board was good with doing this sooner if needed and Seth’s crew able to get to sooner.
ii. Buddy Pass-Consider a 9 or 18 hole coupon at Teton Lakes with Buddy Pass to
introduce them to Teton Lakes and experience the nicer course.
After Board discussion, it was decided to give one free pass for 9 holes for the buddy pass holder
that would be good for them and a guest for 9 holes. It was decided to hand those out at the
clubhouse after 9/15/20 and expire them at the end of the 2020 golf season.
b. Other Items as brought forward by Board Members
Fat Bike trail options for winter use were discussed briefly by Board Member Johnson at
the Legacy Golf Course. He may work on some options and present those at a future
meeting.
7. Determine Next Board Meeting Date/Time
a. Suggestion of August 11th at 4:30 p.m.
8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the
executive session must be stated-Generally held after regular meeting to discuss labor contract
matters. (Only if necessary)
Meeting Adjourned