Loading...
HomeMy WebLinkAboutGolf Board Minutes - August 11, 2020 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Derik Taylor 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. July 14, 2020 The Board Members postponed the motion to approve the meeting minutes until the next Golf Board Meeting due to not having a quorum. 2. City or County Input/issues (5 minutes) a. Update on Driving Range Donation i. ICCU to sponsor all 6,000 balls for $3,850 1. On back order and will not get until next season 2. Proof of final design in packet Finance Officer Nielson reviewed the ICCU logo on the driving range golf balls. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rex burg.org www.rexburg.org Golf Board Meeting Minutes August 11, 2020 2 b. Discuss Legacy cart storage area and potentially expanding parking at Legacy -Nothing ready to present here c. Consideration of Sign at Teton Lakes i. Jon Faldmo has been asked to bet bids/proofs for Board review at a later meeting Discussion regarding a new rock sign for Teton Lakes and restaurant. The sign will light up. They also discussed the option of a steel frame sign. All agreed a steel/rock sign would be more appealing. d. Other items as brought forward Staff or Elected Officials Discussion regarding no parking in entry areas and making the south side a one-way. Grounds Manager McFarland said he will discuss the no parking and we will hold off on constructing the south side into a one-way at this time. (Lines were painted later in the month by street paint crew) 3. Financial Report (5 Minutes) Finance Officer Nielson reviewed the Operation Revnues for the Legacy Flight Golf Course. Most of the revenue accounts have an increase in funds. The Capital Improvement Fund shows an increase. There is only $525 in Clubhouse Capital Improvement Fees Fund. Golf Pro Garn indicated the lack of funds in the Clubhouse Capital Improvement Fees Account is due to the cancelation of tournaments. 3 4 Finance Officer Nielson reviewed the Legacy Golf Course Expenses. 5 Finance Officer Nielson reviewed the Teton Lakes Golf Course Expenses 6 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Tournament update Golf Pro Garn reported on the big three tournament hosted at Teton Lakes which include John Adams, McDonalds and Taylor Chevrolet. All three tournaments went well. The majority of the corporate types of tournaments were canceled due to the Covid-19 Pandemic. The Chamber of Commerce Fundraiser and the Rexburg Police Department’s D.A.R.E Fundraiser were held at Teton Lakes. The two lady best ball tournament, BYU-Idaho and Madison Memorial Hospital all canceled 7 their tournaments. He mentioned the golf courses are following the Covid-19 Pandemic guidelines of social distancing, sanitation, etc. b. Discuss Season Pass option for Trail Fee for those wanting to bring their own carts Finance Officer Nielson reviewed the analysis for the Trail Fee for patrons desiring to bring their own golf carts. Discussion regarding the items on the analysis report. Board Member Taylor said there has been discussion regarding not allowing personal owned golf carts on the course. Final conclusion was to not offer a Trail Fee Season Pass at this time and to continue to move forward with our current policies and punch passes being offered. c. Other items as brought forward by Golf Pro Golf Pro Garn read a letter he received to consider deferring the purchased season pass for 2020 to 2021 due to an injury for a patron. Golf Board Member Taylor said there have been other patrons who have sustained injury also request partial or full refunds and deferment to the next season. Finance Officer Nielson said a policy could be implemented to prorate the season pass purchase for those who may have a medical 8 emergency. The Board Members will review a drafted policy in the next meeting and decide on whether to offer any type of credit. The policy will include a prorated credit amount and cutoff date for the season pass cost for medical emergency or injury. Golf Pro Garn indicated any changes to the golf courses be communicated to him or Duffy McFarland. There were red stakes put into the ground at some of the holes. Discussion regarding markings at the golf course. 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop progress update ii. Update on ADA access ramp to Clubhouse at Teton Lakes-Todd Smith-still iii. Cart Storage Option at clubhouse discussion 1. Update from today’s meeting out there at 4:00 P.M. b. Other items as brought forward by Golf Grounds Manager Golf Grounds Manager McFarland reported the shelter for the water pump at the Legacy Golf Course has been built. The extra fertilizer added in the pumping system has improved the condition of the grass at the c course. Golf Grounds Manager McFarland reported on the work taking place at Teton Lakes. He said he is obtaining bids for the electrical work for the mechanic shop. After, the electrical work bids are returned he will obtain bids for gas, power and concrete work. The first section of the fence project is complete. They still need to complete the center section of fence, landscaping and irrigation. The fence project should be completed within about two weeks. Golf Grounds Manager McFarland reported the verticutting of the grass went well and they removed 150 yards of thatch. The dethatching helped with water drainage. He is aerating the middle 9 of the golf course and has to pass over that section twice because it feels like concrete. The north and south sections will also need to be aerated. The aerating hasn’t impeded the patrons for using the golf course. He asked if in the future more funds could be spent on fertilizer it will be useful for the grass. Discussion regarding the irrigation at Teton Lakes Golf Course. There was issues with the water pump station. The water pressure was low during the early morning hours causing water to puddle. He has made changes to the watering schedule to keep the water from puddling. Golf Grounds Manager mentioned the county delivered five loads of road base to repair the cart paths and if there is extra road base, it will used for the new parking area. They will also be trimming some trees. Golf Board Taylor asked if over seeding is completed during verticutting. Grounds Manager McFarland replied yes over seeding was completed down the middle of the course. He said he is trying to make the overall fairways healthy. Discussion regarding the moss control project at the Legacy Golf Course the treatment used to kill the moss is working well. 6. Board Business/issues/problems/events (10 minutes) i. Buddy Pass-Review coupons we plan to hand out beginning 9/15/20 b. Other Items as brought forward by Board Members Finance Officer Nielson mentioned the Teton Lakes Buddy Pass Coupon. 7. Determine Next Board Meeting Date/Time a. Suggestion of September 8th, 2020 at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:26P.M.