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HomeMy WebLinkAboutGolf Board Minutes - April 07, 2020 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Paul Sorensen Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner McKenzie Cole – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Jon Johnson, Derik Taylor 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. March 03, 2020 Board Member Wright moved to approve the Golf Board Meeting Minutes for March 3rd, 2020; Board Member Taylor seconded the motion; Board Chairman Watson asked for a vote: Those voting aye Those voting nay Board Member Jon Johnson Board Member Eva Wright Board Member Derik Taylor The motion carried 2. City or County Input/issues (10 minutes) a. Donations of new drinking fountain at clubhouse location Follow Up i. Going with non-freeze resistant option. 1. Beehive to purchase and wrap unit 2. Our crews to install pad and unit in coordination with them Finance Officer Nielson indicated the drinking fountain that was decided upon was the one without the freezer option. Grounds Keeper McFarland said the fountain can be installed in a new location it doesn’t have to be installed in the same location. Finance Officer Nielson asked if the water line for the old drinking fountain needs to replaced. It was determined the line is still in good condition and doen’t need replaced. b. Buddy Pass Marketing Concept Discussion with Soapbox i. Approved $600 Buddy Buddy Commercial-Hope to receive early May Finance Officer Nielson reported the BYU-Idaho Soapbox group is continuing to work on the Buddy Buddy Commercial and will hopefully be compelted in May. 3. Financial Report (10 Minutes) a. Review Capital Improvement Tracking Sheet Requested by Golf Borad. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Fav.intern.michael@rexburg.org www.rexburg.org Golf Board Meeting Minutes April 07, 2020 2 Finance Offier Nieslon reviewed the Golf Capital Improvement Fee and the projects that have been and will be funded by this account. Disucssion regarding inform the golf course patrons the projects completed by Capital Improvement Fee Fund. Board Member Wright said she is going to informt the women golf league member of how the Capital Improvement Funds are being spent. She emphasized the importants of informing the patrons of how and where the funds are being spent so they understatnd the reason for the fees tied to the tournaments and other items. Finance Officer Nielson said he will have city staff complete a test web-page of the items completed by the Capital Improvement Fee for the Golf Board Members to approve. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Golf Manager would like to dicuss/reconsider the $150 tournament fee per 9 holes i. Discuss consideration of no fee for three anchor tournaments Chairman Watson asked for clarification regarding the $150 tournament fee per 9 holes. Finance Officer Nielson replied to his understanding when the Golf Board recommended the $150 fee, the fee would be assessed to all of the tournaments. He spoke with City Attorney Zollinger and Mr. Zollinger indicated he was under the impression that the fee would not be charged to the three anchor tournaments because the fee would decrase the amount of the prizes p b. Other Items as brought forward by Golf Pro 5. Golf Grounds Manager update of issues/concerns/problems/projects (10 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop progress update ii. Cart Storage Option at clubhouse discussion 1. Determine cost estimate of expand deck project with Engineers b. Other items as brought forward by Golf Grounds Manager 6. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members 3 7. Determine Next Board Meeting Date/Time a. Suggestion of May 5th at 4:30 p.m. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at : P.M.