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HomeMy WebLinkAboutGolf Board Minutes - June 4 2019 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Mike Farnworth Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner Rob Wood – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 5:00 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Jon Johnson, Derik Taylor, Mike Farnworth and Chairman John Watson 1. Review Prior Meeting Minutes: - Action Item a. May 7th, 2019 Board Member Derik Taylor moved to approve the Golf Board Meeting Minutes for May 7th, 2019; Board Member Jon Johnson seconded the motion; Chairman John Watson asked for a vote: Those voting aye Those voting nay Board Member Derik Taylor Board Member Jon Johnson Board Member Mike Farnworth Board Member Eva Wright The motion carried 2. Financial Report: (10 Minutes) a. Review Budget Report Finance Officer Nielson explained that, unfortunately, the Legacy Daily Fees forecast from $46,000 changed to $43,000 and Cart Club Rental from about $18,000 to $16,000 due to the weather’s adverse effect on daily play. Nielson mentioned that it changed the Total Legacy Course Revenue forecast for FY2019 to $77,800 which is less than last years actual revenues at the Legacy Golf Course. Finance Officer Nielson mentioned the Single Season Passes are less than expected so it may be a challenge to reach the forecast of $75,000. However, Officer Nielson said he is always surprised by how many people pay for Season Passes in the middle of the season. Cameron Garn foresees a minority of people yet to acquire Season Passes henceforth. Finance Officer Nielson mentioned that the forecast shows College Passes are still up because of last month’s growth. Nielson said that the previous forecast showed $202,000 for Total Passes and Cards but is now $196,200, based on the last month’s receipts. Finance Officer Nielson said the Capital Improvement Fees are looking strong at $15,500 in the forecast. Officer Nielson mentioned the County Contributions will need to be about $61,600 this year which is significant because last month the estimate was $51,000 before including the roof and swamp cooler. Now with the lowered revenue forecast and increased expenditures it is estimated to be $61,600. Officer Nielson said he split the Bridge/Benches Contributions from the County 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes June 04, 2019 2 Contributions to reduce confusion. Officer Nielson inquired about previous discussions regarding donations to fund the bridge. Council Member Mann recommended that the Golf Board or a Golf Board Member approach potential donors rather than the City or County. Finance Office Nielson said regarding Legacy Golf Course expenses are pretty good to what they forecasted; however, the Grounds Maintenance is a little higher than anticipated for both Legacy and Teton Lakes. He said that last month, it was estimated to spend $20,300 on Grounds Maintenance but is now estimated at $22,500 due to equipment replacement. The Total Operations is forecasted at only $46,600 due to cheaper than expected Pumping Power-On Billing Schedule. This is resulting in a projected total loss of $62,700 for Legacy Golf Course. 3 4 Finance Office Nielson said Teton Lakes Golf Course Grounds Maintenance expense forecast has increased from $64,000 to $70,000 based on last month’s payroll. Supplies expenses have been far more than anticipated, trending toward $23,000, because of bench and ball purchases. Equipment Repair expenses are expected to be higher than previously anticipated at $28,000. The Swamp Cooler Installation is expected to cost $5,500 and the Roof bid is at $16,200, but if they have to do a lot of sheet work it will increase to $20,000. 3. City or County Input/issues (5 minutes) a. Follow up Discussion from Board regarding the possible new approach to memberships and marketing of course learned from MMC-Chuck Thompson- Matt, Todd Smith, and Mayor Merrill 1. http://www.golfmarketingmmc.com/golf-course-marketing-cash-promotion- video/ watch first 3 minutes b. Update on Roof/Swamp Cooler i. Swamp Cooler to be completed by June 11th ii. Roof to be replaced with Weathered wood 50 year shingle between June 17th and June 20th with tan drip edge Discussion about Swamp Cooler Utilization. c. Discuss Boise Golf and Travel Show-see attached email doc from Chris Mann or website at http://boisegolfshow.com/ or https://boisegolfshow.com/exhibitor- info/ Council Member Mann asked about interest in doing a golf show for this side of the state; however, stated the return on investment is hard to predict. Finance Office Nielson said he discussed that option with marketing and learned it would be hard to spread awareness of the golf show. Discussion about Hypothetical Marketing Strategies. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Other Items as brought forward by Golf Pro Cameron Garn commented on good weather and reported that the golf course is in phenomenal condition. They just finished the Pro-am, the junior golf at Legacy will start June 5th, and the Erickson GMC will commence this weekend. There are no concerns. 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Update on Fiscal Year 2019 Capital Projects and Purchases i. Testing of Legacy Irrigation to assess mainline replacement ii. Bridge Update from Seth. 1. Further discuss potential donors iii. Other items as brought forward by Golf Grounds Manager 5 Seth McFarland said they tested the Legacy Irrigation system and repaired about 30 leaks and replaced 150 feet, but that was only the beginning. He is confident they will be able to do approximately 3,000 feet per year with $6,000 in the Mainland budget. They tested the new sprinkler heads and finished the concrete work on the bridge at Teton Lakes. He said beavers have been consuming trees. 6. Board Business/issues/problems/events (5 minutes) 7. Next Board Meeting on July 2nd at 4:30 p.m. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:30 P.M.