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HomeMy WebLinkAboutGolf Board Minutes - July 2 2019 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Mike Farnworth Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner Rob Wood – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 5:00 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Jon Johnson, Derik Taylor, and Chairman John Watson 1. Review Prior Meeting Minutes: - Action Item a. June 4th, 2019 Board Member Eva Wright moved to approve the Golf Board Meeting Minutes for June 4th, 2019; Board Member Jon Johnson seconded the motion; Chairman John Watson asked for a vote: Those voting aye Those voting nay Board Member Derik Taylor Board Member Jon Johnson Board Member Eva Wright The motion carried 2. Financial Report: (10 Minutes) a. Review Budget Report Finance Officer Nielson explained that the Legacy Golf Course Daily Play was down a little from last year and projected to hit about $40,000. Foot Golf was down as well with only $300 so far. Overall, the Legacy is projected to collect $76,000 in Daily Fees and Passes compared to $83,000 last year. Finance Officer Nielson said the Daily Fees revenue at Teton Lakes remains forecasted to increase more than last year at $163,000. The Range Daily Fees and Cart/Club Rental revenues are also projected to do better than last year. Senior Pass revenue went up with the price hike. The Family Pass, Cart Punch Pass, and Range Season Pass all increased this year as well. Finance Officer Nielson thinks the “bundling deal” went well. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes July 02, 2019 2 Finance Officer Nielson said regarding the Legacy Golf Course Expenses, the Grounds Maintenance is up $4,000 from last year while the Clubhouse is down a little from last year. The Operations Expenses are down near $44,000 which is good. Finance Officer Nielson said regarding the Teton Lakes Expenses, Grounds Maintenance is expected to hit $70,000, while the Clubhouse is down to $20,000. Supplies expenses are going to be high, projected at $22,000. Discussion about Ball Washers, Bunkers, and Sand. 3 Finance Office Nielson made a note to revisit the purchase of sand in the budget. Officer Nielson mentioned Management Contract Labor Charge Back at $6,000. Pumping Power is good at a projection of $18,000 and Equipment Repairs at $27,000. Regarding Capital, New Bridges is projected for $10,800 and should be completed in the next few weeks. The New Swamp Cooler Installation is projected to cost $9,900. 3. City or County Input/issues (5 minutes) a. Follow up Discussion from Board regarding the possible new approach to memberships and marketing of course learned from MMC-Chuck Thompson- Matt, Todd Smith, and Mayor Merrill 1. http://www.golfmarketingmmc.com/golf-course-marketing-cash-promotion- video/ Finance Office Nielson summarized the new possible approach to membership as varying levels of membership, with multiple lower level memberships at reduced prices with reduced benefits. Discussion about new membership philosophy. It was decided not to take this approach for our course right now and that Matt should email Chuck Thompson our decision. That email on 7/4/19 was as follows: Chuck, We met with our Golf Board again and discussed the proposal and marketing approach. At this time they did not feel like this was the approach they wanted to take for our course. Our community is very unique and we have several revenue streams that would not be available to us that are discussed in the book. They are also feeling good about the current direction of our course and I believe we can make some significant improvements in increasing our revenue with some contract adjustments in the next few years. We do appreciate your time and the books as well. I do have a few extra copies of the books and could send those back as well if you would like. Perhaps we may be able to connect again down the road. Sincerely, Matt MATTHEW NIELSON CHIEF FINANCE OFFICER CITY OF REXBURG 208-372-2343 208-359-3022 FAX mattn@rexburg.org 4 b. Update on Projects i. Swamp Cooler in process ii. Roof iii. Air Conditioning Unit at Legacy - $5,000 estimated cost Finance Office Nielson explained the Air Conditioning Unit situation at the Legacy Golf Course. The current unit is failing and the window is too small to install a window unit. A permanent Air Conditioning system would cost around $5,000, including electrical work. Another possible solution would be to install a portable AC unit that vents out of the window. Discussion about the Air Conditioning Unit and Global Warming. It was decided to look into expanding the window to install a window air conditioning unit. Costs were not to exceed $2,000. Over the last 30 days Matt has estimated the cost to add the unit at approximately $1,300 with a new window installed cost of $600 and $700 for unit and accessories. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Other Items as brought forward by Golf Pro Cameron Garn explained that all tournaments have gone well so far. There is some moss on various parts of the course that has received several complaints. Councilman Chris Mann said marketing to 13-15 year old golfers can be very beneficial in the long haul. Board Member Jon Johnson commented on the untapped market of college students due to high prices. Finance Office Nielson explained that increasing the discount for students could increase use of the Legacy course or offering a student plus one, date night pass. b. Review Clubhouse Labor Hours Finance Office Nielson explained that with both golf courses, 39% of contracted hours have been used, totaling 3,424 hours. 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Update on Fiscal Year 2019 Capital Projects and Purchases i. Testing of Legacy Irrigation to assess mainline replacement ii. Bridge Update from Seth. 1. Further discuss potential donors 2. Bride/Bench Campaign iii. Other items as brought forward by Golf Grounds Manager 5 Seth McFarland asked if there was a way to assign holes to benches to eliminate rotating. Finance Office Nielson explained that they would need to change the campaign because online it says the bench would be rotated, but it doesn’t say how often they would be rotated. Seth McFarland said companies might have a problem with where their bench is located rotating once a year could cause issues. County Commissioner Todd Smith didn’t mind if his bench didn’t rotate. Finance Office Nielson will eliminate rotation language from the website. Seth McFarland said regarding the moss situation, it would cost a minimum of $6,000 every year to treat the moss situation. The moss situation isn’t any worse than last year but it is more noticeable because of the growth rate regulator. Councilman Chris Mann inquired about grass length along the fairway. Discussion about grass and water pipes. 6. Board Business/issues/problems/events (5 minutes) a. Other Items as brought forward by Board Members 7. Next Board Meeting on August 6th at 4:30 p.m. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:30 P.M.