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HomeMy WebLinkAboutGolf Board Minutes - August 6 2019 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Mike Farnworth Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner Rob Wood – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Eva Wright, Jon Johnson, and Chairman John Watson 1. Review Prior Meeting Minutes: - Action Item a. July 2nd, 2019 Board Member Eva Wright moved to approve the Golf Board Meeting Minutes for July 2nd, 2019; Board Member Jon Johnson seconded the motion; Chairman John Watson asked for a vote: Those voting aye Those voting nay Board Member Jon Johnson Board Member Eva Wright The motion carried 2. Financial Report: (10 Minutes) a. Review Budget Report Finance Officer Nielson reviewed Golf Course Revenue. Daily Fees and Passes for the Legacy Golf Course was originally budgeted for $73,800 but is now forecasted for $76,400. Daily Fees for Teton Lakes Golf Course was budgeted for $174,200 but is now forecasted for $166,000. Range Daily Fees is higher than last year but lower than budget. Cart/Club Rental for Teton Lakes is higher than last year and higher than budgeted. Season Passes for Teton Lakes is really strong. Less Sales Tax is forecasted for $30,000. Discounts is forecasted for $2,600, Restaurant for $7,200, Winter Rec for $1,200, Debit Convenience Fees for $9,400, and Capital Improvement Fees for $16,000. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Fav.intern.michael@rexburg.org www.rexburg.org Golf Board Meeting Minutes August 06, 2019 2 Finance Officer Nielson explained that with the pump station, the City Water would need to contribute $66,200 and to balance the County would need to contribute $72,000 and the city transfer would be $72,000. Bridge/Benches contributions forecast was lowered to $5,000 due to less than anticipated utilization of the campaign. County Commissioner Todd Smith asked why the forecast was far above the budget on Teton Lakes Cart Punch Pass. Finance Officer Nielson explained that there was new category created and the forecast was adjusted accordingly to the category of which was inquired, appearing to be far above what was budgeted. Finance Officer Nielson reviewed Legacy Golf Operations Expenses. Grounds Maintenance and Clubhouse Wages were a little high due to new personnel budgeting measures, 2020 budget is allocated accordingly. Operations Expenses are going to be $10,000 below budgeted. Capital is forecasted at $119,600 due to the Irrigation Pump Station. Finance Officer Nielson reviewed Teton Lakes Operations Expenses. Teton Lakes Grounds Maintenance is $4,000 above what was budgeted. Clubhouse will be $20,000 rather than $27,700. Unemployment claims have cost $4,700. Supplies, Fuel and Oil, Small Tools, and Equipment Repairs have driven up Operations forecast. Regarding Capital, New Bridges will cost around $10,000. With the aerator, tractor, swamp cooler, and new roof, the total capital will be around $118,300. There was a fund transfer of $50,100 to pay for the carts. 3 Board Member Jon Johnson inquired regarding the City and County contributions preceding the current fiscal year. Finance Officer Nielson explained it was an increase of $24,000 for both the City and County. Finance Officer Nielson said regarding Construction costs totaling $463,900, at this rate it will take 13 years to pay off. The Air Conditioning unit/window at the Legacy golf course will cost around $1,300 in total. They also had to do a repair on the awning that was ready to collapse at the Legacy. Finance Officer Nielson reviewed the Pump Station costs. It will cost an estimated $106,776 without engineering. The Water Department will pay half and the engineering costs. The City and the County will split the remainder, estimated at $53,388. City Council Member Mann petitioned for a rewind. Finance Officer Nielson granted the aforementioned request and clarified. To install the pipe would cost $6,750 to hire a contractor or they could have Seth McFarland’s crew do it, but it was unsure if they had time and tools accessible. 4 City Council Member Mann inquired regarding the political, economic, and legal ramifications of not doing the Legacy Golf Pump Station. Finance Officer Nielson explained that Idaho Department of Water Resources could fine the City if they do not install the pump station. Discussion about future and pump station. Seth McFarland explained that in the coming future, they will need to consider replacing the irrigation system at Teton Lakes 3. City or County Input/issues (5 minutes) a. Update on Projects i. Roof ii. Air Conditioning Unit at Legacy – August 7th iii. Legacy Pump Station Review and or Ratification 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Other Items as brought forward by Golf Pro b. Review Clubhouse Labor Hours Cameron Garn reported that the Chevrolet Tournament and Club Championships for the Women and Juniors are coming up to wrap up the season. Everything is going well so far. City Council Member Mann praised Cameron Garn for the work he has done. City Council Member Mann still believes in Capital Improvement Fees. Discussion about improving the Clubhouse through Capital Improvement Fees. Board Member Eva Wright doesn’t believe that would deter anyone from holding tournaments, and would love to see the Clubhouse looking more professional. New Proposed Fee - Clubhouse Capital Improvement Fee for Tournaments - $150 per 9 Holes per Day 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Update on Fiscal Year 2019 Capital Projects and Purchases i. Testing of Legacy Irrigation to assess mainline replacement ii. Bridge Update from Seth. iii. Other items as brought forward by Golf Grounds Manager Seth McFarland reported the bridge is almost ready to go. There were mechanical difficulties with the stump grinder. There are 6 more trees that need to be cut down and the replacements are growing on site. They have applied the moss on all 38 greens, every two weeks for $800 for every application. 6. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members Finance Officer Nielson said they needed an executive session relatively soon for the purpose of looking at the future and to review contract. County Commissioner Todd Smith requested a season pass, for the purpose of giving one as a prize at the County Employee Party. Board Member Eva Wright moved to give a season pass to the County for their party. Board Member Jon Johnson seconded the motion; Chairman John Watson asked for a vote: Those voting aye Those voting nay Board Member Jon Johnson Board Member Eva Wright 5 7. Next Board Meeting i. September 10th at 4:30 p.m. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:37 P.M.