Loading...
HomeMy WebLinkAboutGolf Board Minutes - August 07, 2018 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Derik Taylor Mike Farnworth Non-Voting Members: Matthew Nielson – City Finance Officer Christopher Mann – City Council Member Todd Smith – County Commissioner Rob Wood – Attorney Duffy McFarland – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Airport Board Meeting Roll Call of Board Members: Attending: Chairman John Watson, Eva Wright, Jon Johnson, Derik Taylor, Review Prior Meeting Minutes: A. July 10th , 2018 Board Member Derik Taylor moved to approve the Golf Board Meeting Minutes for July 10th, 2018; Board Member Jon Johnson seconded the motion; Chairman John Watson asked for a vote: Those voting aye Those voting nay Chairman John Watson None Board Member Eva Wright Board Member Derik Taylor Board Member Jon Johnson The motion carried Financial Report: Finance Officer Nielson reviewed the financial reports for Teton Lakes Golf Course and Legacy Golf Course. On the Revenues side of the report for Daily fees at Teton Lakes. The revenues are expected to be $30,000.00 less than last year. The golf cart rentals revenues were projected at $138,700.00 and the forecast indicates a gain of only $123,000.00 at a projected loss of about $15,700.00. The loss in revenues for daily fees at Teton Lakes is going to really hurt the budget. He mentioned the Legacy Golf Course is forecasted to increase revenues by about $10,000.00 more than last year; however the expenditures out gain the revenues. He said even with increase in cost of the daily fees there is still a projected loss in revenues. Finance Officer Nielson reviewed the revenues for the season pass. They have increased slightly compared to last year’s. There were no rate changes for the season passes this year. He said the city is planning to do a review of all fees for the golf course and compare them with the fees charged by other golf courses. Once the information is collected they will meet with the golf board to review the information and with recommendations for the course fees for next year. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes August 07, 2018 2 Finance Officer Nielson reported the city and county increased the golf course budget to about $51,000.00; however in order to break even each golf course will need to bring in another $65,000.00. The Legacy golf course stated with a $38,000.00 deficit. Discussion regarding the city/county matches for the golf courses budget. Finance Officer Nielson reviewed the Part-Time wages for clubhouse only and the Operations budget. The Operations are on budget. The personnel expenses at Teton Lakes are close to the amount of funds budgeted. The Operations the budget for Teton Lakes was increased to $23,500.00 as Discussion regarding the purchase of the Cushman lawn mower. The handy cap ramp will probably not be installed this fiscal year. They have looked into purchasing a metal ramp for the cost of $15,000.00. Finance Officer Nielson suggested all of the ADA issue be assessed to determine the total costs to be ADA compliant at Teton Lakes Clubhouse. Finance Officer Nielson mentioned he asked City Public Works Director Davidson to calculate the water connection fee that will be charged to the club house for water capacity. County Commissioner Smith said there is a decline in the daily fees collected at the golf course when school starts. Golf Pro McFarland replied they do see a decline in daily fees when school starts; however, it picks up slightly in the fall months. Finance Officer Nielson said the green fees where not increased at Teton Lakes. There has be some discussion about placing more of the financial burden on the season pass holders because they are the ones benefiting the most from the golf course. County Commissioner Smith asked if there is a way to track how often a season pass holder uses their pass on a daily base. Finance Officer Nielson said he believes there is a way to track that information. He said he would have that information for the next time the golf board meets. Golf Pro Duffy said the pass holders don’t always check in at the club house like they are instructed to do so, he often times has to track them down to sign in. Officer Nielson explained the utilization of club house employee hours went down. The overage last month was at about $7,000.00 this month the overage is at about $3,700.00 for the contracted hours. Chairman Watson mentioned the cost of the bridge needed at the golf course is about $10,000.00. There is a sponsor that might be covering some of the cost for the bridge. City or County Input: a. Follow Up Discussion on Bench Advertising/Replacement i. Sponsors can fund-Rod Jones would like to participate Officer Nielson reviewed the cost of the benches for the golf courses and asked the board members how many new benches they preferred to order for Teton Lakes. He said the old benches at Teton Lakes that can be refurbished and used at the Legacy Golf Course. He indicated he doesn’t believe many sponsors will pay to have an advertisement at the Legacy course. 3 Board Member Wright asked why wouldn’t the city want to make money off of the benches for the golf course. Finance Officer Nielson said the sponsor would only receive one third of the bench for advertisment. Discussion regarding the sponsor’s advertising fee. They also discussed the amount of advertising space on the bench. County Commissioner Smith and Chairman Watson said they would sponsor a bench to get the progam started. The Board decieded to have the size of the advertisment be one thrid of the size of the bench and one third be advertising for the golf course. b. View Tournament Reconciliation Report i. Noah to work with Golf Manager on prior to meeting 4 c. Discuss option to create Golf Board Committee to work with Sponsors, Staff, Golf Manager to oversee Tournament and Tournament Agreement Form Finance Officer Nielson said this wouldn’t be mandatory; however, it would benefit the all. The idea is to have a general form that the tournament sponsor will fill out. The form would have a list of items the golf course could provide at a cost to the tournament sponsor. The form would facilitate the accounting process because it would identify the items used by the sponsor. He asked the Golf Board Committee their thoughts about the form. Golf Pro McFarland said they already keep record of the cost for each tournament held at the golf courses. Finance Officer Nielson explained the form would provide a more specific list of the items used and the cost collected from each item. Golf Pro McFarland said he already provides a summary of the cost for the McDonald’s and Erickson’s golf tournaments and he is in favor of the Tournament Agreement Form. Chairman Watson said the form will also help those not as familiar with golf tournaments know what is needed ahead of time. Golf Pro McFarland said the form will also help with recorded keeping. County Commissioner Smith asked if a committee was formed to oversee the golf tournaments what their responsibilities would be. Finance Officer Nielson said they would review the agreement form and meet with the tournament sponsor to answer any questions they may have. The board thought that process may be too much for the committee and sponsor. Discussion regarding the details and cost that need to be included on the form. The agreement form will not be implemented until next year. d. Request was made from Dare Committee (Officer Hirschi) to give a 50% discount on a 2019 golf pass to be awarded as a prize at the Dare Night Golf Tournament. A sponsor would contribute 50% of the cost if we provide a discount and up to 100% if we do not provide a discount Chairman Watson said the Dare Committee has requested to give a 50% discount on a 2019 golf pass to be awarded as prize at the Dare Night Golf Tournament. A sponsor would contribute 50% of the cost if we provide a discount and up to 100% if we do not provide a discount. County Commissioner Smith said he will discuss the 50% discount at the next County Commissioners meeting. e. Partial Pass Credit for season pass holder injured on course by golf ball Golf Pro McFarland said Gary Rick’s partner was hit by a golf ball in the hand when he swung the ball. He requested a partial refund for the cost of the season pass. The Golf Board denied the request of the partial refund for the season pass. Discussion regarding the interference of the mower when people are golfing. Further Discussion of Legacy Future Options for use/irrigation: 5 Finance Officer Nielson explained it hard to determine the design for irrigation because they don’t know what the city’s future plans are for Legacy Golf Course. The City Council may want to reduce the Legacy’s footprint. Discussion regarding the cost to update the irrigation system at the Legacy Golf Course. Seth McFarland said the cost to upgrade the irrigation system will cost about $60,000.00. Finance Officer Nielson said it’s difficult to spend that amount of money when the golf course loses about $30,000.00 per year. Discussion regarding hiring a grounds keeper assistant for the golf courses. They also discussed the water pump system. Seth McFarland indicated there are several issues with water pump station at the golf course. They are only able to pump a number of gallons per minute. There is also main line brakes caused how much water is pumped. Golf Pro’s Update of Issues/Concerns/Problems/Projects: Mr. McFarland said everything is going well there are some golf tournaments coming. He said the season is going Golf Grounds Manager update of Issues/Concerns/Problems/Projects: a. Update on Fiscal Year 2018 capital i. Handicap Ramp-Johnny to update on other options- could do inside and add family bathroom instead and not do ramp if have lift ii. Other items Board Business/Issues/Problems/Events: Next Board Meeting on September 4th at 4:30 P.M. Executive Session (State Statute 74-206) – Only held if necessary, and subsection authorizing the executive session must be stated – Generally held after regular meeting to discuss labor contract matters. (Only if necessary) (j) To consider labor contract matters authorized under section 67-2345A (74-206A) (1) (a) and (b), Idaho Code. Adjourned at 6:28 P.M.