HomeMy WebLinkAboutCouncil Minutes - November 6, 20241
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Rexburg, ID 83440
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City Council Minutes – November 6, 2024
Mayor Jerry Merrill Council Members:
Bryanna Johnson Eric Erickson
Robert Chambers David Reeser
Colin Erickson Mikel Walker City Staff: Stephen Zollinger – City Attorney Matt Nielson – Finance Officer Keith Davidson – Public Works Director Alan Parkinson – Planning & Zoning Administrator Scott Johnson – Economic Development Director Deborah Lovejoy – City Clerk
5:30 P.M. Work Meeting – Review City’s Master Plans, Review Snow Removal Policies,
and Review Parking Issues at Porter Park. (video index 00:00:02)
Economic Development Director Johnson shared the following internet link on the city’s website
https://www.rexburg.org/o/cor/page/planning-efforts to find the City’s Master Plans such as, City
Center Vision 2050, Envision Madison, Parks Plan, Trails Plan, Comprehensive Plan and
Transportation Master Plan. He said city staff use these master plans as a guiding tool for city projects.
He said the master plans are approved by the City Council and encouraged all the Councilmembers that
are liaisons to the different committees to familiarize themselves with these master plans.
Council Member E. Erickson asked if the city’s master plans are regularly updated. Economic
Development Director Johnson explained the process of updating some of the master plans. There are
specific master plans that require specialized consultants. City staff will acquire Request for
Qualification to select the specialized consultant. Once city staff has selected a consultant, city staff will
then seek City Council approval to hire that consultant to make the updates; therefore, specific master
plans are updated about every five to ten years.
Discussion regarding the Envision Madison Plan. Mayor Merrill said these plans are living documents
and depending on development or other factors the City Council can amend the plans.
Assistant Public Works Director Beard said there are drinking water systems and wastewater
treatment plans that they do not upload online for the public to view for security reasons; however,
anyone can request to view the plans.
Public Works Director Davidson reviewed the City’s Snow Removal Policies, starting with the
graph below. In the graph it indicates the number of times in the months of the different years the city
street crew has plowed the entire city. As shown in the graph, over time the snow removal has shifted
more into March than in November and some of the street crew’s frustration when plowing is to have
cars parked down the street; however, the date for no overnight parking on city streets does not begin
until December 15th to March 1st.
Public Works Director Davidson said there are residents that compare Rexburg to other cities
when it comes to snow removal. A considerable number of residents perceive that other cities are doing
a better job with their snow removal than Rexburg, not knowing the temperature plays a large part. In
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the graph below the red line is Rexburg’s average maximum temperature during the months indicated.
Anytime the city’s elevated temperature is not getting above the freezing temperature of 32 degrees the
snow is not bearing off like it does in a lot of other cities that Rexburg is compared to.
Public Works Director Davidson reviewed the city’s snow removal ordinance, policy, and
procedure.
Discussion regarding the application of salt brine on the city streets before a snowstorm to help prevent
the build up of ice on the road.
Public Works Director Davidson explained Street Foreman Bill Blair is responsible for measuring
various locations to determine if two inches of snowfall have accumulated before sending out the street
crew to plow the streets. He said instead of having Street Foreman Blair go out and personally measure
these locations he would like to install measuring sticks and cameras at those locations so Street
Foreman Blair can check them remotely. He mentioned Grand Targhee Ski Resort uses these measuring
sticks.
Council Member Johnson asked if it would be possible to plow more often. Public Works Director
Davidson said the more money spent on snow removal the less money there is in the Street Fund for
road maintenance.
Discussion to start the snow removal after 2 inches of snow fall or ½ inch to one inch of snow fall.
Mayor Merrill mentioned the issue that could arise from plowing the roads more often is residents
might complain about the snow berm left along their driveways by the snowplow. Discussion regarding
using other methods to plow the snow to lessen the amount of snow left in front of the residents’
driveways.
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Public Works Director Davidson reiterated the changes to the snow removal policy, they will plow
the snow to the curb. They will start plowing when there is two inches of snow accumulation; however,
based on the temperature data graph, they will set an arbitrary date of December 15th to February 12th to
begin plowing at an inch and a half of snow accumulation when temperatures stay below freezing.
Public Works Director Davidson explained there are parking issues around Porter Park. He drove
to the park last night at nine o’clock and there were only four stalls available for parking. He asked for
the City Council’s recommendation about adding parking signs and whether the signage should be for
two-hour or four-hour parking limits. During the summer months, residents park there to use the
splash pad and rent out the pavilions for picnics so he wondered if two hours would give patrons an
appropriate amount of time.
Discussion regarding the percentage of parking the surrounding apartments have for their residents is
about 84%. Public Works Director Davidson said he believes the people parking around the park are
students that live close to the park and do not want to park at their apartment complex because their
front door is closer to the park. There are students who may not want to pay for a parking pass, so they
park at Porter Park for free and walk up to the campus. Council Member Johnson recommended a four-
hour parking limit. Council Member Reeser suggested no overnight parking allowed at Porter Park
year-round.
Work Meeting Adjournment 6:32 P.M.
6:30 P.M. (01:06:55)
Mayor Merrill said the prayer.
Council Member Chambers led the pledge.
Roll Call of Council Members:
Attending: Council Member Johnson, Council Member Chambers, Council E. Erickson, Council
Member Reeser, and Mayor Merrill.
Council President Walker and Council Member C. Erickson did not attend the meeting.
Presentation: Rexburg Free Clinic for Care Fair – Johnny Carroll (01:10:02)
Johnny Carroll said he is a representative of the Rexburg Free Clinic and thanked Mayor Merrill and
Councilmembers for the opportunity to give a presentation about their Care Fair event. He gave a brief
background about the clinic and the medical services they provide. They provide medical care to those
without health insurance and to those who desperately need medical services.
Mr. Carroll mentioned the Rexburg Free Clinic is open two nights a week from 6:00 P.M. to 9:00
P.M... Their medical providers are volunteers and do not receive compensation. There are medical
providers that provide services such as physical checkups and physical therapy.
Mr. Carroll said the clinic is hosting a Care Fair event for the second time this year and he handed out
a flyer with information regarding the time, date, location, and the different medical services they will
have at the event.
Mayor Merrill thanked Mr. Carroll for his presentation about the Rexburg Free Clinic and for the
many services the clinic offers to the community members.
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Public Comment: Items not on the agenda; limit of 3 minutes; issues may be considered for
discussion on a future agenda. Please keep comments on point and respectful. NONE
Public Hearing 6:30 P.M. – To hear public comment on the proposed Commercial
Property Assessed Capital Expenditure (C-PACE) Program as outlined in Resolution No 2024-
14 – Matt Nielson (01:13:29)
Finance Officer Nielson explained the State of Idaho allows cities to participate in the C-PACE
Program by Idaho State Statute; however, for cities to participate in the program, a public hearing must be held, and a resolution must be passed. Once the city passes the resolution then a private developer
can go out and potentially get a lower interest loan through this program. By participating in the C-
PACE program the city can record a lien on the property for the lender and the lender would be able to
subordinate against the primary lien holder; however, the primary lien holder must agree to be the
secondary lien holder.
Finance Officer Nielson said there are advantages for the city to endorse and allow the C-PACE
program to occur in the city, the city could also use the program as an economic tool. He recommended
the approval of the resolution to allow for the potential use of the C-PACE program in the city.
Mayor Merrill mentioned that he and Finance Officer Nielson spent quite a bit of time online with a
lending company that offers C-PACE loans for developers. He said from the conversations they had with
the lending company, it seemed like they did not have trouble acquiring permission from the primary
lien holder to agree to become the secondary lien holder because loans from the lending company are
secure loans. The reason C-PACE loans are a good economic development tool for the city is because of
its lower financing costs. He said a lot of the developments that developers want to build are
unaffordable because of the high financing costs, the C-PACE loans will help lower those costs.
Mayor Merrill opened the public hearing.
Public Testimony in favor of the proposal (5-minute limit):
Shelby DuPont said she is a representative of Nuveen Green Capital and is testifying in support of the
C-PACE Program. Nuveen Green Capital is a capital provider uniquely dedicated to funding commercial
real estate through Commercial Property Assessed Clean Energy (C-PACE) Program. They are
collaborating with clients in the City of Rexburg that could be eligible for that program and are ready to
apply immediately. Currently, Nuveen Green Capital is anticipating over 12 million dollars in
investment through this program by the end of the year if the program were established. C-PACE drives
private capital investment for public benefit at zero cost to the taxpayers. To date and across the
country C-PACE has seen over eight billion dollars in private investment. She said C-PACE is an
extremely unique financing mechanism, it uses existing legal structures for special assessments, which
provide public benefits; however, instead of utilizing public funds, C-PACE uses all private funds, which
places all risk on the private sector. The C-PACE capital providers employ thorough underwriting
standards and in addition, the Idaho Legislature puts safeguards in the C-PACE law which they passed
this year.
Ms. Dupont mentioned the City Councilmembers of Coeur d’Alene, Idaho, passed the C-PACE
Program resolution last night; therefore, establishing the C-PACE program in their city. She said she
hopes the City of Rexburg will also pass the C-PACE Program resolution to be able to offer property
owners the ability to obtain lower capital costs for their commercial properties and lower their
operational energy costs throughout the lifecycle of their buildings; therefore, passing these savings on
to their businesses. By unlocking C-PACE financing option for commercial properties it can improve the
local tax base and incentivize developments to exceed building codes, leading to long lasting and
resilient building stock. Nuveen Green Capital expresses full support for this program, and they are
ready to work with commercial, agricultural, and industrial property owners across the City of Rexburg
to finance their eligible projects.
Public Testimony neutral to the proposal (5-minute limit): None
Public Testimony opposed to the proposal (5-minute limit): None
Mayor Merrill closed the public hearing.
Council Member E. Erickson questioned if there is any type of liability to the city by passing the C-
PACE Program. Finance Officer Nielson said there is no liability to the city by passing the C-PACE
Program; however, there are city administrative costs involved. He said the city is going to charge a fee
of $500 to process the C-PACE application.
Council Member Chambers asked for clarification regarding the testimony given by Ms. Dupont
about the 12 million dollars in investment anticipated in the City of Rexburg upon the passing of the C-
PACE Program. City Attorney Zollinger replied there is a developer in Rexburg who is currently looking
to borrow 12 million dollars through the C-PACE Program.
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Resolution No 2024 – 15 – To Adopt the Commercial Property Assessed Capital
Expenditure (C-PACE) Program and set its terms if motion of acceptance from public hearing
passes – Matt Nielson
Resolution 2024 - 15
BY THE REXBURG CITY COUNCIL OF CITY OF REXBURG, MADISON, IDAHO
A resolution establishing a Commercial Property Assessed Capital Expenditure Program and Actions
Related Thereto.
WHEREAS, the Commercial Property Assessed Capital Expenditure Act, Chapter 38 of Title
67, Idaho Code, as amended (the “Act”) authorizes municipalities, counties and other political
subdivisions of the State of Idaho to establish a commercial property assessed capital expenditure
program (a “C-PACE Program”) to assist in financing the costs of certain renewable energy, energy
and water efficiency and resiliency improvements (the “Qualified Improvements”) owned by certain
commercial, industrial, agricultural or multifamily housing property owners through the levy of
special assessments; and
WHEREAS, the City of Rexburg has determined that the financing of Qualified Improvements
through special assessments is a valid public purpose; and
WHEREAS, the City of Rexburg previously adopted Resolution No. 2024-14 expressing its
intent to establish a C-PACE Program and held a hearing to receive input from the public with respect
to the proposed C-PACE Program; and
WHEREAS, the City of Rexburg now desires to establish a C-PACE Program pursuant to the
Act;
NOW THEREFORE, be it resolved by the Mayor and the Council of the City of Rexburg, as follows:
Section 1. The terms defined or described in the recitals hereto shall have the same
meanings when used in the body of this Resolution. All other capitalized terms used herein and not
otherwise defined shall have the meaning given such terms in the Act.
Section 2. Pursuant to the Act, the City of Rexburg hereby establishes the C-PACE Program
with the terms set forth in the Program Guidebook attached hereto as Exhibit A as a means to
finance Qualified Projects and to authorize Special Assessments, entered into voluntarily by a
Property Owner with the City of Rexburg by means of an Assessment Agreement for C-PACE
Financing, to repay the financing for Qualified Projects available to Property Owners.
Section 3. The sections, paragraphs, sentences, clauses, and phrases of this Resolution shall
be severable. In the event that any such section, paragraph, sentence, clause or phrase of this
Resolution is found by a court of competent jurisdiction to be invalid, the remaining portions of this
Resolution are valid, unless the court finds the valid portions of the Resolution are so essential to
and inseparably connected with and dependent upon the void portion that it cannot be presumed that the Authority has enacted the valid portions without the void ones, or unless the court finds that
the valid portions, standing alone, are incomplete and are incapable of being executed in accordance
with the legislative intent.
Section 4. This Resolution shall take effect immediately upon its approval and adoption.
Passed by the City Council and Approved by the Mayor this 6th Day of November 2024.
Jerry L. Merrill, Mayor
ATTEST:
Deborah Lovejoy, City Clerk
CERTIFICATE OF THE AUTHORITY CITY CLERK
I DO HEREBY CERTIFY that I am the duly chosen, qualified and acting Clerk of the City of Rexburg of Rexburg, Idaho, and keeper of the records of the City of Rexburg Council of the Authority
(the “Council”); and HEREBY CERTIFY:
1. That the attached is a true and correct copy of Resolution No. 2024-15 of the City of
Rexburg (the “Resolution”), as adopted at a meeting of the Council held on 6th of November 2024, and
duly recorded in my office.
2. That said meeting was duly convened and held in all respects in accordance with law,
and to the extent required by law, due and proper notice of such meeting was given; that a quorum was
present throughout the meeting and a legally sufficient number of members of the Council voted in the
proper manner for the passage of the Resolution; that all other requirements and proceedings incident
to the proper passage of the Resolution have been duly fulfilled, carried out and otherwise observed,
and that I am authorized to execute this certificate.
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IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this
__ day of __ 2024.
Deborah Lovejoy, City Clerk
Council Member Johnson moved to approve Resolution No 2024 – 15 – To Adopt the
Commercial Property Assessed Capital Expenditure (C-PACE) Program; Council Member
Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
Staff Reports: (01:23:55)
1. Finance: - Matt Nielson Budget Adjustment for 5th W River Crossing Project
Feasibility Study
Finance Officer Nielson reviewed the Budget Adjustment for 5th W River Crossing Project Feasibility
Study. The city received a Thriving Communities Grant for about $90,000. He said some of those funds
were received in fiscal year 2024 so this budget adjustment would allow the city to expend those funds
in this fiscal year.
Council Member Chambers moved to approve the Budget Adjustment for 5th W River
Crossing Project Feasibility Study; Council Member Reeser seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
2. Approval of Budget Adjustment for savings on Health Insurance, Dental and Other
Benefit Renewals for 2025
Finance Officer Nielson reviewed the Budget Adjustment for savings on Health Insurance, Dental
and Other Benefit Renewals for 2025. He said last year when the city started the new health plan, the
insurance company said they would have a rate cap of 12% when the city renewed the following year
which is 2025. The city’s claim history/experience was good through the last eight months, so the city’s
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insurance broker was able to negotiate a 0% increase on the city’s health insurance premiums. When
considering a 12% increase on a plan that costs over three million dollars those costs could add up fast.
Finance Officer Nielson reported there was a rate increase on the dental insurance of about $12,000
and that the increase would be split between the city and the employees with the employees paying 15%
and the employer paying 85%. He said by adopting the current insurance benefits the city has for 2025
the increase to a family insurance plan is about $20 a year.
Finance Officer Nielson mentioned the return on investments for PERSI have been good over the
last 12 to 18 months. There was a PERSI rate increase in July of 2024, and they had another increase scheduled for July of 2025. PERSI has notified the cities they will likely defer that increase, if so, there
will be some additional savings for both the employer and the employees. He also mentioned the
Cost of Living Adjustments (COLA) put in place in October for 3.33%. He said he looked at the January-
to-January consumer price index and at this point, the COLA had continued to trend down, it is around
2% right now. He speculated that if COLA continues to trend down it would be in the high 1.8% to 2%
roughly.
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Council Member Johnson moved to approve the Budget Adjustment for savings on Health
Insurance, Dental and Other Benefit Renewals for 2025; Council Member Reeser seconded the
motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
A. Public Works: - Keith Davidson (01:28:59) 1. Surplus Recreation Department ice skate sharpener, value approximately $500,
display cases from the Museum of Rexburg – donation to Sugar City for their museum
Public Works Director Davidson reviewed the surplus of the ice skate sharpener and the display
cases.
Mayor Merrill mentioned the money the city receives from selling the ice skates and ice skate
sharpener, the city could purchas a new cross-country ski chariot. The city currently has two ski
chariots and the cost to purchase another one is about $1,200.
Council Member Johnson asked about the display cases and wondered if the city is not going to
need them in the future. Museum Curator Alisha Tietjen explained they have about 10 cases and out of
those 10 cases, a lot of them are mismatched, older with broken glass and harder to access. There are
Sugar City representatives on the Historical Society Committee and during one of their meetings they
mentioned needing display cases for their museum and because they are part of the Historical Society,
the committee members want to give them those cases. Museum Tietjen said they will keep the nicer
and smaller display cases for the Museum of Rexburg rotating exhibits. In the future, once another
location to house the Museum of Rexburg is determined, they will purchase newer, more updated cases
that work better.
Council Member E. Erickson moved to approve the Surplus Recreation Department ice
skate sharpener, value approximately $500, display cases from the Museum of Rexburg –
donation to Sugar City for their museum; Council Member Chambers seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
2. Resolution 2024 – 16 Idaho Transportation Department (ITD) Grant Agreement for
Safety Improvements on N 2nd E Key #24611
City of Rexburg Resolution of
Resolution No 2024 - 16
WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an
Agreement stating obligations of the STATE and the CITY OF REXBURG, hereafter called the CITY,
for the 2nd East Safety Improvements Phase 2; and
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WHEREAS, the STATE is responsible for obtaining compliance with laws, standards and procedural
policies in the development, construction and maintenance of improvements made to the Federal-aid
Highway System when there is federal participation in the costs; and
WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set
forth in the Agreement; and WHEREAS, The STATE can only pay for work associated with the State Highway
system; and
WHEREAS, the CITY is fully responsible for its share of project costs; and
NOW, THEREFORE, BE IT RESOLVED:
1. That the Agreement for Federal Aid Highway Project A024(611) is hereby approved.
2. That the Mayor and the City Clerk are hereby authorized to execute the Agreement on behalf of
the CITY.
3. That duly certified copies of the Resolution shall be furnished to the Idaho Transportation
Department.
Passed by the City Council and approved by the Mayor the ___th day of ___ 2024.
___________________________ Jerry Merrill, City of Rexburg Mayor
ATTEST:
___________________________ Deborah Lovejoy, City Clerk
CERTIFICATE
I, Deborah Lovejoy, City Clerk, do hereby certify that the foregoing is a full, true, and correct copy of
Resolution No. 2024 - 16 adopted at a regular meeting of the City Council held on the 6th day of
November 2024, and that the same is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and impressed the official seal of the City, this
_th day of __ 2024.
___________________________ Deborah Lovejoy, City Clerk
Public Works Director Davidson explained the location for the safety improvements are north of
where 2nd East and Yellowstone split off going up toward Sugar City. The City of Rexburg submitted a
request for a lighting and widening project for that road. The Idaho Transportation Department awarded
the city a grant for two million dollars for that project with a 7.34% match from the city which is about
$146,000. He said he is seeking City Council approval to accept that grant.
Council Member Reeser moved to approve Resolution 2024 – 16 Idaho Transportation
Department (ITD) Grant Agreement for Safety Improvements on N 2nd E Key #24611; Council
Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
3. Acceptance for Grant Agreement Under the Fiscal Year 2024 Safe Streets and Roads
for all Grant Program
Public Works Director Davidson explained the grant agreement under the Fiscal Year 2024 Safe
Streets and Roads for all Grant Program, the city uses those funds to create a safety action plan. The city
needs to have a safety action plan to apply for federal grants. The Safe Streets and Roads Grant Program
awarded the city a grant of $240,000 to put together a safety action plan for Rexburg with a $60,000
match. The city can match the funds with in-kind work.
Council Member Johnson asked if Public Works Director Davidson will present the safety action
plan to the Councilmembers. Public Works Director Davidson replied yes, he will present the safety
action plan to the City Council once a consultant completes the plan. Mayor Merrill asked for a time
limit of when they will complete the plan. Public Works Director Davidson explained once the city
receives the grant funds, they will acquire a Request for Proposal or Request for Qualification for a
consultant. Once he selects a consultant, they will have a specific time limit; however, he does not have
a time limit now.
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Council Member E. Erickson moved to approve the Grant Agreement Under the Fiscal
Year 2024 Safe Streets and Roads for all Grant Program; Council Member Reeser seconded
the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
Mayor’s Business: (01:38:03)
A. Ratify Carlee Francis as a member of the Parks, Recreation and Trails Committee
Mayor Merrill asked the Councilmembers to ratify the appointment of Carlee Francis as a member of
Parks, Recreation and Trails Committee.
Council Member Johnson moved to ratify the appointment of Carlee Francis to the Parks,
Recreation and Trails Committee; Council Member Chambers seconded the motion; Mayor
Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
Items for Consideration: (01:38:57)
A. Approval for New Off-Premise Beer and Wine License #4385 for Good 2 Go Gas and
Convenience Store located at 1055 S 12th W
Discussion:
Council Member E. Erickson moved to approve the Off-Premise Beer and Wine License
#4385 for the Good 2 Go Gas and Convenience Store located at 1055 S 12th W; Council
Member Reeser seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
B. Planning & Zoning recommendation to approve a zone change from Light Industrial (LI)
to Low Density Residential 3 (LDR3) at approximately 119 W 2nd N #24-00808.
Designated as Ordinance No 1324 if motion passes – Alan Parkinson
Discussion:
ORDINANCE NO. 1324
Rezone 119 W 2nd N from Light Industrial (LI) to Low Density Residential 3 (LDR3) Zone
AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF
THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME
EFFECTIVE.
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P&Z Administrator Parkinson reviewed the Planning and Zoning Staff Report for the rezone at
approximately 119 W 2nd N from Light Industrial (LI) to Low Density Residential 3 (LDR3). The
property was formerly known as Arnold’s Printing. The owner is trying to repurpose the building;
however, it is difficult to do that with it being in a Light Industrial Zone. The owner is requesting the
zone change to Low Density Residential 3 to use the building as a type of residential housing.
Council Member E. Erickson asked for the reason the Railroad Company is opposed to the rezone
request. P&Z Administrator Parkinson said the Railroad Company is opposing the rezone to inform the
property owner that there is a right of way near their property, and they cannot encroach upon the right
of way. The city will not allow the property owner to encroach upon the right of way without the
Railroad Company’s permission.
Council Member Johnson asked about the letter the Railroad Company submitted stating the city
or the property owner could incur expenses. P&Z Administrator Parkinson said the city would only
incur expenses if there were encroachment on the Railroad Company right of way. The requested zone
is lower in density than the properties to the east and south of this property. The reason the property
owner cannot request a higher density is because the lot size is too small.
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Council Member E. Erickson moved to approve Ordinance No 1324 a Rezone at
approximately 119 W 2nd N from Light Industrial (LI) to Low Density Residential 3 (LDR3);
Council Member Johnson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
C. Planning & Zoning recommendation to approve a Conditional Use Permit (CUP) to
allow a caretaker residence in Light Industrial (LI) zone located at 145 W 2nd N #24-
00742 - Alan Parkinson
P&Z Administrator Parkinson reviewed the Planning and Zoning Staff Report for the Conditional
Use Permit (CUP) to allow a caretaker residence in Light Industrial (LI) Zone located at 145 W 2nd N.
The owner has asked to repurpose the existing building into a caretaker cottage for someone to live on
site, which is allowed with the approval of the CUP.
Council Member E. Erickson questioned that with the repurposing of the existing building the
owner will need to meet the current building code. P&Z Administrator Parkinson replied yes, the
building will need to meet the current building codes some of those requirements include inspections.
Council Member Chambers moved to approve a Conditional Use Permit (CUP) to allow a
caretaker residence in Light Industrial (LI) zone located at 145 W 2nd N; Council Member
Reeser seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
Calendared Bills: (01:45:28)
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A. Second Reading: Those items which have been first read: 1. Ordinance No 1322 Annexation of approximately 360 Stationery Rd into the City of
Rexburg #24-00663 – Alan Parkinson
Discussion:
ORDINANCE NO. 1322 Annexing 360 Stationery Rd in the Impact Area for the City of Rexburg into the City
of Rexburg, Madison, Idaho
AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF REXBURG, IDAHO;
DESCRIBING SAID LANDS AND DECLARING SAME A PART OF THE CITY OF REXBURG, IDAHO; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE.
Council Member Reeser moved to approve Ordinance No 1322 the Annexation of
approximately 360 Stationery Road into the City of Rexburg and consider second read;
Council Member Chambers seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
2. Ordinance No 1323 Rezone at approximately 222 W 2nd N from Low Density
Residential 2 (LDR2) to Low Density Residential 3 (LDR3) zone #24-00734 – Alan
Parkinson
Discussion:
ORDINANCE NO. 1312
Rezone 1022 W Main St from Mixed Use (MU) to Community Business Center (CBC) Zone
AN ORDINANCE AMENDING AND CHANGING THE
ZONING MAP OF THE CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT
CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE
CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME
EFFECTIVE.
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Council Member Johnson moved to approve Ordinance No. 1323 a Rezone at
approximately 222 W 2nd N from Low Density Residential 2 (LDR2) to Low Density
Residential 3 (LDR3) zone and consider second read; Council Member E. Erickson seconded
the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
B. Third Reading: Those items which have been second read: 1. Ordinance No 1321 Rezone with conditions to build no more than 12 units total
between both lots at 312 & 316 Grand Loop from Community Business Center (CBC) to
Medium Density Residential 1 (MDR1) #23-00958 – Alan Parkinson
ORDINANCE NO. 1321 Rezone 312 and 316 Grand Loop from Community Business Center (CBC) to Medium
Density Residential 1 (MDR1) Zone AN ORDINANCE AMENDING AND CHANGING THE ZONING MAP OF THE
CITY OF REXBURG, IDAHO, AND PROVIDING THAT THE ZONED DESIGNATION OF THAT CERTAIN PROPERTY HEREINAFTER DESCRIBED, SITUATED IN REXBURG, MADISON COUNTY, IDAHO, BE
CHANGED AS HEREINAFTER DESIGNATED; AND PROVIDING WHEN THIS ORDINANCE SHALL BECOME EFFECTIVE.
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Council Member Chambers moved to approve Ordinance No 1321 a zone change from
Community Business Center (CBC) to Medium Density Residential 1 (MDR1) at approximately
312 & 316 Grand Loop with the conditions to build no more than 12 units total between both
lots at 312 & 316 and consider third read; Council Member E. Erickson seconded the motion;
Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Chambers Council Member Johnson
Council Member E. Erickson
Council Member Reeser
The motion carried.
Consent Calendar: The consent calendar includes items which require formal City Council
action, however, they are typically routine or not of great controversy. Individual Council
members may ask that any specific item be removed from the consent calendar for discussion
in greater detail. Explanatory information is included in the City Council’s agenda packet
regarding these items. (01:49:15)
A. Minutes from October 16, 2024, Meeting
B. Approve the City of Rexburg Bills
Council Member Reeser moved to approve the Consent Calendar containing the minutes
and city bills; Council Member Johnson seconded the motion; Mayor Merrill asked for a vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
Roll call vote for motion to move into Executive Session as per Idaho State Statute
§74-206(1)(c) To acquire an interest in real property not owned by a public agency.
Council Member Johnson moved to enter into Executive Session as per Idaho State
Statute §74-206(1)(c) To acquire an interest in real property not owned by a public agency;
Council Member Chambers seconded the motion; Mayor Merrill asked for a roll call vote:
Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
Executive Session Began 7:20 P.M.
Executive Session Ended 8:06 P.M.
Council Member C. Erickson attended the meeting via Zoom at 7:25 P.M.
Item for Consideration: Review RFQ for Police Station Facility – Matt Nielson
Discussion regarding the Request for Qualifications (RFQ) for a Construction Manager/General
Contractor (CM/GC) delivery process. The Councilmembers decided that having the contractor engage
the architect most suited to design a police station. They set the schedule as follows:
RFQ Advertisement Publications: November 12th and 19th, 2024
RFQ Available: November 7th, 2024
Pre-Proposal Meeting: November 21st, 2024
SOQ Deadline: December 20th, 2024
Evaluation Committee Rankings: January 17th, 2025
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Interview Notification (if required for selection): January 21st, 2025
Interviews (if required) and Selection: January 28th to February 4th, 2025
Recommendation to Rexburg City Council: February 5th or 19th, 2025
Mayor Merrill entertained a motion to go forward with the RFQ for the Police Station Facility.
Council Member Johnson moved to approve to proceed with the Request for Qualification
for the Police Station Facility; Council Member Reeser seconded the motion; Mayor Merrill
asked for a vote: Those voting aye Those voting nay
Council Member Johnson none
Council Member Chambers
Council Member E. Erickson
Council Member Reeser
The motion carried.
Adjournment 8:30 P.M.
APPROVED:
________________________________
Jerry Merrill, Mayor
Attest:
_____________________________
Marianna Gonzalez, City Deputy Clerk