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HomeMy WebLinkAboutGolf Board Minutes - September 14 2021 (AutoRecovered) 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. August 10th, 2021 Board Member Sorensen moved to approve the Golf Board Meeting Minutes for August 10th, 2021; Board Member Johonson seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 2. City or County Input/issues (5 minutes) a. New Sign Update-Been Ordered There were no updates regarding the sign. b. Presentation to Johnny Watson if plaque ordered Finance Officer Nielson said he will present the plaque to Johnny Watson for his years of service on the Golf Board. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes September 14, 2021 2 c. Review final recommended rate changes and seek motion to recommend to be presented to City Council on 9/15/2021 for public hearing Discussion regarding the recommended rate changes for the golf courses. Finance Officer Nielson recommended the fee rate for a large bucket of practice golf balls be changed to $8.00. Board Member Sorensen moved to approve to recommend the rate change for a large bucket of practice golf balls to $8.00 to City Council; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried d. Other Items as brought forward by Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Report Review 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Tournament Update b. Golf Pro Shop to provide options of rental clubs and push carts for Owners to purchase c. Other items as brought forward by GolfPro Golf Pro Gran reported the King of the Lakes Golf Tournament is coming up at the beginning of October. He has started scheduling golf tournaments for next year. Golf Pro Garn said he received price quotes for push carts to rent out at the golf course. A minimum purchase of 12 push carts is needed to obtain the best price of $189 each. Board Member Wright asked about the price for the rental clubs. Golf Pro Garn said he is still checking on prices for the rental clubs. He is meeting with one of the vendors in October to obtain quotes from the clubs. He recommended higher end quality and regular rental clubs be purchased. Golf Pro Garn asked about the closing date for the Legacy Municipal Golf Course. Board Member Johnson said depending on the weather if it is a warm October patrons will continue to use the golf course. Discussion: City Council Member Wolfe suggested October 17th be the closing date. A sign will be made and posted with the closing date to inform patrons. Board Member Boehm asked for an analysis of operating costs and operating revenues over the last few years to determine when the best time to close the Legacy. Golf Pro Garn reported there is a shortage of range golf balls, and the vendors are indicating the shortage could last a long time due to the Covid-19 Pandemic. He contacted several vendors, and they were all complete out of range golf balls. He was able to obtain five boxes of golf balls from a country club. Golf Pro Gran recommended purchasing another range ball dispenser. Finance Officer 3 Nielson mentioned sending out the campaign information for range ball sponsors sooner to obtain additional sponsors. Golf Board Member Johnson asked about adding lights on the golf range to allow patrons to use the range at night. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Storage Shop Update c. Provide update on Capital Projects d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported the main water line project at the Legacy Golf Course has been completed. He said he was grateful most of the pipe was purchased last year because the price went up from $.50 a foot to $2.22 a foot. The project is a complete irrigation replacement which includes the main water line. Grounds Manager McFarland reported the 700 feet line installation at Teton Lakes project has been completed. He asked about the project to expand the parking lot to the south. Finance Officer Nielson said the city engineers were asked to come up with different option to expand the parking lot as part of the master plan. Grounds Manager McFarland said there has been funds set aside for another rough mower. He has considered a trim mower instead because about 30% of the time spent is cutting around the trees at the golf courses. The trim mower will also cut down on the amount of time weed eating around the trees is completed. Discussion regarding the amount of sand to order for the sand bunkers. Grounds Manager McFarland said he would prefer to use white sand in the bunkers at a switch out rate of two bunkers per season. The storage shed will not be moved until the first of October. 6. Board Business/issues/problems/events (5 minutes) a. Other items as brought forward by Board Members Board Member Sorensen gave an update on the deck project at Teton Lakes. There have been delays in getting the metal and concrete. They are going to be build the pillars for the deck this coming week. 7. Determine Next Board Meeting Date/Time a. Suggestion of October September 14th, 2021, at 4:30 P.M. 8. Winter Agenda Items a. Corporate pass b. Scoreboards c. Season Trail Pass for Carts d. Range Ball Ad Campaign for 2022 season 4 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:01 P.M.