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HomeMy WebLinkAboutGolf Board Minutes - October 14 2021 (AutoRecovered) 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. August 10th, 2021 Board Member Sorensen moved to approve the Golf Board Meeting Minutes for October 12th, 2021; Board Member Johnson seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 2. City or County Input/issues (5 minutes) a. New Sign Update-Been Ordered i. On list to be powder coated ii. Need to complete sign permit application process b. Safety Review with Terri Hill from HR Department Human Resources Director Hill said Grounds Manager McFarland requested she bring forwards concerns regarding safety issues at the golf courses. There have been instances where grounds staff 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes October 12, 2021 2 members have performed jobs they are not qualified to perform. There was an individual that almost cut off two of his fingers and had a drench collapse on him. These two incidents cost the city/county about $70,000 dollars. She explained when recommending projects and trying to save money by allowing staff not qualified to perform the tasks becomes a long-term residual. She explained the insurance modifiers on claims and how they affect the premiums. These types of accidents generate high claims, and loss of wages. The cost of a claim is carried in the insurance modifier for three years. Human Resources Director Hill asked the Board Members to be conscious of when recommending a project that these safety issues be considered. Board Member Johnson said he doesn’t recall making a decision to use maintenance staff for certain projects. Discussion: It may be that Grounds Keeper McFarland uses maintenance staff to complete the projects because the work is not being completed or a contactor is not being hired. Director Hill said newer equipment has safeguards installed into the machine. c. Discuss Range Lighting Options Staff Accountant Phethean explained a cost study was completed to determine the amount of range play it would take to cover the costs of installing lights at the golf range and the electric bill. The current amount of usage of golf range would not be sufficient to cover the cost of the electric bill. There would be a large loss of funds to have lights at the range. There would need to be about 17 paying customers everyday to be able to pay for the electric bill. A budget amendment would need to be approved by City Council to move forward with installation of the lights. Discussion regarding the storage of the donated light poles until there is a more feasible time to have them installed. The poles were donated by BYU-I University. Board Member Sorensen said when and if the lights are installed a net could be hung from the light poles to keep range balls in the driving range. d. Discuss Range Dispenser Options-finalize in November or December to order i. IF uses range servant-Cam to get some cost details Golf Pro Garn said he priced a range ball machine that holds about 7500 golf balls and can process credit cards. The costs of the machine is about $6,000. There is another machine that holds about 16,000 golf balls at $6950.; however, it only takes tokens. County Commissioner Smith asked for the total amount of revenue for the golf range. Staff Accountant Phethean replied about $36,700 and about $18,000 in range passes was collected in revenues this past season. Board Chairman Wright requested an engineer estimate to have two of the light poles installed with the possibility of expanding the number of lights to include the skating rink. Board Member Johnson said he would prefer to have a more concrete number of the cost to have the lights on more days of the week then the three suggested days. Discussion regarding the range ball machine. Golf Pro Garn said there is a shortage of range balls. He said most of the companies that supply the range balls are waiting on the manufacturer to produce more range balls. The prices are increasing by about 20% on most golf equipment. Board Member Boehm mentioned there are issue with the old range ball dispensing machine at times it only dispenses half a bucket of balls. Board Chairman Wright asked how many more range balls are needed. Golf Pro Garn said they are losing range balls from them being mowed over or theft. Board Member Boehm mentioned the range has been so busy he has had to wait for a spot on the range in 3 past years that wasn’t an issue. Board Member Johnson said if the lights get installed that would elevate the shortage of range spots during the day. Golf Pro Garn said the cost of the range balls are about $4,000 for 6,000 or 3000 balls for $2,000. Idaho Central Credit Union was the sponsor of the range balls last year. He would need a total of 10,000 range balls. He got 12 boxes of Bridgestone range balls from Canyon Springs last summer because he was afraid, they would run out of range balls. Board Chairman Wright proposed they purchase 12,000 range balls 10,000 for the golf course and 2,000 to return to Canyon Springs. Golf Pro Gran mentioned signs he is having made to be placed at the start of each golf hole to discourage patrons from using range golf balls on the course and to keep the golf carts in the pathways from the greens. e. Update on Range Ball Donor Campaign f. Other Items as brought forward Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Report Review-Will present in November with year-end adjustments b. Operations Only Report and Chart Staff Accountant Phethean reviewed the five-year review of the financials. The Legacy Municipal Golf Course in the year 2017 had a net loss of about $10,000 and that net loss has continued to grow; however, this year with the buddy pass has brought in additional revenues to the Legacy as well as cart rental revenues so that loss decreased. Staff Accountant Phethean asked about closing the Legacy Municipal Golf Course for the season. Golf Pro Garn said he was in favor of closing the Legacy due to the difficultly of staffing the course this late in the season. Board Chairman Wright said she is in favor of closing the Legacy for the season. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Tournament Update b. Golf Pro Shop to provide options of rental clubs and push carts for Owners to purchase- Try to finalize c. Other items as brought forward by GolfPro Golf Pro Garn said the tournaments are complete the King of the Lakes Tournament was the most successful tournament. Board Chairman Wright said she heard complaints about the boundaries on the middle nine. Golf Pro Garn explained the boundaries are temporary and were placed for safety until the new trees are planted. Golf Pro Garn said there is a club rental business that rents out the clubs per season and then they are giving back at the end of the year. A beginner set of clubs costs about $250. Chairman Wight asked for an update of the golf carts purchased at the beginning of the year. Golf Pro Garn said the update he received is that first shipment would be coming in November. Golf Pro Garn said he spoke with representatives of different golf courses regarding their season golf cart rental passes. They charge a one time fee of about $800 per rider. Discussion regarding the estimated number of usage of season golf cart pass. 4 Board Chairman Wright asked for an update of the new deck at Teton Lakes. Golf Pro Garn said he was informed the deck would be complete by the beginning of the year. He was informed the new storage shop would be complete in November. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Storage Shop Update-City Crews to measure up and pour in sono-tube concrete with metal bracket to weld to prior to moving in November time frame c. Provide update on Capital Projects d. Other items as brought forward by Golf Grounds Manager 6. Board Business/issues/problems/events (5 minutes) a. Other items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of November 9th , 2021, at 4:30 P.M. 8. Winter Agenda Items a. Corporate pass b. Scoreboards c. Season Trail Pass for Carts 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:57 P.M.