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HomeMy WebLinkAboutGolf Board Minutes - May 12 2021 1 Board Members: Chairman Eva Wright Jon Johnson Paul Sorensen Karl Boehm Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. June 08, 2021 Board Member _____moved to approve the Golf Board Meeting Minutes for June 8th, 2021; Board Member _____seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 2. City or County Input/issues (20 minutes) a. New Sign Update Finance Officer Nielson reviewed the Request for Proposal (RFP) for providing restaurant/concession/catering services at Teton Lakes Golf Course. There was a group of individuals that scored the RFPs to determine which business would occupy the rental space. They chose the 9 Iron Grill. Mr. Gee has experience in building and offered to make improvements to the restaurant space. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes July 13, 2021 2 b. Introduce new Board Member Brian Parkinson Finance Officer Nielson reviewed the logos 99 Design created for the Teton Lakes. There are about 21 options the board can choose from. There are some of the logo options. c. Discussion with Gee Ventures/Owners in regards to catering, tournaments, restaurant space i. Review/Revise Golf Tournament MOU d. Other Items as brought forward Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Report Review b. Review online purchase process option for Foreup Finance Officer Nielson reviewed the golf course budget. He will mainly focus on the forecast for Fiscal Year 2022. The Legacy Golf Course Revenues were reviewed. The revenues in cart rentals and Buddy Pass have increased. He said the daily play at Legacy has increased. 4. Golf Pro’s update of issues/concerns/problems/projects (8 minutes) a. Update on Operation 36 participant numbers b. Tournament update c. Other Items as brought forward by Golf Pro. Golf Pro Garn reviewed the corporate pass option. 5. Golf Grounds Manager update of issues/concerns/problems/projects (8 minutes) a. Deck Project Update b. Storage Shop Update i. Review Location Sketch and Flood Plain permit provided by Justin Beard c. Provide update on Capital Projects. d. Other items as brought forward by Golf Grounds Manager Board Member Sorensen mentioned he spoke with Bradley Peterson the flood plain administrator for the county and was informed the flood plain only pertains to homes not shops. Finance Officer Nielson said a meeting between City Engineer Justin Beard, Bradley Peterson and the inspection should be scheduled to determine the appropriate location for the shop. 6. Board Business/issues/problems/events (5 minutes) a. Discuss gift/plaque for Johnny Watson b. Discussion 50% credit for FY22 Season Pass for Bart and Joanne Webster-see policy c. Other Items as brought forward by Board Members Finance Officer Nielson said he spoke with Board Chairman Watson regarding his position on the board. He was informed by Mr. Watson that he will longer be able to serve on the board due to time constraints. There was about one and a half years left in his term. 3 7. Determine Next Board Meeting Date/Time a. Suggestion of August 10, 2021 at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at __:___ P.M.