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HomeMy WebLinkAboutGolf Board Minutes - March 09 2021 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Paul Sorensen Karl Boehm Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. February 09, 2021 Board Member Johnson moved to approve the Golf Board Meeting Minutes for February 9th, 2021; Board Member Boehm seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Jon Johnson Board Member Sorensen Board Member Wright The motion carried 2. City or County Input/issues (20 minutes) a. Presentation to Outgoing Board Member Derek Taylor b. Consideration of Sign at Teton Lakes i. See bids/concepts ideas from Premier Powder Coat – Asked for two two-sided options to consider Discussion regarding obtaining logo sign options in design. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes March 09, 2021 2 c. Follow up Discussion of Disc Frisbee Golf at Legacy/Nature Park – Jeff Crowther The Board decided they were in favor of the proposed design and move forward. 3 d. Update on clubhouse carpet in women’s bathroom – Met with staff/elected officials and decided to wait for remodel that was added to 5 Year CIP e. Review proposal to purchase 15 more carts (Action Time) i. Will finance as an internal CD between City/County The Board Members were in favor of purchasing the golf carts an invoice will be sent to Madison County with an amount and payment schedule. 4 Finance Officer Nielson reviewed the Budget Adjustment to purchase 15 additional golf carts. Board Member Boehm moved to recommend to City Council the Budget Adjustment to purchase 15 golf carts; Board Member Wright seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Jon Johnson Board Member Sorensen Board Member Wright The motion carried f. Review Bid Proposal to move 30 x 50 shop to golf course – Budget Adjustment (Action Item) g. Other Items as brought forward by Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Review Rounds Played Report b. Will wait a month on Finance Report-minimal changes from last month c. Deck/Ramp/Cart Storage Budget Adjustment-To Write Up-$90,000 (Action Item) Finance Officer Nielson reviewed the Budget Adjustment to replace the deck and build an ADA Ramp at the Teton Lakes Club house. 5 6 Board Member Wright moved to recommend to City Council the Budget Adjustment for Teton Lakes; Board Member Johnson seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Jon Johnson Board Member Sorensen Board Member Wright The motion carried 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Security System Update Finance Officer Nielson reviewed the EVO Final proposal for the security system on about $600/$25 per month. b. Review the 2021 Marketing Plan 7 c. Review updated list of tournaments and discuss elimination of $150 tournament fee per 9 holes on owner sponsored events and three major events (Action Item) d. Discuss course fundraiser Family Night Tournament instead of tournament fees Board Member Boehm moved to approve the elimination of the $150 tournament fee per 9 holes on owner sponsored events and three major events and host a fundraiser tournament instead of charging tournament fees; Board Member Johnson seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Jon Johnson Board Member Sorensen Board Member Wright The motion carried e. Discuss Operation 36 Golf Agreement Finance Officer Nielson reviewed the Operation 36 Golf agreement. 8 f. Other Items as brought forward by Golf Pro 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Provide update on Capital Projects b. Other items as brought forward by Golf Grounds Manager 9 6. Board Business/issues/problems/events (10 minutes) a. Discuss Concession Cart Option with Redd’s Grill Discussion regarding a concession cart to sell concession to patrons golf at Teton Lakes. David Rail with Redd’s Grill informed city staff they will operate the concession cart during the summer months. b. Advertising of a business on a Golf Cart Discussion i. Any legal concerns ii. Do we prefer to keep those consistent look w/o advertising? The Golf Board will continue to discuss allowing advertising on the golf carts at the next Golf Board Meeting. They will determine one year or over five year advertising on the carts. The business would pay for the wrap advertisement. c. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of April 13, 2021 at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:30 P.M.