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HomeMy WebLinkAboutGolf Board Minutes - June 08 2021 1 Board Members: Chairman Eva Wright Jon Johnson Paul Sorensen Karl Boehm Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. May 11, 2021 Board Member Sorensen moved to approve the Golf Board Meeting Minutes for May 11, 2021; Board Member Boehm seconded the motion; Board Member Wright asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 2. City or County Input/issues (5 minutes) a. New Logo/New Branding Presentation/Packet Teton Lakes i. Will look to get design of sign finalized. Finance Officer Nielson reviewed the proposed new logo for Teton Lakes. The cost of the logo was about $425.00. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes June 08, 2021 2 Color Palette for new logo Master Logo Logo variations Finance Officer Nielson reported he spoke with Leo Castagno with Premier Powder Coating regarding the Teton Lakes sign. In Mr. Castagno email he described the sign as white powder coated steel with the green logo and the wording standing off the surface on both sides. The font of the words “Golf Course” needs to be bolder and larger to be able to see the words at a glance. The size of the sign is going to be about four feet by eight feet. Discussion regarding the color of the board for the sign. The metal around the sign should be black in color. Board Member Wright asked if the sign is going to be lit. Grounds Keeper McFarland said there is power available to light the sign. Discussion regarding the location of where the sign should be installed. b. Other Items as brought forward Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson Finance Officer Nielson reviewed the Operations Revenue for Teton Lakes. The Buddy Pass is at $26,000. 3 Finance Officer Nielson reviewed the passes and cards The punch passes will be moved to a liabilty account because it is a lot easier to process ane reconcil on the account side. He said once the pass expires the revenues will be take out of the liablity account. The passes are good for two years. The inventory Profit account still needs to be determined. Board Member Johnson asked for an update on the 17 golf carts that were purchased towards the beginning of the season. Finance Officer Nieslon said he will check into the status of the shipment of the carts and get back to the Board Members with a date. Finance Officer Nielson reveiwed the Legacy Golf Course expenses. The personnel cost are coming in at budget. The operation totals are going to be slightly higher than budgeted because of miscellaneous items such as cart repairs, fuel, etc. He said $11,500 was budgeted to rebuilt of the mainline. Grounds Keeper McFarland said there is still work needing to be completed on the mainline. 4 Finance Officer Nielson reviewed the Teton Lakes Golf Course Expenses. The personnel expenses are higher than budgeted in the grounds maintenance. The Clubhouse wages are trending lower than budgeted. The operation expenses are also trending higher. 5 Finance Officer Nieslon reviewed the Teton Lakes Capital expenses. The rebuilt of the new deck is at about $207,000 in expenses so far. Finance Officer Nielson asked if the $14,000 budget for the 750’ line canal to pond is sufficient. Grounds Manager McFarland said he is unsure of the costs at this time; however, he believes it may exceeded the budgeted amount. Discussion regarding the waterfall design option and pipe line option. 6 Finance Officer Nielson said the utility cart was cut from the budget. Finance Officer Nielson reviewed the options for the placement of the storage shed. There may be issues in the future with option A because the road may need to be widened. County Commissioner Smith said he is not opposed to option A because the ground will need to be raised to install the shed according to FEMA regulations. Discussion regarding the FEMA rules when building on the flood plain. 7 Board Member Sorensen moved to approve Option A for the placement of the Storage Shed; Board Member Boehm seconded the motion; Board Member Wright asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Update on Operations 36 participant numbers b. Other Items as brought forward by Golf Pro. Golf Pro Gran reported there are about 25 participants in Operation 36. He expects the number of participants to increase as patrons come back from vacation. He mentioned Ariel Cherry would like to teach golf lessons. She will be brought on as a teacher and will teach women and she will also teach participants in the operations 36 program. They hope to help grow the ladies league. Golf Pro Gran reported about 110 participants signed up through the city’s recreation golf program. The golf classes are being held at the Legacy Golf Course. Golf Pro Garn said they will be hosting the John Adams Golf Tournament this coming week. The shop sales are doing great. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Decide location of the Storage Shop Location options c. Provide update on Capital Projects. i. Cut FY22 utility cart. d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported he is waiting for the last shipment of sand for the bunkers that are low in sand. He will begin on the Legacy main line expansion next Monday; it will take about two to three weeks to complete this project. The work needing to be competed in front of the Pro 8 Shop at Teton Lakes will also be started. The main line across the parking lot at Teton Lakes will be worked on as well. Board Member Wright asked for an update of the construction of the deck. Finance Officer Nielson said it took a while to decide on structure elements. There were several redesigns to maximize the space to store the golf carts. The metal work is being completed on the deck. The concrete will not be a hold up according to David Decker. Finance Officer Nielson mentioned the solar panels are being installed on the club house roof. Discussion regarding heating the club house roof during the winter months to keep the snow from pilling up. Discussion regarding a synthetic ice-skating rink at Teton Lakes. 6. Board Business/issues/problems/events (5 minutes) a. Discuss Golf Board Position for Johnny Watson-County Appointment Finance Officer Nielson said the County Commissioners will be deciding on Monday regarding the appointment of the new Golf Board Member. b. Other Items as brought forward by Board Members. 7. Determine Next Board Meeting Date/Time a. Suggestion of July 13, 2021, at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:30 P.M.