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HomeMy WebLinkAboutGolf Board Minutes - July 13 2021 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Paul Sorensen Karl Boehm Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. June 8th, 2021 Board Member Boehm moved to approve the Golf Board Meeting Minutes for June 8th, 2021; Board Member Sorensen seconded the motion; Board Member Wright asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 2. City or County Input/issues (5 minutes) a. New Sign Update Finance Officer Nielson said he will continue to work Premier Power Coating on the design of the sign. b. Introduce new Board Member Brian Parkinson 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes July 13, 2021 2 Board Member Wright indicated Mr. Parkinson was unable to attend the meeting because he is feeling ill. c. Discussion with Gee Ventures/Owners in regards to catering, tournaments, restaurant space i. Review/Revise Golf Tournament MOU Finance Officer Nielson reviewed the Golf Tournament Memorandum of Understanding. The purpose of the MOU is for all parties to be informed of what is needed from each party. When the event is being catered by his restaurant guidelines need to be established so he knows what is expected of the restaurant. Mr. Gee explained during on of the tournaments he couldn’t operate his business for the entire; however, still provide a chicken salad sandwich to the tournament participants. When the event is being catered by his restaurant guidelines need to be established so he knows what is expected of the restaurant. He said another issue was with the McDonald’s tournament. They typically provide their own alcoholic beverage to the tournaments; however, they do not have a beer license. Discussion regarding the score boards occupying to much space in the restaurant and location of where the score boards could be installed. Mr. Gee recommended cost plus 10%for tournaments for the sell of drinks. Finance Officer Nielson mentioned the $350 buy out please the use of the kitchen. Some of the 3 tournaments are only 9 hole which wouldn’t take all day to finish. Golf Pro Gran said some tournament may have an issue with having an exact number of participants a week before the tournament. Mr. Gee asked about installing or adding a sign to the one facing the highway. Finance Officer Nielson asked for a sign design and size before discussing the option with the Legal Department. He also asked for a new refrigerator and pipeline for air conditioning into the back of the kitchen. Mrs. Gee said they expanded the restaurants menu and lowed the prices. Mr. Gee said if the sponsors are giving away treats and trinkets on golf course he is fine with that; however, if they are giving away drinks and treats from the restaurant d. Other Items as brought forward Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Report Review b. Review online purchase process option for Foreup 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Update on Operations 36 participant numbers b. Tournament updates c. Other Items as brought forward by Golf Pro Golf Pro Gran reported Golf Pro Garn said they will be hosting the John Adams Golf Tournament this coming week. The shop sales are doing great. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Storage Shop Update i. Review Location Sketch and Flood Plain Permit provide by Justin Beard c. Discuss Proposal to fund Mechanic 100% from Golf (95% of work for Golf). d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported he is waiting for the last shipment of sand for the bunkers that are low in sand. He will begin on the Legacy main line expansion next Monday; it will take about two to three weeks to complete this project. The work needing to be competed in front of the Pro Shop at Teton Lakes will also be started. The main line across the parking lot at Teton Lakes will be worked on as well. 6. Board Business/issues/problems/events (5 minutes) a. Discuss gift/plaque for Johnny Watson Finance Officer Nielson said the County Commissioners will be deciding on Monday regarding the appointment of the new Golf Board Member. 4 b. Discuss 50% credit for FY22 Season Pass for Bart and Joanne Webster-see policy c. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of August 10th, 2021, at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:30 P.M.