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HomeMy WebLinkAboutGolf Board Minutes - February 09 2021 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Paul Sorensen Karl Boehm Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner McKenzie Cole – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm and Chairman John Watson. Board Member Sorensen conducted the meeting at Chairman Watson’s request. Mr. Sorensen asked new Board Member Karl Boehm to introduce himself. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. November 10, 2020 Board Chairman Watson moved to approve the Golf Board Meeting Minutes for November 10th, 2020; Board Member Johnson seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Jon Johnson Board Member Sorensen Chairman John Watson The motion carried 2. City or County Input/issues (20 minutes) a. Presentation to Outgoing Board Member Derek Taylor Derek Taylor was unable to attend the meeting. A plaque and gift were going to be presented to Mr. Taylor for his 10 years of service on the Golf Board. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes February 09, 2021 2 b. Introduction of New Board Member and Legal Council Board Member Karl Boehm said he has works at D.L. Evans Bank for three years and worked at Citizen’s Community Bank for 12 years. He has served as president of the Kiwanis Club and he looks forward to serving on the Golf Board. He has four children, a son who will soon be leaving on a mission, a married daughter, a non-married daughter, and a fifteen-year-old daughter. The Golf Board Members introduced themselves to new board member Mr. Boehm. Spencer Rammell new Legal Counsel for the Golf Board introduced himself. He works for the city and county as an assistant prosecutor. He also assists City Attorney Stephen Zollinger. He was raised in Rexburg and worked at Teton Lakes when he was a teenager. He is supportive of the golf courses and enjoys playing golf. Board Member Sorensen mentioned County Commissioner Doug Smith replaced County Commissioner Todd Smith as county representation on the Golf Board. c. Consideration of Sign at Teton Lakes i. See concept design-to include one sided sign parallel to road with new logo, ad space, and potentially lighted Finance Officer Nielson reviewed the concept design for the sign at Teton Lakes. He asked for the board member’s recommendation on obtain bids for the sign. Commissioner Smith recommended the sign be a two-sided sign. A flat sign is more easily missed. The sign is all metal and powder coded. Board Member Johnson asked there is an estimated cost of how much the sign is going to cost. Finance Officer Nielson said he is estimating a cost of about three to four thousand dollars. Grounds Keeper McFarland said there is plenty of room in front of the golf course to install the sign. Discussion regarding the location of the sign to make sure it will be visible and will not be damaged by snowplows during the winter months. The location will allow for power to be connect for the sign to be lit. Board Member Sorensen asked if a bid could be requested for a two-sided sign and a one-sided sign. Finance Officer Nielson said he will move forward with obtaining bids for the sign. Board Member Sorensen said he prefers the sign design without the logos. 3 d. Update on scorecards/pencils and sponsors Campaign-Ordering this Week/have all sponsors Finance Officer Nielson said all the scorecard advertisement spaces were filled. The advertisement commitment is for two years. Archibald Insurance is advertising on the pencils. City Staff will be ordering about twenty thousand score cards for Teton Lakes and about four thousand for the Legacy Municipal Golf Course. The foot golf was taken out of the Legacy Golf Course and the map was removed for the score cards which freed up some space on the score cards. The space was filled with advertisements for Rexburg Rapids, Rexburg Races, Legacy Flight Museum and Golf Course Specials. The cost to advertise on the cards is about $250 per year. e. Discuss Frisby Golf Discussion at Legacy/Nature Park – Jeff Crowther Recreation Director Crowther said new amenities have recently been add to Nature Park. The Pickle Ball Courts are one of those amenities added to the park. He believes the location of the pickle ball courts was a mistake because there have been instances where people playing pickle ball have been hit by Frisbees when people are playing frisbee golf. He said frisbee golf has been a popular game to play. There were people playing frisbee golf this winter. The goals are not to displace the frisbee golf equipment. He is looking for a long-term solution of where to place the frisbee golf equipment. Recreation Director Crowther asked about placing the frisbee golf equipment in the back of the Legacy Municipal Golf Course. There are several golf courses that have frisbee golf equipment. Recreation Director Crowther asked for the Board Member’s recommendation to add the frisbee golf equipment at the Legacy golf course. Discussion regarding liability issues with allowing frisbee golf on a regular golf course and people possibly being hit by a frisbee or golf ball. The goal is to find a location to have an 18-hole frisbee golf course. There are frisbee golf tournaments being held in Idaho Falls. Board Member Johnson said if the Golf Board approves frisbee golf to be played at the Legacy golf course. He would prefer the games to be played in opposite directions of each other so the players playing either sport have a visual of one another. Board Member Sorensen said he is not in favor of allowing frisbee golf on the golf course. He said Eagle Park would be a better location to move the frisbee golf equipment into. Discussion regarding the number of safety incidents with people being hit by frisbees. Commissioner Smith recommended a trial bases of frisbee golf at the Legacy be allowed. Most of the people playing frisbee golf are college students. Board Member Boehm asked if revenue could be generated if frisbee golf is allowed on the Legacy course. Chairman Watson also recommended frisbee golf be allowed on a trial basis. 4 Board Member Sorensen asked for the decision to allowing frisbee golf at the Legacy Municipal Golf Course be tabled until the next board meeting to allow time for a frisbee golf course design that does not cross the fairways be presented to the board. f. Discuss Clubhouse Carpet and getting bids and timing Finance Officer Nielson said there was $8,000 in the budget for carpet at the Teton Lakes Club House. He doesn’t believe it is enough money to replace the carpet of the entire club house. Golf Pro Gran recommended the carpet in the women’s restrooms be replaced. The rest of the carpet in the club house is good condition. Mr. Garn said the women’s restrooms need to be remodeled. g. Other Items as brought forward by Staff or Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Review Finance Report Finance Officer Nielson reviewed the Revenue Finance Reports for Teton Lakes and Legacy Golf Courses through January for 2021. He will mainly focus on at the forecasted amounts due to it being early in the season. 5 Finance Officer Nielson reviewed the Operation Expenses for Teton Lakes and Legacy Golf. 6 Finance Officer Nielson reviewed the Personnel Expesnes. 7 Finance Officer Nielson explained the Budget Adjustment for $30,000 will need to be processed, it was to allow Grounds Keeper McFarland to purchase a rough mower. Mr. McFarland was able to purchase an used rough mower for $14,500. He would prefer to use the remaining funds to purchase a utility cart. Finance Officer Nielson asked Golf Pro Garn to seek bids for the carpet to replace the old carpet in the women’s restrooms. Finance Officer Nielson asked Grounds Keeper McFarland if he has received the approval from the canal company to install the head gate and 750 foot line. A line will be installed from the canal on the north side of Teton Lakes to the pond. The pond will be filled with canal water instead of using well water. There are several benefits installing the line will accomplish the first being less cost in power to pump the water out of the well and the second meeting the Idaho Deparment of Water Resources (IDWR) requirement to fill the pond with canal water. Discussion regarding concerns with the cancal being dry or very low in water towards the fall to be able to fill the pond. Finance Officer Nielson asked Grounds Keeper McFarland regarding the items still needing to be completed at the new shop. Mr. McFarland indicated the potable water line is one item and building a mud room where the restroom was going to be located is another item. The Health Department didn’t allow a septic tank so close to the river and pond so the new shop will not have a restroom. Finance Officer Nielson explained the golf carts were purchased by the city and county from previous Golf Pro Duff McFarland in five payment installments. The third payment installment will be paid this year. 8 Board Member Boehm asked if a business owner could advertise their business on a golf cart for a fee. Finance Officer Nielson said he will add the golf cart advertisement topic to the next Golf Board Meeting Agenda. Finance Officer Nielson reviewed the Fund Balance Carryover beginning balance and projected ending balance. The city and county do not receive funds from inventory due to the contract with the Golf Pro. Discussion regarding the lockers for the pro shop. Golf Pro Garn said when there is budget to remodel of the restrooms the locker room area will also need to be remodeled to allow for lockers to be checked out for a fee. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Security System Proposals to Consider (Action Item) Golf Pro Garn said Teton Lakes needs a new security system. He received several bids from security companies one being Evo Automation Security. Evo Automation is slightly higher in costs; however, the services and security equipment are of better quality. Board Member Boehm moved to recommend the bid from Evo Automation Security for Teton Lakes be recommended to City Council; Board Member Johnson seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Jon Johnson Board Member Sorensen Chairman John Watson The motion carried b. Other Items as brought forward by Golf Pro 9 Discussion regarding the number of golf tournaments already scheduled for this year. Golf Pro Garn proposed having a night tournament for families to offset the $150 tournament fee not being charged to several of the sponsored tournaments. The funds collected from the family night tournament would go into the Capital Improvement Account. He asked the Board Members to consider eliminating the $150 tournament fee. 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Provide update on Capital Projects i. Conversion of storage area to shop progress update ii. Update on ADA access ramp to Clubhouse at Teton Lakes – Todd Smith/Doug Smith Discussion regarding the rebuilding of the deck at Teton Lakes. There are safety concerns with the condition of the deck. Finance Officer Nielson said the five-year Capital Improvement plan will need to be reprioritized to rebuild the deck. The estimated cost to rebuild the deck would be about $75,000. Grounds Keeper McFarland said there is a weak corner of the deck that could collapse. The city engineers have inspected the deck and recommended the deck be replaced. Commissioner Smith said he spoke to a county employee about building a steel ADA ramp for the club house. The cost of the metal ramp would be about $10,000. The ramp would be powder coded with concrete pillars and with steel footings instead of wood. Commissioner Smith said the ramp could be made to connect to the new deck when the deck is rebuilt. Discussion regarding the remodel of restrooms to make them ADA compliant. Finance Officer Nielson explained City Attorney Zollinger has informed the Board Members of the high priority to have an ADA ramp to access the club house. He said a budget adjustment will be needed for the cost of the ramp. Board Member Boehm asked if a concession cart would be allowed at the Teton Lakes to sell concession. Finance Officer Nielson replied Redd’s Grill owns the rights to have a concession cart at Teton Lakes. Golf Pro Garn said Redd’s Grill has tried to offer concessions in a golf cart to the patrons golfing; however, it was not profitable. iii. Budget Adjustment Request (Action Item)-purchase a utility cart with budget savings from rough mower 10 Board Member Sorensen moved to recommend the request for the Budget Adjustment to purchase a utility cart with budget savings from the rough mower to City Council; Board Member Boehm seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Eva Wright Board Member Jon Johnson Board Member Sorensen Chairman John Watson The motion carried Grounds Keeper McFarland reviewed the 2021 project list. Board Member Johnson suggested the tournament schedule be shared with Grounds Keeper McFarland so he can plan the grounds projects accordingly. He asked Mr. McFarland to share his project schedule with Golf Pro Garn so tournaments and projects don’t overlap causing issues. b. Other items as brought forward by Golf Grounds Manager 6. Board Business/issues/problems/events (10 minutes) a. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of March 09, 2021 at 4:30 P.M. 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 6:42 P.M.