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HomeMy WebLinkAboutGolf Board Minutes - August 10 2021 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, and Eva Wright. City Attorney Zollinger asked about the water feature between 18th green and putting green. Chairman Wright asked which side of the green the water feature is going to be installed. Grounds Keeper McFarland said it will be placed on the left side of the greens. Discussion regarding a water feature aeration. Mr. McFarland said he would prefer to bury the pipe with a pump. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. June 8th, 2021 Board Member Boehm moved to approve the Golf Board Meeting Minutes for July 13, 2021; Board Member Sorensen seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 2. City or County Input/issues (5 minutes) a. New Sign Update-Been Ordered 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes August 10, 2021 2 Finance Officer Nielson said the cost of the sign is going to be about $6,400. Board Member Sorensen asked about adding lights to illuminate the sign. Grounds Manager McFarland said there is electricity available to add light in the location where the sign is going to be installed. b. Presentation to Johnny Watson if plaque ordered Finance Officer Nielson showed the board members the plaque that was ordered for Johnny Watson. c. Discussion of Concerns of Golf Balls hitting street/sidewalk areas at Legacy i. Chloe Heiner and Cameron Smith Finance Officer Nielson mentioned Chloe Heiner and Cameron Smith are city residents and live near the Legacy Golf Course. Mr. Smith said his car was hit by a golf ball while waiting for the light to turn green on Main Street. Ms. Heiner said she finds golf balls at Evergreen Park which is located across the street of the golf course. They requested a net be placed above the fence to keep the golf balls inside the course. The cost is also going to be a facture. Council Member Wolfe said there may be concerns from the airport regarding the height of the net. Finance Officer Nielson said he spoke with Public Works Director about adding the net and he was informed adding the net would be a safety concern to the pilots. He said permission would need to be obtained from the FAA to add the net. Board Member Boehm said a solution could be to move the tee box to behind the practice greens. Board Member Sorensen said normally if you desire golfers to hit to the left you would move the tee box to the right. Discussion regarding adding trees to help block the golf balls from fall into the street. A sign to warn patrons of their responsibility of property damage caused by a golf ball they have hit. They discussed the location of where to plant the trees. d. Brief review of revised Golf Tournament MOU Finance Officer Nielson reviewed the Gof Tournament Memorandum of Understanding. He said a copy of the MOU will need to given to all of the affect parties, such as Golf Pro Garn, Grounds Keeper McFarland and 9 Iron Grill. e. Review potential rate changes-Will finalize decision in September Finance Officer Nielson explained every year in the month of September the golf rates are reviewed the proposed increases in rates. Chairman Wright asked if there were complaints about increase in cost for the senoir season pass last year. Golf Pro Garn said he has not received any complaints about the increase in cost for the senior season pass. Brian Parkinson asked if the rates could be comparible to the Idaho Golf Course for non-city and non-county residents. Golf Pro Garn said he recommends increasing the weekend rate. Board Member Boehm expressed concerns with raising the rates to high discouraging the college students from playing golf. There has been an increase of young adults playing golf this year compared to previous years. Finance Officer Nielson said with an increase in golf patrons the expenses also increase such as personnel, maintenance, fertilizer, etc. By not increasing the golf rates the operation expenses will be 3 subsidized by the city and county. Board Member Boehm said the increases could be in smaller amounts as needed. Golf Pro Garn recommended the rate amounts be rounded up to the nearest dollar amount. The golf cart rental can be changed to $8 from $7.75. Board Member Sorensen asked about adding a season trail fee for those patrons that bring their own golf cart instead of having to pay the fee each time they golf. Finance Officer Nielson expalined one of the concern with adding a season golf cart pass for the patrons that own their own golf cart is them allowing other patrons to use their golf cart when they ae not using the cart. Board Member Sorensen said the golf cart would be registered to the golf course so anyone could use it when the owner is not using it. Finance Officer Nielson said they can test the option with a lager fee to see how many patrons are actually interested. Golf Pro Garn said he recalls discussing the season golf cart pass and the cost being equivelant to six to seven trail passes. Currently, there is about seven patron that own their own golf carts. These patrons are also interesed in paying a fee to store their golf cart at the golf course. f. Discuss idea of building/purchasing outdoor scoreboards Golf Pro Garn said the golf course had a scoreboard; however, it was in an odd location and didn’t get used. The restruant owner doesn’t like the scoreboards on the windows. Board Member Wright asked if the scoreboards could be placed on the other side of the deck away from the windows. Golf Pro Garn said a television screen could be used as the scoreboard. Finance Officer Nielson suggested this item be tabled until winter. 4 g. Other Items as brought forward Staff of Elected Officials 3. Financial Report (5 Minutes) Matt Nielson a. Report Review Finance Officer Nielson mentioned the golf courses are doing well in all areas. He said even though the golf courses are bringing in more revenue the city and county are still having to subsidize the golf courses. The operating revenue and expense totals for both golf courses were noted. Board Member Sorensen asked overall how are Teton Lakes revenues treading. Finance Officer Nielson replied as of two years ago the revenues have increased; however, the expenses have too. 5 The personnel expenses are much higher with the shift of a contract model to a personnel model. The general annual inflation is about 3%. Discussion regarding the loan Teton Lakes borrowed when the new 9 holes were built. Generally, the golf course pays about $50,000 a year on the loan. The new 9 holes was build in the year 2007; however, started operating in 2009. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Tournament Update b. Other Items as brought forward by Golf Pro Golf Pro Gran reported the Taylor Chevrolet Golf Tournament will be held this weekend. The Tadd Jenkins Night Golf Tournament is coming up, it will be a two-night tournament. The Ladies Tournament is also coming up. Golf Pro Garn said the golf course needs golf club rentals. Board Member Boehm asked how many sets of club rentals the golf course has. Golf Pro Garn said about 20 sets. There are times when all the rental sets are being used. The golf course needs range golf balls. Finance Officer Nielson asked Golf Pro Garn to prepare a proposal of the estimate costs to purchase new rental clubs and push carts. Discussion regarding Idaho Central Credit Union sponsoring the golf range balls. Golf Pro Garn said a sign that indicates allowing players to play through needs to be added at the golf course. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Storage Shop Update c. Discuss Proposal to fund Mechanic 100% from Golf (95% of work for Golf) d. Provide update on Capital Projects e. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland said he will try to keep the rough length shorter if possible. He would prefer to fertilize and use a growth regulator. He will cut with the third mower, the tree roots cause damage to the mower when cutting low. Grounds Manger McFarland mentioned the irrigation project at Legacy is near completion. They are also working on the canal project at Teton Lakes. There has been a lot of work with irrigation repairs this year. He said two controls for the irrigation system broke down and the California Office that repaired the controls no longer does the repairs. All, the controls will need to be replaced in the 18-year-old irrigation system and eventually the whole system will need to be replaced. Discussion regarding the funds to replace the irrigation system. Finance Officer Nielson said the replacement of the irrigation system would be a Capital improvement project. Grounds Manager McFarland said the canal project is halfway complete. Discussion the items still needing to be complete on the deck project. 6. Board Business/issues/problems/events (5 minutes) 6 a. Discussion on policy of single rider in carts for Covid and if we can fully return to multiple rider policy to give us more cart inventory to rent Finance Officer Nielson said there are many patrons still following the Covid 19 guidelines of single person per golf cart. He asked if they could go back to the regular option of two riders per cart. Golf Pro Garn said they have gone to regular option of two riders per cart. b. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of September 14th, 2021, at 4:30 P.M. 8. Winter Agenda Item-Corporate pass back on in winter 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:53 P.M.