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HomeMy WebLinkAboutGolf Board Minutes - April 13 2021 1 Board Members: Chairman John Watson Eva Wright Jon Johnson Paul Sorensen Karl Boehm Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm and Eva Wright. City Attorney Zollinger asked for the cost difference between wood and steel to rebuild the Teton Lakes deck. Dave Decker explained the costs for the deck have not be estimated because they are waiting for plans. Once the plans are received they will be able to obtain the estimates for the wood and steel. Discussion regarding the wear on concrete and steel in particular rust. City Attorney Zollinger mentioned the donated solar panels for the club house at Teton Lakes by Horizon Power. 1. Review Prior Meeting Minutes and approve (Action Item): - Action Item a. March 09, 2021 Board Member Wright moved to approve the Golf Board Meeting Minutes for February 9th, 2021; Board Member Sorensen seconded the motion; Board Member Sorensen asked for a vote: Those voting aye Those voting nay Board Member Wright Board Member Johnson Board Member Sorensen Board Member Boehm The motion carried 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes April 13, 2021 2 2. City or County Input/issues (20 minutes) a. Restaurant/Concession Service RFP Finance Officer Nielson said Redd’s Grill will no longer be operating out of the Teton Lakes Club House. This coming week is their last week. Board Member Wright questioned the reason why Redd’s Grill is no longer operating out of the club house. Finance Officer Nielson said David Rail operates a restaurant in Idaho Falls with catering services he may be too busy to operate both businesses. The Request For Proposal (RFP) to operate a restaurant at the club house will be advertised in the newspaper. Discussion regarding offering the restaurant space to other local restaurants in the area such as the Hickory, Red Rabbit Grill, etc. Attorney Rammell said the contract could be changed to a multi-year agreement. Board Member Boehm asked if the city could staff the restaurant and sell concessions. Finance Officer Nielson said it would ideal to have a professional restaurant in the space; however, if need be they can officer similar concession items sold at Rexburg Rapids. The (RFP) for providing Restaurant/Concession/Catering Services at Teton Lakes Golf Course was reviewed. b. Logo/New Branding Discussion for Teton Lakes i. View proposal thus far ii. Discuss BYU-I option iii. Discuss option Spencer Rammell has researched out Finance Officer Nielson said they had originally asked a BYU-Idaho Marketing class to design the Teton Lakes logo; however, they aren’t able to work on the designs until the fall. Jon Faldmo Race Coordinator for the city created logos and so did Board Member Johnson. Attorney Rammell said some of the items to consider when choosing a logo are copy rights and are the logos easy to print. There is a company in Utah whose lead designers moonlight on a web-site where different logo ideas can be submitted. The cost is about $300 with the logo having copy rights. The logo would be easily printed on business cards and merchandise. Board Member Johnson said he is in favor of using the 99 Design web-site for logo options. Teton Lakes logo designs. 3 Discussion regarding keeping the Teton Mountains outline in the logo. Board Member Johnson said Golf Pro Garn should make the ultimate decision when choosing a logo. Golf Pro Garn said he would prefer to keep the mountain outline because the golf course is named after the Teton Mountain range and he would prefer a simple logo. The more simple the logo the more they seem to become iconic. Finance Officer Nielson mentioned placing an ad in the BYU-Idaho’s section of the Standard Journal. The cost of the ad is about $75 for a quarter of the page. Discussion using the Banner locations and Main Street sign for advertisement of the golf course passes. Board Member Johnson asked for the status of when the 15 new golf carts would be delivered. Finance Officer Nielson said the carts are on back order for about three weeks. The payment is being held until the carts are available to order. c. Other Items as brought forward Staffor Elected Officials d. Quarter Page Ad for Welcome Back BYU-I students (issued April 30) $175 i. Buddy Pass? e. Update on 15 carts ordered-on back order 3. Financial Report (5 Minutes) Matt Nielson 4 Finance Officer Nielson received the budget report for both golf courses. The report indicates the month of March, 2021. He noted the county and city contributions; however, those contributions could increase by about $50,000 from both the city and county for the cost to rebuild the deck at Teton Lakes. \ Finance Officer Nieslon reviewed the Fiscal Year 2022 Capital. During the budget hearing process a line by line review will be addressed. Finance Officer Nielson reviewed the Teton Lakes expenitures. He drew an arrow by the expenitures that are forcasted to increase. 5 Finance Officer Nielson reviewed the capital items in the budget report above. Discussion regarding expanding the parking lot at Teton Lakes. The drain field has created an issue with FMA guidelines. The shop needs to be built above the flood plane. He said even with the city and county contribuiting $87,000 each, the reserve will be decrease from about $87,000 to about $26,000. The amount of capital and operations the golf courses are highly subsidized. 6 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Operation 36 Golf Agreement and Follow up Golf Pro Gran reported the Conrad and Bishoff group will not be playing; however, INAL group has signed up for a tournament in August. The spring best ball is coming up in two weeks. Most of the play taking place on the course is outside the city play. He might have to move the best ball event to a later date. Golf Pro Garn reported on the Operation 36 Golf Agreement (golf lessons in June and July), multiply courses will be played. He hopes to register 50 to 60 junior players. As young as six or seven years old. They will hold classes on Tuesday and Thursdays. The progams will help develop the next generation of golfers. He anticipated a great season. People have been seen waiting for range spots. Discussions regarding implementing Top Golf. Golf Pro Garn said the Top Golf effect could be implemented at the driving range. There was discussion regarding the power bill at Teton Lakes. Board Member Wright said top golf is popular amongst young children. Finance Officer Nielson said in order for the city and county to break even with the Operation 36 Golf Agreement, they would need to sign up a least 32 participants. Golf Pro Gran said instructions are given to the participants and then incorporated on to the course. b. Other Items as brought forward by Golf 5. Golf Grounds Manager update of issues/concerns/problems/projects (5 minutes) a. Deck Project Update b. Provide update on Capital Projects c. Other items as brought forward by Golf Grounds Manager Grounds Keeper McFarland reported Mike Farnsworth bought forward the issue with voles on the golf course. There were ten trees removed from the golf course. They will be starting on the canal project at the end of this week. The demolition on the deck will begin this week as well. The water 7 connection to the shop will need to be postponed until one of the other project is completed. The irrigation system at the legacy golf course will also need to be postponed until the end of the year. Grounds Keeper McFarland said they will start to aerate the course after the best ball tournament. To aerate the course will take about one month. The trees will be replaced slowly. Discussion of the locations where the new trees will be planted. They will installing irrigation to section of the golf course that dries out. The firmness of the greens has continued to increase. Discussion regarding the type of grass at the golf course. Mr. McFarland said there are several types of grass growth regulators. Board Member Wright asked about the growth of moss on the golf course. Mr. McFarland said moss growth is an ongoing issue that needs to be address every year. 6. Board Business/issues/problems/events (10 minutes) a. Discuss Golf Board Position for Johnny Watson Finance Officer Nielson asked for the discussion regarding Board Chairman Watson be tabled until the next meeting. b. Review Season Pass Holder Refund Policy i Charles Clinton request to be discussed Golf Pro Gran explained he is not sure which type of refund Charles Clinton is requesting or the reason why he is requesting a refund. The refund is based on a case by case bases. He will contact Mr. Clinton to obtain the reason why the refund is being requested. c. Further Discussion on Advertising of a business on a Golf Cart Discussion i. Any legal concerns ii. Do we prefer to keep those consistent look w/o advertising? Discussion regarding the advertising on the golf carts. This is good way to generate revenue for the golf course. Golf Pro Garn said he doesn’t want that to cause additional work for his employees when someone wants to use the same golf cart each time they golf at the course. The business would pay for the wrapping of the golf cart and the cost to advertise on the cart would be based on the number of years they want to advertise on the cart. d. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of May 11, 2021 at 4:30 P.M. – Will be larger group-Annual Budget Meeting 8. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:30 P.M.