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HomeMy WebLinkAboutGolf Board Minutes - September 13 2022 2 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Colin Erickson – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Brian Parkinson, Karl Boehm (via phone) and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): a. August 8, 2022 Board Member Johnson moved to approve the Golf Board Meeting Minutes for August 8th, 2022; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried 2. City or County Input/issues a. Finalize Parking Lot Lighting locations at Teton Lakes 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes September 13, 2022 2 Discussion regarding the new parking lot and lighting locations at Teton Lakes. City Engineer Beard will mark the locations for the lights. Finance Officer Nielson said the light at the driving range will be installed later and a modified light will be installed near the ice rink at a later date too. The funding for the ice rink should not come from the golf budget. Discussion regarding surly seal for parking lot and paths. The new parking lot would have an additional 40 parking stalls. Finance Officer Nielson said the entrance lights per engineering standards illuminate the driveways into the parking lot. Board Member Johnson moved to recommend the Parking Lot Lighting Location as shown; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson The motion carried b. Review Siding Bids for Teton Lakes Club House (Action Item) i. Discuss work that can be done in-house Finance Officer Nielson reviewed the siding bid he received from EZ Exteriors. There may be some change orders once the work begins. The two other companies he requested a bid from did not submit a bid. 3 c. Review Rate Change Recommendations in 2023 (Action Item) Finance Officer Nielson reviewed the rate change recommendations for 2023 season. 4 County Commissioner Smith asked why the rates are lower than the other golf courses. Finance Officer Nielson explained the rates are made to be the best value compared to the other golf courses to draw in more patrons. Finance Officer Neilson said the new rates will be recommended to the County Commissioners and City Councilmembers and if approved, they will be set by resolution at the end of the year. Board Member Sorensen asked why there is not a proposed rate increase on the buddy pass to golf at the Legacy Golf Course. Finance Officer Nielson replied there was a rate increase on the buddy pass last year. Board Member Sorensen said the Legacy Golf Course has been maintained better this year then previous years. 5 Board Member Wright moved to recommend approve of the proposed Golf Rates; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Sorensen Board Member Johnson Board Member Parkinson The motion carried d. Golf Cart Discussion i. New ones arrived early September Finance Officer Nielson said they received 30 new golf carts this year. Chairman Wright asked how many carts they need to get rid of. Grounds Keeper McFarland said they should not get rid of any golf carts if they are not replacing the ones they get rid of. Board Member Johnson asked if there are carts that have mechanical issues that may not be cost effective to repair. Grounds Keeper McFarland said most carts half minor mechanical issue none of them have major issues such as a blown-up engine. Golf Pro Garn said he can store about 74 carts under the new deck and at the Legacy they can store about 18 cards. There are about 90 carts total. There are 10 carts from the 1990’s. Board Chairman Wirght asked for the cost of the 30 new golf carts. Finance Officer Nielson said the cost of the first 15 carts was about $75,000 and the 15 carts purchased on a later date were about $86, 000. Some of the new carts have a black roof. Board Chairman Wright asked how long it is going to take to pay off the new carts. Finance Officer Nielson replied about five years and explained the financing process to pay off the carts. e. Set Closing Date for Legacy Course i. Teton Lakes 9-hole pass to Buddy Pass Holders ii. Discuss irrigation updates Grounds Keeper McFarland asked for the Legacy Golf Course to be closed on October 9th for aeration. Finance Officer Nielson asked if the buddy pass holders will be given a 9-hole pass for Teton Lakes. He said the passes would be used late in the season when the course is not as busy. The Board Members agreed to give a 9-hole pass to Teton Lakes. f. Other Items as brought forward Staff or Elected Officials 3. Financial Report (15 Minutes) a. Finance Report Review i. Electrical Service Upgrade at shop area update – If available Finance Officer Nielson reviewed the budget report through August 30th, 2022. 6 Finance Officer Nielson said part of the reason the revenues is at $1,005,317 is due to some of Legacy Golf Course revenue needing to be transferred to those those accounts and other adjustments. 7 Finance Officer Nielson reviewed the expenditures. Discussion regarding the sidwalk for the Legacy Golf Course. Discussion regarding restrooms at the Teton Lakes Golf Course and adding lights to the range. Adding the men’s restrooms on the south side of the basement near the locker room and replacing the men’s restrooms upstairs with ADA family restrooms. Board Member Johnson said he is in favor of having the men’s restrooms downstairs. Finance Officer Nielson said he will bid the restroom projects. 8 Finance Officer Nielson reviewed the total (profit) loss for both golf courses. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Scoreboards/TV (Cam to work on) b. Year End Tournament Update/Discussion Golf Pro Garn reported on the tournament scheduled for October. There is the King of the Lakes tournament on October 1st. The High School Golf State Championship on October 6th, 7th, and 8th. Every event had an increase in the number of participants. The youth golf lessons program was ran by Operation 36 this year he felt like he could do better by running the program himself. The lessons were a month long with beginners paying $100 and the advance participants paying $175. The lessons were taught in the months of June, July, and August at Teton Lakes. There was a total of 50 to 60 participants and they brought in a revenue of about $8,000. c. Youth Golf Lesson/Program Discussion d. All Other Items as brought forward by Golf Pro Golf Pro Garn said more range balls need to be purchased for next year. He would need the same amount of range balls that were purchased last year. Beehive Credit Union is sponsoring the pencils for the next two years. Discussion regarding the price for the range balls and obtaining sponsorships. 9 Discussion regarding the restaurant at Teton Lakes. The items that are sold on Sunday are purchased on the golf side of the club house. There were minor issues with the buy out of the restaurant. There may be some deficiencies with the equipment and space to be able to have a full functioning restaurant. Discussion regarding a potential issue with Golf Pro Garn ringing up the beer sell when restaurant employees are not working. Finance Officer Nielson suggested the Board Members meet with the restaurant owner. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Range Lights at Tee Box (Greg and Seth to coordinate in house when weather allows) c. Provide update on Capital Projects d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported the crew is still working on the retaining wall at Teton Lakes and the sod will be placed next week. The city water conncetion to the shop is complete. They will be working on the dewatering pump near hole 18. Board Chairman Wright asked if the canal water issues were resolved. Finance Officer Nielson said the golf course employees do not have the man power to move the ditch further to the north and install a ditch check to back fill and drain out. The canal company will need to be notified to make sure they approve of the changes. 6. Board Business/issues/problems/events (5 minutes) a. Discuss potential memorial/donation-Brian Parkinson Board Member Parkinson said he would bring back a proposal of possible donations such as a walking bridge or other items needed at the golf courses. b. Discuss potential new layout on hole 1 at Legacy Golf Course to accommodate a Chipping Green/Practice Bunker-Brian Parkinson Discussion regarding moving hole 1 at the Legacy Golf Course. Board Member Parkinson said this item can be table until the decision regarding the relocation of the airport is made. Finance Officer Nielson said the concern was regarding golf balls being hit over the fence at the Legacy Course on to Main Street. c. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of October 11, 2022, at 4:30 P.M. 8. Tabled Agenda Items to Consider a. Teton Lakes Trails-Review Potential trail connectivity at Teton Lakes 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 6:08 P.M.