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HomeMy WebLinkAboutGolf Board Minutes - October 10 2022 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Colin Erickson – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Brian Parkinson (via phone), Karl Boehm and Eva Wright. 1. Review Prior Meeting Minutes and approve (Action Item): a. September 13, 2022 Board Member Boehm moved to approve the Golf Board Meeting Minutes for September 13th, 2022; Board Member Johnson seconded the motion; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried 2. City or County Input/issues a. Complete Trenching for Parking lot lights (Greg/Seth) Finance Officer Nielson said he spoke with Park Director McInnes regarding the trenching of the parking lot to place conduit for the powerlines. They hope to have the work completed by this fall so that the bid is for the asphalt only. 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes October 11, 2022 2 b. Siding work at Teton Lakes Club House i. Materials purchased-to be completed in next few months Finance Officer Nielson said the material to place siding on the Teton Lakes Club House has been purchased and the work should be completed in the next few months. c. Rate Change Recommendations in 2023 i. To be presented to Elected Officials still Finance Officer Nielson said the rate changes still need to be presented to the elected officials; however, he is waiting for other changes from the other city departments so he can present all the changes together. The County Commissioners will be invited to the public hearing to not have to hold two public hearings for the rate changes at Teton Lakes. d. Other Items as brought forward Staff or Elected Officials 3. Financial Report (15 Minutes) a. Finance Report Review i. Electrical Service Upgrade at shop area update 1. Rocky Mountain Power Bill – 50% - $9,196 Finance Officer Nielson reviewed the budget report through September 30th, 2022, and the prior year end adjustments. Some of the common adjustments are moving funds from Teton Lakes to the Legacy and software charges. As revenues are received, they are placed into a holding account and then he disperses the funds out. The budget for the projects is close to being accurate with the budgeted amount. Finance Officer Nielson said the utilization of season pass holders increased at the Legacy Golf Course and for Teton Lakes all of the revenues have increased. 3 Finance Officer Nielson said both of the revenue accounts for capital improvement fees have increased. The contributions saw an increase as well. The Beehive Credit Union said they would sponsor the pencils for the next couple of years. Finance Officer Nielson reviewed the Legacy Golf Course expenditures. The expenitures are on budget. 4 Finance Officer Nielson reviewed the Teton Lakes Expenitures. The carryover funds are from projects that were not fully completed. 5 Board Member Johnson asked if the power bill has decreased at Teton Lakes since the installation of the solar panels. Finance Officer Nielson said he would need to complete an analysis of the numbers to determine the savings; however, he believes the bigger savings in power will come from utilizing the canal. City Attorney Zollinger explained the county crew is going to re-dig the trench so the city crew can move and reconnect the headgates in the canal. The Canal Company gave the golf course access to their water this fall once they were back on natural flows. Grounds Keeper McFarland said there was water flow for about two hours and then it completely stopped. City Attorney Zollinger said once the headgate is installed at a lower level, the golf course can take its shares and not rely on the Canal Company’s left over water shares. Finance Officer Nielson said the pumps power bill last year was about $26,000, he is projecting this years power bill to be about $21,000. Finance Officer Nielson mentioned the Rocky Mountain service upgrade they have been discussing. He is projecting half of costs to upgrade the service is about $9,100 and will be paid from the golf budget. The other half of the costs will be paid by the fiber broadband project budget. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Scoreboards/TV (Cam to work on) b. High School Tournament Update Golf Pro Garn reported the High School Golf State Tournament went well. In the girl’s division, Rocky Mountain High School won and in the boy’s division Eagle High School won. The golf course was in excellent condition for the tournament. Golf Pro Garn said he was approached regarding a community fundraiser for Luke Grover. Mr. Grover is a citizen of Rexburg and has lung cancer. The organizers of the fundraiser asked if he could waive the green fees. Board Member Boehm said Mr. Grover has been a big part of the baseball community and he is in favor of waving the green fees for this fundraiser. City Attorney Zollinger explained the policy in place only allows 50% of the green fees be waived. Finance Officer Nielson clarified the policy states 50% of the green fees would be waived for up to three non-profit organizations per year. This year they have had two non- profit groups which were Madison Memorial and the Chamber of Commerce. Golf Pro Garn said the organizer of the fundraiser asked for 9 holes this coming weekend. Commissioner Smith asked for the person’s name organizing the fundraiser. Golf Pro Garn said the organizer’s name is Brantley Brooks. 6 Board Member Boehm moved to approve a 50% discount on the green fees for the Luke Grover Fundraiser Tournament; Board Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Sorensen Board Member Parkinson Board Member Boehm The motion carried c. All Other Items as brought forward by Golf Pro Golf Pro Garn said he is starting to put together tournament schedules for next year. City Attorney Zollinger asked how long the club house is going to be opened. Golf Pro Garn said he will have a better idea of how long the club house needs to stay open to move inventory in November. He said if inventory is still high, he may need to stay open until December to have a Christmas sale. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Range Lights at Tee Box (Greg and Seth to coordinate in house when weather allows) c. Provide update on Capital Projects d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported the grounds crew is still working on the retaining wall. They are almost ready to have the dewater pump installed. The water connections to the shops are complete. Now, they have a drinking fountain by hole sixteen. Grounds Manager McFarland said they are going to begin the work on the bunkers near the middle. They will also start the rebuilding of the bridge on hole 14 to the red tees. Discussion regarding adding a drinking fountain at hole 5 on the north side. There is no power at hole 5 so power will need to be added. 6. Board Business/issues/problems/events (5 minutes) a. Discuss potential memorial/donation-Brian Parkinson b. Other Items as brought forward by Board Members Board Member Parkinson said he has not been pursuing the potential memorial and donation because he has been busy. He said he would feel more comfortable presenting the actual needs of the golf course then to have the donor come up with what they want to donate. Finance Officer asked for a budget of how much they would be willing to donate. Discussion regarding a donor desiring to build a restroom in memory of the donor’s father. Finance Officer Nielson said there may be issues with having a restroom due to the Health Department not allowing a septic tank in city limits. The distance to water may also be an issue. Finance Officer Nielson said on the bottom of the club house where the new siding is going to be placed. He wondered if the color tone for this section of siding should be different or if it should be left the same 7 color as the rest of the siding. The Board Members said they are ok with the colors that look the best. They instructed Finance Officer Nielson to choose brown and gray tones. They decided on a black color for the metal break. 7. Determine Next Board Meeting Date/Time a. Suggestion of Novermber 8, 2022, at 4:30 P.M. 8. Tabled Agenda Items to Consider a. Staff still needs to meet with Restaurant Contractor and provide feedback for next season to Board Finance Officer Nielson said city staff still needs to meet with the contractor. Discussion regarding restaurant models. 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 5:17 P.M.