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HomeMy WebLinkAboutGolf Board Minutes - May 10 2022 1 Board Members: Chairman Wright Jon Johnson Paul Sorensen Karl Boehm Brian Parkinson Non-Voting Members: Matthew Nielson – City Finance Officer Brad Wolfe – City Council Member Doug Smith – County Commissioner Spencer Rammell – Attorney Cameron Garn – Golf Pro Seth McFarland – Golf Grounds Greg McInnes – City Parks Manager Justin Beard – City Engineer 4:30 P.M. Golf Board Meeting Roll Call of Board Members: Attending: Paul Sorensen, Jon Johnson, Karl Boehm, Brian Parkinson and Eva Wright. City Attorney Zollinger gave an update on the work that was completed for the new deck at Teton Lakes. He recommended contacting the two paving companies in the area to ask them if they would be willing to discount the asphalt needed for the golf cart loading area. In return allowing the company to host a golf tournament. The cost of the amount of asphalt needed is about $30,000. He is going to request a 50% discount from the asphalt companies. 1. Review Prior Meeting Minutes and approve (Action Item): a. April 12th, 2022 Board Member Johnson moved to approve the Golf Board Meeting Minutes for April 12th, 2022; Board Member Boehm seconded the motion; Chairman Wright asked for a vote: Those voting aye Those voting nay Board Chairman Wright Board Member Johnson Board Member Boehm Board Member Parkinson The motion carried 2. City or County Input/issues (5 minutes) a. Update on Potential Donation for Bridge built in 2019 35 North 1st East Rexburg, ID 83440 Phone: 208.359.3020 x2301 Fax: 208.359.3022 Marianna.gonzalez@rexburg.org www.rexburg.org Golf Board Meeting Minutes May 10, 2022 2 i. Offered at $5,500 + price for two 2’x2’ plaques Board Member Boehm said the donation for the bridge from his Employer D.L. Evans is being approved. b. Input on Seating for Deck – Trevor Johnson Trevor Johnson reviewed the outdoor seating for Teton Lakes. The costs were close between Amazon and a local vendor for the seating. He is recommending the city use the local vendor. He noted the cost to powder coat the table and chairs. 3 Finance Officer Nielson asked the Board Members which option they prefer for the seating plastic or powder coated. The Board Members said they prefer powder coating. c. Other Items as brought forward Staff or Elected Officials 3. Financial Report (15 Minutes) a. Finance Report Review FY22 and FY 23 Budget Meeting i. Final CIP Recommendations 2023-2027 (Action Item) ii. Discuss Parking Lot Improvements and Review Master Plan Concept for CIP - if available iii. Electrical Service Upgrade at shop area update – if available Finance Officer Nielson reviewed the Legacy Revenues. He forecasted the total revenues slightly higher for Fiscal Year 2023. Finance Officer Nielson reviewed the expenses for the Legacy Golf Course. In supplies the fertilizer costs have increased 4 Finance Officer Nielson reviewed the Teton Lakes revenues. The daily and range funds were increased slightly. The Senior pass and family pass revenues had a small decrease. 5 Finance Officer Nielson said the personnel expenses have increased at Teton Lakes. He increased the part-time wages fund to advertise more pay to attract employees to work for the golf courses. There was an increase in the fertilizer fund. 6 Finance Officer Nielson reviewed the other expenses for Teton Lakes. He is working on an agreement for the locker use at Teton Lakes. The plan is to rent the lockers for a fee starting next year. Finance Officer Nielson reviewed the total Capital Expenses and Subsidy Revenues. The City and County need to decide if they would desire to keep the contributions at $50,000 or increase that amount. Finance Officer Nielson reviewed the Golf Debt Service Fund 51 an internal CD was created for the purchase of the golf carts. He asked Commissioner Smith if the county would pay the full amount of the costs for the second order of carts and the city will pay the full costs of the first order 7 of carts. County Commissioner Smith replied the county agrees to pay for the second order of golf carts in full. Finance Officer Nielson said the first payment will not be due until next year. 4. Golf Pro’s update of issues/concerns/problems/projects (5 minutes) a. Scoreboards/TV (Cam to work on) b. Bundle Discount Update-To Run through April 30th c. Other Items as brought forward by Golf Pro Golf Pro Garn reported he is still waiting for the deck to be completed to decide on the scoreboards. The Bundle Discount has run its course; however, on occasion he will still honor the discount. He has added some new tournaments. The Headwaters Tournament was one of them. Golf Pro Garn said BYU-Idaho is requesting to book the whole golf course for half the day. The tournament will have 150 participants. He said he received a complaint that the golf course hosts to many tournaments; however, he always allows 18 holes of regular play to be opened. Golf Pro Garn said he is going to have a cart sign up sheet to hopefully minimize the damage to the carts. Board Member Boehm asked about the type of damage being caused. Golf Pro Garn said all different types. He said knowing who is checking out the cart will allow the employee to know who cause the damage. The patron using the cart when the damage was caused will be responsible for the cost to fix the damage. 5. Golf Grounds Manager update of issues/concerns/problems/projects (15 minutes) a. Deck Project Update b. Range Lights at Tee Box (Greg and Seth to coordinate in-house when weather allows) c. Provide update on Capital Projects to begin in Spring d. Other items as brought forward by Golf Grounds Manager Grounds Manager McFarland reported the bridge on 14th hole the railings were secured and the speed bump was installed. Both bridges on hole five have been repaired. The walking bridge on number 2 had boards missing in the middle section of the bridge. 8 Grounds Manager McFarland said they poured about 60 tons of sand in the sand bunkers. They were only able to fill five bunkers. He said aerating the middle was difficult. They had multiple breakdowns and the weather did not help. He will begin the aerating of the greens on Thursday. They are going to lay sod in the middle of the greens due to dry grass in some of the area. The aerating of the whole golf course will begin next week as well. Grounds Manager McFarland reported there is a lot of work needing to be completed around the pro shop. The idea is to start from the side of the deck to the platform that was built for the skating rink up to where they built the retaining wall for the parking lot. This area will all be bricked and landscaped. There will be stairs going to the skating rink and a brick pathway to the practice greens with benches. Discussion regarding the septic system and if measures need to be taken to insure it doesn’t fail before the brick work and landscaping begins. Board Member Wright said she would prefer to discuss the septic system with City Engineer Justin Beard before the work begins. Discussion regarding addressing the letter the Golf Board received from Rick Davis regarding the willows and cattail plants. These plants will come back, they did not eradicate them. The willows will be trimed back every year. Some trees will also need to be removed. They are not trying to change the south fork range, they are trying to maintain the area. Discussion regarding drafting a policy for a disability rate. The Board Members determined a discount rate for a disabled patron is left to the Golf Pro’s discretion and a policy will not be drafted. 6. Board Business/issues/problems/events (5 minutes) a. Review and Discuss Rick Davis Letter with concerns (Action Item) b. Other Items as brought forward by Board Members 7. Determine Next Board Meeting Date/Time a. Suggestion of June 7th, 2022, at 4:30 P.M. 8. Tabled Agenda Items to Consider a. Review and discuss potential season pass cart options (Action Item) i. Discussion on Locker Rates and notice to golfers of charge in 2023 ii. Discussion 3/8/22-not offer a season pass cart option iii. Discussion 3/8/22-consider a trail fee cart season pass, but table to 2023 season 1. Suggested a cost of somewhere between $500 to $800 a. Limit to immediate family members only b. Teton Lakes Trails-Review Potential trail connectivity at Teton Lakes 9. Executive Session (Statute 74-206)-Only held if necessary, and subsection authorizing the executive session must be stated-Generally held after regular meeting to discuss labor contract matters. (Only if necessary) Adjourned at 6:00 P.M.